The Fast Lane The Role of the CIO 1 1 Pam Deegan 13-10-14.
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Transcript of The Fast Lane The Role of the CIO 1 1 Pam Deegan 13-10-14.
The Fast LaneThe Fast Lane
The Role of the CIOThe Role of the CIO
11
Pam Deegan13-10-14
AgendaAgenda
Your role with:
With the faculty With your instructional team With the classified With your president With your Board of Trustees
Your role with:
With the faculty With your instructional team With the classified With your president With your Board of Trustees
22
Why Administration ?Why Administration ?
Power vs. ServicePower vs. Service
Who are You?
Your role with the facultyIn general terms – Transformational
Leadership
Your role with the facultyIn general terms – Transformational
Leadership
Collegial Trust Honesty Honor process Transparency No side deals facilitate
Collegial Trust Honesty Honor process Transparency No side deals facilitate
Respect Empower
others Humor Honor and
celebrate achievements
Respect Empower
others Humor Honor and
celebrate achievements
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Specifics relative to role with constituent groupsSpecifics relative to role with constituent groups
Your role is dependent upon your 10+1
Your role is dependent upon your 10+1
44
Education Code §70902 (b)(7)
“The Governing Board shall … ensure … the right of academic senates to assume primary responsibility for making recommendation in the areas of curriculum and academic standards.”55
Title 5 § 53203 - Powers
(A) Governing Board shall adopt policies delegating authority and responsibility to its Academic Senate.
(B) Policies in (A) shall be adopted through collegial consultation with the Academic Senate.
(C) Guarantees the Academic Senate the right to meet with or appear before the board.66
Title 5 § 53200 - Definitions
(B) Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters.
(C) Academic and Professional matters means the following policy development and implementation matters:
77
THE Ten . . .
Section 53200 (c)
Curriculum, including establishing prerequisites
Degree & Certificate Requirements Grading Policies Educational Program Development Standards & Polices regarding Student
Preparation and Success College governance structures, as related to
faculty roles continued . . .
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THE Ten… (continued)Section 53200 (c) Faculty roles and involvement in
accreditation process Policies for faculty professional
development activities Processes for program review Processes for institutional planning and
budget development
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…plus OneSection 53200 (c)
Other academic and professional matters as mutually agreed upon.
1010
Collegial ConsultationSection 53200 (d)
District Governing Board is required to consult collegially with the Academic Senate and develop policies on academic and professional matters through either or both:
1. Rely primarily upon the advice and judgment of the Academic Senate
2. Reach mutual agreement with the Academic Senate by written resolution, regulation, or policy
1111
Collegial Consultation - Definitions
Section 53200 (d)
(D) Requires procedures for responding to Academic Senate recommendations that include:
1. When rely primarily, the recommendation of the Academic Senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will they not be accepted.1313
Compelling Reasons
These terms mean that … in instances where a recommendation is not accepted the reasons for the board’s decision must be in writing and based on a clear and substantive rationale which puts the explanation for the decision in an accurate, appropriate, and relevant context.
--Participating Effectively in District and College Governance
(a publication of Academic Senate for California Community Colleges)1414
2. When mutual agreement and an agreement has not been reached:
Existing policy remains in effect except in cases of legal liability or fiscal hardship
Board may act - after a good faith effort - only for compelling legal, fiscal, or organizational reasons.
1515
Do you know your 10 + 1??
Do you know your 10 + 1??
1212
Title 5 § 53203 – More Powers
(E) Academic Senate may assume responsibilities and perform functions as may be delegated by the Governing Board
(F) Appointment of faculty members to college committees shall be made by the Academic Senate - requires consultation with CEO or designee
1616
So, what is your role??So, what is your role??
Depends upon which items are “rely primarily” and which are “mutually agree”
Depends upon which items are “rely primarily” and which are “mutually agree”
1717
The CIO’s role in Rely Primarily
The CIO’s role in Rely Primarily
More passive role Make headway due to “respect”
role Advise Keep things legal Remind of process
More passive role Make headway due to “respect”
role Advise Keep things legal Remind of process
1818
Mutually Agree and the CIO role
Mutually Agree and the CIO role
More active role CIO may co-chair CIO represents the President Still maintain collegiality
More active role CIO may co-chair CIO represents the President Still maintain collegiality1919
When it Comes to Curriculum
When it Comes to Curriculum
Regardless of rely primary or mutually agree, you should take an active role in program approval process.
MO may vary.
Regardless of rely primary or mutually agree, you should take an active role in program approval process.
MO may vary.
2020
Governance versus Operation Issues
Governance versus Operation Issues
Almost always want faculty input – from whom?
Scenarios – Enrollment management issues Program review Instructional goals Faculty grievances Composition of entire Accreditation team Time blocks for class schedule Assignment of classes for faculty members
Almost always want faculty input – from whom?
Scenarios – Enrollment management issues Program review Instructional goals Faculty grievances Composition of entire Accreditation team Time blocks for class schedule Assignment of classes for faculty members
In Box ExerciseIn Box Exercise You receive an email from a faculty member:
To: Dr. YouaresosmartFrom: Frank FreethoughtRe: Collegial Consultation
I don’t believe the academic senate has been consulted adequately regarding the assignment of courses to faculty and that we should also be the ones who determine how we will reach our college FTES cap. After all, we are the ones in the classroom. It also falls under our control in the 10 plus one. I await your reply.Thanks, Frank
You receive an email from a faculty member:
To: Dr. YouaresosmartFrom: Frank FreethoughtRe: Collegial Consultation
I don’t believe the academic senate has been consulted adequately regarding the assignment of courses to faculty and that we should also be the ones who determine how we will reach our college FTES cap. After all, we are the ones in the classroom. It also falls under our control in the 10 plus one. I await your reply.Thanks, Frank
Your Role with ClassifiedYour Role with Classified
2222
Role with Instructional Team
Role with Instructional Team
You are your team Transformational traits Need to provide adequate structure, internal
processes, and predictability Team needs to know they can try new things and
be able to fail without admonishment
You are your team Transformational traits Need to provide adequate structure, internal
processes, and predictability Team needs to know they can try new things and
be able to fail without admonishment
2222 IInstruction
Help your team establish instructional goals Never lose your cool or use humiliation or
sarcasm Be prepared - Use the old “Alternate Choice”
method Deans’ Retreat Concept Celebrate !
Help your team establish instructional goals Never lose your cool or use humiliation or
sarcasm Be prepared - Use the old “Alternate Choice”
method Deans’ Retreat Concept Celebrate !
2323
Do You Include Celebrations in Your
Routine?
Do You Include Celebrations in Your
Routine?
2323
A sincere word of thanks costs nothing and is very effective.
Post a thank you note on their door in their honor.
Throw a pizza party or cake party in their honor.
Create a simple “ABCD” card that are given when someone goes “Above the Call of Duty”.
Write about them in a college-wide email. Post a “thank you” sign in the lobby with their
name on it. Gift them flowers, a book, or other small gift. Invite them to a one-on-one lunch. Give them a card with a Starbucks card.
A sincere word of thanks costs nothing and is very effective.
Post a thank you note on their door in their honor.
Throw a pizza party or cake party in their honor.
Create a simple “ABCD” card that are given when someone goes “Above the Call of Duty”.
Write about them in a college-wide email. Post a “thank you” sign in the lobby with their
name on it. Gift them flowers, a book, or other small gift. Invite them to a one-on-one lunch. Give them a card with a Starbucks card.
Have the entire team sign a framed photo or certificate of appreciation.
Arrange for a boss several levels up (the president?) to stop by to say thanks.
Buy a dozen donuts and announce to the department that they are in the honorees office, they should stop by to say hi and get one.
Feature them in the college newsletter. Pick an unusual or funny object and place it on
their desk for a week.
Have the entire team sign a framed photo or certificate of appreciation.
Arrange for a boss several levels up (the president?) to stop by to say thanks.
Buy a dozen donuts and announce to the department that they are in the honorees office, they should stop by to say hi and get one.
Feature them in the college newsletter. Pick an unusual or funny object and place it on
their desk for a week.
2424
2525
Role with the PresidentRole with the President
Keep the president informed !!!! Thoroughly discuss issues at President’s
Cabinet Okay to disagree, but when decision is
made, get with the program Don’t disrespect and blame the
president when in committee Be ethical, if you can’t agree with
majority of decisions, question your role at the college
Keep the president informed !!!! Thoroughly discuss issues at President’s
Cabinet Okay to disagree, but when decision is
made, get with the program Don’t disrespect and blame the
president when in committee Be ethical, if you can’t agree with
majority of decisions, question your role at the college2626
Role with Board of Trustees
Role with Board of Trustees
YOU report to the PRESIDENT!
What is your college policy?
President needs to know of requests and conversations
YOU report to the PRESIDENT!
What is your college policy?
President needs to know of requests and conversations
2727
In SummaryKnow Your Craft !!
In SummaryKnow Your Craft !!
Know Ed Code and Title 5 Review each year
Become intimate with Chancellor’s Office website (Legal opinions, new initiatives, what is going on)
Read Academic Senate’s website Read PICAH and know curricular processes inside
and out Know enrollment management and scheduling
best practices Attend select conferences and workshops Network with other CIOs Stay current !
Know Ed Code and Title 5 Review each year
Become intimate with Chancellor’s Office website (Legal opinions, new initiatives, what is going on)
Read Academic Senate’s website Read PICAH and know curricular processes inside
and out Know enrollment management and scheduling
best practices Attend select conferences and workshops Network with other CIOs Stay current !
Questions ??Questions ??