Council Packet SystemPacket Item Creation

Council Packet SystemDeveloped about 10 years ago

Intranet targeted to be replaced next yearCustom developed in Cold Fusion

6 versions behind on Cold FusionNo internal experts to complete enhancements

Spell check does not workNot all departments currently use systemNot used by all boards, commissions or

committeesHardcopy still provided to some staff and

members

Existing Packet Workflow

Item

•Enter proposed agenda item

•Enter background and supporting documents

Approva

l

•Comments submitted

•Approval process is manual and not used as designed

Agenda

•Final agenda in word and exported to text file

•Import agenda into Granicus and clean up text

Distribution

•Export or scan each item to PDF

•Upload each item to Granicus for iLegislate and CityofLS

Consistent Agenda and PacketInitiative to have consistencyEase of use by users of packet system

StaffMembersCitizens

Accomplished by utilizing a single systemTraining simplified under single system

Legislative ManagementComprehensive and automated agenda

workflow

Automated Agenda Workflow

Legislative Management Suite

Next StepsDemoBudgetProject