P RESENTED BY E NVIRONMENTAL H EALTH & C AMPUS S AFETY.

PRESENTED BYENVIRONMENTAL HEALTH &

CAMPUS SAFETY

*Program responsibilities are University-wide and not separated by campus*Program responsibilities are University-wide and not separated by campus

EH&S SERVICESEH&S SERVICES-Accident Investigation-Accident Investigation-Hazard Assessment-Hazard Assessment-PPE Assessment/Selection-PPE Assessment/Selection -Grant Reviews-Grant Reviews-Fume Hood Evaluations-Fume Hood Evaluations -Employee Exposure -Employee Exposure

MonitoringMonitoring-Ergonomic Assessments-Ergonomic Assessments -Respiratory Protection/Fit -Respiratory Protection/Fit

TestingTesting-IAQ Investigations-IAQ Investigations -Hazardous Chemical Waste -Hazardous Chemical Waste

PickupPickup-Environmental Consulting-Environmental Consulting -Emergency Preparedness -Emergency Preparedness

ConsultingConsulting-Special Events-Special Events -EH&S Training-EH&S Training

Policy endorsed by University AdministrationProtect and promote the health and safety of

students, employees, patients, visitors, and the environment

Ultimate success depends upon the conscientious and cooperative efforts of all

Expectation that every employee actively promote and support the safety and environmental programs

Safety and environmental compliance incorporated into job performance standards

Shared responsibility for safety and environmental compliance

Chancellor/Administration have ultimate responsibility

Program responsibilities are delegated to EH&S and Prospective Health

Faculty/staff responsible for complying with established programs and policies

Individual with most control of an area typically has greatest level of responsibility (UCLA Case)

Safety Rep serves only as a facilitator

Employer must comply with OSHA and other Employer must comply with OSHA and other safety and health standardssafety and health standards

Must provide workplace free of recognized Must provide workplace free of recognized hazards likely to cause injury to people or harm hazards likely to cause injury to people or harm the environmentthe environment

University subject to inspection by OSHA, EPA University subject to inspection by OSHA, EPA and other regulatory agenciesand other regulatory agencies

Direct inspectors and complaint letters to EH&SDirect inspectors and complaint letters to EH&S

EMPLOYER RESPONSIBILITIESEMPLOYER RESPONSIBILITIES

Employee has basic right to make a complaint Employee has basic right to make a complaint regarding unsafe or unhealthy workplace conditionsregarding unsafe or unhealthy workplace conditions

Address complaint in-house by notifying supervisor Address complaint in-house by notifying supervisor and/or EH&S at 328-6166and/or EH&S at 328-6166

Contact NCDOL if issue cannot be resolved in-house Contact NCDOL if issue cannot be resolved in-house (1-800-LABOR-NC)(1-800-LABOR-NC)

Employer cannot retaliate against an employee for Employer cannot retaliate against an employee for making a complaintmaking a complaint

Contact EH&S immediately if site visited by OSHA or Contact EH&S immediately if site visited by OSHA or other regulatory agencyother regulatory agency

EMPLOYEE RIGHTS AND RESPONSIBILITIESEMPLOYEE RIGHTS AND RESPONSIBILITIES

Serves as the point of contact for department/building

Maintains general awareness of the health and safety conditions within department/building

Communicates information to department/building◦ Emergency Management Preparedness◦ Weather preparations/announcements◦ Fume hood/power outages◦ Program/policy updates◦ Evacuation drills◦ Complaint contact

Requests and coordinates assistance from EH&CSServes a critical role in implementation of EH&CS

programsDoes not assume primary responsibility for safetyConducts or facilitates self-inspections/hazard

assessmentsAssists with evacuation/lockdown of the buildingAttends EH&CS training

Thanks for your service

East Carolina University Police Department

COURSES OF ACTION

TRAINED VERSUS UNTRAINEDFirst response is the same for both groupsReactions begin to differ markedly from there on

out

TRAINED UNTRAINEDStartle and Fear Startle and FearFeel Anxious PanicRecall what they have learned Fall into

disbeliefPrepare to act as rehearsed Lost in denialCommit to action Descend into

helplessness

LOCKDOWN DURING A HOSTILE THREAT

THREAT IS IN YOUR BUILDINGRemain calm.Notify others in your department when safe to do

so.Get out of the corridor.Secure yourself in the nearest room with a door.Lock and/or block door with furnitureTurn off lights


THREAT IS IN YOUR BUILDINGClose windows, pull shades, or close blinds.Cover window pane in door if applicable.Hide under a desk.Spread out in the room.


THREAT IS IN YOUR BUILDINGTurn cell phones and any other electronic devices

to silent mode.Stay quiet.Remain in place until “All clear” has been given

by ECU Police


SHOOTER ENTERS YOUR ROOMAssume their intentions are lethal to you.Do “whatever it takes” when your life is on the

line.Throw things, yell, use improvised weapons. If two or more of you, make a plan to overcome

the shooter.Do the best you can to --- Survive


THREAT IS IN ANOTHER BUILDINGRemain calm.Go to designated “safer” room.Close windows, pull shades, or close blinds.Be PATIENT.


THREAT IS IN ANOTHER BUILDINGMonitor ECU Alert.Help to monitor and control rumors and

misinformationRemain in place until “All Clear” has been given

by ECU Police. If outside when lockdown is announced and there

is no immediate threat to your area, EXIT campus IMMEDIATELY.


THREAT IS OUTSIDERemain calm.Stay inside and away from windows and glass

doors.Go to designated “safer” room.Lock and/or block door with furniture.Close windows, pull shades, or close blinds.


THREAT IS OUTSIDEBe PATIENTMonitor ECU Alert.Help to monitor and control rumors and

misinformationRemain in place until “All Clear” has been given

by ECU Police.

LAW ENFORCEMENT RESPONDERSDO NOT expect them to assist you as you get outPrimary job is to locate the shooter and neutralize

the threatMedical assistance will follow once the threat is

neutralized

Law Enforcement must assume everyone is a threat

Be prepared to : Have weapons pointed in your direction

Be subject to searchBe handcuffed

LAW ENFORCEMENT RESPONDERS

DO NOT• Have anything in your hands; officers are

taught that “hands kill”

DO• Raise your armsoSpread your fingersoShow hands as you drop to the flooroSpread arms and legs

LAW ENFORCEMENT RESPONDERSKey Information - Report only what you see, hear

or know is accurate

Be prepared to calmly, quickly and accurately provide:

◦ Name of shooter (if known)◦ Number of shooters◦ Description of shooters◦ Location of shooters◦ Numbers and types of weapons involved

BEHAVIORS OF CONCERNREALITIES:

◦Threats almost always present◦Warnings made through comments can reveal

clues to feelings, thoughts that may lead to violence

◦Erratic/abnormal behavior is a principal warning sign of violent behavior.

◦Bullying is often a steppingstone to violence◦Usually signposts along the way

PREVENTION If suspicious or uncomfortable, report your

observations and feelings

Many reporting options available

◦ ECU Police 252-328-6787◦ ECU Cares 252-737-5555 or

www.ecu.edu/dos click on link (report person of concern)

◦ Supervisor◦ Counseling Center 252-328-6661

PREVENTIONViolence and threats of violence

◦Often result from frustration and communication breakdown

◦Individuals can make a difference

Listen to “troubled” individuals People want to be heard and understood A safe campus is EVERYONE’S responsibility

Lockdown Plan Template

East Carolina University Police Department

QUESTIONS?

EMERGENCY ACTION PLANSEMERGENCY ACTION PLANSEvacuation proceduresEvacuation proceduresLocation of primary and secondary exitsLocation of primary and secondary exitsLocation of pull stationsLocation of pull stationsLocation of designated meeting siteLocation of designated meeting siteEmergency phone numbersEmergency phone numbersProcedures for accounting for personnelProcedures for accounting for personnelProcedures for evacuating disabled personnelProcedures for evacuating disabled personnelProcedures for personnel with special Procedures for personnel with special

responsibilitiesresponsibilities

EMERGENCY ACTION PLANSEMERGENCY ACTION PLANSDevelop Emergency Evacuation Plan (EEP).

Revise EEP annually, and assist with emergency evacuation drills

Ensure that all Faculty/Staff and students are aware of Emergency Evacuation Procedures

Serve as POC during evacuations, report to emergency personnel upon their arrival

Serve as a contact for EH&S to schedule evacuation drills

Emergency Evacuation Plan Template

EMERGENCY EVACUATION PROCEDURESEMERGENCY EVACUATION PROCEDURESWhen alarm is activated or if there is a fire or When alarm is activated or if there is a fire or

other emergency, employees must evacuate other emergency, employees must evacuate building immediately and not return until building immediately and not return until instructed to do soinstructed to do so

Activate alarm as you exit building, call 911 from Activate alarm as you exit building, call 911 from a safe location and go to your designated a safe location and go to your designated meeting location meeting location

Do not attempt to fight a fire or respond to other Do not attempt to fight a fire or respond to other emergencies unless you are trained to do soemergencies unless you are trained to do so

Do not assume false alarm, drill or system testingDo not assume false alarm, drill or system testing

BUSINESS CONTINUITYMaintain current and comprehensive continuity

plan for potential loss of facility, service, or human capital

Compile and maintain an accurate call‐back list with current phone numbers of all personnel within the department

Provide clear lines of succession that identify personnel to fulfill role of department head during a major emergency

Train employees on basic preparedness procedures and general departmental plans for responding to an emergency

HOW TO REPORT AN EMERGENCYCall 9-1-1 for Police, Fire or EMS assistance - stay on the line, remain calm, and provide the following information:

Know the correct name of the building you are located in. Tell the telecommunicator the room, floor, or area where you are

located. When outdoors, indicate cross streets, buildings and/or landmarks. Describe the nature of the emergency or what is going on. Be clear and accurate - “report only what you see or hear” Indicate the number of injured people and their known injuries. Provide your name and a phone number so the telecommunicator

can call you. If possible, call 9-1-1 from a landline phone. Send an extra person outside to meet emergency personnel and

guide them to the location if safe to do so.

ECU ALERT EMERGENCY NOTIFICATION SYSTEM www.ecu.edu/alert - The most current and detailed source for

situational information. Initial and updated information will be posted here throughout an emergency. During an emergency, a red bar linked to this page will appear on the ECU home page.

ECU Email Office Phones Desktop Pop-up box ECU Hotline 328-0062 ECU Physicians 744-5080 Outdoor Speakers Plasma Screens Twitter Text messages - must sign up to receive

SEVERE WEATHER/WINTER WEATHERSnow/IceTornadoHurricane

Monitor weather conditions from news outletsMonitor ECU Alert Emergency Notification SystemMake preparations at work and home prior to

eventShelter-In-Place

SHELTER IN PLACEWeather or outdoor environmental emergency

If outdoors, go inside a sturdy buildingClose all exterior windows, doors and other

openingsAllow people outside to enterSeek shelter inside a room with no or few windows,

interior to the building, on or near the ground floorAvoid long span roofs when possibleFor earthquake drop, cover and hold, then

evacuate afterwards if necessary.

CHEMICAL INVENTORY MANAGEMENTChemical inventory is needed for regulatory

reporting and emergency response proceduresInventory updated and submitted annuallyCorrect formatChemicals of interestBuilding code complianceMaterial Safety Data Sheets are available for

each hazardous material and are readily accessible

CHEMICAL INVENTORY MANAGEMENT OSHA Hazard Communication Standard 29 CFR 1910.1200 - OSHA Hazard Communication Standard 29 CFR 1910.1200 -

“Right to Know”“Right to Know” Inform employees of hazards encountered in the work area Inform employees of hazards encountered in the work area

– specifically chemical hazards – operations where – specifically chemical hazards – operations where hazardous chemicals are presenthazardous chemicals are present

Training is required upon initial employment, when a new Training is required upon initial employment, when a new hazard is introduced or when it is apparent employee does hazard is introduced or when it is apparent employee does not understand requirementsnot understand requirements

EH&S provides a general overview at orientationEH&S provides a general overview at orientation Supervisor provides chemical specific trainingSupervisor provides chemical specific training Key is Hazard Identification – Labels, MSDSs and hazard Key is Hazard Identification – Labels, MSDSs and hazard

warningswarnings

LAB SAFETYCoordinate/schedule inspectionsDistribute inspection reports Assist with development of Action PlansSend reminders to faculty/staff and collect action

plans and forward to EH&S (by deadline)Assist with new labs and lab close-outsLab safety trainingGrant reviews – lab safety plans

HAZARDOUS WASTE (Chemicals)EH&S responsible for collection and disposalSchedule pick-ups by submitting e-mail requestProper labelingContainer managementSecondary containmentEPA Citation/Penalty

WORKERS’ COMPENSATION/INJURY PROCEDURES

Report all accidents (including near-misses) to supervisor as soon as Report all accidents (including near-misses) to supervisor as soon as possible after the incident occurspossible after the incident occurs

If medical treatment is required, immediately report incident to EH&SIf medical treatment is required, immediately report incident to EH&S EH&S will schedule appointment with Employee Health physicianEH&S will schedule appointment with Employee Health physician Utilize 911 system for life-threatening emergenciesUtilize 911 system for life-threatening emergencies Submit forms to EH&SSubmit forms to EH&S Reference workers’ compensation page on EH&S web site for Reference workers’ compensation page on EH&S web site for

additional infoadditional info Complete accident report and investigation forms and submit to

EH&S Accident Report Forms Near miss incidents

ASBESTOS AWARENESSNaturally occurring fibrous mineral found in Naturally occurring fibrous mineral found in

building materials on campus including ceiling building materials on campus including ceiling material, pipe insulation and floor tilematerial, pipe insulation and floor tile

Potential to cause health hazard if inhaledPotential to cause health hazard if inhaled Intact, undisturbed material does not pose Intact, undisturbed material does not pose significant health risksignificant health riskReport damaged material to EH&SReport damaged material to EH&SVisit asbestos page on EH&S web site for Visit asbestos page on EH&S web site for

location of asbestos in your buildingslocation of asbestos in your buildings

ERGONOMICS◦Adapting the task to fit you◦Maximizing your health

and comfort by using your body in efficient ways

◦Self evaluation of the behaviors and postures that you use at work

◦Learning to recognize the signs and symptoms associated with an action that may lead to Musculoskeletal disorders. (MSDs)

It is the responsibility of the supervisor to explain all department specific hazards and how to prevent accidents and injuries

EH&S maintains training records and provides online training opportunities through ECU One Stop

Log on to One Stop Go to Faculty and Staff training

◦ Click on My Training History to see completed training◦ Scroll down the page to see the classes available campus

wide◦ In addition, departments should also keep training records,

especially of training not obtained through EH&S.

TRAINING

SELF-INSPECTION/HAZARD ASSESSMENTS EH&S conducts limited safety audits – lost Facility

Inspector position due to budget cuts EH&S acts as a consultant to help you understand

regulations and develop solutions to problems Complete and/or enlist help of co-workers to complete

Self-Inspection annually Better understand the safety issues in your work area. Provide an opportunity for departments to understand

regulations that affect them Provide an opportunity to prevent and correct any

safety issues

SELF-INSPECTION/HAZARD ASSESSMENTSSelf-Inspection formReview all areas for the fire/life safety issues outlined

in the formNote where problems existDevelop an action plan to remedy problemsCommunicate results of inspection with department to

correct current issues and prevent future onesComplete the form, keep a copy for your department

and send a copy to EH&SEH&S will review and follow-up with the department

safety representative as needed

SELF-INSPECTION/HAZARD ASSESSMENTSCorrective ActionsWork ordersImminent danger

◦If you discover an imminent hazard (one that could cause immediate death or serious physical harm), secure the area if possible and contact EH&S immediately.

◦If you cannot contact EH&S, call the ECU Police and they will activate the University Emergency Response System.

Section 1Section 1 – Emergency Procedures – Emergency Procedures All departmentsAll departments

Section 2Section 2 – Required Training and Other – Required Training and Other InformationInformation

All departmentsAll departments

Section 3Section 3 – Site Inspection – Site Inspection All departmentsAll departments

Section 4 – Research LaboratoriesSection 4 – Research Laboratories Research laboratories who use Research laboratories who use chemicals, specialized equipment or chemicals, specialized equipment or engage in hazardous activities.engage in hazardous activities.

Section 5 – Areas / Departments Section 5 – Areas / Departments Containing Hazardous Chemicals or Containing Hazardous Chemicals or MachineryMachinery

Departments other than those with Departments other than those with research laboratories, who use research laboratories, who use chemicals, specialized equipment or chemicals, specialized equipment or engage in hazardous activities.engage in hazardous activities.

Section 6 – Clinical AreasSection 6 – Clinical Areas Departments and groups that are Departments and groups that are engaged in patient care.engaged in patient care.

SELF-INSPECTION/HAZARD ASSESSMENTS

Employees should have a basic understanding of the fire alarm systems (if equipped).◦It is important to know what the alarm sounds

like◦If a fire alarm is not installed in the facility, a

verbal or horn system should be put into place. ◦Employees should be familiar with the location of

exits, fire extinguishers, pull stations, and other equipment.

◦Evacuation drills should be conductedIt is ECU policy for employees to evacuate


TRAININGIt is the responsibility of the supervisor to explain

all department specific hazards and how to prevent accidents and injuries

Supervisors are also responsible for conducting hazard assessment for selection of appropriate PPE

Document training and hazard assessments


MEANS OF EGRESS◦Every hallway and corridor must be unobstructed◦Storage in hallways is not allowed – surplus, etc.◦Check with EH&S before equipment purchase


Exit sign lights, emergency lights and all other lights are operational.◦Exit sign lights must always be illuminated.- Emergency lights only come on in the event of a

power outage.- All lights in your area should work.- Submit a work order


Decorations should not obscure, conceal or confuse exit doors, signs or exit pathways

Bulletin boards are maintained frequently◦An excess of paper is

considered a fire hazard


Space heaters are PROHIBITED!◦Many are an extreme

fire hazard.◦Energy conservation

issue


CLEARANCE ISSUES:◦3 feet in front of and around

electrical panels to provide access

◦18 inches from sprinkler heads to ensure water is spread effectively – 24 inches when no sprinkler

◦8 inches off floor to allow the floors to be cleaned.


GENERAL HOUSEKEEPING◦Area should be

organized and orderly.◦Area is free of trip and

slip hazards.◦Carpet and flooring

should be in good condition.

◦Ceiling tiles should all be in place.


Extension Cords◦Not used in place of

permanent wiring◦Extension cords may

only be used for portable equipment, such as overhead projectors and laptop computers

◦Must be in good condition


Extension cords are to be used for portable equipment only.

Power cords of any kind are not to be run under carpets or throw rugs or pass through cabinets, partitions or walls.

Extension cords shall not be in the egress path of travel.

Unapproved or household type extension cords are not to be used.

Spliced or otherwise damaged power or extension cords are to be replaced.


Approved surge suppressor strips may be used only for personal computers or sensitive electronic equipment if they have an integral surge protector

They should not be used to add outlets as is demonstrated here

All appliances and heavy load equipment should be plugged directly into receptacle


New operations/work activities are not added to the work area unless the existing facilities can support the operation.

All appropriate equipment and controls (power, ventilation, etc.) must be in place and operational before the activity is performed.

Modifications to the building are coordinated with Facilities Services and performed only by authorized personnel.

When equipment malfunctions or is damaged it is tagged “Out of Service” until it is repaired by a qualified technician.

Surplus of contaminated equipment


Please click the link below to complete the training:

SAFETY REPRESENTATIVE QUIZ

P RESENTED BY E NVIRONMENTAL H EALTH & C AMPUS S AFETY.

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Transcript of P RESENTED BY E NVIRONMENTAL H EALTH & C AMPUS S AFETY.