Organizing Your PC - 2 Part Series
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ORGANIZE YOUR PC: 2-PART SERIES Part 1 Presenter: Diana Silveira
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Presented October 2014. Strategies and Tools to Organize your PC
Transcript of Organizing Your PC - 2 Part Series
ORGANIZE YOUR PC: 2-PART SERIES
Part 1Presenter: Diana Silveira
WHICH OPERATING SYSTEM ARE YOU RUNNING?
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
ORGANIZE
AGENDA
Delete What You Don’t Need
Organize Your Files
Organize Incoming Knowledge
DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
DELETING = GOOD Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder
Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
RECYCLE BIN Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
Shift + Delete to bypass Recycle Bin
Clean out regularly
Delete Duplicate Files
http://www.digitalvolcano.co.uk/dcdownloads.html?from=3.1.5
DUPLICATE CLEANER
ACTION
CCLEANER
https://www.piriform.com/CCLEANER
FOLDER SIZE
http://www.foldersizes.com/download-folder-sizes/index.htm
REVIEW/DELETE INSTALLED PROGRAMS
Control Panel > Programs > Uninstall Programs
Do you really need it?
Picture Source http://goo.gl/3z1HBa
ORGANIZE YOUR FILES
CREATE FOLDERS Right Click on Desktop (or within folder)
New > Folder
Name Meaningfully
EVERYTHING HAS A PLACE Create as many folders as needed
Folders Need Meaningful Names
Turn on preview (View > Extra Large Icons) to see
Drag items to folders in sidebar
MOVING FILESPC:• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
RENAME FILES Image003 v. 2011JulyGabrielPoolParty100
F2 or Right Click > Rename
RENAME MULTIPLE FILES
>
Shift or Ctrl to select multiple files Rename all at once!
CHANGE DEFAULT SAVE DESTINATION Save to Desktop
Not My Documents or Downloads (where things will just gather)
In Chrome > Settings > “Show advanced settings”
NEVER LET IT HAPPEN AGAIN
When downloading, rename pictures and documents. Give a meaningful name: Date Event Person Tag if possible
Check EXIT data if unsure (Right click > properties)
The Key: Clear Your Desktop Regularly
ORGANIZE INCOMING KNOWLEDGE TO MAXIMIZE THE TIME YOU HAVE AND TO AVOID
BECOMING OVERWHELMED
CONSIDER AN INFORMATION DIET
Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE SYNDROME WITH
YOUR NEWS
Redundant News Sources
Those you are “saving” for later
Topics no longer of interest
CONSIDER DUMPING
SOCIAL MEDIA Follow in ONE
place
Why are you following them?
If you skim or skip them 70% of the time – delete, hide or unfollow
CLEANING UP FACEBOOK Delete your “likes”
“Hide” annoying family
“Unfriend” a few people
Create lists of close friends and family
CLEAN UP FACEBOOK
UNROLL.ME
BOOMERANG
CHALLENGE Try out one of the tips mentioned in this presentation
E-mail me ([email protected]) which tool and your experience
Ex: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
ORGANIZE YOUR PC: 2-PART SERIES
Part 2Presenter: Diana Silveira
AGENDA Assignment Review
Spyware/AntiVirus & Safety Tips
Backup & Cloud Storage
ASSIGNMENT REVIEW
VIEW AUTHORIZED APPS
https://www.google.com/accounts/b/0/IssuedAuthSubTokens
SORT BY FILE SIZE ON A MAC
Lifehacker: http://goo.gl/vZUnI
DUPLICATE CLEANER
Tip: To Preview Image Click on Image Name
STAYING SAFE
SPYWARE/ANTIVIRUS
MICROSOFT SECURITY ESSENTIALS
Already installed or can be downloaded at: http://windows.microsoft.com/en-us/windows/security-essentials-download
SPYBOT (SPYWARE REMOVAL)
http://www.safer-networking.org/
PAY OPTIONS
o Avira Antivirus
o Norton
SECURITY TIPS
o Complex & Different Passwords
o Phishing
o Hacked/Spoofing
BEWARE OF “ADD-ONS”
PASSWORDS
Change Everything Regularly!
One word is not enough – words, symbols, numbers, capitalization
Longer the better
2-Step Authentication when possible
LOOK INTO PASSWORD MANAGERS
Features: Multi-browser Multi-device Password Generators
LastPass, Norton, Browsers
Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
BACKING UP AND SYNCING DATA
Image source: http://goo.gl/PK7f8L
BACKUP HARDWARE
KEEP BACKUP HARDWARE CURRENT
CLOUD COMPUTING
WHAT IS CLOUD COMPUTING?
Internet-based
No hard drive needed
Software examples include: Facebook and Gmail
CLOUD STORAGE Dropbox, Google Docs/Drive
Amazon Cloud Player, Evernote
OneDrive
REMOTE FILE STORAGEDropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
SYNCING DIFFERENT DEVICES
o Desktop Version of Dropbox and keep all documents/folders stored there.
o Download the App
o Web-based access
AUTO-SYNC MOBILE PHONE PICTURES AND DESKTOP UPLOADS
TOOLS & TOYS FOR
DROPBOX
EMAIL DIRECTLY TO DROPBOX
SendtoDropbox.com
SAVE A FILE VIA URL
Great for PDF and other online documents
https://www.urldroplet.com
SYNC YOUR EBOOKS
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
EVERNOTE
ORGANIZE YOUR TECHNOLOGY TO ENSURE DATA SECURITY, BACK-UPS, AND OTHER
IMPORTANT PROCESSES ARE RUNNING AT FULL EFFICIENCY.
ANALYZE YOUR SETTINGS
BROWSER EXTENSIONS
UNINSTALL PROGRAMS
Located in: Windows: Control Panel Mac: Go > Applications > Click & Drag to Trash
TURN OFF ITEMS ON START
Windows: Found in Task Manager Mac: System Preferences > Users & Groups > Login Items
WHAT TOOLS DO YOU USE?WHAT ARE YOUR ORGANIZATIONAL TIPS?
• Paper!
