Online Recruitment Systemcontents1

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ONLINE RECRUITMENT SYSTEMCONTENTS

1. ABSTRACT

2. INTRODUCTION

3. DESIGN PRINCIPLES & EXPLANATION

3.1. MODULES3.2. MODULE DESCRIPTIOIN

4. PROJECT DICTIONARY

4.1. DATAFLOW DIAGRAMS

4.2. DATA DICTIONARY

5. FORMS & REPORTS

5.1. I/O SAMPLES

6. BIBILIOGRAPHY

ABSTRACT

N o w a d a y s t h e n e c e s s i t y o f e x e c u t i n g

t h i n g s inc reasing rap id ly in our da i ly act iv it ie s.

T ech n o l o g y p l ay s a v i t a l r o l e i n d ay - t o -d ay ac t i v i t i e s .

A n d t h i s i n turn made great changes in many work fields and out

of t h e m r e c r u i t m e n t p r o c e s s i s o n e t h a t c h a n g e d l o t

o f colors in their systematic approaches.Th e comp uter based

recrui tmen t syst em i s t o rep lac e man ua l o pe ra t io ns o f

r e c r u i t m e n t o f a n I T c o m p a n y . A s r e c r u i t m e n t i s a

r o u n d th e y e a r a c t i v i t y involving thousands of candidates a

need has been fel t to au to mat e th e en t i re op er a t io ns .

A p p l i c a t i o n s a r e c o l l e c t e d i n a p r e s c r i b e d

f o r m a t a n d c h e c k e d f o r eligibility. All eligible

candidates are sent Admit cards for the selection test.T h e t e s t i n

t h r e e a r e a s - A p t i t u d e , V e rb a l a n d technical skills. The results

are compiled and presented to manag ement to dec id e th e cu t -

offs for interviews. Based on the selection criteria decided by

management i n t e rv i ew l e t t e r s a r e g en era t ed . Th e s ys t em



s h o u l d provide for queries and management reports during

therecruitment process.

2. INTRODUCTION

Online Recruitment system is to replacem a n u a l

o p e r a t i o n s o f r e c r u i t m e n t o f a n I T company. As

recruitment is a round the year activityinvolving thousands of

candidates a need has been feltt o a u t o ma t e t h e e n t i r e

o pe ra t i on s . A pp l i ca t i on s a re c o l l e c t e d i n a

p r e s c r i b e d f o r m a t a n d c h e c k e d f o r e l i g i b i l i t y .

A l l t h e e l i g i b l e c a n d i d a t e s a r e s e n t

a n a u t o m a t e d m e s s a g e ( j u s t l i k e A d m i t C a r d ) f o r

t h e selection test.The test is in three areas:1.Aptitude Test2.Verbal

Ability3.Technical TestT h e r e s u l t s a r e

c o m p i l e d a n d p r e s e n t e d

t o management to decide on cut-offs for interview. Basedon the

select ion cri teria decided by the management, the qualif ied

cand ida tes a re ca ll ed fo r t he in te rv i ew.A l s o d e t a i l s o f

c a n d i d a t e s c a l l e d f o r i n t e r v i e w a r e prepared for theinterview board. The system shouldprovide for queries and

management reports duringthe recruitment

process.RecruitingRecruiting is defined as persuading

someone towork for a company or become a ne w member

of anorganization.Objectives of Online Recruitment System

P r o v i d e a n i n n o v a t i v e , c o s t e f f i c i e n t

a n d effective recruitment system.



I n c r e a s e t h e q u a l i t y a n d

q u a n t i t y o f applicants applying for vacancies.

Offer immedia te cos t sav ings on recrui tmentw i t h

s u b s t a n t i a l l o n g t e r m s a v i n g o v e r a prolongperiod.

D r a m a t i c a l l y r e d u c e p a p e r w o r k

a n d administrative work.

S t r e a m l i n e t h e r e c r u i t m e n t p r o c e s s

a n d reduce the corporate’s overall recruitment cycle.Introduction to

existing system I n t h e e x i s t i n g s y s t e m a l l t h ea c t i v i t i e s a r e d o n e manually. For recruiting thousands

of candidates, thephysical system have the following steps. 1.Calling

for the applicants.2.Selecting the applicants.3.Generating Admit

Card4.Conducting examination.5.Compiling results.6.Selecting

candidates for interview.7.Generating Interview letters.8.Preparing

details for interview board.In the existing system all these activities

ared o n e m a n u a l l y . I t t a k e s l o t o f t i m e t o r e c r u i t candidates. In order to overcome this we

must developa solid platform for an online recruiting solution

t h a t can b e r ap i d l y cu s t o m i ze an d d ep l o y ed t o m ee t

t h e specific needs of each client.

Ever y o rganiz ation should have a sepa rate recruitment cell .

The recruitment board must providean innovative, cost efficientand effective recruitments y s t e m . U s i n g t h e

a d v a n c e d t e c h n o l o g y t h e recruitment cell

must provide efficient system so thatit reduces the paper work and

administrative risks.Proposed SystemW e a r e p r o p o s i n g



t o c o m p u t e r i z e a l l t h e t a s k s involved. We go

about the following way.

A d m i t c a r d g e n e r a t i o n s n o w d e v o i d o f

a n y m i s t a k e s . T h e r o l l n u m b e r s a s s i g n i n g i sd o n e efficiently by maintaining a database so that thereis no chance of

the same number being assigned tod i f f e r e n t a p p l i c a n t s . E v e n

t h e c h a n c e o f a r o l l n u m b e r n o t b e i n g

i s s u e d t o a c a n d i d a t e i s minimized.

T h e e x a m in a t i o n i s b e in g c o n d u c t ed o n l i n e . T h e

t h r e e s p h e r e s i n w h i c h t h e e x a m i sb e i n g c o n d u c t e d h a v e t h e r e s p e c t i v e

d a t a b a s e o f q u e s t i o n s . T h e c a n d i d a t e s t a k e t h e

e x a mi n a t i o n online within the time constraints after which

thepage automatically closes.

As th e exa min a t i on i s on l in e the ev a lu a t i on process is

simplified to a great extent.

W i t h t h e d a t a b a s e o f t h e r e s u l t s

b e i n g ma in ta in ed it is ve ry ea sy to gen er ate a ra ng e

of s t a t i s t i c s n e c e s s a r y t o p u t t o

c a n d i d a t e s i n different categories.

Based on the categories the details pertainingto the students can

be retrieved from the database whi ch we mai ntain fo r the

s tudents and this canbe forwarded to the interview board.

3. DESIGN PRINCIPLES & EXPLANATION



3.1. MODULESOverall Description of Online Recruitment System

Registration

Administration

OperatorCompany3.2. MODULE DESCRIPTIONRegistration This

module involves the fulcrum part of l a y i n g a

f o u n d a t i o n f o r t h e w h o l e p r o c e s s b y

r e g i s t e r i n g t h e a s p i r i n g c a n d i d a t e s . T h i s p r o c e s s

i s a c c o m p l i s h e d o n l i n e b y a l l o w i n g t h e

i n t e r e s t e d candidates to provide the related information of t h e m . R e c r u i t m e n t c e l l a d v e r t i s e s f o r t h e p o s t i n

v a r i o u s websites and asks the applicants to submit their detailsa n d

p o s t t h e i r C V ’ s o n o r b e f o r e a f i x e d d a t e .

T h e candidates who are interested can logon to the websiteand apply

online.

First the candidates log on to the website andfill the application

form.

The information provided by the candidate isv er if ied to ch ec k

whether it fits the criterion thathas been put forth.

I f t h e i n fo rma t io n i s fo und to be inv a l i d s ay the degree

possessed by the candidate does complyw i t h t h a t

d e m a n d e d b y t h e b o a r d t h e n t h e

application process is stopped by terming invalidcandidate.

I f th e i n f or ma t i on i s fo un d c or re c t th en th e candidate is

provided with Id and password.



Subsequently an admit card is generated thatp l a y s h o s t t o t h e

i n f o r ma t i o n l i k e c a n d i d a t e I D n o . , t h e d a t e

o f e x a m , n a m e a n d v e n u e

o f examination.

T h e a d m i t c a r d i s m a i l e d t o a l l

e l i g i b l e candidates.

The candidate by logging on wi th the ID andp as sw or d

a l l o ca t e d can g e t t h e i n fo r m a t i o n an d i ns truc ti on s

related to the exam. Also, some tipsare provided for the benefit

of the aspirant.

T h e s t a t e d s t e p s f o r m t h e c o r e o f t h e

r e g i s t r a t i o n process. Once the candidate takes al l these steps

thenhis registration can be termed as successful.Administration This

mod ul e mai nl y cons tit ut es of the pe rson in charge of the whole

process that is the person who is att h e h e l m o f t h e a f f a i r s .

H e i s t h e o n e w h o h a s t h e authority to make the major

decisions concerning therecruitment process.

He is responsible for setting the criterion forthe candidates to

be examined.

He is the one who decides on which differentspheres are the

candidates to be examined.

He is the one who fixes the date of exam.

He is in ch arg e f or ap poi nt ing the o pe ra to rs required to carry

forward the process.

He decides the cut-off limit for the candidatesthat have under taken

the test.



He de cides on the number of ca ndidat es tha t can be

selected. So, practically makes all the important decisionswithout

actually doing too much. He can be regardedas the driving force

behind the whole process. He canbe compared to sailor of ship that iswhole recruitmentprocess in this case.OperatorHe i s t h e a s p e c t

r e s p o n s i b l e f o r t h e t e s t t h a t i s b e i n g c o n d u c t e d .

H e c a n b e c o n s i d e r e d a s

t h e e x a m i n a t i o n c o n t r o l l e r . H e i s

a p p o i n t e d b y t h e administrator.

He decides the questions that are to present inthe question paper.

He dec ide s the ove ral l str uctu re of eac h par t of the question

paper.

He watches over the test and is responsible forthe evaluation.

He categorizes the candidates depending uponthe marks obtained and

the cut-off limit set.

H e i s r e s p o n s i b l e f o r m a k i n g t h e l i s t o f t h e final

selected candidates.I t c a n b e s a i d t h a t t h e

o p e r a t o r i s t h e p o t e n t i a l w o r k h o r s e o f t h e

c o mp le te p r o ce s s . He is th e a s p ec t from whom the major

work is being accepted.CompanyThese are the clients of our web

portal. Whenevers o m e c o m p a n y h a s s o m e

o p e n i n g s t h e y l i s t t h o s e openings on our website.

Then in accordance with thecriteria the test is conducts in the desired

modules.

The companies list the openings.

The specifications and the qualifications that the company desires

in job aspirants.



C o m p l y i n g w i t h t h e s t a n d a r d s l a i d b y

t h e c o mp a n y t h e c a nd i d a te i s t e s t ed i n t h e

requiredspheres.

The result of the exam conducted is intimatedto the companies.

T h e l i s t o f s e l e c t e d c a n d i d a t e s i s

t h e n forwarded to the company.Project goalThe goal is to

introduce a hybrid replacement fromthe age old manual

recruitment process. To createa n e f f e c t i v e a n d

e f f i c i e n t s y s t e m c a p a b l e o f smoothening

up the whole setup. The aim here is tode v e l o p a n i n t e r f a c e

t h r o u g h w h i c h t w o e n d s c a n meet. The ends being the

jo b a spi ra nt s a nd th e j ob providers.

4. PROJECT DICTIONARY

4.1. DATAFLOW DIAGRAMS

Data flow diagrams represent the flow of data througha system. A DFDis composed of:1.Data movement shown by tagged arrows.

2.Transformation or process of data shown by namedbubbles.

3 . S o u r c e s a n d d e s t i n a t i o n o f d a t a r e p r e s e n t e d

b y named rectangles.

4 . S t a t i c s t o r a g e o r d a t a a t r e s t d e n o t e d b y a n

o p e n rectangle that is named.

The DFD is intended to represent information flow buti t i s n o t a

f l o w c h a r t a n d i s n o t i n t e n d e d t o i n d i c a t e

d e c i s i o n - m a k i n g , f l o w o f c o n t r o l , l o o p s a n d

o t h e r p r o c e d u r a l a s p e c t s o f t h e s y s t e m . D F D i s



a u s e f u l g r a ph i c a l t o ol an d i s a p p l i e d a t t h e e a r l i e r

s t a g e s o f r e q u i r e m e n t s a n a l y s i s . I t m a y b e f u r t h e r

r e f i n e d a t preliminary design stage and is used as mechanism

forcreating a top level structural design for software.The DFD drawnfirst at a preliminary level is furtherexpanded into greater

details:The con text diagra m is dec ompo sed and

representedwith multiple bubblesEach of these bubbles may be

decomposed further anddocumented as more detailed DFD

s.Explanation DFD s.

VALIDATES APPOINTSREGIS INFO SETS

REGISTR ATION

TEST RESULTCANDIDATEADMINISTRATO

OPERATOR

COMPANY

ARESTORED EDSELECTEDSPECIFICATIONSCANDIDATES



OPERATOR VALIDATIO N QUESTIONS



PASSWORDPREPARESEVALUATESPROVIDESREFERS

DETAILEDSTATUS

RESULTS

OPERATOR



RESULT DATABASEPASSWORDINVALIDATESTUDENTID

TEST

N D I D

A T E



R E S U

L T

PROVIDER QUESTIONS DATABASE



Table name: QquestionD a t a n a m e D a t a

t y p e C o n s t r a i n t D e s c r i p t i o n

Q i d N u

m b e r Q

u e s t i on

i d generatedQ n

C h a r

` Q u e

s t i o

n O p 1

C h a r

O p t io n 1 O

p 2 C h

a r O p

t i o n

2 O p 3

C h a r

O p t i

o n 3 O

p 4 C h

a r O p

t i o n

4 A n s

C h a r

C o r r

e c t answer

L e v e l

1 C h a rL e v e l

o f questionK

e y w o r d

1 C h a r K

e y w o r d of



questionTable name: Tquestiona t a n a m e D a t a

t y p e C o n s t r a i n t

D e s c r i p t ionQ i d

N u m b e

r Q u e s ti o n

i d generatedQ

n C h

a r `

Q u e

s t i



onO p 1

C h a

r



O p t

i o n 1

O p 2 C

h a r O

p t i on 2 O p

3 C h a

r O p t

i o n 3

O p 4 C

h a r O

p t i o

n 4 A ns C h a

r C o r

r e c t a

nswerL e v e

l 1 C h a

r L e v e

l

o f questionK e

y w o r d 1 C

h a r K e y w

o r d

o f questionResult tableTable name:

ResultsA t t r i b u t e D a t a W i d t h C o n s t r a i n t D e s c r i p t i o n



N a m e T y

p e U s e r _ i

d c h a r 1 0 N o

t n u l l , Uniquestudent

idStudent_nameC h a

r 3 0 s t

u d e n t n

amem a r k s

n u m b e



r 1 0 M a

r k s obtainedg

r a d e

C h a

r 1 Gr a d e



Administrator



6.

BIBLIOGRAPHY1 . B O

O K O N



A S P . N E

T PROGRAMMING2 . H T M

L B l a c k

B o o k By Steven

Holzner3 . O RA C L E By Evan

Byross

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