Online Hiring & Recruiting System Buyers Guide - by Hyrell

Online Hiring & Recruiting SystemVendor Comparison Guide

July 2013

hyrell.com | 1-877-695-0194 Copyright 2013 | Hyrell Online Hiring Systems

Table of Contents:

hyrell.com | 1-877-695-0194

I. What is an Online Hiring & Recruiting System?

II. Why use an Online Hiring & Recruiting System?

III. What Does an Online Hiring & Recruiting System Do?

IV. Steps to Implementing an Online Hiring & Recruiting System

V. 10 Questions to Determine if You Need a System

VI. 10 Questions to Ask When Selecting a System

VII.Checklist of Features

Online Hiring & Recruiting System Buyers Guide


What is an Online Hiring & Recruiting System?

An Online Hiring and Recruiting System is a software tool that allows hiring managers to automate their organization's hiring and recruiting processes. Until recently, Online Hiring & Recruiting Systems were only available to enterprise level clients and required many dedicated resources to implement and maintain.

The primary purpose of this tool is to centralize all of the data an organization requires during the hiring and recruiting process. The tool also allows this data to be displayed in an organized and trackable manner. This data can include anything from basic applicant contact information and a resume to a full array of questions, assessments and tests.

With the emergence of Software-as-a-Service (or Cloud Based) platforms, many features have been added to ease the burden placed on hiring managers. Current tools allow automatic position posting to Internet job boards, applicant source tracking, one-click interview scheduling and on-boarding options for new hires.

hyrell.com | 1-877-695-0194



Why use an Online Hiring & Recruiting System?

Simply put, an Online Hiring & Recruiting System organizes your hiring process. This can translate in to:

Improved Efficiency Reduced Recruiting Costs Reduced Time to Hire

Reduced Employee Turnover

Better Collaboration with Your Recruiting Team

Better Communication with Your Applicants

Improved Applicant Experience

Better Reporting and Hiring Data

Reduced Likelihood of Hiring Misconduct



What Does a Hiring & Recruiting System Do?

Online Hiring & Recruiting System ease everyday frustrations of the hiring process:

The Candidate Experience:

HR Evaluation & Processing:

HR Reporting & Metrics:

• Engage candidates in a user-friendly application process that highlights the strengths of your company

• Let applicants showcase their skills beyond a simple resume

• Incorporate all decision makers in the recruiting process

• Easily communicate with applicants, check references, and set up individual or group interviews

• Review summarized position and applicant tracking metrics

• Easily collect EEOC data, applicant source information and employee referrals



Steps to Implementing an Online Hiring & Recruiting System

Create a Plan Set a timeline for project completion Set an acceptable budget for your Online Hiring & Recruiting System Map out the requirements needed for your Online Hiring & Recruiting

System Assemble a team of end users who should have a say in this purchase

Set Goals How long does it currently take you to compose a job description, post

the position, and advertise your opening? How long would you like it to take with an Online Hiring & Recruiting System ?

How long does it currently take to collect resumes, rank candidates, and schedule interviews? How long would you like it to take with an Online Hiring & Recruiting System ?

Compare Options Evaluate the level of sophistication you need for your company size Sign up for system demos or instructional webinars to compare several

Online Hiring & Recruiting Systems side-by-side Look at contract terms and pricing structure for each system that you

evaluate



Steps to Implementing an Online Hiring System

Decide and Implement Select the best Online Hiring & Recruiting System that suits all of your

company needs Work with the selected vendor to customize and configure your Online

Hiring & Recruiting System for your company Train all HR managers and hiring decision makers to increase

collaboration and request feedback Provide feedback to internal company users and vendor contacts Establish organizational best practices to help new users of the system

Assess Results Analyze your initial goals for your Online Hiring & Recruiting System Determine if your Online Hiring & Recruiting System has met all of

these goals Evaluate system adoption and usage by all team members



10 Questions to Determine if You Need an Online Hiring & Recruiting System

What Does Your Current Hiring Process Look Like?

1. How many people do you hire each year?2. How many applicants do you process for most open positions?3. How many people are involved in the hiring process and do you want

them all to have access to your hiring tool? (We recommend they do!)4. What kind of experience do you want your applicants to have when

they apply for open positions?

What Type of Reporting and Analytical Tools Do You Use?

5. Do you need to be compliant with EEOC data?6. Are you required to archive applicant data for any or each position?7. Do you need applicant source tracking?8. Do you need to track employee referrals? 9. Do you require background checks for applicants?10. Do you require skills assessment checks for applicants?



10 Questions to Ask When Selecting an Online Hiring & Recruiting System

What Is the Cost and What are the Limitations?

1. Will I be required to sign an annual contract?2. Do I need to pay for each position I post?3. Do I need to pay for additional system users?4. Is there a limit to the number of applicants I can process and hire off

of a single posting?

How Will I Learn to use My New Online Hiring System?

5. Is the system user friendly and easy to learn?6. How does the system allow me to communicate with applicants? 7. Will I be offered training or do I need to learn on my own?

Will the System Simplify My Day-to-Day Job?

8. Does the system automatically collect EEOC data?9. Does the system archive applicant data for any or each position?10. Does the system allow me to incorporate background checks and

skills testing?



Job Postings

Feature Hyrell Option 1 Option 2

Population of a Company-Branded Careers Page

Automatic Advertising on Leading Internet Job Boards

Manage Current and Future Openings

Checklist of FeaturesUse this handy features guide to make sure you are getting the most out of your recruiting tool.

Job Library


Job Template Library

Benefits Library

Job-Specific Question Set Library

Existing Library of Ready to Use Positions




Position Specific Applications

Pre-Scored Applicant Delivery

Automatic Interview Scheduling & Management

Virtual Interview Process

Customizable Email Templates

System-generated Applicant Follow-up Emails

Position Specific Modules / Workflows

Batch Applicant Updates and Communication

Disposition Code Tracking

Hiring Manager Collaboration

Historical Applicant Activity Log

Applicant Evaluation, Tracking & Management



Account Management & User Control


Branded to Company’s Logo & Theme

Customizable User Permissions

Permission / Location Based Visibility & Access

Configurable Workflow

Approval Based Workflows

Real Time Alerts

Customizable Notification Settings




Customer Support

Reporting & Analytics


EEO Collection and Reporting

Position and Applicant Metrics

Applicant Source Tracking

Employee Referral Tracking


Dedicated Account Manager

Live Phone Support During Business Hours

Searchable Knowledge Base and Community Help

24x7 Electronic Ticket Support


About Hyrell

Simple, Efficient Online Hiring & Recruiting

Hyrell provides powerful hiring and recruiting management solutions to businesses in a wide range of sizes and industries. The Hyrell cloud-based hiring and recruiting solution helps these organizations find, qualify, engage, and hire the best applicants possible to deliver business results that matter. For more information, please visit http://www.hyrell.com or call 1-877-695-0194.

Try Hyrell Free for 30 Days!

http://www.hyrell.com./

http://www.hyrell.com/sign-up

Online Hiring & Recruiting System Buyers Guide - by Hyrell

Business

Transcript of Online Hiring & Recruiting System Buyers Guide - by Hyrell