OCHA UNDAC Disaster Response Preparedness Missions Part I Strategy and Framework

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UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA)

OCHA

UNDAC Disaster Response Preparedness MissionsPart I Strategy and Framework

MKR, Emergency Preparedness Section

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CONTENTS

1. Strengthening Disaster Preparedness for Effective Response at All Levels (HFA – Priority 5)

2. Request for UNDAC Disaster Response Preparedness Mission3. Advantages4. Objectives5. Terms of Reference6. Assessment /Evaluation Methodology

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1. Strengthening Disaster Preparedness for Effective Response at All Levels

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Strengthening Disaster Preparedness for Effective Response at All Levels

Priority 5 of the Hyogo Framework for Action calls

for ‘strengthening disaster preparedness for effective response at all levels’. OCHA has been

working as the co- lead organization for its implementation.

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2. Request for UNDAC Disaster Response Preparedness Missions

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Request for UNDAC Disaster Response Preparedness (DRP) missions

•Government Request for a DRP mission: endorsed by the UN Resident Coordinator/Humanitarian Coordinator (RC/HC) in country

•Upon approval of the Emergency Relief Coordinator (ERC), prepare TOR of the mission finalized in consultation with: Government

UN RC/HC and IASC CTRegional OfficeCRD, ESB/FCSS and EPS

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3. UNDAC Disaster Response Preparedness Missions:

Advantages

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UNDAC Disaster Response Preparedness Missions: Advantages

Impartial/Neutral Evaluation • Viewpoint from various angles of current knowledge of

UNDAC members equipped with hazard/vulnerability profile of the country

• Impartial recommendations for improvement• Leading to national response capacity development

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Promote coordination of humanitarian assistance• Strengthening in-country teams/coordination platform (such

as UNDMT, UNTET, IASC CT)• Composition of the Team tailored to meet the specific needs

of the TOR

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Mainstream disaster response preparedness • Promoting preparedness at national, regional and local level• Advocacy of the international disaster response system and

awareness raising of the role of UN system, OCHA and UNDAC teams in major disasters

• Strengthening in-country data preparedness

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4. UNDAC Disaster Response Preparedness Missions: Objectives

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UNDAC Disaster Response Preparedness Missions: Objectives

Under the leadership of UNRC/HC, UNDAC missions seek:• Assessment/Evaluation of capacities of the national disaster

management system, including institutional/legal framework• Recommendations towards strengthening relevant areas, including the

required follow-up for implementation• Recommendations for strengthening the implementation of policies,

legislation and operational aspects• Mission report summarizing analysis and conclusions with a list of

recommendations

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5. UNDAC DRP Missions: Terms of Reference (example)

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UNDAC DRP Missions: Terms of Reference (example)

1. Review and Analyze Legal Framework and Mandate of National Disaster Management Authority (NEMA)

• National, Departmental, Municipal and Community Level• Effective response coordination with NGOs/IOs, Red Cross

movement, IFRC• Fund allocation

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2. Evaluation of Disaster Response Capacity• Emergency Operations Center/Emergency Telecommuncations• Information Management (incl. Data Preparedness)• Coordination mechanisms• Damage and Needs Assessment• Human Resources Development• Sectors (health, water&sanitation, food security, emergency shelter, education, etc.) in

Emergencies• Urban Search and Rescue (USAR)• Fire Services• Stockpiling/Management of Relief Goods

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3. Disaster Preparedness• Public Disaster Awareness and Preparedness• Training Needs• Monitoring and Early Warning Systems

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4. Mechanisms for Facilitating International Assistance

5. Policy Formulation• Deploy Rapid Assessment Teams, USAR• Establish Disaster Management Authority• Develop Response Plans (hazard-specific) and update• Incorporate Recovery concerns during Response

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6. Assessment/Evaluation Methodology

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Assessment/Evaluation MethodologyThe UNDAC team uses various methods of assessment of national

response capacities, including:• Visiting operational facilities of NEMA (Civil Defense)• Interviews with various actors of the system at the national, regional,

departmental, municipal and local level • Visiting highly vulnerable regions*• Observation of simulations and simulation exercises• Studies and analysis of official documents, disaster history• Participation in presentations

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Assessment/Evaluation MethodologyTarget organizations:

• National Emergency Management Authorities (NEMA)

• Civil Defense (If applicable)• Other actors in the country

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Assessment/Evaluation MethodologyNational-level actors:• Armed Forces• Fire Dept• Line Ministries (Foreign Affairs, Environment, Communication,

Infrastructure, Education, Finance, Health, Housing, Agriculture)• Private Sector Rep• Scientific organizations 8seismology, volcanology, hydro-meteorology)• Red Cross/Crescent• Universities and scientific research organizations• Police Department

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Assessment/Evaluation MethodologyInternational-level actors:• Diplomatic missions• Development cooperation Agencies• Regional Development Banks• NGOs

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Assessment/Evaluation MethodologyRegional-level actors:• Principal political authorities • NEMA RepsDepartmental-level actors:• Principal political authorities• NEMA Reps

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Assessment/Evaluation MethodologyMunicipal actors• Principal political authorities• NEMA Reps• Fire Department• Police• Health-care WorkersLocal actors• Principal political authorities• NEMA Reps

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Annexes

• UNDAC Mission Report Format • Information Collection Sheet• Follow-up Matrix (e.g. Philippines UNDAC follow-up mission

in June 2006)• Mission reports from Laos, Bolivia (2007)• Sample of a Government request• Sample of an UNDAC DRP mission TOR

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Humanitarian Disaster Risk =

(Vulnerability x Hazard) - Response Capacity

OCHA UNDAC Disaster Response Preparedness Missions Part I Strategy and Framework

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