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No. 4 - Reports Agendas 2020/BOS... · 2020. 7. 22. · such as Free Comic Book Day, Crafts using...
Transcript of No. 4 - Reports Agendas 2020/BOS... · 2020. 7. 22. · such as Free Comic Book Day, Crafts using...
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SOUTHAMPTON COUNTY BOARD OF SUPERVISORS Regular Session i July 28, 2020
4. REPORTS
A. Sheriff’s Office B. Animal Control C. Building Permits D. Cooperative Extension E. Treasurer’s Office F. Blackwater Regional Library G. Solid Waste Quantities H. Personnel
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Calls For Service
Received
Sheriff - Calls For Service 482 2,711
Sheriff - Traffic Stops 262 1,570
Animal Control Calls 87 611
Fire Responses 148 762
EMS Responses 198 1,167
911 Center
Telephone Calls
Total Calls 4,081 22,576
911 Landline Calls 177 654
911 Wireless Calls 546 2,833
Admin Calls Received 2,509 14,393
Admin Calls Made 849 4,696
Wireless vs Total 911 75.52% 81.24%
Wireless vs All Calls 16.89% 15.84%
Total 911 vs All Calls 22.37% 19.50%
Ring Time
Statistics
0 to 10 seconds 3,161 96.8% 17,430
11 to 20 seconds 74 2.3% 439
21 to 30 seconds 30 0.9% 120
Greater than 31 secs. 0 0.0% 4
Busiest Call Hour Jan 27 10:00AM 22 calls Jan 27 10:00AM 22 calls
Community
Notifications
Notifications 7 13
Emails 2,399 5,298
Text Messages 2,879 6,390
Calls Complete 7,922 16,096
Weather Warnings 2 6
Contacts Complete 17,551 36,407
Jun Date
Month Of Year-To-
Southampton County Sheriff's Office
2020 Activity Report
Month Of Year-To-
Jun Date
Jun Date
Year-To-
Date
Month Of
Jun
Month Of Year-To-
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Total Number of
Rescue Calls
Total Rescue Calls 198 1,167
Total Number Calls # Calls
Boykins Rescue 36 249
Capron Rescue 31 159
Courtland Rescue 54 338
Ivor Rescue 34 186
Franklin/Hunterdale Rescue 59 300
Greensville Rescue 0 1
Windsor Rescue 0 2
Waverly Rescue 0 0
16
Zone Car 0 0
Helicopters Requested 2 14
Fire Department Calls
Fire Calls
Total Calls By Station 148 762
Boykins Fire 11 101
Branchville Fire 2 21
Capron Fire 16 57
Courtland Fire 20 105
Hunterdale Fire 29 118
Ivor Fire 9 44
Drewryville Fire 9 39
Sedley Fire 10 51
Newsoms Fire 11 74
Franklin Fire 25 130
Wakefield Fire 6 22
Windsor Fire 0 0
Emporia Fire 0 0
Forestry 0 3
Fire Department First Responders (not included in above count)
Sedley 6 31
Newsoms 7 62
Month Of Year-To-
Southampton County Sheriff's Office
2020 Activity Report
Date
Jun Date
Year-To-Jun
Month Of Year-To-
Jun Date
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Traffic Offenses Total 249 1,730
Other Traffic Offenses 216 1,556
Reckless Driving 12 75
DUI 4 19
Drive Suspended 17 80
Warrants Served 96 384
Civil Papers
Served
Child Support Order 23 124
Confess Judgement 0 0
Detention Order 1 3
Garnishment Summons 17 175
Motion For Judgement 5 11
Notice 69 262
Order 3 6
Petition 0 2
Protective Order, Emerg 9 61
Protective Order, Prel 11 41
Protective Order, Final 3 11
Prot Order Removal 0 5
Show Cause Summons 26 139
Subpeona/Comm Atty 191 530
Subpeona 277 1,050
Subpeona Duces Tecum 1 9
Summons 154 789
Summons Ans Inter 1 10
Summons Unlaw Det 0 139
Transportation Order 7 64
Warrant in Debt/Detinue 44 447
Writ of Fieri Facias 0 3
Writ of Possession 0 10
Writ of Poss/Unlaw Det 0 64
Other 0 0
Monthly Totals 842 3,955
Jun Date
Month Of Year-To-
Southampton County Sheriff's Office
2020 Activity Report
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County of Southampton Office of the Sheriff
Post Office Box 70 Courtlan~ Virginia 23837
Office: 757-653-2100 Fax: 757-653-9452
Report to the Board of Supervisors
For the month of Jun-20
The following activities were conducted by Animal Control:
11 Stray
0 Injured or Ill
0 Cats Handled
12 Dogs Handled
0 Cats, Surrendered by Owner
1 Dogs, Surrendered by Owner
1 Cat Bite -
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Agriculture
Southampton County Extension Report May 16, 2020 - July 15, 2020
Jordan Jones, Extension Agent, 4-H Josh Holland, Extension Agent, ANR
Debbie Estienne, USS Jennifer Cuthbertson, 4-H Program Assistant
Neil Clark, Extension Agent, ANR
• Worked with a grower to determine deficiency issues in their blackberries. • Planted a soybean variety trial to provide growers in the county with local yield data for making seed purchase decisions. • Planted an Enlist soybean research trial to understand the new technology available to growers. • Made alternate preparations to various programs due to COVID-19 guidelines. • Processed over 44 soil samples informing 11 growers of precise nutrient needs for their planned crops adding to their
profitability while also protecting water quality. • Proctored 2 Pesticide Tests for private applicators. • Collected 267 pesticide jugs for recycling. • Assisted and delivered weekly forestry webinars to 73 cumulative participants • Cat 2 and 6 pesticide recertification by webinar to 105 ppts • Sent Ag Newsletter out to over 165 producers and agricultural industry partners. • Provided information to 36 individuals concerning lawn and landscape, pest ID and control recommendations, crop
production, agricultural economics, pruning, soil testing, and livestock issues.
Youth Development
• Made adjustments for in-person 4-H programming, including 4-H summer camps that have been cancelled for the summer to slow the spread of the COVID-19 pandemic.
• Preparations for online and distance programming are being made by Jones and Cuthbertson. They will start roll-out in May and are scheduled to last until August.
• Jones conducted virtual camp activities administered by Airfield 4-H Center. • Jones held a Livestock Superintendent meeting in order to develop alternative plans for the 2020 livestock show. • Jones posted a flyer asking youth to create Thank You cards for first-responders on Facebook and sent the flyer to the club
leaders. Cards will be donated to Southampton Memorial Hospital. • Jones and Cuthbertson conducted a virtual photo contest for county youth. • Jones is assisted with a virtual farm to table program that will be available state-wide. • The Britches & Boots 4-H club and the Airfield Swamp Shooter are taking a break until they are given the "OK" for in-person
programming. • The SoCo Livestock club is currently having virtual activities for its members.
Administrative
• All - participated in numerous conference calls and Zoom meetings related to adjustments to Covid-19 • Estienne attending classes via zoom for CAFM -Introduction to Fiscal Support • Jones participated in several professional development courses such as working with volunteers and grant writing. These
courses will be helpful in expanding the local 4-H program.
Contacts for this month: 41 face-to-face; 516 Zoom; 106 calls; 180 mailings; 357 emails; reached 640 people via internet & social media
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Southampton CountyTreasurer's Report
February 2020
Summary of Cash Balances, end of month:
Cash on Hand $1,000.00
Checking Accounts:
Farmers Bank Checking 11,114,568.54
Sona Bank 124,771.87
Farmers Bank Escrow 438,658.56
Va Investments Pool 5,087,889.59
TOTAL $16,766,888.56
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Southampton CountyFEB 2020
INTEREST BEARING ACCOUNTS RATE CURRENT YEAR-TO-DATE
1. Farmers BankBlackwater Regional Library 0.30% 35.94 76.83Law Library Account 0.10% 1.61 3.33Water/Sewer Enterprise 0.15% 5.83 12.06Food Services 0.30% 70.37 70.37
2. Sona BankAsset Forfeiture Fund 0.05% 0.20 0.43Forfeiture Account 0.25% 9.16 19.35Commonwealth Atty 0.05% 0.58 1.22Southampton Co. MM 0.25% 6.91 14.56
3. Farmers Bank Ambulance Fees 1.00% 75.79 134.47Money Market 1.00% 0.00 0.00
TOTAL $206.39 $332.62
BANKERS ACCEPTANCES/INVESTMENTS
1. Farmers 0.05% 0.00 1.02
2. Va Investment Pool 1.72% 6,973.07 14,617.87
TOTAL $6,973.07 $14,618.89
GRAND TOTAL $7,179.46 $14,951.51
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Library Director’s Report
May 2020
Staff Updates: Franklin:
Vacancy – PT Library Assistant Central:
Vacancy - Library Director Workshop and Training Reports: 4/25/20 – Mitigating Covid-19 for Museums, Libraries, and Archives – Doctors from the Centers for
Disease Control presented guidance tips and ideas for community and environmental disinfection, and a
discussion of how libraries, archives, and museums can help mitigate Covid-19 when working with
paper-based, circulating, and other types of collections. This webinar was very informative and useful in
how to combat covid-19 and how to disinfect, social distance and interact with the public when we
reopen.
Donna Pope - Courtland
4/25/20 – Mitigating COVID-19 When Managing Paper-Based, Circulating, and Other Types of
Collections – Dr. David Berendes and Dr. Catherine Raspberry discuss how library staff can follow the
CDC’s guidelines during the Covid-19 outbreak. Dr. Catherine Raspberry covered social distancing,
having an emergency plan and going over staff sick leave policy. Dr. David Berendes talked about how
library staff can maintain a sanitized environment. He recommends cleaning highly touched areas at
least once a day with detergent and water. However, if there’s a case in the facility, Dr. Berendes
recommends closing off the area that the infected person came into contact with for 24 hours, at least,
for the air particles to dissipate. After 24 hours, janitorial staff can go in and sanitize hard, non-porous
surfaces with EPA recommended cleaners and electronics with alcohol based wipes. When handling
circulating material Dr. Berendes suggests: practice good hand hygiene, wipe items with plastic covers
with alcohol wipes or quarantine the item for 24 hours. Overall, this webinar was very informative with
helpful tips on keeping a safe and sanitized environment.
Bethany Hardy – Windsor
4/29/20 – Graphic Novel Collection and Programming – The webinar was broken down into 3 parts:
collection development, short history and programming ideas. The presenter gave website and
newsletter suggestions for collection development ideas (ALA, YALSA, No Flying, No Tights, and Diamond
Bookshelf). He gave a history of Graphic Novels and Manga. And lastly gave a few programming ideas
such as Free Comic Book Day, Crafts using weeded GN (decoupage, origami…) and Comic/Manga
drawing (he suggested an expert or professional for this program)
I plan to check out the suggested websites to see how their suggestions compare to our inventory.
Holly Fowler - Courtland
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Current Events in Administration:
Throughout the month of April, administrative staff have continued to complete daily tasks by
telework and periodic branch visits.
The Collection Development Manager has focused on adding to our electronic resources to
ensure materials are available to patrons during the closure. Monthly materials orders (new
releases of books, DVDs, etc) are being compiled as usual; orders will be placed once the library
reopens and deliveries can resume. We are currently issuing virtual cards to patrons through
[email protected] to allow them use of our electronic materials during the closure;
March/April 2020 – staff issued 116 virtual cards. Patrons may also use this email to ask
questions of library staff.
Branch Managers are teleworking, and monitoring email, to communicate with administration
and patrons. All voicemails directed to Branch Managers, and the Circulation Desk, are
forwarded to the Branch Manager’s email. Phones are set up to allow managers to return calls
from home using the branch telephone number; this ensures the manager’s personal number
remains private.
Administrative staff have communicated with the localities to have each branch deep cleaned
prior to reopening to staff and patrons. Branches not covered by Public Works, or localities
without deep clean abilities, are scheduled to be cleaned by other means. Materials are
available for staff to continue disinfecting once the library reopens, sneeze guards will be in
place at each circulation desk, and masks and gloves are on order for staff use. Debbie Carter
graciously had all materials needed delivered to her home, and then transported them to the
library to distribute to the branches.
Debbie Carter and Bonnie Lauver have diligently reviewed locality budget proposals for any recommended funding changes. At this time, we are only aware a proposed cut from Surry County. Bonnie L. has been in contact with the county administrator to discuss the proposed cut and what it will mean for the Surry Branches. COVID-19 has placed the library in unchartered territory. Blackwater Regional Library has a reopening plan in place to begin the process of the return of staff and patrons to the library. All plans are dependent on the Governor’s Executive Orders and phased openings currently recommended by the Governor’s Office. The intention is to create a soft opening to allow staff to acclimate, prepare the branches for the public, and allow some services to return on a limited basis. Phase 1 (tentatively set for May 26, 2020 or June 1, 2020) – reopening buildings to staff only, reopening books drops for returns, and allowing patrons to begin placing holds for curbside pick-up. During this time, staff will rearrange furniture and computers to allow social distancing once the branches reopen to the public, floors will be marked to indicate 6ft increments, and in the larger branches, aisles may be marked to indicate “one-way” directions for better patron flow. Daily disinfecting of returned materials, surfaces and high traffic areas will be a
mailto:[email protected]
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continuous effort throughout the day. Phase I will continue until we reopen to the public June 11, 2020 (tentative). Phase 2 (tentatively set for June 11, 2020) – reopening buildings to the public, resume normal operating hours, patron and staff computers will be arranged to observe social distancing, library seating and study tables will be arranged to observe social distancing, no public meeting room use (through August), and all summer reading activities will be take home packets (no in-house group activities) to encourage the continued use of social distancing. Curbside service will still be available by request for those uncomfortable visiting inside. Daily disinfecting of surfaces and high traffic areas will be a continuous effort throughout the day. Limiting the number of people in the library will depend on the Governor’s Orders in place at the time the library reopens.
Wireless Usage:
Carrollton – 49
Claremont – N/A
Courtland – 228
Franklin – 101
Smithfield – 197
Surry - 383
Wakefield – 194
Waverly – 65
Windsor – 181
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SOLID WASTE QUANTITIES
FY 2013(tons)
FY 2014(tons)
FY 2015(tons)
FY 2016(tons)
FY 2017(tons)
FY 2018(tons)
FY 2019(tons)
FY 2020(tons)
July 761 822 818 800 717 720 896 848August 775 731 688 632 787 851 910 806September 662 702 747 724 710 735 697 714October 730 735 688 726 804 785 887 822November 681 620 597 710 747 761 904 701December 598 739 811 800 681 677 842 857January 735 604 584 586 756 504 990 823February 568 609 517 642 664 888 831 689March 617 681 812 895 807 769 923 948April 798 805 844 733 789 798 1,035 1,031May 752 758 720 733 832 942 1,030 907June 656 698 747 840 770 826 891 923
Monthly Average 694 709 714 735 755 771 903 839
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DATE DEPT SALARY
EMPLOYEES HIRED:
Glenn Owens 7/1/2020 Utilities $30,418Austin Magruder 7/6/2020 Chowan Basin $40,330
EMPLOYEE RECLASSIFICATIONS:
EMPLOYEES RETIRED:
EMPLOYEES SEPARATED:
Bradley J. Taylor 6/25/2020 Sheriff's Office $37,714
COMPENSATION BOARD ADJUSTMENTS:
EMPLOYEES ON MILITARY LEAVE:
NONE
SOUTHAMPTON COUNTYPERSONNEL CHANGES
July 2020
No. 4.pdfSheriffs OfficeAnimal ControlJune 2020 Building Permits ReportExtensionBoard Agenda Treasurer's Report February 2020Library_Maysolid waste quantities_simpifiedPersonnel