New Superintendent Training 07/30/2012 New Superintendent School Budget Training SDE Website: ://...

New Superintendent Training 07/30/2012

New SuperintendentSchool BudgetTraining

SDE Website: http://www.sde.idaho.gov

Contact: Wendy Lee 208-332-6844

Email: [email protected]


Budget Compliance

I.C. 63-802A – Notice of budget Hearing – Not later than April 30th of each year – notify County Clerk in writing of the date and location set for your budget hearing

Does not apply to Charter Districts I.C. 33-510 - Annual meeting shall be on the date of its regular July meeting I.C. 33-801 – No later than 28 Days prior to annual meeting- Must hold a Budget

Public Hearing to present and adopt a budget for the ensuing fiscal year Must adopt Budget at public hearing or at a special meeting no later than 14 days thereafter

I.C. 33-402 – Budget Hearing Notice must be published and a public hearing held 10 days prior to annual meeting:

Publish in three public places including the local newspaper I.C. 33-701(7) 21 days after budget is adopted, you must submit a signed copy of

your budget packet to the State Department of Education or no later than July 15th We will accept email, mail or faxed documents Budget must be prepared in a set and prescribed format required by the SDE

I.C. 33-357B(vii) the approved annual budget, must be posted on the school district’s website within 30 days after its approval

I.C. 33-701(9) – provisions for amending your budget I.C. 63-803 – Thursday preceding the 2nd Monday in September –certify budget and levy(ies)

with your County –County may set an earlier date. Does not apply to Charter Districts

The Key to a Good Budget

Make use of ALL Estimate Forms Use your Estimates and Values to formulate

your budget figures Do not guess

Know All of your Funding Resources for your District



Budget/Estimate Worksheets & Forms

Forms & Templatesto EstimateRevenue

Budget PacketPrescribed

Forms

Key Form

Worksheets&

Templates to

EstimateRevenue

Key Form


Estimating M&O State RevenueSupport Units From Best 28

Weeks ADA

Support Units From 1st Reporting Period

From Salary Based Apportionment Template

From Other Supporting Documents & Sources

Property Tax Replacement distributed by State Tax

Comm. AG Dollars (N/A for Charter Schools)

2012-2013 State Dist. Factor (TBD)

School Dist. Name & Number


Units & Indexes

Benefits SBA

Special Distributions


Special distributions are governed by language in the Public School appropriation bills. Some special distributions are based on 2010-2011 ADA or enrollment.

Dual Credit for Early Completers (33-1626, I.C.) – Budget $75 per credit hour for students completing all state high school graduation requirements, except the senior project, by no later than the start of the twelfth grade, for up to thirty-six (36) postsecondary credits during their twelfth grade year.

Math and Science Requirement (33-1021, I.C.) – Budget as follows: For each high school with enrollment of 99 or less, budget $27,568 For each high school with enrollment of 100 to 159, budget $2,451 For each high school with enrollment of 160 to 319, budget $6,301 For each high school with enrollment of 320 to 639, budget $43,661 For each high school with enrollment of 640 or more, budget $60,202

For the purposes of these school size classifications for regular high schools that serve only grades 10-12, ninth grade students who will attend the regular high school upon matriculating to tenth grade shall be included as enrolled in the regular high school.

Technology (33-1022, I.C.) – Budget the following amounts per first reporting period average daily attendance (ADA): Budget $32 per first reporting period ADA (K-12) for classroom technology. ($32 x your first reporting period K-12 ADA = Technology distribution dollars)

I.C. 33-1022 can be applied by one or both of the following ways:

1) Moneys shall be expended for the installation, repair, replacement and support of wireless technology in each public school serving high school grades, or sufficient capacity to support utilization of mobile computing devices by all students in such grades

2) Moneys shall be expended or distributed for classroom technology that assists teachers in the effective and efficient delivery of instruction. Professional development – Funding amount and delivery to be determined (do not budget for this)

I.C. 33-1022 – Moneys shall be expended or distributed for professional development and training that promotes the effective use of technology by students, staff and parents, the integration of technology into public school curricula and instructional methods, and the development of plans at the school, district and statewide level for the improved use and integration of technology in learning.

College Entrance Exams – The appropriation for the cost of college entrance exams will be contracted by the state.

Reading Initiative – Budget $2.40 per assessment for the Fall and Spring assessments. Budget $98 per student receiving extended reading intervention and $24 per student for those receiving student transportation services for this program.

Remediation – Budget $50 per student for each section in which the student does not meet proficiency on the ISAT. This distribution will be based on the spring 2011 ISAT data used to calculate Adequate Yearly Progress (AYP).

Bond Levy Equalization Support Program – A copy of the bond payment schedule needs to be sent to Public School Finance. The Value Index is recalculated each year based on market value per support unit, per capita income, and unemployment data. Bond Levy Equalization Support Program payments must be deposited into your bond interest and redemption fund. Contact Tim Hill (332-6840) for additional information.

Limited English Proficient (LEP) – Budget $200 per LEP student (prior year). Contact Dr. Fernanda Brendefur (332-6942) for additional information.

Agriculture Replacement – To determine your AG dollars, please see Final School Ag Dist.xls worksheet in Other Supporting Documents & Forms at: http://www.sde.idaho.gov/site/finance_tech/11_12_budget.htm


Budget Forms/PacketBudget Packet

Cover Page Certification Page Publication Format Summary Statement – All funds (SDE Form) Estimating State M&O Revenues Revenue Pages for All Funds Expenditure Pages for All Funds L2 & L2 Worksheet (n/a for District Charters) Voter Fund Tracker (n/a for District Charters)


Budget Submission Submit a copy of the completed budget packet

as approved by your Board of Trustees to:Wendy LeeState Department of EducationPublic School FinanceP.O. Box 83720Boise, ID 83720-0027

If transmitting via email, scan the signed Certification Page as an attachment or mail/fax (208-334-2228)

Email address: [email protected] Phone: 208-332-6844 (direct extension)

208-332-6840 (department extension)


Cover Page


Certification Page

Email Address

CODE CONTENTS BUDGET

INCLUDE

D*

GENERAL FUND

100 General M & O 2012 - 2013 SCHOOL BUDGET

SPECIAL REVENUE FUNDS

220 Forest Reserve Fund

230-239 Special Project (Local) This document represents the Board of Trustees' estimate of revenues,

240-249 Special Project (State) proposed expenditures and the fund balances of available school funds for the

250-289 Special Project (Federal) 2012 - 2013 fiscal year. The planning, preparation and presentation of the budget has

290 Child Nutrition Fund been directed by the Board of Trustees and the use of these resources will

enable the school district to accomplish its goals and objectives for the school

DEBT SERVICE FUNDS year.

310 Bond Redemption & Interest Fund

In compliance with Section 33-801, Idaho Code, and the policy of the State

CAPITAL PROJECT FUNDS Superintendent of Public Instruction, this document has been presented at a public

410 Capital Construction Project Fund hearing in the school district on _____________________ and the Board of Trustees

420 Plant Facilities Fund formally adopted this budget on ________________________________.

430 Plant Facilities Fund - School Bldg Main - Student Occupied Fund

ENTERPRISE FUNDS

510 Enterprise Fund SIGNED:

INTERNAL SERVICE FUNDS

610 Internal Service Fund

SUPERINTENDENT/CHARTER SCHOOL ADMINISTRATOR

CHAIRPERSON OF THE BOARD

710/720 Trust Funds

CONTACT PERSON (PLEASE PRINT) SCHOOL DISTRICT/CHARTER NAME

EMAIL ADDRESS DATE

Copy on file in the Office of the

* Indicate with an asterisk which reports are included in this document.

PHONE NUMBER

Superintendent of Public Instruction


Four Year Publication Form

PUBLICATION FORMAT: Includes a four year summary of the general fund and all other funds combined. I.C. 33-801 & 33-402 requires with notice of budget hearing, publication of two actual prior years, the current year, and the ensuing year


Revenue Pages

Revenues are organized by fund, classified as state, local or federal and, coded by the source of the revenue.

S.D.E. DRAFT BUDGET Page 2

REVENUES GENERAL M & O

July 1, 2009 - June 30, 2010 FUND NO: 100

NOTE: Round each entry to the nearest dollar amount.

REVENUES Prior Year Proposed Budget REVENUES Prior Year Proposed Budget

Line Code Item Budget Line Amounts Totals Line Code Item Budget Line Amounts Totals

1 320000 Estimated Fund Balance, July 1 ******* - 40 429000 Other County

2 41 420000 TOTAL COUNTY 0.00 ******* 0.00

3 411100 Taxes - General M & O 42

4 411200 Taxes - Supplemental 43 431100 Base Support Program

5 411300 Taxes - Emergency 44 431200 Transportation Support

6 411400 Taxes - Tort 45 431400 Exceptional Child/SED Support

7 411500 Taxes - Cooperative 46 431500 Border Tuition Support

8 411600 Taxes - Tuition 47 431600 Tuition Equivalency

9 411700 Taxes - Migrant 48 431800 Benefit Apportionment

10 411900 Taxes - Other 49 431900 Other State Support

11 412100 Taxes - Plant Facility 50 432100 Driver Education Program

12 412500 Taxes - Bond & Interest 51 432400 Professional Technical Program

13 TOTAL TAXES 0.00 ******* 0.00 52 437000 Lottery/Additional State Maintenance

14 413000 Penalty: Delinquent Taxes 53 438000 Revenue in Lieu of/Ag Equipment Taxes

15 54 439000 Other State Revenue

16 414100 Tuition From Individuals 55 430000 TOTAL STATE 0.00 ******* 0.00

17 414200 Tuition From Districts in Idaho 56

18 414300 Tuition From Out of State Districts 57

19 58 442000 Indirect Unrestricted Federal

20 415000 Earnings on Investments 59 443000 Direct Restricted Federal

21 60 445100 Title I - ESEA

22 416100 School Food Service 61 445200 Title VI, ESEA - Innovative Practices Program

23 416200 Meal Sales: Non-reimbur. 62 445300 Perkins III - Vocational Technical Act

24 416900 Other Food Sales 63 445400 Adult Education

25 64 445500 Child Nutrition Reimbursement

26 417100 Admissions/Activities 65 445600 Title VI-B

27 417200 Bookstore Sales 66 445900 Other Indirect Federal Programs

28 417300 Clubs, Org. Dues, Etc. 67 448200 Impact Aid - P.L. 874

29 417400 School Fees & Charges 68 440000 TOTAL FEDERAL 0.00 ******* 0.00

30 417900 Other Student Revenues 69

31 70 451000 Proceeds: Bonds, Capital Leases, et. al.

32 418100 Community Service 71 453000 Sale of Fixed Assets

33 72 450000 TOTAL OTHER 0.00 ******* 0.00

34 419100 Rentals 73

35 419200 Contributions/Donations 74 TOTAL REVENUES 0.00 ******* 0.00

36 419300 Transportation Fees 75

37 419900 Other Local 76 460000 TRANSFERS IN 0.00

38 TOTAL OTHER LOCAL 0.00 ******* 0.00 77

39 410000 TOTAL LOCAL (Line 13 + 38) ******* 400000 TOTAL BALANCE + REVENUES + TRANSFERS *******0.00 0.00 (Lines 1 + 74 + 76) $0.00 $0.00

LOCAL

STATE

FEDERAL

Budget RevenuesJuly 2012- June 2013

Estimated Fund Balance

Prior year budget

figures are mandatory


Expenditure Pages

Function/Program Code

Object Codes

Fund

Budget ExpendituresJuly 2012- June 2013

Budget ExpendituresJuly 2012- June 2013

Summary: Revenue &

Expenditures

Include Prior Year Budget figures

Expenditures are organized by fund, function/program code, and by object of the expenditure There are two pages (tabs) for expenditures

Second Page has summary data of both revenues and expenditures


SDE Summary Statement

SDE SUMMARY – ALL FUNDS: SDE uses this form for analysis and comparison of current year to prior year budgets.

Revenues and Expenditures must balance

Transfers-In and Transfers-Out must net to zero

Contingency Reserve Cannot Exceed 5% of the General Fund (I.C. 33-801A)

Error Messages embedded in the spreadsheet to check the calculation totals and cross verify that certain entries equal one another

Resolve all error messages prior to submitting.

Bonds, Levies, and Other Taxes



To Complete the Tort Levies, What Information/Forms will you need?To Estimate your Tort you will need the following:State Tax Commission Forms are available at: http://tax.idaho.gov/s-results-form.cfm

These forms include:

1.Maximum Budget Foregone Worksheet 2.State Tax Commission Agricultural Equipment Replacement Dollars:

http://www.tax.idaho.gov/pubs/EPB00655_04-05-2007.pdf & http://www.sde.idaho.gov/Statistics/docs/support/2008AgEquipmentReplacement.pdf

3.L-2 Worksheet (L-2 School pdf version and excel version)4.L-2 5.Voter Fund Tracker (For new elections held in November 2011, March, May and September of 2012 you must include a Copy of Ballot & Canvass of the Vote, and for any Judgment Orders)

Preliminary New Construction Roll – Contact Your County Clerk:(Preliminary New Construction Roll is certified to County Auditor by no later than the 1st Monday in June: IC63-301A(2))


Agricultural Replacement $ for Budgeting Where do the Ag dollars go on your forms:

1) Estimating M&O State Support Revenue Sheet Line 13

2) Budget Revenue Line 53 Code 438000 Revenue in Lieu of Ag Equipment Tax3) L-2 Worksheet Line 9 Ag Equipment Replacement Money

Where do the Ag dollars go on your forms:1) Line 13 Estimating M&O State Support Revenue Form2) Line 53 Code 438000 Revenue in Lieu of Ag Equipment Tax- Budget Revenue Sheets3) Line 9 On L-2 Worksheet


Maximum Budget Foregone Worksheet


Levies are submitted to SDE with your budget packet & then in September sent to your County

Highest calculated tax amount you can levy

for Tort

Property Tax Replacement Amount(line 12 from L-2

Worksheet)

Balance to be Levied: Line 13 from L-2 Worksheet if Tort


Voter Fund Tracker

Fill out the form completely listing all information in the appropriate boxes.

If this is a new voter approved funding amount (first time levied), a copy of the ballot and canvass of the vote is required

Must submit judgment orders per I.C. 33-802

County Clerk’s Office & Levies: End of July – first week of August:

Clerk’s office will send you the following additional paperwork:

New Construction Roll dollars obtained after conclusion of BOE hearings

Annexation Value Recovered Homeowners Exemption Recaptured Qualified Investment Exemption

Using the information you will need to update your L-2 Worksheet, and L-2


What to submit to your County Clerk Thursday, preceding 2nd Monday of September certify budget &

levy to the County (Sept. 6th)Completed L-2 WorksheetL-2Voter Fund Tracker

Canvass of Vote and Copy of Ballot for those elections occurring Nov 2011, March, May, and September 2012

Copy of any Judgments Certification of State Authorized Plant Facility Levy – (Memo from the State

Department of Ed)

Copy of your School District Budget


For Specific Bond/Levy Questions

Idaho State Tax Commission:Gary Houde 334-7541Alan Dornfest (policy) 334-7742

County Clerk and Elections Clerk Secretary of States Office 334-2852 Consult your Legal Advisor and Auditor State Department of Ed:

Tim Hill 332-6840 & or Wendy Lee 332-6844



Key Points To Remember Put your School District Name and Number on all forms Know your critical dates and timelines Know where to access your forms Use the forms, format, and codes (IFARMS ) required by SDE and

the State Tax Commission Make sure you use the proper templates & information in forming

your budget estimates Make sure you address all errors, and that you are in balance Make sure your packet is complete Know who or where to call for questions Be available in the summer, don’t make me chase you down!

New Superintendent Training 07/30/2012 New Superintendent School Budget Training SDE Website: ://...

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Transcript of New Superintendent Training 07/30/2012 New Superintendent School Budget Training SDE Website: ://...