National School Lunch Program: Completing the Forms

National School Lunch Program: Completing the Forms

Sandy DunkelPrincipal Consultant

Illinois State Board of EducationIllinois State Board of EducationNutrition Programs DivisionNutrition Programs Division

Session Objectives• Provide participants with a better

understanding of the Child Nutrition Program application process and required reports with deadlines

• Provide an opportunity for questions and answers

IWAS & ACES

•IWAS – ISBE Web Application Security

•ACES – Child Nutrition Application and

Claim Entry System

www.isbe.net

IWAS assistance

• Access the IWAS User Guide online• View the training IWAS Video online• Click on Contact Us and complete

the Feedback Form (Select Child Nutrition ACES)

• Click on Help for Frequently Asked Questions (FAQ)

•Telephone the Technical Support Call Center at (217) 558-3600

AND NOW…You Are Entering Child Nutrition

ACES

Application Search Screen Claim Search Screen

FY2006 Application and Required Reports Deadlines

• Sponsor and Site Applications- September 15, 2005

• Child Nutrition Program Annual Financial Report (AFR) October 17, 2005

• National School Lunch Program Addendum – November 15, 2005

• Verification Summary Report – January 18, 2006

• Child Nutrition Claim for Reimbursement and Claim Analysis - Monthly

Application Process for Renewal

Sponsors• Simply complete a rollover process

and submit annually. Most information is pre-filled from previous year’s agreement.

• Application Program Year is October 1, 2005 through September 30, 2006.

Renewal Sponsors Contracting for Food

Service • If you contract with a food service

management company (FSMC), vendor or another school district, please submit a copy of the contract or agreement to our office as soon as possible.

• Your sponsor application will be in Pending status until the appropriate paperwork is reviewed by our office.

Sponsor & Site Applications

Requiring Changes• You are responsible to keep information

up to date in Child Nutrition ACES! – Sponsor or Site Name and Address – Authorized Representative and Contact

Person Information– Months of Operation– Program Participation

NSLP Addendum• Information is specific to the last operating day

in October• Required fields for each NSL Site

– The total number of students enrolled who have access to the school lunch program

– Total number of students eligible for free lunches – Total number of students eligible for reduced-

price lunches– Grade levels where students have access to

the NSLP

Addendum Report

Verification Summary Report

• Verification process must be completed no later than November 15th annually.

• The verification summary report must be submitted electronically through Child Nutrition ACES to ISBE no later than January 18th.

Verification Summary Report

• May complete by site or by sponsor

• # of schools operating NSLP &/or SBP

• # of enrolled students with access to NSLP

Reporting Categories

• Each category asks for number of students and number of approved applications

• Total Free Eligible– # approved who are not subject to

verification (This item includes the direct certification eligibility certificates)

– # approved based on FS/TANF number submitted on an application (Categorically)

– # approved based on income/household size submitted on an application (Income)

•Total Reduced-Price Eligible

Results of Verification

Child Nutrition Annual Financial

Report (AFR)• Completed annually to document nonprofit

food service status• Deadline for submission of the FY2005

Child Nutrition AFR was October 17, 2005• Reporting period is July 1, 2004 through

June 30, 2005•Completed electronically through Child Nutrition ACES

Child Nutrition ACES Application Assistance

• Contact the Nutrition Programs Division

–Telephone: (800) 545-7892 or (217) 782-2491

–FAX: (217) 524-6124–Electronic Mail: cnp@isbe.net

Claim Search Screen

Child Nutrition ACES Claim for

Reimbursement Assistance

• Contact the Funding And Disbursements Division – Telephone: (217) 782-5256– FAX: (217) 782-3910