Tips & Tricks for Writing Your Thesis in MS WORD

Presented by

Shelly Baumann, Coordinator

202 Eielson Building (907) 474-7464

PO BOX 757560 (907) 474-1984 fax

Fairbanks, AK 99775-7560 gradschool@uaf.edu

http://www.uaf.edu/gradsch/

UAF Graduate School’sUAF Graduate School’s

General Thesis Information

Thesis Formatting Workbook

Thesis Formatting Workshop

Thesis Submittal Form: Master’s PhD

Microsoft Office 2003 vs. 2007

Interface is very different and takes a bit of getting use to.

Files saved with the default setting in Office 2007 CANNOT be opened by earlier versions.

To change go to tools, options, & save tab

Program 2003 Ext. 2007 Ext

Word .doc .docx

Excel .xls .xlsx

Power Point

.ppt .pptx

Access .mdb .accdb

MS Word Compatibility

Revealing Your Formatting

Find this button on your toolbar

Page Setup: Mac MARGINS

Page Setup: Windows MS Word 2003 or Earlier MARGINS

Left: 1.5 Right: 1.0 Top: 1.5 Bottom: 1.0

Margins: Windows MS Word 2007

Widows & Orphans

Section and Page Breaks

Section and Page Breaks cont. Use page breaks when

format stays the same Use section breaks (next

page) when format changes or between chapters For example, use for

landscape table or figures! That page will be landscape and the rest portrait.

Inserting Breaks: MS Word 2007

Header/Footer: Mac

Format page numbersFormat page numbers

Header/Footer: Windows MS Word 2003 or Earlier

Header/Footer: Windows MS Word 2007

Page Numbers: Mac Click on INSERT in

the menu bar

Then click on PAGE NUMBERS

Page Numbers: Windows MS Word 2003 or Earlier

Page Numbers: Windows MS Word 2007

Formatting Page Numbers

Landscape Page Example

Page Number is in the upper right hand corner 1” from top &

right

Styles for Mac Formatting Palette

Styles for Mac cont.

Styles for Mac cont.

Styles for Windows Word 2003 or Earlier

Styles for Windows Word 2003 or Earlier cont.

Styles for Word 2007

Styles for Word 2007 cont.

Outlined Numbering for Mac & Word 2003 or Earlier Select a Heading

(Chapter or Subsection)

Right Click Select Bullets &

Numbering

Outlined Numbering cont. Select the style you

prefer All can be modified

using the CUSTOMIZE button

Outlined Numbering cont. To modify Click Customize You must select and

modify each level you will be using in your document.

Outlined Numbering for Word 2007

To modify or customize the list

Figures: Inserting from File

Formatting Figures: Mac

Formatting Figures : Windows Right click on the picture

Formatting Figures: Word 2007

Captions for Figures Select the figure Right click Select Caption

If caption is not an option, then go to INSERT in the main menu bar and select CAPTION.

Captions cont.

Captions cont.

What a Figure with Caption Feature Should Look Like

Tables

Tables: Windows MS Word 2007

Tables: Inserting & Deleting Columns & Rows

Captions for Tables Find the cross and

select Then right click Select Caption If Caption is not an

option, then go to Insert and select Caption

Table of Contents: Mac Leader Dots

Table of Contents: Windows

Table of Contents: Word 2007

Leader Dots Go to Format and

Tabs 6 for UAF

requirements rather than 6.5

Tabs & Leader Dots:MS Word 2007

On the Page Layout tab, click the Paragraph Dialog Box Launcher.

In the Paragraph dialog box, click Tabs.

When All Else Fails

If the Table of Contents will not cooperate after the last time you update, then insert leader dots with the tab.

If a table or figure will not print with the document print it separate.

Resources

Writing Your Dissertation with Microsoft Word: A step by step guide by Vincent Kiernan

The WEB A refresher on this workshop or the

Thesis Formatting workshop go to: http://www.uaf.edu/gradsch/current/ready-to-graduate/

The Perfect Thesis/Dissertation

If the Graduate School deems you have a perfectly formatted thesis. Then we will pay $100 towards your thesis

binding costs!

Electronic Copy is Now Required

You are now required to submit an electronic copy (searchable .pdf or .doc) when you turn in your copy for format check and when you submit your final copies

Thank You!

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