Ms Word Notes

Microsoft Office 2007

[MICROSOFT OFFICE

WORD2007 ]

ContentsLecture No.1...................................................................................................................................4

What is MS Word?......................................................................................................................4

Orientation of MS Word.............................................................................................................4

Get a simple article for practice:.................................................................................................4

How to select text with Mouse?.................................................................................................5

How to select text with Key board?............................................................................................5

Lecture No.2...................................................................................................................................6

What is Copy?.............................................................................................................................6

What is Paste?............................................................................................................................6

What is Cut?...............................................................................................................................6

What are Paste special/ Format painter?...................................................................................6

Apply Formatting on selected text..............................................................................................6

Bullets and Numbering...............................................................................................................7

Border and Shading:...................................................................................................................7

Water Mark:...............................................................................................................................8

Page color...................................................................................................................................8

Lecture No. 3:.................................................................................................................................9

Show/ Hide.................................................................................................................................9

Alignments..................................................................................................................................9

Indentation.................................................................................................................................9

Line and Paragraph spacing........................................................................................................9

Find, Replace and Go to..............................................................................................................9

Selecting option........................................................................................................................10

Change Case.............................................................................................................................10

Columns....................................................................................................................................10

Drop Cap...................................................................................................................................10

Lecture No.4.................................................................................................................................11

How to insert any object...........................................................................................................11

Lecture No.5.................................................................................................................................13

How to insert Picture................................................................................................................13

Word Art...................................................................................................................................13

Clip Art......................................................................................................................................14

Book Mark................................................................................................................................14

Hyper link..................................................................................................................................14

Date and Time..........................................................................................................................14

Symbol......................................................................................................................................14

Lecture No.6.................................................................................................................................15

How to draw a table?...............................................................................................................15

How to insert / Delete Column/Row/Cell?...............................................................................15

How to select table?.................................................................................................................15

Grid lines:..................................................................................................................................15

Marge cell, Split Cell and Split Table:........................................................................................16

Table Size:.................................................................................................................................16

Auto Fit:....................................................................................................................................16

Cell alignments:........................................................................................................................16

Text Direction:..........................................................................................................................16

Other option.............................................................................................................................16

Lecture No.7.................................................................................................................................17

Styles and Formatting...............................................................................................................17

Table of Contents......................................................................................................................17

Header and Footer:...................................................................................................................17

Spelling and Grammar (F7).......................................................................................................17

Thesaurus:................................................................................................................................18

Foot notes and End note..........................................................................................................18

Comments................................................................................................................................18

Show Markup:..........................................................................................................................18

Track Changes:..........................................................................................................................18

Lecture No.8.................................................................................................................................19

Difference between Save and Save as......................................................................................19

Print Preview:...........................................................................................................................19

Page Setup................................................................................................................................19

Print:.........................................................................................................................................19

How to Protect file with Password............................................................................................20

Lecture No.1

What is MS Word?MS Word is an application program use for create booklets, Notes, Reporting

MS Word file is called “Documentation” and its file consists no of Pages.

Orientation of MS Word01. Office Button 02. Customized Button 03. File name (Documentation)04. Software name (Microsoft Word 2007)05. Minimize (Alt+ Space + N)06. Maximize (Alt+ Space+ X)/ restore 07. Close / Exit (Alt + F4)08. Menu (Home, Insert, Page layout, Reference, Mailings, Review, View)

a. Groups i. Commands / Options

b. More options09. Help (F1)10. Ruler Bar (Show page size and margin detail)

a. Horizontal (Left to Right)b. Vertical (Top to Bottom)

11. Scroll Bar (Move page Left to Right/ Top to Bottom)a. Horizontal b. Vertical

12. Page 13. Cursor (Vertical blinking line called “Cursor” show typing status)14. Status Bar (show status of current page)

a. No. of pages / Total pages b. Word Summery c. Language d. Zoom In/ Out

Get a simple article for practice: =RAND(Paragraph, Sentence)

How to select text with Mouse?1. Single Left click on Left Margin (Select current line)2. Double Left Click on Left Margin (Select current Paragraph)3. Triple Left Click on Left Margin (Select all file)4. Double left click on word (Select one word)5. Ctrl + Left click on word (Select one sentence)6. Ctrl + Drag and Drop (Select multiple selection)

How to select text with Key board?Left /Right arrow key Working Character by character

Up/ Down arrow key working line by line

Ctrl +Left / Right arrow key working word by word

Ctrl + Up/ Down arrow key Working Paragraph by Paragraph

Home Go to start of current line

Ctrl + Home Go to start of document

End Go to End of current line

Ctrl +End Go to End of Document

Page up Previous Screen

Page down Next Screen

Shift + Left / Right Arrow Selection character by character

Shift+ up/ down arrow Selection Line by line

Shift + Ctrl + Left / Right Arrow Selection Word by Word

Shift + Ctrl + Up/ Down Arrow Selection Paragraph by Paragraph

Selection Ctrl +A

Lecture No.2

What is Copy?Save selected area in clipboard (computer memory)

Home Clipboard Copy (Ctrl + C)

What is Paste?Paste duplicate area which saves in clipboard (Computer memory)

Home Clipboard Paste (Ctrl +V)

What is Cut?Save selected area in clipboard and delete for current position

Home Clipboard Cut (Ctrl +X)

What are Paste special/ Format painter? Save formatting in computer memory and Paste on other text

Home Clipboard Paste format / Format Painter

Copy form (Ctrl +Shift +C)

Paste Format (Ctrl +Shift +V)

Apply Formatting on selected textAfter selection text

Home Font

Font style (Font Face) (Ctrl +Shift +F) Font size

Increase (Ctrl + ] Right square bracket) Decrease (Ctrl +[ Left square bracket)

Bold on/ off (Ctrl +B) Italic on/ off (Ctrl +I) Single under line (Ctrl +U) Double Under line (Ctrl +Shift +D) Words only under line (Ctrl +Shift +W) More line Strikethrough Subscript (ctrl + = ) H2O

Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab Clear formatting Font Color More options Font (Ctrl +D)

Shadow Out line Emboss Engrave Small caps (Ctrl +Shift +K) WHAT IS THIS? All caps (Ctrl +Shift +A) WHAT IS THIS?

Bullets and Numbering:

Home Paragraph Bullets (Specify sign present specify sign)

Temples Define new bullets

o Symbol choose font style ok o Picture Import (for other picture) ok o Font (For formatting)

Home Paragraph Numbering (Create outline with numbering style)

Templates Define new numbering

o More style o Font

Border and Shading: Home Paragraph border and Shading

Border o Border style o Border Line style o Line color o Line width o Border status

Page Border o Art

Shading o Color

Water Mark:Show image/ text behind current document

Page Layout Page Background Water mark

Custom Water mark o No water mark o Picture Water Mark

More options o Text Water Make

Style Size Color Shape

Page color:

Page Layout Page color

Solid Color Custom Color More color Fill Effects

Picture Select any Picture Ok Gradient More Gradient

One color Two Color Presets

Texture Pattern lines

Lecture No. 3:Show/ Hide:

Home Paragraph Show / Hide

Use for show/ hide formatting symbols

Alignments:

4 types of paragraph alignments

Home Paragraph

1. Left Align (Ctrl +L)

2. Right Align (Ctrl +R)

3. Center Align (Ctrl +E)

4. Justify Align(Ctrl + J)

Indentation:

Use for increase / decrease indent current paragraph

4 types of indentation

Home Paragraph Indent

1. First line indent (Tab)

2. Left indent

3. Hanging Indent (Ctrl +T)

4. Right Indent

Line and Paragraph spacing:

Home Paragraph More option (Paragraph) Spacing

Paragraph Spacing o Before o After

Line Spacing o Normal line spacing (Ctrl +1)o 1.5 Line spacing (Ctrl +5)

o 2.0 Double Line space (Ctrl+ 2)

Find, Replace and Go to Home Edit Find

Find (Ctrl +F)o What find

Replace (Ctrl +H)o What Findo Replace with

Go to (Ctrl +G) go to specify page, line, Paragraph, etc

o Select any category (Page, Line, etc)

Reminder: Plus sign use for add previous action

Selecting option:

Home Editing Selection

Select All (Ctrl +A) Select Object (only for objects)

Change Case:

Home Font Change Case (Shift +F3)

MS Word provides 4 types of change case 1. UPPER CASE 2. lower case3. Sentence case 4. Capitalized Each Word 5. tOGGLE cASE

Remind: In this menu Toggle case is option not a case

Columns Page layout Columns

Styles No of columns (1 - 45)

Line between

Drop Cap:

Use for show prominent first character / Word of current paragraph

Insert Drop Cap

Drop cap Styles

Drop Cap style Line to Drop

Distance between Text

Lecture No.4 How to insert any object?

Insert shape Drag and Drop

3 types of node to manage Object

1. Blue Node (Re-Size)2. Green Node (Rotate) 3. Yellow Node (Re-Shape)

Select Object automatically show format menu

Insert Shape Text box Style / Templates Fill Shape

o Color o More color o Picture o Gradient

One color Two color Presets

o Texture o Pattern lines

Line Shape o Line Color o Line Width o Dash Style

Change Shape Object Position Shadow

o Shadow Setting Left, Right, Up, Down

o Shadow Setting o Shadow Color

3D o 3D Setting

o 3D Styles o 3D Color o Depth o Direction o Surface

Order (Right Click on Object Order)o Send to Back (At last)o Bring to Front (At top)o Bring Forward (One step top) o Send back one (One Step back)o Send behind text o Bring front of text

Grouping (select multiples object right click Grouping)

Ctrl + Left click select multiples object o Group o Ungroup o Regroup

Alignments

Lecture No.5How to insert Picture:

Insert Picture select picture Insert Picture

Brightness o More and Less

Contrasto More and Less

Re-color o More color o Set transparence picture

Change picture Reset Picture Styles Shapes Picture line color Picture special effects Position Text Wrapping

In line with text Square Tight In front of text Behind of text Top and bottom Edit wrap point

Flip and Rotate Picture size

Word Art:

Insert - Word art text type text ok

Edit text Same heights Vertical text Spacing Styles

Fill Color Line color Shapes Position Wrapping text

Clip Art:

Insert Clip art More Organized Office Collection select any folder select any picture Copy Paste

Book Mark:

Reminder current document reading

Insert Book Mark

Insert Book Mark name Add Close Insert Book Mark Go to Close

Hyper link:

Use for link other file / webpage etc

Insert Hyper link (Ctrl +K)

Select file location Select file name OK Press Ctrl + Left click use for follow link file

Date and Time:

Insert Text Date and Time

Choose any format Insert / Ok Check update automatically use for update

date

Symbol:

Specify sign present specify option

Insert Text Symbol

Choose any symbol insert Select any symbol shortcut press key

assign ok Select symbol shortcut Remove

Lecture No.6:

How to draw a table?

By Menu:

Insert Table Insert Table

No. of Columns (4)

No. of Rows (10) OK

By Command:

Press Plus sign (+) and Minus sign (-) in this command plus sign show new columns and minus show column width

Press Tab key at last cell add new row

+------------+-----------------+--------------+----------------+

By Mouse:

Insert Table Draw Table Drag and drop

Table Properties Design

Table styles Choose any one Draw Border

Line color

Line Border

Line Width

Line Style

Draw

table

Erase Table

How to insert / Delete Column/Row/Cell?Layout Row and Columns

Insert Above (Row)

Insert Blow (Row)

Insert Left (Columns)

Insert Right(Columns)

Delete

o Column o Row

o Cell o Table

How to select table?Layout Select

Grid lines:Gray line which are not print able are called “Grid

lines”

Layout Show Grid lines

Marge cell, Split Cell and Split Table:Layout Marge Marge cell (More than two

cells convert in to one cell)

Layout Marge Split Cell (One cell convert in to more than two cells)

No of Column No of Rows OK

Layout Marge Split Table (Break Table form current position)

Table Size:Layout Cell Size

Column Width and Distribute Columns Evenly Row Height and Distribute Rows Evenly

Auto Fit:Layout Cell Size Auto Fit

Auto Fit to Contents (Fit according to the Text size)

Auto Fit to Window (Stretch table on Full page[Width])

Fixed column width

Cell alignments: 9 types of Cell align

1. Top Left 2. Top

Center 3. Top

Right

4. Center Left

5. Mid 6. Center

Right

7. Bottom Left

8. Bottom Center

9. Bottom Right

Text Direction:3 types of Text Direction

1. Top to Bottom

2. Bottom to Top

3. Left to Right (Default)

Other option:

Heading Row Repeat

Layout Data Heading Row Repeat

Sort (Analyze Data in Ascending / Descending Order)

Layout Data Sort Ascending (A Z)/ Descending (Z A) OK

Formula: use for calculation on data

Layout Data Formula OK (right click for update data)

Lecture No.7Styles and Formatting:

Change the set of styles, colors and fonts use in current document

Home Styles Styles and Formatting

Heading 1 (Alt+ Ctrl +1)

Heading 2 (Alt+ Ctrl +2)

Heading 3 (Alt +Ctrl +3)

Note: Select multiples text and than select any one heading

Right click on select heading Modify Changing OK

Table of Contents:

Add to table of contents in document

Reference Table of Contents Insert Table of Contents OK

Click updates automatically option

Note: We cannot create table of content with out heading

Header and Footer:Header: top of page area is called

“Header”

Footer: Bottom of page area is called “Footer”

Insert Header and Footer

Page no. Total no. of

Pages

Date and Time Type text

Spelling and Grammar (F7):

Review Proof Spelling and Grammar (Use for proof reading)

Red Under Line: Show Spelling mistake

Green Under Line: Show Grammar mistake

Right click on word

Ignore once/ All

Add to dictionary

Thesaurus:Create alternative word of current word

Review Proofing Thesaurus (Shift +F7)

Foot notes and End note:

Foot notes: show meaning bottom of page

End Notes: Show meaning end of file

Reference Foot notes

Insert Foot notes Insert End notes

Comments:

Show explanation of current word

Review New Comments

Review Delete Comments

Show Markup:Show / hide Comments use option markup

Review Track changes Show markup

Mark up On Show Comments

Mark up Off Hide Comments

Track Changes:Save all record in computer memory in the shape

of comments

Review Tracking Track Changes (Ctrl +Shift +E) on / off

Accept all changes / Accept Changes Reject all changes / Reject Changes

Lecture No.8

Difference between Save and Save as Save (Ctrl +S): Use for save current file

Save as (F12): Use for save current file with new name on new location

Office button Save / Save as

Print Preview:Before gain the hard copy of current data

Office button Print Print Preview (Ctrl +F2)

Page Setup:

Page Layout Page Setup

Margin o Top o Bottom o Left o Right

Gutter (Bending area is called Gutter)o Gutter Position Top (Letter Pad Style)o Gutter Position Left (Book Style)

Orientation of Pageo Landscape (Width Wise)o Portrait (Height Wise)

Paper Sizeo Letter (8.5” X 11”)o Legal (8.5” X 14”)o A4 (8.27” X 11.69”)

Print:Gain the hard copies of current data

Office button Print (Ctrl +P)

Pinter name

Page range o All o Current

Selection o Page Range (coma and minus sign use

for create page range) No of Copies Collate (Use for print page set by set/ Page by

page) o On (Print file Set by Set)o Off (Print file Page by Page)

Print

How to protect file with Password Office Button Save as Tools General

Option

Password to open Password to modify Re-Enter password to open Re-Enter password to modify

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