Ms Excel Reviewer

8/9/2019 Ms Excel Reviewer

http://slidepdf.com/reader/full/ms-excel-reviewer 1/19

REVIEWERMS EXCEL 2010

EDITING WORKSHEET

Text Boxes

Text boxes are special graphic objects that combie text !ith a rectag"lar graphicobject# Text boxes a$ cell commet are similar i that the% $ispla% text i rectag"lar

box b"t text boxes are al!a%s &isible !hile cell commet become &isible a'ter selectigcell#

Formatting text box

('ter %o" a$$e$ text box) %o" ca 'ormat text box b% chagig the 'ot) 'ot si*e) 'otst%le) a$ aligmet)etc# Let "s see some o' the importat optios there#

Fill: Speci'ies 'illig o' text box li+e ,o 'ill)soli$ 'ill# (lso speci'%ig trasparec%o' text box 'ill#Line Color: Speci'ies the lie colo"r a$ trasparec% o' the lie#

Line St!le: Speci'ies lie st%le a$ !i$th#Si"e: Speci'ies the si*e o' the text box##ro$erties: Speci'ies some properties o' text box#Text Box: Speci'ies text box la%o"t ) ("to-'it optio a$ iteral margis#

Inserting Data

I %S Ex&el there are '()*+,-.'-/*) cells#MS Excel cell ca ha&e Text0 Nmeri&1ale or 2ormlas3 MS Excel cell ca ha&e maxim"m o' .2000 characters#

Ro4 an5 Colmn Basi&s

%S Ex&el is i tab"lar 'ormat cosistig o' ro!s a$ col"ms# Ro! r"s hori*otall%!hile Col"m r"s &erticall%# Each ro! is i$eti'ie$ b% ro! "mber !hich r"s &erticall%at the le't o' the sheet# Each col"m is i$eti'ie$ b% col"m hea$er !hich r"shori*otall% at the topo' sheet /or %S Ex&el 2010 Ro! "mbers rages 'rom ' to '()*+, i total '()*+,-ro!s a$Col"ms rages 'rom 6 to 7FD i total '-/*) col"ms#

Cell Intro5&tion

The itersectio o' ro!s a$ col"ms is calle$ &ell# Cell is i$eti'ie$ !ith Combinationo2 &olmn 8ea5er an5 ro4 nmber3 /or example (1) (2

S$ell C8e&9 basis

Let "s see ho! to access spell chec+# To access the spell chec+er) Choose Re1ie4S$elling or press F,# To chec+ the spellig i j"st a partic"lar rage) sele&t t8e rangebe'ore %o" acti&ate the spell chec+er# I' the spell chec+er 'i$s a% !or$s it $oes otrecogi*e as correct) it $ispla%s the S$elling 5ialoge !ith s"ggeste$ optios#




n5o C8anges

o" ca re&erse almost e&er% actio i Excel b% "sig the $o comma$# We ca"$o chages i 2 !a%s tool-bar 3 Clic+ $o or 4ress Cotrol 5 6

Re5o C8anges

o" ca agai re&erse bac+ the actio $oe !ith "$o i Excel b% "sig the Re$ocomma$# We ca re$o chages i 2!a%s# /rom the 7"ic+ access tool-bar 3 Clic+ Re$or 4ress Cotrol 5 #

;oom Sli5er

8% $e'a"lt e&er%thig o scree is $ispla%e$ at 1009 i MS Excel# o" ca chage the*oom percetage 'rom 109 :ti%; to <009 :h"ge;# 6oomig $oes=t chage the 'ot

si*e) so it has o e''ect o prite$ o"tp"t#

FOR%6TTING CELLS

%erge Cells

MS Excel eables %o" to merge t!o or more cells# Whe %o" merge cells) %o" $o=tcombie the cotets o' cells# Rather) %o" combie a gro"p o' cells ito a sigle cellthat occ"pies the same space#

Wra$ Text an5 S8rin9 to Fit

I' %o" ha&e text too !i$e to 'it the col"m !i$th b"t $o=t !at that text to spill o&er itoa$jacet cells) %o" ca "se either the Wrap Text optio or the Shri+ to /it optio toaccommo$ate that text#

<arios Cell 2ormats

8elo! are &ario"s cell 'ormats#

General:This is $e'a"lt cell 'ormat o' Cell#Nmber:This $ispla%s cell as "mber !ith separator

Crren&!:This $ispla%s cell as c"rrec% i#e !ith c"rrec% sig#6&&onting:Similar to C"rrec% "se$ 'or acco"tig p"rpose#Date:Vario"s $ate 'ormats are a&ailable "$er this li+e 1>-0?-201.) 1>th-Sep- 201.) etcTime:Vario"s Time 'ormats are a&ilable "$er this li+e 1#.04M) 1.#.0) etc#er&entage:This $ispla%s cell as percetage !ith $ecimal places li+e @0#009Fra&tion:This $ispla%s cell as 'ractio li+e 1A< )1A2 etcS&ienti2i&:This $ispla%s cell as expoetial li+e @#BE501Text:This $ispla%s cell as ormal text#S$e&ial:This is special 'ormats o' cell li+e 6ip co$e) 4hoe ,"mber




Cstom:o" ca "se c"stom 'ormat b% "sig this#

C8anging Ba&9gron5 Color

8% $e'a"lt the bac+gro"$ color o' the cell is !hite i MS Excel# o" ca chage it asper %o"r ee$ 'rom Home tab = Font gro$ = Ba&9gron5 &olor

C8ange 6lignment 2rom Home Tab

o" ca chage ori*otal a$ &ertical aligmet o' the cell# 8% $e'a"lt) Excel aligs"mbers to the right a$ text to the le't# Clic+ o the a&ailable optio i the (ligmetgro"p i ome tab to chage aligmet#

Text>5e&oration

Vario"s optios a&ailable i ome tab o' the ribbo as belo!

Bol5: It ma+es text highlighte$ b% choose Home = Font Gro$ = Cli&9 B or 4ressControl ? BItali&: It ma+es text italic b% choose Home = Font Gro$ = Cli&9 I or 4ress Control ?Bn5erline: It ma+es text to be "$erlie$ b% choose Home = Font Gro$ = Cli&9 or 4ress Control ? BDoble n5erline: It ma+es text highlighte$ b% choose Home = Font Gro$ = Cli&9arro4 near = Sele&t Doble n5erline

%ore text>5e&oration o$tions

More optios a&ailable 'or text $ecoratio i /ormattig cells 3 /ot Tab 3E''ects cellsas belo!Stri9e>t8rog8: It ma+es stri+es the text i the cetre &erticall%#S$er S&ri$t: It ma+es cotet to appear as s"per#Sb S&ri$t: It ma+es cotet to appear as s"b

FOR%6TTING WORKSHEET

%argins

Margis are the "prite$ areas alog the si$es) top) a$ bottom o' a prite$ page# (ll

prite$ pages i MS Excel ha&e the same margis# o" ca=t speci'% $i''eret margis'or $i''eret pages#

Free"ing #anes

I' %o" set "p a !or+sheet !ith ro! or col"m hea$igs) these hea$igs !ill ot be&isible !he %o" scroll $o! or to the right#MS Excel pro&i$es a ha$% sol"tio to thisproblem !ith 'ree*ig paes# /ree*ig paes +eeps the hea$igs &isible !hile %o"=rescrollig thro"gh the !or+sheet#




sing Free"e #anes

/ollo! belo! steps to $o 'ree*e paes# Select the /irst ro! or /irst Col"m or ro!8elo! are !hich %o" !at to 'ree*e or Col"m right to area !hich %o" !at to 'ree*eChoose <ie4 Tab = Free"e #anes

Select the s"itable optioFree"e #anes: To 'ree*e area o' cellsFree"e To$ Ro4: To 'ree*e 'irst ro! o' !or+sheetFree"e First Colmn: To 'ree*e 'irst Col"m o' !or+sheet

Hea5er an5 Footer

( hea$er is i'ormatio that appears at the top o' each prite$ page a$ a 'ooter isi'ormatio that appears at the bottom o' each prite$ page# 8% $e'a"lt) e! !or+boo+s$o ot ha&e hea$ers or 'ooters# 655ing Hea5er an5 Footer Choose #age Set$

5ialog box = Hea5er or Footer tab3

#age Orientation

4age orietatio re'ers to ho! o"tp"t is prite$ o the page# I' %o" chage theorietatio) the oscree page brea+s a$j"st a"tomaticall% to accommo$ate the e!paper orietatio#

T!$es o2 #age Orientation

#ortrait: 4ortrait to prit tall pages :the $e'a"lt;#

Lan5s&a$e: La$scape to prit !i$e pages# La$scape orietatio is "se'"l !he %o"ha&e a !i$e rage that $oes=t 'it o a &erticall% oriete$ page#

C8anging #age Orientation

Choose #age La!ot = #age Set$ = Orientation = #ortrait or Lan5s&a$e

WORKING WITH FOR%L6

#er2orm %at8emati&al Cal&lations

I Microso't Excel) %o" ca eter "mbers a$ mathematical 'orm"las ito cells#Whether %o" eter a "mber or a 'orm"la) %o" ca re'erece the cell !he %o" per'ormmathematical calc"latios s"ch as a$$itio) s"btractio) m"ltiplicatio) or $i&isio# Wheeterig a mathematical 'orm"la) prece$e the 'orm"la !ith a eD"al sig# se the'ollo!ig to i$icate the t%pe o' calc"latio %o" !ish to per'orm? 655ition> Sbtra&tion. %lti$li&ation

@ Di1ision




A Ex$onential

Formlas in %S Ex&el

/orm"las are the 8rea$ a$ b"tter o' !or+sheet# Witho"t 'orm"la !or+sheet !ill be j"st

simple tab"lar represetatio o' $ata# ( 'orm"la cosists o' special co$e !hich isetere$ ito a cell# It per'orms some calc"latios a$ ret"rs a res"lt) !hich is $ispla%e$i the cell#

/orm"las "se a &ariet% o' operators a$ !or+sheet '"ctios to !or+ !ith &al"es a$text# The &al"es a$ text "se$ i 'orm"las ca be locate$ i other cells) !hich ma+eschagig $ata eas% a$ gi&es !or+sheets their $%amic at"re# /or example) %o" caD"ic+l% chage the $ata i a !or+sheet a$ 'orm"las !or+s#

Elements o2 Formlas

( 'orm"la ca cosist o' a% o' these elemets

%at8emati&al o$erators0 s&8 as ?2or a55ition an5 .2or mlti$li&ation

Exam$le:(15(2 ($$s the &al"es i cells (1 a$ (2#

<ales or text

Exam$le:

200F0#@ M"ltiplies 200 times 0#1@# This 'orm"la "ses ol% &al"es) a$ it al!a%s ret"rsthe same res"lt as 100#

Cell re2eren&es in&l5ing name5 &ells an5 ranges

Exam$le:

(1C12 Compares cell (1 !ith cell C12# I' the cells are i$etical) the 'orm"la ret"rsTREG other!ise) it ret"rs /(LSE#

Wor9s8eet 2n&tions s&8 as S% or 6<ER6GE

Exam$le:

SM:(1(12; ($$s the &al"es i the rage (1(12#




Creating Formla

/or creatig 'orm"la %o" ee$ to t%pe i /orm"la 8ar#/orm"la begis !ith HH sig#Whe b"il$ig 'orm"las ma"all%) %o" ca either t%pe i the cell a$$resses or %o" capoit to them i the !or+sheet# sig the #ointing met8o5 to s"ppl% the cell a$$resses'or 'orm"las is o'te easier a$ more po!er'"l metho$ o' 'orm"la b"il$ig# Whe %o"

are "sig b"ilt-i '"ctios) %o" clic+ the cell or $rag thro"gh the cell rage that %o"!at "se$ !he $e'iig the '"ctio=s arg"mets i the /"ctio (rg"mets $ialogbox#

Whe creatig 'orm"las) %o" ca re'erece cells a$ icl"$e "mbers# (ll o' the'ollo!ig 'orm"las are &ali$

(2A82(1512-8.(2F825122<5@.

6toSm

o" ca "se the ("toS"m b"tto o the ome tab to a"tomaticall% a$$ a col"m or ro!o' "mbers# Whe %o" press the ("toS"m b"tto ) Excel selects the "mbers it thi+s%o" !at to a$$# I' %o" the clic+ the chec+ mar+ o the /orm"la bar or press the Eter +e%) Excel a$$s the "mbers# I' ExcelHs g"ess as to !hich "mbers %o" !at to a$$ is!rog) %o" ca select the cells %o" !at#

#er2orm 651an&e5 %at8emati&al Cal&lations

Whe %o" per'orm mathematical calc"latios i Excel) be care'"l o' prece$ece#Calc"latios are per'orme$ 'rom le't to right) !ith m"ltiplicatio a$ $i&isio per'orme$be'ore a$$itio a$ s"btractio#

651an&e5 Cal&lations1# Mo&e to cell (>#2# T%pe /?/?'@.)#.# 4ress Eter#

Note: Microso't Excel $i&i$es 12 b% 2) m"ltiplies the as!er b% <) a$$s .) a$ thea$$s aother .# The as!er) .0#

To chage the or$er o' calc"latio) "se paretheses# Microso't Excel calc"lates thei'ormatio i paretheses 'irst#

1# o"ble-clic+ i cell (>#2# E$it the cell to rea$ /?/?'@.)#.# 4ress Eter#




Note: Microso't Excel a$$s . pl"s . pl"s 12) $i&i$es the as!er b% 2) a$ them"ltiplies the res"lt b% <# The as!er).B#

Co$!0 Ct0 #aste0 an5 Cell 655ressing

I Excel) %o" ca cop% $ata 'rom oe area o' a !or+sheet a$ place the $ata %o"

copie$ a%!here i the same or aother !or+sheet# I other !or$s) a'ter %o" t%pei'ormatio ito a !or+sheet) i' %o" !at to place the same i'ormatio some!hereelse) %o" $o ot ha&e to ret%pe the i'ormatio# o" simple cop% it a$ the paste it ithe e! locatio# o" ca "se ExcelHs C"t 'eat"re to remo&e i'ormatio 'rom a!or+sheet# The %o" ca "se the 4aste 'eat"re to place the i'ormatio %o" c"ta%!here i the same or aother !or+sheet# I other !or$s) %o" ca mo&e i'ormatio'rom oe place i a !or+sheet to aother place i the same or $i''eret !or+sheet b%"sig the C"t a$ 4aste 'eat"res# Microso't Excel recor$s cell a$$resses i 'orm"las ithree $i''eret !a%s) calle$ absolute0 relative, an5 mixed 3 The !a% a 'orm"la isrecor$e$ is importat !he %o" cop% it# With relati&e cell a$$ressig) !he %o" cop% a'orm"la 'rom oe area o' the !or+sheet to aother) Excel recor$s the positio o' the cell

relati&e to the cell that origiall% cotaie$ the 'orm"la# With absolute cell a$$ressig)!he %o" cop% a 'orm"la 'rom oe area o' the !or+sheet to aother) Excel re'erecesthe same cells) o matter !here %o" cop% the 'orm"la# o" ca "se mixe$ cella$$ressig to +eep the ro! costat !hile the col"m chages) or &ice &ersa# The'ollo!ig exercises $emostrate#

C8ange t8e Font0 Font Si"e0 an5 Font Color

( 'ot is a set o' characters represete$ i a sigle t%pe'ace# Each character !ithi a'ot is create$ b% "sig the same basic st%le# Excel pro&i$es ma% $i''eret 'ots 'rom!hich %o" ca choose# The si*e o' a 'ot is meas"re$ i poits# There are >2 poits to

a ich# The "mber o' poits assige$ to a 'ot is base$ o the $istace 'rom the topto the bottom o' its logest character# o" ca chage the /ot) /ot Si*e) a$ /otColor o' the $ata %o" eter ito Excel#

sing Re2eren&e O$erators

To "se '"ctios) %o" ee$ to "$ersta$ re'erece operators# Re'erece operatorsre'er to a cell or a gro"p o' cells# There are t!o t%pes o' re'erece operators rangea$union#

( rage re'erece re'ers to all the cells bet!ee a$ icl"$ig the re'erece# ( rage

re'erece cosists o' t!o cell a$$resses separate$ b% a colo# The re'erece (1(.icl"$es cells (1) (2) a$ (.# The re'erece (1C. icl"$es cells (1) (2) (.) 81) 82)8.) C1) C2) a$ C.#

( "io re'erece icl"$es t!o or more re'ereces# ( "io re'erece cosists o' t!o or more "mbers) rage re'ereces) or cell a$$resses separate$ b% a comma# There'erece (>)8J810)C?)10 re'ers to cells (>) 8J to 810) C? a$ the "mber 10#




n5erstan5ing Fn&tions

Functions are pre!ritte 'orm"las# /"ctios $i''er 'rom reg"lar 'orm"las i that %o"s"ppl% the &al"e b"t ot the operators) s"ch as 5) -) F) or A# /or example) %o" ca "sethe SM '"ctio to a$$# Whe "sig a '"ctio) remember the 'ollo!igse an eal sign to begin a 2ormla3 S$e&i2! t8e 2n&tion name3

Eclose arg"mets !ithi paretheses# (rg"mets are &al"es o !hich %o" !at toper'orm the calc"latio# /or example) arg"mets speci'% the "mbers or cells %o" !atto a$$#

se a comma to separate arg"mets#

ere is a example o' a '"ctio

SM:2)1.)(1)82C>;

I this '"ctio

The eD"al sig begis the '"ctio#

SM is the ame o' the '"ctio#

2) 1.) (1) a$ 82C> are the arg"mets#

4aretheses eclose the arg"mets#

Commas separate the arg"mets#

('ter %o" t%pe the 'irst letter o' a '"ctio ame) the ("toComplete list appears# o" ca$o"ble-clic+ o a item i the ("toComplete list to complete %o"r etr% D"ic+l%# Excel!ill complete the '"ctio ame a$ eter the 'irst parethesis#

Cal&late an 61erage

o" ca "se the (VER(KE '"ctio to calc"late the a&erage o' a series o' "mbers#

Fin5 t8e Lo4est Nmber

o" ca "se the MI, '"ctio to 'i$ the lo!est "mber i a series o' "mbers#

Note: o" ca also "se the $rop-$o! b"tto ext to the ("toS"m b"tto to calc"latemiim"ms) maxim"ms)a$ co"ts#

Fin5 t8e Hig8est Nmber

o" ca "se the M(X '"ctio to 'i$ the highest "mber i a series o' "mbers#




Creating C8arts

I Microso't Excel) %o" ca represet "mbers i a chart# the Isert tab) %o" cachoose 'rom a &ariet% o' chart t%pes) icl"$ig col"m) lie) pie) bar) area) a$ scatter#The basic proce$"re 'or creatig a chart is the same o matter !hat t%pe o' chart %o"

choose# (s %o" chage %o"r $ata) %o"r chart !ill a"tomaticall% "p$ate# o" select achart t%pe b% choosig a optio 'rom the Isert tabHs Chart gro"p# ('ter %o" choose achart t%pe) s"ch as col"m) lie) or bar) %o" choose a chart s"b-t%pe# /or example) a'ter %o" choose Col"m Chart) %o" ca choose to ha&e %o"r chart represete$ as a t!o-$imesioal chart) a three-$imesioal chart) a c%li$er chart) a coe chart) or ap%rami$ chart# There are '"rther s"b-t%pes !ithi each o' these categories# (s %o" roll%o"r mo"se poiter o&er each optio) Excel s"pplies a brie' $escriptio o' each charts"b-t%pe#

Create a C8art

To create the col"m chart sho! abo&e) start b% creatig the !or+sheet belo! exactl%as sho!#

('ter %o" ha&e create$ the !or+sheet) %o" are rea$% to create %o"r chart#




6$$l! a C8art La!ot

Cotext tabs are tabs that ol% appear !he %o" ee$ them# Calle$ Chart Tools) thereare three chart cotext tabs esig) La%o"t) a$ /ormat# The tabs become a&ailable!he %o" create a e! chart or !he %o" clic+ o a chart# o" ca "se these tabs to

c"stomi*e %o"r chart# o" ca $etermie !hat %o"r chart $ispla%s b% choosig a la%o"t#/or example) the la%o"t %o" choose $etermies !hether %o"r chart $ispla%s a title)!here the title $ispla%s) !hether %o"r chart has a lege$) !here the lege$ $ispla%s)!hether the chart has axis labels a$ so o# Excel pro&i$es se&eral la%o"ts 'rom !hich%o" ca choose#

655 Labels

Whe %o" appl% a la%o"t) Excel ma% create areas !here %o" ca isert labels# o" "selabels to gi&e %o"r chart a title or to label %o"r axes# Whe %o" applie$ la%o"t @) Excelcreate$ label areas 'or a title a$ 'or the &ertical axis#

E7ERCISE /

655 labels

8e'ore ('ter

1# Select Chart Title# Clic+ o Chart Title a$ the place %o"r c"rsor be'ore the C iChart a$ hol$ $o! theShi't +e% !hile %o" "se the right arro! +e% to highlight the!or$s Chart Title#

2# T%pe To! Sales# Excel a$$s %o"r title#

.# Select (xis Title# Clic+ o (xis Title# 4lace %o"r c"rsor be'ore the ( i (xis# ol$ $o!the Shi't +e% !hile %o" "se the right arro! +e% to highlight the !or$s (xis Title#

<# T%pe Sales3 Excel labels the axis#

@# Clic+ a%!here o the chart to e$ %o"r etr%#




S4it&8 Data

I' %o" !at to chage !hat $ispla%s i %o"r chart) %o" ca s!itch 'rom ro! $ata tocol"m $ata a$ &ice &ersa#

EXERCISE <

S!itch ata

8e'ore ('ter

1# Clic+ %o"r chart# The Chart Tools become a&ailable#2# Choose the esig tab#.# Clic+ the S!itch Ro!ACol"m b"tto i the ata gro"p# Excel chages the $ata i%o"r chart#

C8ange t8e St!le o2 a C8art ( st%le is a set o' 'ormattig optios# o" ca "se a st%le to chage the color a$ 'ormato' %o"r chart# Excel 2010 has se&eral pre$e'ie$ st%les that %o" ca "se# The% are"mbere$ 'rom le't to right) startig !ith 1) !hich is locate$ i the "pper-le't corer#

E7ERCISE +

C8ange t8e St!le o2 a C8art




1# Clic+ %o"r chart# The Chart Tools become a&ailable#2# Choose the esig tab#.# Clic+ the More b"tto i the Chart St%les gro"p# The chart st%les appear#

<# Clic+ St%le <2# Excel applies the st%le to %o"r chart#

C8ange t8e Si"e an5 #osition o2 a C8artWhe %o" clic+ a chart) ha$les appear o the right a$ le't si$es) the top a$ bottom)a$ the corers o' the chart# o" ca $rag the ha$les o the top a$ bottom o' thechart to icrease or $ecrease the height o' the chart# o" ca $rag the ha$les o the

le't a$ right si$es to icrease or $ecrease the !i$th o' the chart# o" ca $rag theha$les o the corers to icrease or $ecrease the si*e o' the chart proportioall%# o"ca chage the positio o' a chart b% clic+ig o a ""se$ area o' the chart a$$raggig#

E7ERCISE -

C8ange t8e Si"e an5 #osition o2 a C8art




1# se the ha$les to a$j"st the si*e o' %o"r chart#2# Clic+ a ""se$ portio o' the chart a$ $rag to positio the chart besi$e the $ata#

%o1e a C8art to a C8art S8eet

8% $e'a"lt) !he %o" create a chart) Excel embe$s the chart i the acti&e !or+sheet#o!e&er) %o" ca mo&e a chart to aother !or+sheet or to a chart sheet# ( chart sheetis a sheet $e$icate$ to a partic"lar chart# 8% $e'a"lt Excel ames each chart sheetseD"etiall%) startig !ith Chart1# o" ca chage the ame#

E7ERCISE ,

%o1e a C8art to a C8art S8eet

1# Clic+ %o"r chart# The Chart Tools become a&ailable#

2# Choose the esig tab#.# Clic+ the Mo&e Chart b"tto i the Locatio gro"p# The Mo&e Chart $ialog boxappears#

<# Clic+ the ,e! Sheet ra$io b"tto#@# T%pe To% Sales to ame the chart sheet# Excel creates a chart sheet ame$ To%Sales a$ places %o"r chart o it#

C8ange t8e C8art T!$e

(% chage %o" ca ma+e to a chart that is embe$$e$ i a !or+sheet) %o" ca alsoma+e to a chart sheet# /or example) %o" ca chage the chart t%pe 'rom a col"m chartto a bar chart#




E7ERCISE *

C8ange t8e C8art T!$e

1# Clic+ %o"r chart# The Chart Tools become a&ailable#2# Choose the esig tab#.# Clic+ Chage Chart T%pe i the T%pe gro"p# The Chart T%pe $ialog box appears#<# Clic+ 8ar#@# Clic+ Cl"stere$ ori*otal C%li$er#B# Clic+ # Excel chages %o"r chart t%pe#




KEBO6RD SHORTCTS IN E7CEL ('(

Keyboard access to the ribbon

I' %o"Hre e! to the ribbo) the i'ormatio i this sectio ca help %o" "$ersta$ theribboHs +e%boar$ shortc"t mo$el# The ribbo comes !ith e! shortc"ts) calle$ Ke!

Ti$s# To ma+e the e% Tips appear) press (LT#

To $ispla% a tab o the ribbo) press the +e% 'or the tabN'or example) press the letter ,

'or the Insert tab or M 'or the Formlas tab# This ma+es all the e% Tip ba$ges 'or that

tabHs b"ttos appear# The) press the +e% 'or the b"tto %o" !at#

Will m% ol$ shortc"ts still !or+O

e%boar$ shortc"ts that begi !ith CTRL !ill still !or+ i Excel 2010# /or example)

CTRL5C still copies to the clipboar$) a$ CTRL5V still pastes 'rom the clipboar$#

Most o' the ol$ (LT5 me" shortc"ts still !or+) too# o!e&er) %o" ee$ to +o! the '"llshortc"t 'rom memor% N there are o scree remi$ers o' !hat letters to press# /or

example) tr% pressig (LT) a$ the press oe o' the ol$ me" +e%s E :E$it;) V :Vie!;) I

:Isert;) a$ so o# ( box pops "p sa%ig %o"Hre "sig a access +e% 'rom a earlier

&ersio o' Microso't ''ice# I' %o" +o! the etire +e% seD"ece) go ahea$ a$ iitiate

the comma$# I' %o" $oHt +o! the seD"ece) press ESC a$ "se e% Tip ba$ges

istea$#

CTRL &ombination s8ort&t 9e!s

Key Description

CTRL+PgUp Switches between worksheet tabs, from left-to-right.

CTRL+PgDn Switches between worksheet tabs, from right-to-left.




Key Description

CTRL+S!"T+# Unhi$es an% hi$$en rows within the selection.

CTRL+S!"T+& 'pplies the o(tline bor$er to the selecte$ cells.

CTRL+S!"T) Remo*es the o(tline bor$er from the selecte$ cells.

CTRL+S!"T+ 'pplies the eneral n(mber format.

CTRL+S!"T+ 'pplies the C(rrenc% format with two $ecimal places #negati*e

n(mbers in parentheses.

CTRL+S!"T+/ 'pplies the Percentage format with no $ecimal places.

CTRL+S!"T+0 'pplies the Scienti1c n(mber format with two $ecimal places.

CTRL+S!"T+2 'pplies the Date format with the $a%, month, an$ %ear.

CTRL+S!"T+3 'pplies the Time format with the ho(r an$ min(te, an$ '4 or P4.

CTRL+S!"T+5 'pplies the 6(mber format with two $ecimal places, tho(san$sseparator, an$ min(s sign #- for negati*e *al(es.

CTRL+S!"T+7

Selects the c(rrent region aro(n$ the acti*e cell #the $ata area

enclose$ b% blank rows an$ blank col(mns.

!n a Pi*otTable, it selects the entire Pi*otTable report.

CTRL+S!"T+8 9nters the c(rrent time.

CTRL+S!"T+: Copies the *al(e from the cell abo*e the acti*e cell into the cell or the"orm(la ;ar.

CTRL+S!"T+Pl(s

#+

Displa%s the Insert $ialog bo< to insert blank cells.

CTRL+4in(s #- Displa%s the Delete $ialog bo< to $elete the selecte$ cells.




Key Description

CTRL+= 9nters the c(rrent $ate.

CTRL+> 'lternates between $ispla%ing cell *al(es an$ $ispla%ing form(las in

the worksheet.

CTRL+? Copies a form(la from the cell abo*e the acti*e cell into the cell or the

"orm(la ;ar.

CTRL+@ Displa%s the Format Cells $ialog bo<.

CTRL+A 'pplies or remo*es bol$ formatting.

CTRL+B 'pplies or remo*es italic formatting.

CTRL+ 'pplies or remo*es (n$erlining.

CTRL+ 'pplies or remo*es strikethro(gh.

CTRL+E 'lternates between hi$ing an$ $ispla%ing obFects.

CTRL+G Displa%s or hi$es the o(tline s%mbols.

CTRL+H i$es the selecte$ rows.

CTRL+I i$es the selecte$ col(mns.

CTRL+'

Selects the entire worksheet.

!f the worksheet contains $ata, CTRL+' selects the c(rrent region.

Pressing CTRL+' a secon$ time selects the entire worksheet.

Jhen the insertion point is to the right of a f(nction name in a

form(la, $ispla%s theFunction Arguments $ialog bo<.

CTRL+S!"T+' inserts the arg(ment names an$ parentheses when

the insertion point is to the right of a f(nction name in a form(la.




Key Description

CTRL+; 'pplies or remo*es bol$ formatting.

CTRL+C Copies the selecte$ cells.

CTRL+D Uses the Fill Down comman$ to cop% the contents an$ format of the

topmost cell of a selecte$ range into the cells below.

CTRL+"

Displa%s the Find and Replace $ialog bo<, with the Find tab

selecte$.

S!"T+" also $ispla%s this tab, while S!"T+" repeats the

last Find action.

CTRL+S!"T+" opens the Format Cells $ialog bo< with the Font tab

selecte$.

CTRL+

Displa%s the Go To $ialog bo<.

" also $ispla%s this $ialog bo<.

CTRL+ Displa%s the Find and Replace $ialog bo<, with the Replace tab

selecte$.

CTRL+! 'pplies or remo*es italic formatting.

CTRL+K Displa%s the Insert Hyperlink $ialog bo< for new h%perlinks or

the Edit Hyperlink $ialog bo< for selecte$ e<isting h%perlinks.

CTRL+L Displa%s the Create Table $ialog bo<.

CTRL+6 Creates a new, blank workbook.

CTRL+

Displa%s the pen $ialog bo< to open or 1n$ a 1le.

CTRL+S!"T+ selects all cells that contain comments.

CTRL+P

Displa%s the !rint tab in 4icrosoft Mce ;ackstage *iew.

CTRL+S!"T+P opens the Format Cells $ialog bo< with the Font tab

selecte$.




Key Description

CTRL+R Uses the Fill Rig"t comman$ to cop% the contents an$ format of the

leftmost cell of a selecte$ range into the cells to the right.

CTRL+S Sa*es the acti*e 1le with its c(rrent 1le name, location, an$ 1le

format.

CTRL+T Displa%s the Create Table $ialog bo<.

CTRL+U

'pplies or remo*es (n$erlining.

CTRL+S!"T+U switches between e<pan$ing an$ collapsing of the

form(la bar.

CTRL+N

!nserts the contents of the Clipboar$ at the insertion point an$

replaces an% selection. '*ailable onl% after %o( ha*e c(t or copie$ an

obFect, te<t, or cell contents.

CTRL+'LT+N $ispla%s the !aste #pecial $ialog bo<. '*ailable onl%

after %o( ha*e c(t or copie$ an obFect, te<t, or cell contents on a

worksheet or in another program.

CTRL+J Closes the selecte$ workbook win$ow.

CTRL+O C(ts the selecte$ cells.

CTRL+ Repeats the last comman$ or action, if possible.

CTRL+Q Uses the $ndo comman$ to re*erse the last comman$ or to $elete

the last entr% that %o( t%pe$.

4repare$ b%

Florante D3 6ro& r30%ITIstr"ctor I

Ms Excel Reviewer

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