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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

Contents What is OneDrive? .......................................................................................... 2

OneDrive Access.............................................................................................. 2

Files ............................................................................................................. 2

Create New ............................................................................................. 2

Upload Files ............................................................................................. 3

Open Files ................................................................................................ 4

Sync Files ................................................................................................. 4

Sharing ........................................................................................................ 5

via Email .................................................................................................. 5

via Link..................................................................................................... 7

Stop Sharing ............................................................................................ 9

Local Access................................................................................................... 10

Get OneDrive ............................................................................................ 10

Setup OneDrive ......................................................................................... 10

Syncing with Office 2016 ............................................................................... 11

Setup OneDrive Sync ................................................................................. 11

OneDrive Mobile App.................................................................................... 13

Get the OneDrive App ............................................................................... 13

Apple Device ......................................................................................... 13

Android Device ...................................................................................... 13

Windows Device .................................................................................... 13

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

What is OneDrive? OneDrive is Microsoft's service for hosting files in the cloud. It offers users a simple way to store files that are accessible online, locally synchronize to any device, and share this information with other devices as well as NIC employees and students.

OneDrive Access 1. Access your Office 365 by logging into your MyNIC account. Click on

the NIC mail button if you are an employee or the Cardinal Mail

button if you are a student.

2. Click on the App Launcher and choose OneDrive.

Files

Create New 1. To create a file or folder inside OneDrive, click on New.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

2. Choose what you would like to create. You can create a new folder

or a Word, Excel, PowerPoint, or OneNote file as well as a link to a

file or web page.

Upload Files 1. To upload a file, click Upload.

2. Choose if you want to upload individual files or a whole folder.

3. Find the file or folder and select it, choose Open. Your files or folder

will upload to the cloud and should appear in OneDrive.

• Note: It is best to upload files since the ‘drag and drop’

feature changes all file dates (when created or last

modified) to the current date and time.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

Open Files 1. Select the file you would like to open by clicking once on the file

name.

2. By default, the file will open inside of Office 365 in a new browser

tab.

• For example, Word documents open in Word online.

• Any changes made to this document will automatically save

to the cloud.

3. To open in the full version, click Edit in xxxx. For example, Edit in

Word.

• Note: This works for Word, Excel, PowerPoint, and OneNote.

4. When you are finished, close the tab to the document you have

open to return to OneDrive.

Sync Files 1. To ensure your OneDrive files are synced to your local device(s),

click on Sync.

• To setup local sync, see the Local Access section.

• Note: The syncing process should complete automatically.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

Sharing

via Email 1. To share a file or folder from within OneDrive, choose the radio

button next to the file or folder.

2. Choose Share.

3. For each person you would like to share this fie or folder with, enter

his or her email address.

• Add any message in the message area.

• Note: Only NIC employees and students can be included.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

4. By default, OneDrive gives Edit permissions to shared files and

folders.

• If you do not want to allow editing, go to Step #5, otherwise

click Send.

5. To change permissions to View Only, click on “Only people in North

Idaho College with the link can view and edit.”

6. Uncheck the Allow editing box, then click Apply.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

7. You should now see that the item is View only. Click Send.

via Link 1. To share a link to a file or folder from within OneDrive, choose the

radio button next to the file or folder.

2. Choose Get link.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

3. By default, OneDrive gives Edit permissions to shared files and

folders.

• If you want to allow editing, click Copy.

• If you want to change permissions to view only, go to Step

5.

4. Once you see the Check Mark, the copy was successful.

• You can now paste this link where others can access it (i.e.

in an email, a Word document, etc.)

• Note: Users will need this link to access the file or folder you

have shared.

5. To change permissions to View Only, click on “Only people in North

Idaho College with the link can view and edit.”

6. Uncheck the Allow editing box and then click Apply.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

7. You should now see that the item is View only. Click Copy.

8. Once you see the Check Mark, the copy was successful.

• You can now paste this link where others can access it (i.e.

in an email, a Word document, etc.)

• Note: Users will need this link to access the file or folder you

have shared.

Stop Sharing 1. To the right of the file under the Sharing column, click on Shared

beside the file or folder you would like to stop sharing.

2. Click on Manage Access.

3. From here, you can remove people and/or links by clicking the X

beside the person or link.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

4. Confirm by clicking Remove link.

Local Access

Get OneDrive 1. Download OneDrive from: https://onedrive.live.com/about/en-

us/download/ .

• Click the Start OneDrive button, or it may say download if

you do not already have OneDrive installed locally.

• Note: Windows 10 has OneDrive installed by default, so you

will see a Start OneDrive button.

Setup OneDrive 1. Open OneDrive.

• When OneDrive starts, enter your NIC email address and

click Sign in.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

2. Leave the default to “Sync all files and folder in my OneDrive” OR

Choose the files and/or folders you want to sync from your online

OneDrive account to your local device. Click Next.

3. You should now have a OneDrive for business showing in your file

explorer called: OneDrive – North Idaho College

• Note: Any file or folder saved under OneDrive locally will

automatically sync to your online OneDrive account as long

as you have internet access.

Syncing with Office 2016

Setup OneDrive Sync 1. Ensure you have Office 2016 installed and open Word. Click on Sign

In in the top left.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

2. Enter your NIC email address and click Next.

3. Click Yes on the next one or two pop-up windows to allow.

4. You will be routed to the North Idaho College login page.

• Your email address should already be displayed, enter your NIC password and click Sign In.

5. You should now see that you are signed in.

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North Idaho College - IT Help Desk Location: Siebert 101 ~ Phone: (208) 769-3280 ~ Email: helpdesk@nic.edu

Microsoft OneDrive for Business

OneDrive Mobile App

Get the OneDrive App

Apple Device Click here to access the OneDrive app for Apple devices.

Android Device Click here to access the OneDrive app for Android devices.

Windows Device Click here to access the OneDrive app for Windows devices.