MEAP Coordinator MEAP Coordinator BriefingBriefing

Fall 2006Fall 2006

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OutlineOutline

Welcome and General Issues (Ed Welcome and General Issues (Ed Roeber)Roeber)

MEAP Administration (Sue Peterman)MEAP Administration (Sue Peterman) Assessment Accommodations (Peggy Assessment Accommodations (Peggy

Dutcher)Dutcher) Student ID Process (Dave Judd)Student ID Process (Dave Judd) Assessment Processing (Larry Ehret)Assessment Processing (Larry Ehret)

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Welcome and General Welcome and General IssuesIssues

Ed Roeber, Executive DirectorEd Roeber, Executive DirectorOffice of Educational Assessment Office of Educational Assessment

and Accountabilityand Accountability

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Briefing OverviewBriefing Overview

UpdateUpdate– Mike Radke – DepartureMike Radke – Departure– Jim Griffiths – Medical LeaveJim Griffiths – Medical Leave

New for 2006-07New for 2006-07– Elementary and middle schoolElementary and middle school– High schoolHigh school– End of “Slip Sheets”End of “Slip Sheets”

Work continuing in 2006-07Work continuing in 2006-07

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UpdateUpdate

MEAP elementary and middle MEAP elementary and middle school assessmentsschool assessments

Assessments administered in OctoberAssessments administered in October Special arrangements for students affected Special arrangements for students affected

by religious holy daysby religious holy days Science and Social Studies tests measure Science and Social Studies tests measure

same skillssame skills Assessment results reported by early Assessment results reported by early

DecemberDecember

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Update – cont’dUpdate – cont’d

High school assessmentsHigh school assessments– MEAP HST continues for this school MEAP HST continues for this school

year (2006-07) year (2006-07) Grade 12 ONLYGrade 12 ONLY– Michigan Merit ExamMichigan Merit Exam

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New for 2006-07New for 2006-07

Contractors - Pearson and HarcourtContractors - Pearson and Harcourt Some revised assessment Some revised assessment

procedures implementedprocedures implemented MEAP report revisions MEAP report revisions

– Comprehensive Report – NewComprehensive Report – New– Class Roster ReportsClass Roster Reports– Summary Reports – “Progress”Summary Reports – “Progress”

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New for 2006-07 – New for 2006-07 – cont’dcont’d

Michigan teacher item development Michigan teacher item development completed once againcompleted once again

ELPA assessments have been ELPA assessments have been implementedimplemented

Expanded OEAA conferences - MEAP, Expanded OEAA conferences - MEAP, MI-Access and ELPAMI-Access and ELPA

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Work Continuing in Work Continuing in 2006-072006-07 Revisions to the MEAP science Revisions to the MEAP science

and social studies assessmentsand social studies assessments Implementation of the Michigan Implementation of the Michigan

Merit ExamMerit Exam

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Work Continuing in Work Continuing in 2006-072006-07 High school reform efforts may High school reform efforts may

affect high school assessmentaffect high school assessment– Content expectations are being Content expectations are being

revisedrevised– Additional assessment strategies are Additional assessment strategies are

being consideredbeing considered Education YES! and NCLB AYP Education YES! and NCLB AYP

processes may change because of processes may change because of the expanded MEAP assessmentsthe expanded MEAP assessments

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Assessment Assessment AdministrationAdministration

Sue Peterman, AnalystSue Peterman, AnalystAssessment Administration & Assessment Administration &

ReportingReporting

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Assessment OverviewAssessment Overview

Assessment WindowsAssessment Windows

Assessment AdministrationAssessment Administration

Contact InformationContact Information

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Assessment WindowsAssessment Windows

Grades 3 to 9Grades 3 to 9– October 9 to October 27, 2006October 9 to October 27, 2006

High SchoolHigh School– October 23 to November 3, 2006October 23 to November 3, 2006

Assessment SchedulesAssessment Schedules– Approximate TimesApproximate Times– FlexibilityFlexibility

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Fall 2006Fall 2006

Manuals and HandbooksManuals and Handbooks– District & Building Coordinator HandbookDistrict & Building Coordinator Handbook– Grade 3 Assessment Administrator Grade 3 Assessment Administrator

ManualManual– Grades 4-9 Assessment Administrator Grades 4-9 Assessment Administrator

ManualManual– High School Administrator ManualHigh School Administrator Manual

Grade 3 Answer Grade 3 Answer Document/Assessment BookletDocument/Assessment Booklet

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Fall 2006Fall 2006

Receipt of Materials – Receipt of Materials – shipped during shipped during week of September 25week of September 25thth

Accommodated Materials/Manuals Accommodated Materials/Manuals FollowFollow

Grades 3-9 Content Area Grades 3-9 Content Area AssessmentsAssessments– Multiple Assessment FormsMultiple Assessment Forms– Administer in Any OrderAdminister in Any Order– Listening Assessment EliminatedListening Assessment Eliminated

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Fall 2006Fall 2006

Mathematics – Calculator UseMathematics – Calculator Use No Additional Sheets AllowedNo Additional Sheets Allowed AccommodationsAccommodations

– Students with DisabilitiesStudents with Disabilities– English Language LearnersEnglish Language Learners

Ungraded StudentsUngraded Students

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Fall 2006Fall 2006

MEAP School Grade Header SheetMEAP School Grade Header Sheet MEAP Class/Group ID SheetMEAP Class/Group ID Sheet MEAP Security Compliance FormMEAP Security Compliance Form Ordering Additional Materials Ordering Additional Materials

Online via OEAA Secure SiteOnline via OEAA Secure Site Return of MaterialsReturn of Materials

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Assessment Assessment AdministrationAdministration Administrators, Proctors and Administrators, Proctors and

Accommodations ProvidersAccommodations Providers Professional Assessment and Professional Assessment and

Accountability Practices for Accountability Practices for EducatorsEducators

Students to Be AssessedStudents to Be Assessed– Students with DisabilitiesStudents with Disabilities– English Language LearnersEnglish Language Learners– Foreign Exchange StudentsForeign Exchange Students

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Assessment Assessment AdministrationAdministration Assessment SecurityAssessment Security Reporting Assessment Reporting Assessment

Irregularities and Administrative Irregularities and Administrative ErrorsErrors

Availability of Emergency Availability of Emergency AssessmentsAssessments

Student Unethical PracticesStudent Unethical Practices

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Contact informationContact information

MEAP Customer ServiceMEAP Customer Service– Phone: 800-204-4109Phone: 800-204-4109– FAX: 319-358-4293FAX: 319-358-4293– Email: Email: meap@pearson.commeap@pearson.com

MEAP OfficeMEAP Office– Phone: 877-560-8378Phone: 877-560-8378– FAX: 517-335-1186FAX: 517-335-1186– Email: Email: meap@michigan.govmeap@michigan.gov– Website: www.michigan.gov/meapWebsite: www.michigan.gov/meap

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MEAP MEAP Assessment Assessment

AccommodationsAccommodations

Peggy Dutcher, ManagerPeggy Dutcher, ManagerAssessment for Students with Assessment for Students with

Disabilities ProgramDisabilities Program

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Assessment Assessment AccommodationsAccommodations

Students with Disabilities with an Students with Disabilities with an IEP IEP

General Education Students with a General Education Students with a Section 504 PlanSection 504 Plan

English Language LearnersEnglish Language Learners Accommodated VersionsAccommodated Versions Special Handling Special Handling Rapid Onset of a Medical DisabilityRapid Onset of a Medical Disability

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Students with DisabilitiesStudents with Disabilities

Must have an IEP Must have an IEP

or or IEP in the process of being IEP in the process of being

completedcompleted

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Students with Students with DisabilitiesDisabilities ONLY the IEP Team can determine ONLY the IEP Team can determine

– participation in the MEAP and/or participation in the MEAP and/or MI-Access assessmentsMI-Access assessments

– assessments accommodations assessments accommodations are neededare neededIf used routinely during instructionIf used routinely during instruction

– Must be documented in the IEPMust be documented in the IEP

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General Education General Education StudentsStudents

Must have a Section 504 PlanMust have a Section 504 Plan

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General Education General Education StudentsStudents Only the Section 504 Plan Only the Section 504 Plan

Committee can determineCommittee can determine– what accommodations are what accommodations are

neededneeded– if used routinely for instructionif used routinely for instruction

Must be documented in the Must be documented in the Section 504 PlanSection 504 Plan

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English Language English Language LearnersLearners General Education StudentsGeneral Education Students

– Assessment accommodations Assessment accommodations determined by the students determined by the students instructional teaminstructional team

– Accommodations routinely used Accommodations routinely used by students during instructionby students during instruction

– Must be documented in the Must be documented in the student’s recordsstudent’s records

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English Language English Language LearnersLearners

Students with DisabilitiesStudents with Disabilities– Assessment Assessment

accommodations are accommodations are determined by the IEP Teamdetermined by the IEP Team

– Must be documented in the Must be documented in the IEPIEP

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English Language English Language LearnersLearners Must be familiar with USED’s Must be familiar with USED’s

flexibility for ELL who have flexibility for ELL who have recently arrived with limited recently arrived with limited English proficiencyEnglish proficiency

Questions: Questions: – Marilyn RobertsMarilyn Roberts– robertsm@mi.govrobertsm@mi.gov– 1-877-560-TEST (8378)1-877-560-TEST (8378)

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Standard Standard AccommodationsAccommodations

Do Do NOTNOT change the change the construct being assessedconstruct being assessed

Scores Scores DODO count towards count towards NCLB participation rate NCLB participation rate and AYPand AYP

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Nonstandard Assessment Nonstandard Assessment AccommodationsAccommodations

DODO change the construct change the construct being assessedbeing assessed

Scores are Scores are NOTNOT eligible eligible for the Merit Awardfor the Merit Award

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Nonstandard Assessment Nonstandard Assessment AccommodationsAccommodations

Result in an invalid Result in an invalid score and the student score and the student

will count as will count as NOT NOT PARTICIPATINGPARTICIPATING..

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State Provided State Provided Assessment Assessment

AccommodationsAccommodations All Form #1All Form #1 Braille Braille

Assessment Assessment Administrator Booklets Administrator Booklets for Braillefor Braille

EnLarged PrintEnLarged Print

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State Provided State Provided Assessment Assessment

AccommodationsAccommodationsCDs or Audio tapesCDs or Audio tapes

MUSTMUST be administered be administered INDIVIDUALLYINDIVIDUALLY!!!!

Ordering:Ordering:

www.mi.gov/oeaa-securewww.mi.gov/oeaa-secure

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English Language ArtsEnglish Language Arts

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Other Content AreasOther Content Areas

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Scribes, Tape Recorders, Scribes, Tape Recorders, and Braille Writersand Braille Writers

A school staff member A school staff member MUSTMUST transcribe into answer foldertranscribe into answer folder

Spelling, punctuation, Spelling, punctuation, indentation and so forth MUST indentation and so forth MUST be transcribed EXACTLYbe transcribed EXACTLY

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Word ProcessorsWord Processors

Spell check, grammar check, Spell check, grammar check, dictionary, and thesaurus dictionary, and thesaurus MUSTMUST be deactivated be deactivated

Do Do NOTNOT need to be need to be transcribedtranscribed

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Additional PaperAdditional Paper

Assessment Assessment accommodationaccommodation

Large handwritingLarge handwritingEquivalent of the space Equivalent of the space

provided in the student provided in the student answer documentanswer document

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Returning Word Processed Returning Word Processed Documents and Additional Documents and Additional

PaperPaper Student nameStudent name Birth dateBirth date Student’s State UICStudent’s State UIC District name and codeDistrict name and code School name and codeSchool name and code Assessment windowAssessment window Grade Content areaGrade Content area

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Returning Word Processed Returning Word Processed Documents and Additional Documents and Additional PaperPaperSecond OptionSecond Option

–Print student label in Print student label in OEAA Secure SiteOEAA Secure Site

–One on each pageOne on each page

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Returning Word Processed Returning Word Processed Documents and Additional Documents and Additional

PaperPaper Insert in Insert in completedcompleted student answer student answer

folderfolder

DO NOTDO NOT staple, tape, paper clip, or staple, tape, paper clip, or glue to answer folderglue to answer folder

OrangeOrange Envelope– “SPECIAL Envelope– “SPECIAL HANDLING AND/WORD PROCESSED HANDLING AND/WORD PROCESSED DOCUMENTS”DOCUMENTS”

Put on Put on toptop of materials in “1 of X” box of materials in “1 of X” box of answer folders being returnedof answer folders being returned

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Rapid Onset of Medical Rapid Onset of Medical DisabilityDisability Such asSuch as

– Broken armBroken arm– Undergone surgery and is homeboundUndergone surgery and is homebound

Document in student’s fileDocument in student’s file– DisabilityDisability– Accommodation providedAccommodation provided– Bubble in “Standard accommodation”Bubble in “Standard accommodation”

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Contact InformationContact Information

Peggy Dutcher Manager, State Assessment for Students with Disabilities Program

Dutcherp@mi.gov

(517) 241-4416

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Pre-ID ProcessPre-ID Process

Dave Judd, Project ManagerDave Judd, Project ManagerOffice of Educational Assessment Office of Educational Assessment

and Accountabilityand Accountability

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Pre-ID ProcessPre-ID Process

Pre-identified Student ReportPre-identified Student Report Pre-ID Mass UpdatesPre-ID Mass Updates Mass Demographics UpdateMass Demographics Update Barcode LabelsBarcode Labels Tested RosterTested Roster ResourcesResources

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Pre-Identified Student Pre-Identified Student ReportReport

The Pre-Identified Student Report is The Pre-Identified Student Report is the best way to determine which the best way to determine which students have been successfully students have been successfully identified for an assessment cycleidentified for an assessment cycle

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Pre-Identified Student Pre-Identified Student ReportReport

Click on Pre-Identified Students Click on Pre-Identified Students from the menu at the leftfrom the menu at the left

Leave Leave Report TypeReport Type as Pre-ID as Pre-ID Select ISD, district, school and Select ISD, district, school and

test period, click the test period, click the Submit Submit buttonbutton

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Pre-ID Mass UpdatesPre-ID Mass Updates

The Pre-ID Mass Update screen is an The Pre-ID Mass Update screen is an efficient way to change the following efficient way to change the following information for a group of students:information for a group of students:

Unassigning a group of students Unassigning a group of students from the test cyclefrom the test cycle

Moving a group of students from Moving a group of students from one building to another within the one building to another within the districtdistrict

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Pre-ID Mass Updates – Pre-ID Mass Updates – cont’dcont’d Changing the grade level field for Changing the grade level field for

a group of studentsa group of students Assigning test subjects to a group Assigning test subjects to a group

of studentsof students

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Pre-ID Mass Updates – Pre-ID Mass Updates – cont’dcont’d

Select the desired ISD, District, School, Select the desired ISD, District, School, Test Cycle and Grade to be updated, Test Cycle and Grade to be updated, then click Searchthen click Search

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Pre-ID Mass Updates– Cont’dPre-ID Mass Updates– Cont’dThis screen will be displayed which provides Update Fields. Select all or a sub-group of students and use any combination of Update Fields, then click Save.

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Demographic UpdatesDemographic Updates

The OEAA student demographic The OEAA student demographic load for public districts/schools load for public districts/schools will occur after the Fall 2006 will occur after the Fall 2006 SRSD submission is complete on SRSD submission is complete on November 16, 2006, and will November 16, 2006, and will include the following fields from include the following fields from the Fall 2006 SRSD submission:the Fall 2006 SRSD submission:

Economically DisadvantagedEconomically Disadvantaged English Language LearnersEnglish Language Learners

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Demographic Updates – Demographic Updates – Cont’dCont’d

EthnicityEthnicity Feeder School CodeFeeder School Code HomelessHomeless Less than Full Academic Year (LTFAY)Less than Full Academic Year (LTFAY) MigrantMigrant Special EducationSpecial Education

The demographic load of these fields The demographic load of these fields will take place after the Fall 2006 will take place after the Fall 2006 assessments have been completed assessments have been completed and before the tested roster period.and before the tested roster period.

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Demographic Updates – Demographic Updates – Cont’dCont’d

Public districts/schools should not Public districts/schools should not enter the above demographic enter the above demographic information for the Fall 2006 MEAP or information for the Fall 2006 MEAP or MI-Access Assessments in the OEAA MI-Access Assessments in the OEAA Secure Site prior to the Tested Roster Secure Site prior to the Tested Roster period. Any data that is entered into period. Any data that is entered into the above student demographic fields the above student demographic fields will be replaced with fall SRSD data at will be replaced with fall SRSD data at the time of the OEAA demographic the time of the OEAA demographic load.load.

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Demographic Updates – Demographic Updates – Cont’dCont’d

Districts/schools will have the ability to view and modify the student demographic data in the OEAA Secure Site during the tested roster period prior to reporting. Also, make sure any modifications are also reflected in your local student management system.

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Barcode LabelsBarcode Labels

You should print barcode labels for all students that did not come pre-identified. Click Barcode Labels from the menu on the left on the web page.

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Barcode LabelsBarcode Labels

You should then see this:

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Barcode Labels - Barcode Labels - ContinuedContinued

To generate a list of all the students assigned to the given test cycle, select from the drop down menus the ISD, District, School, Grade and Test cycle. Then click the Search button.

Above the list of student names, you have the option to select the number of labels that you want to print for the selected students and also the starting position on the labels.

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Barcode Labels - Barcode Labels - ContinuedContinued

You may use the Select All button to select all of the students listed.

When you have selected the students and are ready to print, click the Submit button. Adobe Acrobat will open a new window and display an image of your labels.

If everything looks correct, click on the printer icon, which normally is located near the top left corner of the window.

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Barcode Labels - Barcode Labels - ContinuedContinued

On the Printer Dialog window that appears next, ensure the shrink oversized pages or fit to page (depending on your version of Adobe) option is NOT checked. If you have an auto-rotate and center pages option, please make sure that is checked.

Click on OK to print.

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It gives you a complete listing of:It gives you a complete listing of: students for whom answer folders students for whom answer folders

were received by the contractorwere received by the contractor student demographic information student demographic information

pulled together from the answer pulled together from the answer document and the secure websitedocument and the secure website

Why is Tested Roster Why is Tested Roster important?important?

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It gives you your last opportunity to:It gives you your last opportunity to: verify that all answer folders were verify that all answer folders were

received and accounted for by the received and accounted for by the contractorcontractor

request the MEAP office to research any request the MEAP office to research any missing students and or missing missing students and or missing assessmentsassessments

update student demographic information update student demographic information before MEAP reports are printed and the before MEAP reports are printed and the AYP file is createdAYP file is created

Tested Roster – cont’dTested Roster – cont’d

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Resource InformationResource Information

Instructions for website usage can Instructions for website usage can be found on the login page of the be found on the login page of the secure website, secure website, www.michigan.gov/OEAA-securewww.michigan.gov/OEAA-secure by clicking on the pink link titled by clicking on the pink link titled OEAA Secure Site User ManualOEAA Secure Site User Manual

MI-Access help can be found at MI-Access help can be found at www.michigan.govwww.michigan.gov/mi-access/mi-access

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Assessment Assessment ProcessingProcessing

Larry Ehret, Program ManagerLarry Ehret, Program ManagerPearson Educational MeasurementPearson Educational Measurement

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Assessment Assessment ProcessingProcessing Pearson Educational Measurement Pearson Educational Measurement

is the Assessment Administration is the Assessment Administration contractor for OEAAcontractor for OEAA

Formerly known as NCS—MEAP Formerly known as NCS—MEAP contractor throughout the ’90’s and contractor throughout the ’90’s and into 2002into 2002

2005-06 is the first OEAA 2005-06 is the first OEAA assessment under the new contractassessment under the new contract

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Assessment Assessment ProcessingProcessing Prior to testingPrior to testing

– Additional OrdersAdditional Orders– Staff preparationStaff preparation

During testingDuring testing After testingAfter testing

– Preparing materialsPreparing materials– Returning materialsReturning materials

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Prior To Prior To Testing...Receive Testing...Receive MaterialMaterial Receive and Inventory Answer Folders Receive and Inventory Answer Folders

and Assessment Booklets—due in and Assessment Booklets—due in districts the week of September 25districts the week of September 25thth – Extensive Field Testing requires each Extensive Field Testing requires each

school to have a different form—no mixing school to have a different form—no mixing and matchingand matching

– 5% district overage sent (different forms 5% district overage sent (different forms going to different schools)going to different schools)

– Assessment Booklets are Assessment Booklets are SECURE!SECURE!

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Prior To Prior To Testing...cont’dTesting...cont’d Separate shipment for Separate shipment for

Accommodated Materials—due in Accommodated Materials—due in district the week of October 2district the week of October 2ndnd..– BrailleBraille– Enlarged PrintEnlarged Print– Audio versionsAudio versions

Manuals will arrive with the Manuals will arrive with the accommodated materials. accommodated materials.

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Prior To Prior To Testing...Additional Testing...Additional OrdersOrders If your school needs more materials, do If your school needs more materials, do

not request them from another school not request them from another school (different forms)—request them from (different forms)—request them from Pearson.Pearson.

Accommodated Versions (All are Form 1)Accommodated Versions (All are Form 1)– Braille; Enlarged Print; English Audio; Braille; Enlarged Print; English Audio;

Videotapes for ELL students (Spanish, Videotapes for ELL students (Spanish, Arabic, and English)Arabic, and English)

Place Order EarlyPlace Order Early

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Create an order for Create an order for Additional MaterialsAdditional Materials

1.1. From within your district’s version of From within your district’s version of SchoolHouse, click on the ORDERS tab.SchoolHouse, click on the ORDERS tab.

2.2. In the subnavigation, click on Order In the subnavigation, click on Order Additional Materials. Additional Materials.

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3. The page 3. The page “Order“OrderOrder AdditionalOrder Additional

Materials”Materials” requests the shipping requests the shipping information and materials needed.information and materials needed.

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4.4. Fill in the order screen’s required fields and click “Next” Fill in the order screen’s required fields and click “Next” to create the order. Prior to creating the order, you may to create the order. Prior to creating the order, you may wish to see all the materials you are ordering on one wish to see all the materials you are ordering on one screen instead of spread out over multiple screens. You screen instead of spread out over multiple screens. You have two choices related to display of materials. The have two choices related to display of materials. The original list (shown to the left in the table below) is many original list (shown to the left in the table below) is many pages long. Once you have input the quantity for amount pages long. Once you have input the quantity for amount requested, you can click the requested, you can click the show selectedshow selected link. The list link. The list will be compressed (as shown to the right in the table will be compressed (as shown to the right in the table below) showing only those materials ordered. To get the below) showing only those materials ordered. To get the entire list shown again, click the entire list shown again, click the show allshow all link. link.

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After clicking “Next,” you will see:After clicking “Next,” you will see:

Click “Submit Order” to order your materials.Click “Submit Order” to order your materials.

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Once you click “Submit Order,”Once you click “Submit Order,”

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Order History and Order History and Tracking Tracking

1.1. From within your district’s version of From within your district’s version of SchoolHouse, click on the ORDERS tab.SchoolHouse, click on the ORDERS tab.

2.2. In the sub-navigation, click on Order In the sub-navigation, click on Order History and Tracking.History and Tracking.

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3.3. Orders from Pearson—Orders from Pearson—There are two choices There are two choices immediately from which to choose, Orders from immediately from which to choose, Orders from Pearson and Shipments to PearsonPearson and Shipments to Pearson. .

4.4. The view showing The view showing Orders from PearsonOrders from Pearson shows a list of all the orders which will be shows a list of all the orders which will be shipped from Pearsonshipped from Pearson to your organization and to your organization and the status of each order. the status of each order.

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5.5. SelectingSelecting——There is a filter that allows There is a filter that allows selectionselection of of orders by status. The list of selections can orders by status. The list of selections can be seen by clicking on the arrow be seen by clicking on the arrow to the left of the word “Status.” (See to the left of the word “Status.” (See cursor below).cursor below).

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6.6. The list for this field is shown:The list for this field is shown:

By selecting one, your list of orders will By selecting one, your list of orders will restricted to those whose status you just restricted to those whose status you just selected. To get a list of all orders selected. To get a list of all orders awaiting approval, you would just click awaiting approval, you would just click on the on the Awaiting ApprovalAwaiting Approval link shown. To link shown. To get all your orders listed again, click the get all your orders listed again, click the Clear FilterClear Filter link. link.

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7.7. SearchingSearching——Some fields can be Some fields can be searchedsearched as part of the as part of the Filtering process. To select a specific order Filtering process. To select a specific order from a list of hundreds of orders without from a list of hundreds of orders without scrolling and paging, enter the number in the scrolling and paging, enter the number in the Search Box in the filter drop-down and click Search Box in the filter drop-down and click “Go.”“Go.”

The specific order will be selected and The specific order will be selected and displayed. displayed.

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8.8. SortingSorting——In addition to selecting a subset of In addition to selecting a subset of orders using a filter, you can also orders using a filter, you can also sortsort the entire list of orders by the entire list of orders by clicking on the underlined column clicking on the underlined column heading (e.g., heading (e.g., StatusStatus). The orders ). The orders will be organized by status types will be organized by status types in alphabetical order: Awaiting in alphabetical order: Awaiting approval, Delivered, Processing, approval, Delivered, Processing, Rejected. Clicking on the Rejected. Clicking on the underlined column heading a underlined column heading a second time will organize the second time will organize the status types in reverse status types in reverse alphabetical order: Rejected, alphabetical order: Rejected, Processing, Delivered, Awaiting Processing, Delivered, Awaiting approval. You may sort the list by approval. You may sort the list by any underlined column heading.any underlined column heading.

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9.9. By clicking on the By clicking on the linklink for a particular for a particular order,order,

You will be shown the detail related to that You will be shown the detail related to that order.order.

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10.10. By clicking on the View Packing List link,By clicking on the View Packing List link,

You will be shown the packing list for the You will be shown the packing list for the shipment.shipment.

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11.11. The backordered materials listed in the The backordered materials listed in the last column of the Packing List (below) last column of the Packing List (below) shows the number of items backordered. shows the number of items backordered.

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12.12. Confirm Shipment Confirm Shipment ——When viewing the details of the When viewing the details of the shipment, you will need to confirm the shipment, you will need to confirm the status of the shipment.status of the shipment.

13.13. By clicking the By clicking the View ConfirmationView Confirmation link, link, you will have an opportunity to confirm you will have an opportunity to confirm its arrival status (enter date received, its arrival status (enter date received, click radio button indicating no problems click radio button indicating no problems or problems and enter description of any or problems and enter description of any problems). Click Save.problems). Click Save.

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14.14. Shipments to PearsonShipments to Pearson——The view showing The view showing Shipments to Shipments to PearsonPearson shows a list of all the shipments shows a list of all the shipments to Pearson to Pearson fromfrom your organization and your organization and the status of each order. the status of each order.

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15.15. Selecting—Selecting—Just as on the Orders from Pearson Just as on the Orders from Pearson screens, there is a filter that allows screens, there is a filter that allows selectionselection of shipments by status. The of shipments by status. The list of selections list of selections

can be seen by clicking on the can be seen by clicking on the arrow arrow

to the left of the word “Status.”to the left of the word “Status.”

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16.16. The list for this field is shown:The list for this field is shown:

By selecting one, your list of shipments By selecting one, your list of shipments will restricted to those whose status you will restricted to those whose status you just selected. To get a list of all just selected. To get a list of all shipments in transit, you would just click shipments in transit, you would just click on the on the In TransitIn Transit link shown. To get all link shown. To get all your shipments to Pearson listed again, your shipments to Pearson listed again, click the click the Clear FilterClear Filter link. link.

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17.17. SearchingSearching——Some fields can be Some fields can be searchedsearched as part of the as part of the Filtering process. To select a specific shipment Filtering process. To select a specific shipment from a list of hundreds of shipments without from a list of hundreds of shipments without scrolling and paging, enter the Tracking scrolling and paging, enter the Tracking Number in the Search Box in the filter drop-Number in the Search Box in the filter drop-down and click “Go.”down and click “Go.”

The specific shipment will be selected and The specific shipment will be selected and displayed.displayed.

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18.18. SortingSorting——In addition to selecting a subset of In addition to selecting a subset of shipments using a filter, you can also shipments using a filter, you can also sortsort the entire list of shipments by the entire list of shipments by clicking on the underlined column clicking on the underlined column heading (e.g., heading (e.g., StatusStatus). The orders will be ). The orders will be organized by status types in alphabetical organized by status types in alphabetical order: Delivered, In transit, None. Clicking order: Delivered, In transit, None. Clicking on the underlined column heading a on the underlined column heading a second time will organize the status second time will organize the status types in reverse alphabetical order: None, types in reverse alphabetical order: None, In transit, Delivered. You may sort the list In transit, Delivered. You may sort the list by any underlined column heading. by any underlined column heading.

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19.19. Tracking NumberTracking Number——By clicking on the Tracking Number By clicking on the Tracking Number link for a particular order (link for a particular order (eithereither being shipped from Pearson being shipped from Pearson oror to to Pearson), the details related to that Pearson), the details related to that shipment via UPS are shown in a new shipment via UPS are shown in a new window.window.

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Editing an Additional Materials Editing an Additional Materials

OrderOrder 1.1. From within your district’s version From within your district’s version

of SchoolHouse, click on the of SchoolHouse, click on the ORDERS tab.ORDERS tab.

2.2. In the subnavigation, click on Order In the subnavigation, click on Order History and Tracking. History and Tracking.

9393

The Additional Order screen shows the order The Additional Order screen shows the order details, shipping details and material selection.details, shipping details and material selection.

5. Once the Additional Order is approved, it will be shipped.

9494

Prior To Testing...Staff Prior To Testing...Staff PreparationPreparation Assign unique numbers within school Assign unique numbers within school

for each teacher to use on Teacher/ for each teacher to use on Teacher/ Class header.Class header.

Review instructions from Manuals and Review instructions from Manuals and HandbooksHandbooks

Emphasize Security and Ethical Emphasize Security and Ethical PracticesPractices

Emphasize importance of gridding any Emphasize importance of gridding any information consistentlyinformation consistently

9595

During Testing…During Testing…

Use #2 pencilUse #2 pencil Grid the correct form on the Answer Grid the correct form on the Answer

FolderFolder Do NOT place a Student pre-ID Label Do NOT place a Student pre-ID Label

over the Security Barcode Label on the over the Security Barcode Label on the Grade 3 Answer Folders. BOTH Grade 3 Answer Folders. BOTH barcodes must be visiblebarcodes must be visible

Avoid the use of slipsheets—use pre-ID Avoid the use of slipsheets—use pre-ID labels when possiblelabels when possible

9696

During Testing…cont’dDuring Testing…cont’d

If you use slipsheets:If you use slipsheets:– Be certain to apply the label to the Answer Be certain to apply the label to the Answer

FolderFolder– Be certain to fill it out completelyBe certain to fill it out completely– Be certain to fill multiple forms out Be certain to fill multiple forms out

consistentlyconsistently Have students write their names in their Have students write their names in their

own handwriting on their Answer Folders own handwriting on their Answer Folders (to help match if needed)(to help match if needed)

Do not use a preprinted pre-ID answer Do not use a preprinted pre-ID answer document for a different studentdocument for a different student

9797

After Testing…Prepare After Testing…Prepare MaterialsMaterials Follow the instructions in the Follow the instructions in the

Handbook/ Manual for correct Handbook/ Manual for correct assembly order of documentsassembly order of documents

Where possible, do not “split” a Where possible, do not “split” a grade/subjectgrade/subject

Separate Scorable Answer Folders Separate Scorable Answer Folders from Secure Assessment Bookletsfrom Secure Assessment Booklets

Return all used Answer FoldersReturn all used Answer Folders

9898

After Testing…cont’dAfter Testing…cont’d

Return all used Answer FoldersReturn all used Answer Folders Return all Grade 3 Booklets, even the Return all Grade 3 Booklets, even the

unused ones (which are also secure)unused ones (which are also secure) Return all Assessment Booklets (which Return all Assessment Booklets (which

are secure)are secure) Place Word Processed Responses (and Place Word Processed Responses (and

associated Answer Folder) in Orange associated Answer Folder) in Orange EnvelopeEnvelope

9999

After Testing…Return After Testing…Return MaterialsMaterials How to arrange for return of materials—How to arrange for return of materials—

place them where FedEx normally picks place them where FedEx normally picks up, or call 1-800 Go FedEx (800-463-up, or call 1-800 Go FedEx (800-463-3339) for pick-up3339) for pick-up

Place the appropriate labels on the boxesPlace the appropriate labels on the boxes Do not send back blank Answer Folders Do not send back blank Answer Folders

(other than Grade 3)(other than Grade 3) Do not crumple unused Answer Folders to Do not crumple unused Answer Folders to

use as packing materialsuse as packing materials Return the materials as quickly as Return the materials as quickly as

possible possible

100100

Contact Pearson…Contact Pearson…AnytimeAnytime Toll-free: 1-800-204-4109Toll-free: 1-800-204-4109 FAX: 1-319-358-4293FAX: 1-319-358-4293 E-mail: meap@pearson.comE-mail: meap@pearson.com Why only District and non-public coordinators?Why only District and non-public coordinators?

Access: 1,000 of you vs. 5,000 in buildingsAccess: 1,000 of you vs. 5,000 in buildingsConsistency: Others in your district will ask Consistency: Others in your district will ask the same question you havethe same question you have

Provide district/school code, to speed our Provide district/school code, to speed our effort. If you have called before and were effort. If you have called before and were given a ticket number, please also provide given a ticket number, please also provide that when calling back.that when calling back.