Copyright Protected

PiLog – PCM Training 20th Feb 2012

Agenda

• END USER

• Search Engine

Quick Search

Advanced Detail Search

Dictionary Search,

Template Results

• Item Workflow (Material Code creation) SAP MM01

Create, Fill all tabs, Check duplicates, Submit

Rework, Rejections

• Description Change Workflow (Existing Item) SAP MM02

Request, Fill all tabs, Check duplicates, Submit

Rework, Rejections

• Material Extension Workflow

Request, Fill all tabs, Check duplicates, Submit

Rework, Rejections

• Deletion And Undeletion requests SAP MM06

• Link Images and Documents

• APPROVER

•Approve the registrations, submit

Rejections

•Approve Extension Requests, submit

Rejections

•Approve Description Change Requests, Submit

Rejections

GROUP CATALOGUER

•Search Engine

Quick Search

Advanced Detail Search

Dictionary Search,

Template Results

•Item Workflow (Material Code creation)

Create, Fill all tabs, Check duplicates, Submit

Rework, Rejections

Transfer Registrations to ERP

•Description Change Workflow

Approve, Submit

Rejections

•Material Extension Workflow

Approve, Return, Submit

Rejections

• Value Standardization

• Description Generation

• Duplicate Resolution

Material / Service Catalogue Comparison

Materials Services

Action

Noun

Modifier

Property n

Property 1

Property 2 Property 2

Property 1

Property n

CLASS

CLASS Noun

Modifier

Data Quality Levels

•Level 1: The item is identified in terms its source of supply and has a reference sufficient to successfully place an order for the item (sufficient for contracting with a specific supplier)

•Level 2: The item is identified and has been assigned a class sufficient to allow the classification of the item for the purposes of enhanced spend analysis

•Level 3: The item is identified and partially described, a class has been assigned and some of the properties specified in the Identification Guide for the class have been provided utilizing the client original data

Level 1 & 2 Cataloguing

Power Rating

Frame Electrical Rating

Speed Mounting

Insulation Class Poles Service Factor Enclosure

Properties Item Class

Part No Mnfr

MOTOR ELECTRIC

WEG 1234EF

Original Client Description

MOTOR 400KW 6 POLE 525VOLT MAKE WEG P/N 1234EF: SF1,0 CODE

G:IP65:IL/IN 6.6:DUTY SI: NR.88695 11 00:AMB 40DEGREE C:DELTA T 80DEG:

COS 0,86:COOLING IC 411:ALT1000M:MPD SEC DREDGE MAIN MOTOR

MOTOR 400KW 6 POLE 525VOLT MAKE WEG P/N 1234EF: SF1,0 CODE

G:IP65:IL/IN 6.6:DUTY SI: NR.88695 11 00:AMB 40DEGREE C:DELTA T 80DEG:

COS 0,86:COOLING IC 411:ALT1000M:MPD SEC DREDGE MAIN MOTOR

Original Client Description

Item Class

MOTOR ELECTRIC

Frame Electrical Rating Power Rating

Speed Mounting

Insulation Class Poles

Properties Values

Service Factor

VAC KW

6

525 400

UOM

Part No Mnfr

1.0 CODE G

WEG 1234EF

Enclosure IP65

Level 3 Cataloguing

PiLog™ PCM - Features

• Dictionary Management

– Class Definitions, Guidelines, Abbreviations

– Property Definitions, Guidelines, Abbreviations

– Link Attachments (Documents, Images etc)

• Classification

– Build Classification Structures

– Link Classification to Dictionary

• Search Engine

– Quick Search (Fuzzy Logic)

– Detail Search (25 columns to search on)

– Parametric Search (Combination)

– Property Value Search (Pin point search)

• Material Code creation

– Workflow to create new material codes (Avoid Duplication)

• Change or Extension

– Workflow to change or extend material codes (Reuse catalogued data) • Description Generation

– Rendering Guide (Improve consistency)

– Create structured, variable length descriptions (Two types)

– Abbreviated standardized SAP 40 Char descriptions

– System generated descriptions

• Duplicate Resolution – On new material code creation (Prompt Users) – Bulk Processing (Cross reference between duplicates)

• Technical Value Standardization – Normalize values – Build Prescribed Value repository – Reuse the standard values for new material creations

• Attachment Manager – Attach material images and view them when you want – Attach drawings/documents

• Reports – Generate reports on ease – Monitor the KPIs of Employees

• SAP Interface – Instant synchronization with SAP – Easy seamless interface to SAP

PiLog™ PCM - Features

End Users

Plant

Approver Submit

Upload to ERP SYTEM

Registration Request

Group Cataloguer

PCM Process Overview

CORPORATE

Business Unit 1 Business Unit 2 Business Unit 3 Business Unit 4 Business Unit ‘n’

GROUP CATALOGUER

Site Cataloguer (Business Unit 1)

Site Cataloguer (Business Unit 2)

Site Cataloguer (Business Unit 3)

Site Cataloguer (Business Unit 4)

Site Cataloguer (Business Unit ‘n’)

Approver Approver Approver

End User 1 End User 2 End User 3 End User 4 End User ‘n’

Search Engine User 1 Search Engine User 2 Search Engine User 3 Search Engine User 4 Search Engine User ‘n’

ISO 8000 Quality Data

Data that meets requirements

Data that is unambiguously

encoded

Data that is application

independent

ISO 22745 is a standard for the exchange of ISO 8000 quality data