PiLog™ Master Data Record Manager · PDF filedescriptions, including SAP 40 ... (PCM)...

The PiLog™ MDRM – Product Catalogue Manager is the ideal solution for the management and maintenance of a buyer catalogue residing in the material master of an ERP system, e-commerce buying solutions or for suppliers to manage their catalogues for e-commerce trading. It is designed to ensure consistency in the cataloguing process and to deliver well structured descriptions in accordance with international standards.

The software is Java based and is flexible, modular, scalable and suitable as a standalone system for small companies with basic cataloguing needs. It can also be deployed over the internet to fulfill the sophisticated catalogue management needs of a large global corporate company with distributed business units and a variety of ERP solutions.

The following are some of the standard features of the PiLog™ MDRM - Product Catalogue

Management module:

Utilize any of the major global

cataloguing standards, USC,

eOTD, MESC, UNSPSC, etc.

Standardized templates used to

guide the cataloguer.

Use available data and clarify and

identify missing data elements.

Powerful and accurate search

and item identification engine.

Create structured and

standardized practical short

descriptions, including SAP 40

character short descriptions.

Create clear, concise and

complete purchasing descriptions

to uniquely describe each item.

Identify potential duplicates using

part numbers or attribute values.

Simple to use, no specialized

codification skills required.

Enhanced bulk data entry,

standardization and description

generation features.

Potential duplicate resolution processes to de-duplicate the item master.

Manage common items across warehouses and business units.

Manage a corporate catalogue across multiple business units with multiple ERP’s.

PiLog™ Master Data Record Manager

Product Catalogue Management (PCM)

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Copyright © 2010 PiLog. All rights reserved.

PiLog USA LLC 2980 Linden Street, Suite E1 Bethlehem, PA 18017

Tel: +1 610 625 2800 Fax: +1 610 625 4657 www.pilogint.com

Image Viewing

The application facilitates the linking and viewing of any amount of images and documents from a single item number. All images are stored in their native format and viewed with the native application.

ERP Integration

The PiLog™ MDRM - Product Catalogue system can be implemented as a standalone module or can be fully integrated into any ERP material master module with standard interface software such as SAP, IFS, MIMS, Maximo, etc.

Reporting

The PiLog™ MDRM - Product Catalogue Management module, as with all the other PiLog™ modules, allows for powerful data browsing, data mining and on-the-fly report creation features. Reports are available in tabular, graphical and hierarchical formats. Data can also be exported into Microsoft Office.

Comprehensive Audit Trails

Audit trails are embedded throughout the system so that all additions and changes can be monitored.

Security

Powerful security features were incorporated during the system design allowing various levels of control at multi-tiered, as well as, across functional levels. Security can be deployed per user, or per role, thereby not only limiting access, but also ensuring that data integrity is maintained.

Benefits

Improved procurement practices at lower costs.

Accurate, comprehensive and standardized

descriptions lead to end users finding items in the

material masters.

Improved spend analysis for single business

units, as well as, incorporate with multiple

business units.

Improved contract management, as well as, contract based buying.

Enhanced collaborative centralized buying and contracting across business units.

Reduced inventory due to the identification of duplicates (single warehouse) and common items (across

warehouses and business units).

PiLog™ Master Data Record Manager (cont.)

Product Catalogue Management (PCM)

“If end users cannot find the

required item in the catalogue

or material master, they

cannot buy it. It is therefore

of the utmost importance that

items are catalogued to

international standards.”

“PiLog’s MDRM - Product Catalogue

Management System has truly solved

all our cataloguing system needs and

has enabled us to save millions on

the reduction of inventory.”

“Due to PiLog’s MDRM our

e-commerce buying project

is a huge success.”

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PiLog™ MDRM - Services Catalogue Management Module is a unique, world class software module for the creation and management of service catalogues and the populating and controlling of the services. The software incorporates international services cataloguing templates for the creation of standardized services descriptions.

The Java based software is flexible, scalable and revolutionizes the way companies procure and contract services, allowing them to manage the process and the execution of the services more effectively. For the first time, services spent can be analyzed effectively and service contracts can be compared and costs can be tracked to be determine trends.

The software can be deployed as a standalone system for small companies with basic cataloguing needs. It can also be deployed over the internet to fulfill the sophisticated catalogue management needs of a large global corporate company with distributed business units and a variety of ERP solutions. In addition, it is designed to integrate with the PiLog™ MDRM – Product Catalogue Management module to deliver a unique and powerful solution for the management of contracts for integrated service and material procurement.

The following are some of the

standard features of the PiLog™

MDRM - Services Catalogue Management module:

Utilize any of the major global cataloguing standards, USC, eOTD templates to guide the cataloguer.

Powerful and accurate search and item identification engine.

Create structured and standardized practical short service

descriptions, including SAP 40 character short descriptions.

Create clear, concise and complete purchasing services

descriptions to uniquely describe each service.

Simple to use, no specialized codification skills required.

Enhanced bulk data entry, standardization and description

generation features.

Manage common services across business units.

Manage a corporate services catalogue across multiple

business units with multiple ERP’s.


Service Catalogue Management (SCM)

“PiLog’s MDRM - Services Catalogue

Management system has enabled us

to create standardized and

comparable services and to reduce

our SAP services master from more

than 100,000 services to less than

10,000 standardized services. Our end

users can now find the services and

utilize the SAP service master more

effectively.”

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ERP Integration

The PiLog™ MDRM - Services Catalogue Management system can be implemented as a standalone module or can be fully integrated with the Product Catalogue Management, as well as, with any ERP Material Services Module with standard interface software for ERP’s such as SAP, IFS, MIMS, Maximo, etc.

Reporting

The PiLog™ MDRM - Services Catalogue Management module, as with all of the other PiLog™ modules, allows for powerful data browsing, data mining and on-the-fly report creation features. Reports are available in tabular, graphical and hierarchical formats and data can be exported into Microsoft Office.

Comprehensive Audit Trails

Audit trails are embedded throughout the system so that all additions and changes can be monitored.

Security

Powerful security features were incorporated during the system design allowing various levels of control at multi-tiered, as well as, across functional levels. Security can be deployed per user or per role, thereby not only limiting access, but also ensuring that data integrity is maintained.

Benefits

Improved procurement service contracts and the management following.

Accurate, comprehensive and standardized descriptions lead to end users finding services in the services masters.

Reduced entries in the ERP services master.

Improved services spend analysis for single business units as well as corporate with multiple business units.

Reduced maverick spend as material purchases are no longer disguised as services by end users to bypass the material procurement processes.

Enhanced collaborative centralized contracting across business units.


Service Catalogue Management (SCM)

“PiLog’s MDRM – Services

Catalogue Management System

has truly solved all our cataloguing

system needs and has enabled us

to save millions on the reduction of

contracting Services.”

“We have drastically reduced maverick spend as end

users can no longer buy material items through the

services process. Thank you PiLog!”

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A very large percent of all procurement is often done by means of direct purchases (also referred to as free text purchases or maverick spend), thereby avoiding the more formal processes of procurement resulting in uncontrollable spend that cannot be analyzed for purposes of stock establishment decisions. The PiLog™ MDRM - Structured Text Generator is a comprehensive solution consisting of a structured data pack and sophisticated embedded algorithms. This minimizes the possibility of end users procuring by means of free text descriptions items and services that could be contained within a contract or in an established company warehouse. In addition,

all items that are procured directly are allocated a spend category and a structured description is generated.

Solution Features

Guides end users to create structured descriptions of goods and services they want to procure.

Designed for ease of use by unskilled and advanced end users.

Powerful, feature-rich search engine searching multiple databases.

Simple internet type searches and advanced complex type searches.

Multiple personalize shopping baskets per end user.

Automatically allocates purchased items and services to spend categories.

Benefits

Reduce maverick spend.

Reduce the costs associated with procurement transactions.

Empower end users to initiate the correct procurement process.

Identify materials and services that should be added to the Material and Services catalogues/ masters.

Improve the utilization of contracts, materials master ad service master.

Improve spend data for spend analysis.

Facilitate data analysis for improved contracting.


Structured Text Generator (STG)

“The PiLog MDRM - STG

solution has changed the way

we procure. We exceeded

project targets within 6 months.”

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ERP Integration

The PiLog MDRM STG is implemented fully integrated to any ERP with standard interface software, such as SAP, IFS, MIMS, Maximo, etc. The ERP is setup for end users to punch-out to the PiLog MDRM - STG to create the required item or service description, linked to the relevant associated spend category information, after which the procurement process is completed in the ERP.

Standards

The accompanying data pack is based on international standards of the clients choice. This could be the eOTD, USC, SMD, e-Class, EAN, ISO, etc.

Feature Rich Search Engine

A variety of search options ranging from simple to advanced is available to meet the needs of all types of end users:

Quick Searches - Google

Tree Search

Alphabetical Search

Structured Searches

Detail Searches

Utilizes the embedded data pack that is based on international standards of the client’s choice.

Search across multiple databases.

View images to improve the identification of items.

Multiple search criteria options with search ranges.

Multiple Shopping Baskets

Each end user can have multiple shopping baskets for repetitive buying. Shopping baskets can be edited and renamed. This provides consistent buying and improves spend analysis and control.

Optional Modules

PiLog MDRM - Structured Text Analyzer (STA)

PiLog MDRM - Product Catalogue Manager (PCM)

PiLog MDRM - Service Catalogue Manager (SCM)

PiLog MDRM - Vendor Master Manager (VMM)

PiLog MDAM - Master Data Acquisition Manager

PiLog MDOM - Master Data Ontology Manager


Structured Text Generator

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A very large percent of all procurement is often done by means of direct purchases (also called free text purchases or maverick spend), thereby avoiding the more formal process of procurement resulting in non-analyzable spend that is not from negotiated contracts or from the material master. The PiLog Structured Text Analyzer is a comprehensive solution consisting of a specialized report and graphical chart, including components that assist with the identification of cyclical and non-cyclical spending trends and procurement patterns of end-users; plant and business units in the organization. The PiLog™ MDRM - STA is

integrated with the structured text Generator and its historical spend data to assist the organization to drive down free text spend and will recommend structured text items to contract or to be included in inventory.

Solution Features

History of spend are available per user, plant or business unit.

Spend can be analyzed per material categories i.e. material groups.

Spend can be analyzed per dictionary or group of dictionary elements. Different dictionaries are catered for i.e. eOTD, USC, OSD, eClass, SMD, etc.

Rules can be determined to flag free text items purchased regularly for possible inclusion in a contract to be made part of the inventory.

Designed to easily be used by unsophisticated and advanced end users, easy charts and dials included.

Benefits

Reduce maverick spend.

Reduce the costs associated with procurement transactions.

Empower corporate cataloguer or buyer to analyze the baskets and entries in baskets/favorites.

Identify materials and services that should be added to the Material and Services catalogues/masters.

Improve the utilization of contracts, material and service master.

Facilitate decision making for improved contracting.

ERP Integration

The PiLog™ MDRM - STG/STA is implemented and fully integrated to any ERP sytem with standard interface software, such as SAP, IFS, MIMS, Maximo, etc. The ERP is set-up to force end users to do a round trip through the PiLog™ MDRM - STG to create the required item or service description, linked to the relevant associated spend category information, after which the procurement process is completed in the ERP.


Structured Text Analyzer (STA)

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Standards

The accompanying data pack is based on international standards of the clients choice. This could be the eOTD, USC, SMD, e-Class, EAN, ISO, etc.

Multiple Chart Types and Feature Rich Charting/Reporting

A variety of chart options ranging from simple to advanced is available to meet the needs of managerial and technical end users:

Bar Chart

Pie Chart

Line Chart

Combination Charts

Dials/Cockpits

Crosstab or pivot tables that can be created on the fly by the end-user.

Utilizes the history tables to allow the creation of time based charts and reports to identify cyclical trends.

Multiple Chart Types

Each end user has the choice to do the analysis in different charting formats or different reports.

Optional Modules

PiLog Structured Text Generator

PiLog Catalogue Builder

PiLog Vendor Management

PiLog Services Catalogue Manager

PiLog Content Manager

PiLog PEMTO


Structured Text Analyzer (STA)

“The PiLog STA solution has

reduced the time to make

decisions and highlighted areas

to be targeted for improvement.”

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PiLog™ Master Data Record Manager · PDF filedescriptions, including SAP 40 ... (PCM)...

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