Mail merge - Get Complete Information !!
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Transcript of Mail merge - Get Complete Information !!
How to Use Mail Merge in Outlook?
Introduction
About Mail MergeFeatures of Mail MergeQuick Steps to Merge AnythingAdvantage of Mail Merge Utility
About Mail MergeAbout Mail Merge
When you want to send emails to recipients in address list, then you can use mail merge option to create the email messages. Each message contains the same kind of information and content part of each message is unique. Through this option, user can easily send any documents, presentations, admit cards to a number of users.
Mail merge option allows you to send or personalize messages to large no of peoples at once without them knowing who else you have sent it. This is an easy or secure way to have multiple messages look more effective, according to the need like: Birthday cards, login information, addresses etc.
About Mail Merge
This article describes- How to use Mail merge in Outlook, Some of the advance features of the Mail merge are listed below:
Letters can be personalized through Mail merge utility.
Mail merge option available in all versions of MS office software.
Mail merge option is used to create forms, letters, labels, recipient lists etc.
Advance Features
Data Document Delivery
Mail Merge
Whenever you need to send your personalize email to anyone through mail merge option of Outlook, then learn the quick steps carefully.
Open Microsoft Outlook and go to the Contacts option in the navigation bar.
Step 1:
Step 2: Click on view menu >> Current view >> By category for filter data that you want to keep visible for every time.
Step 3: Click on Tools >> Mail merge
Note: When the Contact entries not showing in your list, at that time this option will not visible. To fix this issue, add your contacts or recipients
Step 4: To open Mail merge dialog box, click on Tools Menu>> Mail merge.
Step 5: After clicking on Mail merge option this dialog box appears on your screen
Confirm the following options:
All Contacts in current view: It shows all contacts from the current folder.
Only Selected Contacts: If you want to choose manually then pick this option.
From the Bottom of the dialog box, choose merge options like:
Document type, merge two or merge subject line etc. After filling these options click on ok button.
Step 5:
Step 6: Microsoft Word document (Mailings tab) automatically opens on your screen
Step 7: In Word document start typing or click on Start Mail merge >> Step by Step Mail Merge Wizard
Step 8: Choose create (New list) option from the right side navigation bar. A new address list box appears on your screen, fill all the required fields.
Step 9: Save your list into desired location and click to save button.
Step 10: Select how many documents or records you want to merge and click on ok button.
Step 11: On the Mailing tab, click to Send Email message >> Finish & Merge.
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