LINWOODTOWNSHIP’ Town’Board’Meeting’Minutes’3140CE74-C534 … ·...

Minutes 1-‐12-‐16 Page 1 of 6

LINWOOD TOWNSHIP ANOKA COUNTY

22817 Typo Creek Drive N.E. Stacy, Minnesota 55079

(651) 462-‐2812 • Fax (651) 462-‐0500 E-‐Mail: [email protected] Website: linwoodtownship.org

Town Board Meeting Minutes Tuesday, January 12, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Philip Osterhus and

Carol Searing Others Present: Judy Hanna, Clerk; Carrie Luedtke, Treasurer; Mike Jungbauer,

Zoning Administrator; and Pam Olson, Accountant 1. Call to Order and Approval of the Agenda: Linwood Township Board met in the board

room at 22817 Typo Creek Drive NE, Stacy on January 12, 2016. Chair Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call. Kramer moved to accept the amended agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Reorganization of Town Board: Action: Current: Approved for 2016: Select a Town Board Chair Phil Osterhus Phil Osterhus Select a Town Board Vice-‐Chair Mike Halliday Mike Halliday Adopt a schedule of Board’s regular meeting 2nd & 4th Tuesday 2nd & 4th Tuesday Designate an official newspaper Forest Lake Times Forest Lake Times Designate official Township posting places Town Hall, Dolphy’s Auto,

Linwood Country Store, Township website

Town Hall, Dolphy’s Auto, Linwood Country Store, Township website

Designate a bank as the Town depository First State Bank of Wyoming First State Bank of Wyoming Designate officials to sign checks Chair-‐Osterhus/Halliday,

Clerk-‐Hanna/Parker, Treasurer-‐Luedtke/Carpenter

Chair-‐Osterhus/Halliday, Clerk-‐Hanna/Parker, Treasurer-‐Luedtke/Carpenter

Consider potential conflict of interest issues Sign the list of officers for MN Assoc. of Townships

Not available

Federal rate for mileage (2016 Fed. rate 54¢) 55¢ per mile 54¢ per mile Township Services: Current: Approved for 2016: Attorney Mike Haag Mike Haag Auditor Smith Schafer Smith Schafer


Building Inspector Mike Jungbauer Mike Jungbauer Zoning Administrator Mike Jungbauer Mike Jungbauer Engineer Hakanson Anderson Hakanson Anderson Health Authority On-‐call doctor @ Fairview

Hospital On-‐call doctor @ Fairview

Road Foreman Frank Kvidera Frank Kvidera Tree Inspector Mike Jungbauer Mike Jungbauer Weed inspector Mike Jungbauer Mike Jungbauer Charges for Services: Current: Approved for 2016: Assessment Search $10.00 $10.00 Bad Check Fee $35.00 $35.00 Credit Card Convenience Fee 2.89% w/$2.89 minimum 2.89% w/$2.89 minimum Faxes (send or receive, per page) $2.00 $2.00 Notary Fee (no charge for residents) $2.00 $2.00 Photocopies (per side) $0.25 $0.25 Town Codebook $75.00 $75.00 Township Maps $1.00 to $10.00 $1.00 to $10.00 Senior Center Hall Rental $100.00 $150Hall/$250wKitchen Senior Center Hall Damage Deposit $200.00 $200Hall/$250wKitchen Linwood Senior Traveler (per mile) $1.00 $1.00 License Fees: Current: Approved for 2016: Dog License Annual Fee $2.00 $2.00 Kennel License Annual Fee $25.00 $25.00 Sign Permit Application $25.00 $25.00 Sign Permit Annual Fee $25.00 $25.00 Building Permit 1997 UBC code chart 1997 UBC code chart Pumping Permit $10.00 $10.00 Mobile Home Permit $100.00 $100.00 Temporary Habitation Permit-‐annual fee $60.00 $60.00 Planning & Zoning: Current: Approved for 2016: Conditional Use Permit $200.00 $200.00 Interim Use Permit $200.00 $200.00 Development Rezoning $200.00 $200.00 Development Final Plat $100.00 $100.00 Development Preliminary Plat $200.00 $200.00 Conforming Land Division** $100.00 $100.00 Land Use Application (other) $100.00 $100.00 Platting Packet $10.00 $10.00 Platting of Land $100.00 $100.00 Platting Fee (per lot -‐ escrow deposit) $200.00 $200.00 Property Combination** $100.00 $100.00 Sketch Plan $100.00 $100.00 Variance Application $200.00 $200.00 Wetland Mitigation Fee $200.00 $200.00 Committee Liaisons to attend meetings: Current: Approved for 2016: Building Maintenance Bob Millerbernd Bob Millerbernd Building Study Bob Millerbernd Bob Millerbernd Cable, Newsletter and Webpage Carol Searing Carol Searing Family Fun Day Bob Millerbernd Bob Millerbernd Fire Department Phil Osterhus/Ed Kramer Phil Osterhus/Ed Kramer Human Resources Phil Osterhus & Mike

Halliday Phil Osterhus & Mike Halliday

Insurance Mike Halliday Mike Halliday I.T. (Information Technology) Phil Osterhus Phil Osterhus


Park & Recreation Commission Mike Halliday Mike Halliday Planning & Zoning Commission Ed Kramer Ed Kramer Police Phil Osterhus Phil Osterhus Recycling Ed Kramer Ed Kramer Road & Bridge Committee Phil Osterhus/Ed Kramer Phil Osterhus/Ed Kramer Safety/Workplace Phil Osterhus Bob Millerbernd Senior Center/Transportation Mike Halliday Ed Kramer & Mike Halliday School Forest Committee Bob Millerbernd Bob Millerbernd Sunrise River Watershed Management Org Bob Millerbernd Bob Millerbernd

Board positions: Halliday moved to nominate Phil Osterhus as Chairman; Millerbernd seconded. All voted in favor; motion carried. Kramer moved to keep Mike Halliday as Vice Chairman; Millerbernd seconded. All voted in favor; motion carried. Kramer moved to keep the meetings on the second and fourth Tuesdays at 6:00 p.m.; Millerbernd seconded. All voted in favor; motion carried. Searing moved to keep the Forest Lake Times as the township official newspaper; Millerbernd seconded. All voted in favor; motion carried. Halliday moved to keep the posting places as they are: Town hall, Linwood Country Store, Dolphy’s Automotive and the website; Searing seconded. All voted in favor; motion carried. Halliday moved to keep First State Bank of Wyoming as the town depository; Searing seconded. All voted in favor; motion carried. Kramer moved to keep the designated signatures the same; Millerbernd seconded. All voted in favor; motion carried. Osterhus said the accountant, or clerk, will take care of the List of Officers for the Association of Townships. Halliday moved to have the rate for reimbursement 54 cents per mile; Millerbernd seconded. All voted in favor; motion carried.

Township services: For the positions of attorney, auditor, building inspector, zoning inspector, Fairview Hospital, Frank Kvidra, weed inspector, tree inspector and others as read. Kramer moved to maintain the same township services; Millerbernd seconded. All voted in favor, motion carried.

Charges for services: There will be a change for the Senior Center rental agreement. Rental fees are now $150 for the hall only with a $200 hall damage deposit. The hall and kitchen access will be $250 with a $250 damage deposit. Halliday moved to approve services as amended; Kramer seconded. All voted in favor; motion carried.

License fees: Halliday moved to keep license fees as read; Kramer seconded. All voted in favor; motion carried.

Planning and Zoning: Halliday moved to accept the planning and zoning fees as listed; Millerbernd seconded. All voted in favor; motion carried.

Committee Liaisons to attend meetings: Halliday moved to accept the committee liaisons as presented with the only change is that Millerbernd will be the liaison for Safety/Workplace instead of Chairman Osterhus; Kramer seconded. All voted in favor; motion carried.

3. Attorney:


A. Resolution 2016-‐01 Accepting Donations for 4Q 2015: Attorney Haag was ill and couldn’t attend but sent in his recommendation for approval of Resolution 2016-‐01 accepting donations for 4Q15 2015. Searing moved to accept Resolution 2016-‐01 for accepting donations for 4Q 2015; Millerbernd seconded. All voted by roll call vote and voted in favor; motion carried.

B. Resolution 2016-‐02 Establishing Precincts and Polling Places: Attorney Haag recommended the board agree to a second location for a second precinct polling place and then enact Resolution 2016-‐02. Searing moved to establish the second polling place as the Linwood Senior Center; Halliday seconded. All voted by roll call vote and all voted in favor with the exception of Supervisor Halliday who voted nay; motion carried with a 4-‐1 vote.

C. Volunteer Statement: Searing requested a line as read be added to the Volunteer Service Agreement. Searing moved to table this and have attorney Haag review the wording prior to adding it; Halliday seconded. All voted in favor; motion carried.

A. Ballot Questions/Voting precinct locations: Halliday moved to add option B on the ballot, to determine if the town clerk and treasurer positions be hired positions or elected; Kramer seconded. All voted in favor; motion seconded.

4. Local Board of Appeals & Equalization meeting dates: Clerk Hanna reported it will either be April 26 or May 10 at 5:00 p.m.

5. Committee Reports:

A. Fire Department: Chief Ballman reported that the AFG Grant with the Forest Lake School District has been submitted. They are working on the Community Development Block Grant for a new rescue truck. The AFG Video Conferencing Grant with Anoka County has been submitted with Fridley Fire as the host agency. The East Bethel Fire Department Explorer program has expanded. The Engine 6 team is named for the six communities they are from including Oak Grove, Ham Lake, St. Francis, Bethel, East Bethel and Linwood. East Bethel requested to go to Auto Aide 24 hours per day seven days a week 365 days a year. Searing moved to approve expanding the Auto Aide 24/7, 365 days with East Bethel for fire and car accidents only; Millerbernd seconded. All voted in favor; motion carried.

B. Road & Bridge – 213th Place, Randy Hudak: Mr. Hudak reported that neighbors are using 212th Place as their back yard and crossing 213th and Hudak’s property to access property located on Pluto. Osterhus said Road and Bridge is looking into the issue of developing the road which would alleviate the issue. Osterhus asked Mr. Hudak to attend the next Road and Bridge meeting.


C. Parking Ordinance update: Halliday moved to table this and refer to Planning and Zoning; Searing seconded. All voted in favor; motion carried.

D. Senior Committee – Hall Rental Agreement revised rates and form: Halliday reported on forms and fees. Halliday moved to accept the rental agreement as read; Searing seconded. All voted in favor; motion carried.

E. Parks: Halliday reported that there is ice for skating but there isn’t enough time to do the hockey rink. Halliday reported that it should be good for the events on January 29.

6. Building Project:

A. Finance advisory firm selection – Ehler’s or Northland Securities: Halliday moved to proceed with using Ehler’s as the bonding agent; Kramer seconded. All voted in favor; motion carried.

B. Letter to residents: Information will be going out to residents about an informational meeting on February 17, 2016 at 7:00 p.m.

7. Linwood Family Days: Millerbernd reported to the board that the petting zoo said his schedule is filling up and he wanted to book for next year. Halliday moved to approve payment to Tommy’s Petting Zoo to commit him to Linwood Family Fun days; Searing seconded. All voted in favor; motion carried.

8. Conservation: Carp barriers are not complete and Millerbernd asked that this issue be tabled.

9. SRWMO Join Powers proposed amendment -‐ revisited: Millerbernd

10. Employee Handbook – Emergency: Searing moved to pay snow plow workers time and a half on a Saturday or Sunday for plowing even if 40 hours has not been worked in the previous week and with supervisor approval; Kramer seconded. All voted; Searing voted in favor while Osterhus, Halliday, Kramer and Millerbernd voted nay; motion failed.

11. Newsletter deadlines: Searing requested the board get articles done so a newsletter can be sent out on January 25.

12. LG555 Contribution of Charitable Gambling Funds: The accountant gave board members a handout with information concerning this.

13. Consent Items:

A. Approval of Meeting Minutes – December 22, 2015: Halliday moved to approve the December 22, 2015 minutes as amended as Millerbernd was not present; Millerbernd seconded. All voted; motion carried.


B. Approval of Bills – Claim List: Searing moved to approve claims #32025 through #32070 from 12/23/15 through 1/12/16 in the amount of $102,857.20 and to pay Tony’s WAOT 2014-‐3Q 15 with a pay date of 12/23/15 with EFT #15522 to #15523 in the amount of $468.06 and the regular payroll for 12/31/15 with direct deposits #15533 to #15542 and check #35742 in the amount of $12,671.38. Millerbernd seconded. All voted in favor; motion carried.

14. The next scheduled board meeting: Tuesday, January 26, 2016 at 6:00 p.m.

15. Adjournment: Halliday moved to adjourn at 8:43 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Submitted by JT ______________________________________ __________________________________ Philip Osterhus, Chairman Date Approved





Town Board Budget Meeting Wednesday, January 20, 2016 at 6:00 pm


Carol Searing Others Present: Judy Hanna, Clerk; Carrie Luedtke, Treasurer and Pam Olson,

Accountant 1. Call to Order and Approval of the Agenda: Linwood Township Board met in the board

room at 22817 Typo Creek Drive NE, Stacy on January 20, 2016. Chair Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call. Halliday moved to accept the agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Business -‐ 2017 Proposed Budget:

A. Fire Fund: Halliday moved to approve the Fire Fund in the amount of $251,495 after having removed $30,000 for equipment from the proposal; Kramer seconded. All voted in favor; motion carried

B. Fire Capital Fund: Halliday moved to approve the Fire Capital Fund in the amount of $60,000; X seconded. All voted in favor; motion carried.

C. Road and Bridge Fund: Kramer moved to approve the Road and Bridge Fund for 2017 in the amount of $620,000; Halliday seconded. All voted in favor; motion carried.

D. Road and Bridge Capital (to Capital Improvements Fund): Millerbernd moved to approve $75,000 for the Road and Bridge Capital improvement fund; Halliday seconded. All voted in favor; motion carried.

E. Senior Center/Transportation Fund: Searing moved to accept the senior center budget for 2017 in the amount of $81,700; Halliday seconded. All voted in favor; motion carried.


F. Senior Center Capital (to Capital Improvements Fund): Halliday moved to add $5,000 to the senior center capital fund; Searing seconded. All voted in favor; motion carried.

3. Newsletter: Halliday moved to change the newsletter to a post card; Millerbernd seconded. All voted in favor; motion carried.


Submitted by JT ______________________________________ __________________________________ Philip Osterhus, Chairman Date Approved





Town Board Meeting Minutes Tuesday, January 26, 2016 at 6:00 p.m.


Carol Searing Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,

Treasurer; Mike Jungbauer, Zoning Administrator; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on January 26, 2016. Chair Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call. Halliday moved to accept the amended agenda; Kramer seconded. All voted in favor; motion carried.

1. Attorney – Linwood Volunteer Waiver: Attorney Haag recommended the board adopt the waiver to be signed by all volunteers. Kramer moved to adopt the waiver; Searing seconded. All voted in favor; motion carried.


A. Planning & Zoning – Conforming lot split-‐239th Avenue and Sunset Road: Mike Jungbauer reported that the split is between two family members and they want to recombine the property to reconfigure them into two equal parts. Kramer moved to allow the split as explained by the zoning inspector; second by Millerbernd. All voted in favor; motion carried.

B. Road & Bridge:

• 213th Place/Randy Hudak: Jungbauer reported that acquisition would allow for the township to complete the road when funds were available and would solve the existing trespass issue. Kramer moved to have the engineer survey the road; Halliday seconded. Attorney Haag said an appraisal would be needed to determine the value of the property. All voted in favor; motion carried.


• Parking near the Martin Lake Dam: Jungbauer reported that cars parking on the roadway are causing a safety hazard. He outlined two options as possible resolutions. It can be posted and enforced or improve the area to get cars off the roadway. Halliday moved to post it no parking and no access; Millerbernd seconded. All voted in favor; motion carried.

• Parking Ordinance update: Jungbauer summarized the Ordinance. Jungbauer will address the issue with Road & Bridge and Planning and Zoning. He will bring it back to the board with input from both departments.

• Posting 242nd in Boettcher Farm at 25 mph: Jungbauer reported that residents have requested a speed limit be set and posted. Halliday moved to put in signs for children present in Boettcher Farms; Kramer seconded. It is likely that signs will be made and posted before spring. All voted in favor; motion carried.

• Joint speed study with East Bethel – Viking Blvd east of 17: Searing moved the township join East Bethel in a speed study at this location at no cost to the township; Millerbernd seconded. All voted in favor; motion carried.

C. Fire Department: Chief Ballman reported that Tom Bever submitted his retirement letter. Grants discussed previously have all been submitted and Fridley Fire is the host agency for the AGF Video Conferencing Grant with Anoka County for a new rescue truck.

3. 2016 Elections: Clerk Hanna provided board members with a handout of information regarding precincts. She reported that there would be no cost for adding a voting machine this year. Additional election judges would be needed. Hanna will inquire about the availability to get more voting booths.

4. Workplace Accident and Injury Reduction Program: Searing suggested that Supervisor Millerbernd be in charge of the Workplace and Injury Reduction Program. Attorney Haag recommended the MN Township Association of Townships option. Searing will update the document and bring it to the board at the February 9 meeting.

5. Building Study – Plan changes by 2/4/16: Millerbernd reported that any changes after Feb. 11 the township will have to pay fees and requested the board review the plan and get back to him with any changes or questions.

6. SRWMO JPA Updates: Ham Lake expressed that they should pay a small minimal amount since they have such a small area of the watershed district. There is no activity at this time but Millerbernd will meet with Attorney Haag regarding the negotiations of the operating expense.


7. Cemetery: Supervisor Searing reported that Ray Broadbent has resigned and Craig Rylander is willing to be the cemetery Sexton. Ray has volunteered to fill in should Craig not be able to make it. Searing strongly recommended that cemetery records be kept in the township office. Searing moved to hire Craig Rylander as the Sexton with a stipend of $1200 a year paid annually; Millerbernd seconded. The Sexton is considered an employee of the township. All voted in favor; motion carried.

8. MN Association of Township Annual Dues: Halliday moved to pay the MN Association of Township annual dues in the amount of $2,077.84 for 2016; Millerbernd seconded. All voted in favor; motion carried.

9. Copy costs for Golden Club and individuals who attend? This item is tabled so quantity can be tracked before a decision is made and Dawn will monitor usage.

10. Kramer – driver: Kramer reported that they received a request for a handicapped person which requires the van three times per week. Kramer moved to hire driver, Todd Peterson, to drive the van pending a background check at the rate of $11.00/hour; Searing seconded. Halliday abstained from the vote. Searing, Kramer, Osterhus, and Millerbernd voted in favor; motion carried.

11. 2017 Proposed Budget: Halliday reviewed the proposed park budget. Halliday moved the board approve the park budget at $76,680; Searing seconded. Searing, Halliday and Millerbernd voted aye while Chairman Osterhus and Supervisor Kramer voted nay. Motion carried 3-‐2. Searing moved to put $15,000 in the park capital budget; Halliday seconded. All voted in favor; motion carried. Halliday moved to approve the 2017 total annual budget at $1,989,025.00; Searing seconded. Chairman Osterhus and Supervisors Searing, Halliday, and Millerbernd voted aye and Kramer voted nay; motion carried 4-‐1. There will be a meeting held February 16 at 5:30 p.m. to review various budgeting options.

12. Consent Items:

A. Approval of Meeting Minutes:

January 12, 2016: Searing moved to approve the minutes from January 12 with the change that Mike Jungbauer was not in attendance; Kramer seconded. All voted in favor; motion carried.

B. January 20, 2016 Budget Meeting: Halliday moved to accept the January 20 minutes; Searing seconded. All voted in favor; motion carried.


C. Approval of Bills – Claim List: Searing moved to approve claims #32071 through #32093 from 1/31/2016 through 1/26/2016 in the amount of $23,899.99 and to pay the FD 4Q 2015 Payroll with checks #35779 through #35810 and EFTs #15568 to #15569 in the amount of $18,912.42 and the regular payroll for 1/15/16 with direct deposits #15551 to #15567 and EFTs #15570 to #15572 in the amount of $14,465.77 and EMT Training for Hansen and DeChaine with check #34811 and #35813 and EFT #15573; Millerbernd seconded. All voted in favor; motion carried.

13. The next scheduled board meeting: Tuesday, February 9, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved February 9, 2016 ______________________________________ Philip Osterhus, Chairman





Town Board Meeting Minutes Tuesday, February 9, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, and Carol Searing Absent Board Members: Philip Osterhus Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Craig Jochum, Township

Engineer; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on February 9, 2016. Supervisor Halliday opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

1. Approval of the agenda: Kramer moved to accept the amended agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Attorney:

A. Resolution 2016-‐03 Park Dedication fee: Haag recommended the board adopt this resolution. Kramer moved to adopt Resolution 2016-‐03 and set the park dedication fee at $2,000 per developed lot; Millerbernd seconded. On a roll call vote, Searing, Kramer, Halliday, and Millerbernd voted in favor, none against, whereupon said resolution was declared duly passed and adopted.

B. Resolution 2016-‐04 Adoption of AWAIR Program: Haag recommended adoption of this policy. Searing moved to adopt Resolution 2016-‐04 to adopt the Workplace Accident and Injury Reduction program; Kramer seconded. On a roll call vote, Searing, Kramer, Halliday, and Millerbernd voted in favor, none against, whereupon said resolution was declared duly passed and adopted.


C. Resolution 2016-‐05 Fixed Assets Policy: Kramer moved to adopt Resolution 2016-‐05 for fixed assets over $5,000 with a useful life greater than two years; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, and Millerbernd voted in favor, none against, whereupon said resolution was declared duly passed and adopted.


A. Planning & Zoning:

• Biting Dog: Austin Lombardi/Dog owner requesting quarantine at home. The dog owner cannot provide current shots. The dog is currently impounded and will remain there until it can be tested. The classification of the dog being a biting dog will be determined at the board meeting on February 23. The owner will be notified of the meeting by certified mail.

B. Road & Bridge:

• Approval of 2016 Road Bid: Craig Jochum, Township Engineer, reported on the bids for Thames Street and Typo Creek Drive from Fawn Lake Drive to 245th Avenue. Kramer moved to approve the Knife River Corporation bid for paving Thames Street, Typo Creek Drive North and alternate bid for road striping on Thames Street Typo Creek Drive North and Fontana Street in the total amount of $513,719.90; Searing seconded. All voted in favor; motion carried.

• Royal Concrete request for 227th Place payment: Craig Jochum, the township engineer, suggested that the township not pay the bill received from Royal Concrete. The payment is between Kamke Contracting, the contractor, and Royal Concrete, who supplied the materials. Kramer moved not to pay Royal Concrete stating the bill should be paid by the contractor; Millerbernd seconded. All voted in favor; motion carried. Halliday requested the accountant/secretary submit a letter to Royal Concrete explaining the board’s decision.

• Tom Sausen submitted a letter of interest for the Road & Bridge Committee. Searing moved to accept Tom Sausen to the Road & Bridge Committee; Millerbernd seconded. All voted in favor; motion carried.

C. Senior Center:

• Accept Senior Committee minutes for October 19, 2015, November 16, 2015, and February 1, 2016: Searing moved to accept the senior committee meeting minutes for the dates of October 19, 2015, November 16, 2015 and February 1, 2016; Kramer seconded. All voted in favor; motion carried. There was discussion regarding the meeting minutes being removed from the website because it may cause confusion since the committee is on hiatus for six


months. Kramer moved to replace the committee minutes back on the website; Millerbernd seconded. Kramer, Halliday and Millerbernd voted in favor; Searing against. Motion carried 3-‐1 in favor.

D. Parks: The skating party was discussed. Due to the warm weather attendance was down. Millerbernd inquired about the School Forest parking lot being plowed by Steve Erickson instead of township employees. Millerbernd moved to have the township maintenance workers plow the School Forest parking lot for the remainder of the year and end services with Steve Erickson; Kramer seconded. All voted in favor; motion carried.

E. SRWMO – 2017 Budget approval: Millerbernd presented the Sunrise Watershed budget. Millerbernd moved to approve the SRWMO 2017 budget at $32,705.00; Kramer seconded. All voted in favor; motion carried.

4. 2016 Elections:

A. Election judge pay increases: Searing moved to pay election judges $9.50/hour; Millerbernd seconded. Searing, Halliday and Millerbernd voted in favor; Kramer against. Motion carried 3-‐1 in favor.

B. Hire Chief Election Judges: The Township Clerk, along with the election chief judge, are responsible for handling the election and not the township staff. Kramer moved to pay $13.00/hour to Sheila Bien as the primary Chief Election Judge; Millerbernd seconded. All voted in favor; motion seconded.

C. Polling Place Requirements: Halliday stated that the township meets the requirements for polling places.

5. Amendment to Employee Handbook – Use of Property: The paragraph reads: Employees are responsible for the safekeeping and care of all Township equipment. The duplication of keys owned by the Township is prohibited unless authorized by the employee’s Supervisor. Any employee found having an unauthorized key will be subject to disciplinary action. Access codes and security cards will be assigned to each employee as needed. Sharing any access information may lead to disciplinary action, including termination of employment. Kramer moved to add the paragraph regarding township property, as written, to the employee handbook; Millerbernd seconded. All voted in favor; motion carried.

6. Pet Clinic dates – April 16, May 21, and June 18: Dog licenses will continue to be for one year; January through December. Volunteers will be needed to help with the clinic.

7. Building Study:

A. Plan changes: Millerbernd reported that there will be a meeting Thursday, February 11, for final drawings.


B. Time Line: Millerbernd said April 1 is the deadline to be out of the office. There is a final timeline that will be provided by Supervisor Kramer. The township board meetings will be held in the Senior Center building.

C. Public Info Night: Will be held on Wednesday, February 17 at 7-‐8 p.m.

8. MN Benefit Assn – Elected Officer’s Life Insurance renewal: Searing moved to renew the term life insurance for 2016; Kramer seconded. All voted in favor; motion carried.

9. Consent Items:

A. Approval of Meeting Minutes January 26, 2016: Searing moved to approve the minutes from January 26; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32094 through #32137 from 1/27/2016 through 2/9/2016 in the amount of $71,493.41 and to pay the regular payroll for 1/29/16 with direct deposits #15577 to #15583 and EFTs #15584 to #15586 in the amount of $12,021.76; Kramer seconded. Searing requested an explanation of a bill for food that the fire department submitted for payment. Halliday stated they will get clarification on meals for the fire department. All voted in favor; motion carried.

10. The next scheduled board meeting: Tuesday, February 23, 2016 at 6:00 p.m.

11. Adjournment: Kramer moved to adjourn at 7:40 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Date of Approval: February 23, 2016 ______________________________________ Michael Halliday, Vice Chairman





Town Board Budget Meeting Minutes Tuesday, February 16, 2016 at 5:42 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Phil Osterhus and

Carol Searing Others Present: Judy Hanna, Clerk; Carrie Luedtke, Treasurer and Pam Olson,

Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on February 16, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

Business -‐ 2017 Budget Scenarios: The Board discussed several options for financing the renovation project. Options considered were for financing $300,000 and using either money from the Building Capital Fund or Building Permit restricted funds to finance the majority of the remaining $175,000 that may be needed for the project. Borrowing less was discussed and rejected as it would drastically impact the 2016 budget. The Board discussed the effects of each of the levy scenarios. After lengthy discussion, Halliday moved to proposed the levy at $1.6 million, pass the bonding at $300,000 and reduce the park budget by $5,000 by removing the new line item for a part-‐time employee; Searing seconded. All voted in favor; motion passed.

Certificates of Deposit with February maturity dates: The accountant stated this information was for information purposes only.

2016 Budget amendments for R&B ($226k) and renovation ($?) The accountant reported that the 2016 budget would need to be formally amended once official bids are received.

Supervisor Millerbernd stated that in past years the auditor was paid to create budget scenarios, but he felt the accountant, Pam Olson and treasurer, Carrie Luetdke did an amazing job with the data they presented and offered his thanks to both. The board agreed and also thanked them.


Adjournment: Halliday moved to adjourn at 6:45 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Date Approved: February 23, 2016 ______________________________________ Philip Osterhus, Chairman





Town Board Meeting Minutes Tuesday, February 23, 2016 at 6:00 p.m.


Carol Searing Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Mike Jungbauer, Zoning

Administrator; Carrie Luedtke, Treasurer; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on February 23, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

1. Approval of the agenda: Halliday moved to accept the amended agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Financing for renovation – Ehlers: An Ehlers representative presented a pre-‐sale report regarding the $300,000 General Obligation Certificates of Indebtedness, Series 2016A. He asked the board pass the resolution to work with Ehlers and start the process. The financing bids will be opened at the Town Board meeting on March 22.

A. Resolution 2016-‐07 – Provide for the sale of $300,000 General Obligation Certs: Attorney Haag reported on Resolution 2016-‐07 – Provide for the sale of $300,000 General Obligation Certificates and recommended adopting Resolution 2016-‐07. Halliday moved to adopt Resolution 2016-‐07; Millerbernd seconded. On a roll call vote, five (5) voted in favor, none against, whereupon said motion was declared duly passed by five (5) to zero (0) vote in favor.


3. Attorney:

A. Resolution 2016-‐06 – Snowmobile Trail: Attorney Haag reported on Resolution 2016-‐06 and recommended adopting this resolution. Halliday moved to adopt Resolution 2016-‐06; Kramer seconded. On a roll call vote, five (5) voted in favor, none against, whereupon said motion was declared duly passed by five (5) to zero (0) vote in favor.

B. Resolution 2016-‐08 – Amend 2016 Budget: Attorney Haag reported on Resolution 2016-‐08 and deferred to Road and Bridge. Kramer moved to adopt Resolution 2016-‐06; Searing seconded. On a roll call vote, five (5) voted in favor, none against, whereupon said motion was declared duly passed by five (5) to zero (0) vote in favor.

C. 2016 Agreement for residential recycling program: Attorney Haag recommended renewing the recycling program. Searing moved to accept the 2016 agreement for the recycling program with Anoka County; Millerbernd seconded. All voted in favor; motion carried.

D. Fall Elections – Polling place location, election duties: Chairman Osterhus discussed existing parking lot concerns to hold two precincts at the Township Hall. Attorney Haag said he spoke with Clerk Hanna regarding finding a new location, possibly Linwood Covenant Church. Kramer moved to have the second polling place, precinct #2, at the Linwood Covenant Church; Searing seconded. All voted in favor; motion carried. The Attorney added he was confident in working with Sheila Bien, Chief Election Judge, and felt the election would go smoothly. Supervisor Halliday requested Sheila Bien give the board monthly updates leading up to the election to which she agreed.

4. Dog bite – Lombardi: Jungbauer reported that the township has the ability to classify a dog as a biting dog. The legal definition was stated and under section 503.12 -‐ Classification of Biting dog states that by resolution, the board shall determine whether or not to classify the dog as a biting dog. The owner of the dog spoke to the incident stating they were confident it was an isolated incident. The dog is a lab/pit ball mix breed and the owner had only owned it for less than two weeks. Tammy Gimpl, with Animal Control, reported that the dog was boarded for approximately two weeks and she felt the dog was not a dangerous dog. The owner confirmed that, since the incident, the dog has been licensed and is current on shots. It was the board’s decision to not classify the dog as a biting dog at this time but should another incident occur the classification could move to being a vicious dog.

5. Sunrise River Carp Trap: Millerbernd stated that Anoka County Conservation reported substantial completion of the carp barriers. The contractor’s fine is $55,000 and the county is seeking a 2-‐4 year parts and labor warranty on the barrier.



A. Fire: Chief Ballman reported that the 2015 total incidents were consistent with past years. Captain Luedtke introduced new cadet, Derek Baker. The board welcomed Cadet Baker and thanked him for his military service. Chief Ballman stated they are hosting Engine 6 Explorer program on March 15.

• Fire Warden Dinner – Judy and Linda to attend: Persons of interest will be notified of event information.

B. Planning and Zoning:

• Variance 16-‐02 Street setback for accessory building – Jungbauer reported on the variance. Halliday moved to approve Variance 16-‐02 for Gerald Grant; Kramer seconded. All voted in favor; motion carried.

• Firearms Ordinance update – Jungbauer stated he wanted to inform the board that there has been good input from residents and more information would be forthcoming after a public meeting to allow residents to have additional input.

• Flood Plain update – Jungbauer said he has been working with FEMA and Anoka County regarding Flood Plain issues.

• Jungbauer stated that the lease for the Wildlife Science Center in Forest Lake expires in March 2017 but the DNR wants them to move prior to July 15, 2016 and they are considering moving to Linwood.

C. Road & Bridge: Kramer reported that 205th Avenue is closed due to mud and the survey is in the process of being completed on 213th Place.

D. Senior Center: The first stage of the grant for the van is in process and is continuing on. It’s been turned over to the commissioners and there is no decision at this time.

E. Parks: Halliday reported that the committee discussed the revised budget of removing the $5,000 and all were in agreement on the change.

7. Building Renovation:

A. Public Info night recap: Millerbernd stated that the meeting went well and several people attended.

B. Timeline of renovation – post meeting to sign contract – March 28: Millerbernd inquired about insuring the project and was told the contractor covers everything. Millerbernd requested the township insurance agent call and request, in writing, confirmation of coverage.


C. Approval of project expenses – mobile office, temporary security: Kramer reported that there are minimal expenses arising regarding renovations and it’s not feasible to wait weeks for board approval to pay for some of the expenses. Halliday moved to amend the expense allotment for the renovation project where two supervisors have the authority to approve up to a $2,500 expense; Millerbernd seconded. All voted in favor; motion carried. Halliday moved to approve the use of the 12’ x 56’ mobile office with an approximate cost of $2,670 for five months; Kramer seconded. All voted in favor; motion carried.

8. Dispose of surplus supplies: Osterhus stated that during the annual meeting a silent auction could be held for the out of service components so residents have an opportunity to purchase these items. Carol Searing stated that the information could not be put on the website until the Sunday prior to the annual meeting.

9. Board of Audit: Halliday moved to approve the Board of Audit form as presented; Kramer seconded. All voted in favor; motion carried.

10. Annual Meeting Agenda & Packet: The map of precincts will be available for residents at the meeting. It will be included on the March 8 agenda for an amendment to the Resolution naming precincts and locations.

11. Consent Items:

A. Approval of Meeting Minutes February 9, 2016: Chairman Osterhus made the change on the signature line to Vice Chairman Halliday as Supervisor Halliday was acting chairman while Chairman Osterhus was absent. Halliday moved to approve the minutes from February 9 as amended; Searing seconded. All voted in favor; motion carried.

Halliday moved to approve the February 16, budget meeting minutes; Searing seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32139 through #32164 from 2/10/2016 through 2/23/2016 in the amount of $30,131.48 and to pay the Park 2015 payroll with check #35872 to #35878 and EFT #15592 in the amount of $608.23; Kramer seconded. All voted in favor; motion carried.

C. Kramer moved to pay the regular payroll for 2/12/16 with direct deposits #15593 to #15612 and check #35879 with EFT #15604, 15613, 15614 in the amount of $16,259.62; Halliday seconded. All voted in favor; motion carried. Millerbernd inquired about overtime hours submitted and how overtime is accrued. The Accountant reported that if an employee is 8 minutes over the end of the shift it is considered at a quarter hour overtime.


D. Halliday stated that the Local Government Officials meeting will be held on March 30 at 6:00 p.m. in Blaine. Any supervisors attending need to notify the office if they plan to attend.

12. The next scheduled board meeting: The annual meeting will be held on Tuesday, March 8, 2016 after the annual meeting.


Submitted by J. Trombley, Recording Secretary Approved on: March 8, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, March 8, 2016 at 8:50 p.m.

Board Members Present: Ed Kramer, Bob Millerbernd, Philip Osterhus and Carol Searing Board Members Absent: Mike Halliday Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,

Treasurer; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on March 8, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

1. Approval of the agenda: Kramer moved to accept the amended agenda with changes; Searing seconded. All voted in favor; motion carried.

2. Attorney: A. Anoka County Star System access agreement: Attorney Haag explained how the new

Star System will allow Mike Jungbauer to pull property reports and other items from county records. Haag recommended approving the agreement. Searing moved to allow the township to enter into a contract with Anoka County for the Star System; Millerbernd seconded. Haag reported there is not cost at this time. All voted in favor; motion carried.

B. Resolution 2016-‐09 Establishing Polling Locations: Attorney Haag reported on creating two voting locations as the town hall and the Linwood Covenant Church and recommended passing this resolution. The Resolution will be amended to read the locations of the precincts as the Linwood Town Hall and Linwood Covenant Church. Kramer moved to accept Resolution 2016-‐09 with the amendment; seconded by Millerbernd. On a roll call vote, 4 voted in favor, none voted against, whereupon said motion was declared duly passed and adopted.

C. Resolution 2016-‐10 Adopt Post-‐Issuance Debt Compliance Policy: Attorney Haag recommended passing this Resolution. Kramer moved to accept Resolution 2016-‐10; seconded by Millerbernd. On a roll call vote, 4 voted in favor, none voted against, whereupon said motion was declared duly passed and adopted.


D. Royal Concrete Pipe correspondence: Haag reported that he called the contractor and told them they needed to take care of the payment to a subcontractor and the contractor agreed to resolve it.

3. Senior Center – Dispose of commercial freezer and refrigerator: Chairman Osterhus moved to loan the commercial refrigerator and freezer to Linwood Covenant Church; seconded by Millerbernd. All voted in favor; motion carried.

4. Close office early on Friday, March 11 to move: Kramer moved to close the office because the communications system down will be down in the town hall at noon on Friday, March 11; seconded by Searing. All voted in favor; motion carried.

5. Special Town Board meeting to sign construction contract – March 28 at 7:00 pm: Kramer moved to pay Structural Buildings up to $50,000 as a down payment to begin the project; seconded by Millerbernd. Clerk Hanna will post this meeting for the public. All voted in favor; motion carried.

Searing moved to post meeting times at 7:00 a.m. on March 28; Millerbernd seconded. All voted in favor; motion carried.

6. Community Sign Usage: Osterhus moved that sign usage guidelines can be superseded by any township supervisor; Millerbernd seconded. All voted in favor; motion carried.

7. Consent Items:

A. Approval of Meeting Minutes February 23, 2016: Searing moved to approve the minutes from February 23, 2016; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32165 through #32197 from 2/24/2016 through 3/8/2016 in the amount of $13,798.67 and to pay the regular payroll for 2/26/16 with direct deposits #15619 to #15629 and EFT #15630-‐15632 in the amount of $11,928.03; Kramer seconded. All voted in favor; motion carried.

8. The next scheduled board meeting: The next board meeting will be held on Tuesday, March 22, 2016.

8. Adjournment: Millerbernd moved to adjourn at 9:23 p.m.; Kramer seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, March 22, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Attorney Mike Haag, Clerk Judy Hanna, Treasurer Carrie Luedtke,

Accountant Pam Olson, and Hank Senger

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on March 22, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

1. Approval of the agenda: Halliday moved to accept the amended agenda with changes; Millerbernd seconded. All voted in favor; motion carried.

2. Election – Sheila Bien: Sheila reported that 28 people are taking training to become election judges. Halliday moved to pay $12.00/hour for the Precinct Support Judge and $11.00/hour for the Head and Assistant Head judges; Kramer seconded. All voted in favor; motion carried. Halliday moved to pay Doris Wetjen, Precinct Support Judge, retroactive for the hours she has worked; Searing seconded. All voted in favor; motion carried.

Bien requested to purchase six additional voting booths providing ten at each polling precinct. Sheila will call the county and get information on purchasing booths and report back to the Town Board. Bien stated that signage is needed to direct voters where to vote. Bien will report back at the May Board.

3. Award Sale of Bonds -‐ Ehlers: Todd Hagen provided a report on bonds and bids received. Three were received and Mark Zaruba, 1st State Bank of Wyoming, was five points less than where the market currently was. Other bids were from Lake Area Bank of Forest Lake and a Kansas bank. Closing will be April 12 and a transcript and report will be provided to the Board.


The Chair announced that the next order of business was consideration of the proposals which had been received for the purchase of the Town’s General Obligation Certificates of Indebtedness, Series 2016A, to be issued in the original aggregate principal amount of $300,000.00.

The Town Clerk presented a tabulation of the proposals which had been received in the manner specified in the Term Sheet for the Certificates. The proposals were as set forth in EXHIBIT A, attached hereto.

After due consideration of the proposals, Supervisor Halliday then introduced Resolution 2016-‐11 awarding the sale of General Obligation Certificates of Indebtedness, Series 2016, in the Original Aggregate Principal amount of $300,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment and moved its adoption.

The motion for the adoption of the foregoing resolution was duly seconded by Supervisor Kramer, and upon vote being taken thereon, the following voted in favor thereof: Searing, Kramer, Halliday, Osterhus, and Millerbernd. No one voted against the same, whereupon said resolution was declared duly passed and adopted.

4. Roof repairs from hail damage – Claim 175-‐0026602: The roof inspection was completed. Safety and color were discussed. Halliday requested that one supervisor be the liaison with the contractor and nominated Supervisor Millerbernd or Kramer. Supervisor Kramer accepted the role of liaison with INS Construction Services.


A. Fire Department: Chief Ballman reported that no regular burning permits are to be issued until further notice. There are no new developments on the AFG with the Forest Lake District, the Community Development Grant, or the AFG for Video Conferencing. The Linwood Fire Department Reserve Unit has been dissolved and appreciation was expressed to the individuals who participated and gave their support.

B. Road & Bridge – Street sweeping proposal – Jeff’s Outdoor Services $120/hour: Osterhus will be contacting them.

C. Randy Hudak – Regulus and other roads never seen a real grader in two years: Beckman reported that a grader has not been used. Osterhus stated this will be addressed.

D. 2016-‐2017 Road Salt quantity estimates and order by April 12: Kramer moved to order 180 ton; Searing seconded. All voted in favor; motion carried.

E. Senior Center: Kramer reported that the Aging Ministry program went well and organizations are calling showing interest in how it is progressing and wanting to get involved. The Senior Center is being prepared for the remodeling. Kramer requested that the tables used for the board members during meetings be moved to the Senior


Center instead of being stored. Reports are that the Corn Beef and Cabbage dinner was good and they ran out of food. Over 200 people were served.

F. Recycling: Kramer requested money being spent on a flyer for clean-‐up days and other announcements. Clean-‐up is scheduled for April 23. Osterhus moved to spend up to $2,500 for flyers for recycling notices; Millerbernd seconded. All voted in favor; motion carried.

G. Parks Committee: Halliday reported that March 28 at 5 p.m. is the annual park tour. Clerk Hanna will post this event. Halliday reported that beavers are downing trees and taking over Paradise Point Park at Fawn Lake and they are making attempts to remove the beavers.

H. Building Study Committee – disband: Kramer moved to make the last Building Study Committee meeting on March 28; Millerbernd seconded. All voted in favor; motion carried.

I. Planning & Zoning – Approval of clarification Parking Ordinance Section 301.02, Subd. 1-‐4: Searing moved to change the wording in Subd. 1 to “2” unplowed snow; Kramer seconded. All voted against; motion failed. Attorney Haag will review this item and it will be brought back to a future agenda.

6. Attorney: Attorney Haag reported on the Linwood Covenant Church as Precinct 2.

7. Bank account for financing renovation: Carrie Luedtke requested the Board consider setting up a separate account to track levy transactions involving the renovation. This would allow better tracking of interest for auditing purposes. Halliday moved to approve an additional bank account to track the remodel project and the bond; Millerbernd seconded. All voted in favor; motion carried. Halliday moved that it will be the same signers on the new account as other township accounts; Millerbernd seconded. All voted in favor; motion carried.

8. Job Description discussion: Searing inquired if the board would like all the job descriptions presented at the same time. The Board instructed Searing to present them in any order she deemed the best way.

9. Request to remove “No Parking” signs across parking lot from maintenance garage: The Board agreed to remove the signs.

10. Postings: Searing inquired with Clerk Hanna about posting the annual posting. Clerk Hanna said it is ready and will be posted.

11. Local Government Official’s Meeting – Wed., March 30 in Blaine (RSVP by March 23): Tom and Carol Searing, Halliday, Millerbernd and Osterhus will be attending. Searing moved to pay the registration fee of $13.50 for each supervisor to attend the Local Government Officials meeting excluding Tom Searing; Halliday seconded. All voted in favor; motion carried.


12. Legal Short Course – April 21 in Burnsville (Early Bird registration by April 7): Mike Jungbauer, Attorney Haag and Chairman Osterhus will attend. Mike Halliday abstained from voting as he was absent; all others voted in favor, motion carried.

13. Consent Items:

A. Approval of Meeting Minutes March 8, 2016: Searing moved to approve the minutes from March 8, 2016; Millerbernd seconded. Halliday moved to approve claims #32198 through #32224 from 3/9/2016 through 3/22/2016 in the amount of $42,617.42 and claim #32225 (INS) in the amount of $10,000. Millerbernd seconded; motion carried.

Halliday moved to pay the regular payroll for 3/11/16 with direct deposits #15639 to #15657 and EFT #15658-‐15660 in the amount of $15,953.91; Millerbernd seconded. All voted in favor; motion carried.

14. Other business: Pam Olson requested to attend the Legal Short Course and the Board agreed. Olson also inquired about purchasing the equipment needed for technology/internet usage and the Board agreed.

15. The next scheduled board meeting: The next board meeting will be held on Tuesday, April 12, 2016.


Approved on: ______________________________________ __________________________________ Philip Osterhus, Chairman Date Submitted by J. Trombley, Recording Secretary


Exhibit A Proposals

EXHIBIT A

PROPOSALS





Special Meeting to Award Renovation Contract Meeting Minutes

Monday, March 28, 2016 at 7:02 p.m.


Carol Searing Others Present: Marty Anderson, Joe Dolphy, Attorney Mike Haag, Clerk Judy

Hanna, and Hank Senger

Call to Order and Approval of the Agenda: The Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on March 28, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call by the clerk.

1. Approval of the agenda: Halliday moved to accept the amended agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Business:

A. Award of Contracts for renovation project: Attorney Haag recommended approval of the Construction Management Contract with Structural Buildings, Inc. for the demolition and reconstruction of new office and meeting facility with specific remodeling to both the Senior Center and Maintenance Shop. Halliday moved to approve the construction contract as presented using the lowest bid per their recommendation; Millerbernd seconded. All voted in favor. Work begins April 4, 2016.

B. Approval of Wright Hennepin Security & Fire quote of $4,860 plus labor: The approximate cost with labor is $9,500.00 including reinstating security camera function. Halliday moved to approve up to $10,000 for the new security system; Kramer seconded. All voted in favor; motion carried.

C. Appoint renovation project coordinators: Halliday moved to make Marty Anderson, Joe Dolphy and Hank Senger the Renovation Project Coordinators; Kramer seconded. All voted in favor; motion carried.



Approved on: ______________________________________ __________________________________ Philip Osterhus, Chairman Date Submitted by J. Trombley, Recording Secretary





Town Board Meeting Minutes Tuesday, April 12, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Mike Jungbauer, Zoning

Administrator; Carrie Luedtke, Treasurer; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on April 12, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call by the clerk.

1. Approval of the agenda: Halliday moved to accept the amended agenda with changes; Kramer seconded. All voted in favor; motion carried.

2. Dave Tryon former TB Supervisor passed: Chairman Osterhus recognized Dave Tryon’s service to the township.


A. Fire Department: Chief Ballman reported that no regular burning permits are to be issued until further notice. Recreational fires are still authorized. He stated that extrication struts are in service. The fire department may have an opportunity to acquire a new truck from the DNR to replace G2 with delivery possible late summer. Hose testing is scheduled for May 18 and will be performed by a private company. He reported that Chief Shepard’s team will be researching lighting in the back parking lot for helicopter usage as pilots have stated they like the location due to no overhead


threats and it’s easier to load patients on asphalt vs. the grass field but that it is not well lit.

B. Road & Bridge:

• 213th Place options: Property owner Randy Hudak interrupted board discussion and then stated he had talked to an attorney and any legal action he took would involve the township as well. Based on Mr. Hudak’s statement the board could not legally address the issue. At 7:50 p.m., Jim Zumwalt and Tedde Zuniga, neighbors to Mr. Hudak, asked the board for the decision involving the property on 213th Place. Chairman Osterhus said that Randy Hudak stated he wouldn’t accept anything less than $4,000 for the land in question and was going to put up barricades and get his attorney involved. Halliday explained to Mr. Zumwalt that the board attempted to discuss options and when Mr. Hudak stated he would take legal action the discussion ended. The board suggested Mr. Zumwalt discuss with Randy Hudak options regarding a resolution.

• 227th Place, Dave Hough: David was not present at the meeting. No discussion. • Road Review – A meeting is scheduled for May 3 at 5 p.m. and the clerk will post

this meeting. • Brown Grading rates: Brown changed his rate of $65.00/hour to $60.00/hour due

to using a tractor and not a grader but the township requested work be done with a grader. The board instructed the accountant to pay Brown the amount he submits. Attorney Haag will verify if there is an existing contract with Brown for his services.

• Sweeping contract: Kramer moved to hire MN Streetworks at $85.00/hour to do the street sweeping for the township; Halliday seconded. All voted in favor; motion carried.

C. Senior Center: Kramer reported that the Easter event was well attended. He reported that Anoka County will transport a wheelchair bound resident.

D. Planning & Zoning: Resident Amanda Anderson requested the board adopt a pool ordinance in alignment with similar communities. She has young children and her neighbors have a pool as well as her parent’s neighbor where her children are cared for. She has concerns as her parents dog fell through the cover of the pool and drowned. She is requesting the ordinance request a fence for safety. Attorney Haag said the state code doesn’t address this and if the township adopts an ordinance they are required to maintain compliance and set consequences. The township attorney will research this further and report back to the board. The board asked Ms. Anderson to address this issue with Planning & Zoning. She plans to attend the next P & Z meeting.

E. Recycling: Kramer requested to spend up to $6,000 for containers to educate and collect materials for composting in the fire hall and senior center. Halliday moved to


spend up to $6,000 for new garbage and recycle containers to be used for composting and recycling; Millerbernd seconded. All voted in favor; motion carried.

F. Parks Committee: Halliday stated the parks tour went well and that the parks look good for this time of year. Halliday reported that he received an email to see if the township was interested in purchasing land for a park. Kramer asked Halliday to look into it as there are no parks in that area of Linwood Township which is located near Boot Lake.

G. SRWMO – Carp Barriers: Millerbernd reported that there are several volunteers who offered to clean these up. Millerbernd will work with the volunteers and have the forms and waivers signed.

4. Attorney:

A. Ordinance #157 Amending Parking code: Attorney Haag reported on the changes and the board tabled this to review further.

B. Resolution 2016-‐12 Request of HRA (Housing and Redevelopment Authority) funds: Attorney Haag reviewed the Resolution and recommended adopting it. Halliday moved to adopt Resolution 2016-‐12; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, none against, whereupon said resolution was declared duly passed and adopted.

C. Resolution 2016-‐13 – 1st Quarter 2016 Donations: Haag reviewed Resolution 2016-‐13 and recommended adopting it. Halliday moved to accept Resolution 2016-‐13 for the 1st quarter 2016 donations in the total of $1,158.75. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, none against, whereupon said resolution was declared duly passed and adopted.

D. Royal Concrete Correspondence: Attorney Haag reported that the issue of payment between sub-‐contractor Royal Concrete and contractor, Kampke is still unresolved but confirmed this does not involve the Township.

5. Board Authorization for Carrie and Pam to view new account online: Osterhus moved to give authorization to give the Township Treasurer Carrie Luedtke and the Township Accountant Pam Olson, authorization to view online information for the new Building Renovation checking account; Millerbernd seconded. All voted in favor; motion carried.

6. Board signers for wire transfers: The bank requires information on how many signers are needed to sign off on wire transfers. Halliday moved to require two signatures, one of which is the board chairman and township treasurer or suitable back-‐up persons for each; Millerbernd seconded. All voted in favor; motion carried.

7. Building permit fees waived for Township building’s roof repairs: Kramer moved to waive the permit fees for the roofing repairs; Halliday seconded. Supervisors Searing,


Kramer, Halliday and Osterhus voted in favor, Millerbernd voted nay; motion carried with a 4-‐1 vote in favor.

8. Job Descriptions: Halliday moved to accept the job descriptions with changes; Kramer seconded. All voted in favor; motion carried.

A. Building Inspector: There was one minor change made to the job description.

B. Building-‐Zoning Department Assistant: No changes.

C. Maintenance Worker: There was one minor change to the job description.

D. Senior Center Bus Driver: No changes.

E. Senior Center Coordinator: No changes.

F. Planning and Zoning Administrator: There was one minor change made to the job description.

9. Cemetery: Searing outlined some facts and asked the board to take action. The new books are ready but there are problems. There are electronic records, disposition permits, burial applications, cremation certificates and stressed these township records should be kept in the township and are not. The applications are needed in order to do the electronic records and she is not able to acquire the records for the past two years. Searing stated the she has had conversations with local mortuaries that are not happy with how the township is conducting business. Renee Ponto has the maps. Clerk Hanna stated she was aware Supervisor Searing has asked Linda Anderson to scan the applications. Hanna stated she doesn’t see the issues the same as Searing and that when she spoke to the mortuary their frustration is in dealing with people who don’t know what they are doing. Searing disagreed and said Mattson’s Funeral Home is very unhappy with the lack of burial preparation. Hanna said she is aware Mattson’s is unhappy as they told her several weeks ago and she will do whatever the board decides. Millerbernd inquired who has the applications that the office and records keeper need; to which Clerk Hanna stated she did. Supervisor Millerbernd requested Clerk Hanna give the applications and records to Searing and Clerk Hanna agreed that she would bring them in this Friday, April 15th. Chairman Osterhus directed Supervisor Searing that if the funeral homes have any concerns, direct them to contact the Chairman.

10. Menards authorized purchasers updated: Mike Halliday, Ed Kramer, Robert Millerbernd, Mike Budde and Tony DeChaine.

11. Firemen’s Professional Liability Insurance – with or without Terrorism coverage: Halliday stated that the insurance agent notified him that terrorism is an optional coverage due to situations like recent protests. Halliday moved to opt in and add the terrorism coverage for the Firemen’s insurance paying the higher amount; Searing seconded. All voted in favor; motion carried.


12. Consent Items:

A. Approval of Meeting Minutes March 22: Searing moved to approve the minutes from March 22; Halliday seconded. All voted in favor; motion carried.

B. Approval of Meeting Minutes March 28, 2016: Halliday moved to approve the minutes from March 28; Millerbernd seconded. All voted in favor; motion carried.

C. Approval of Bills – Claim List: Searing moved to approve claims #32229 through #32267 from 3/23/2016 through 4/12/2016 in the amount of $28,435.38; Kramer seconded. Searing amended the motion to add $65.00 to the claim to pay Brown the difference from $60/hour to $65/hour; seconded by Kramer. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 3/25/16 with direct deposits #15665 to #15674 and EFTs #15675 to #15677 in the amount of $12,056.03 and regular payroll for 4/8/16 with direct deposits #15679 to #15697 and check #35956 and EFTs #15698 to #15700 in the amount of $15,784.23; Kramer seconded. All voted in favor; motion carried.

13. The next scheduled board meeting: Tuesday, April 26, 2016 at 6:00 p.m.


Approved on: April 26, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date Submitted by J. Trombley, Recording Secretary

4-26-2016 Board of Appeal and Equalization

Anoka County Linwood Township Minutes for the Board of Appeal & Equalization April 26, 2016

Linwood Township 22817 Typo Creek Drive NE

Stacy, MN 55079

On Tuesday, April 26, 2016, the Linwood Township Board of Supervisors met at the Linwood Township Senior Center located in Linwood Township, Anoka County, State of Minnesota. Chairman Osterhus called the Board of Review to order at 5:00 p.m. Roll call was taken by the Chairman and the Official Notice of the Board of Review was read. Town Board Members present: Phillip Osterhus, Chairman Michael Halliday, Vice Chairman Ed Kramer, Supervisor Bob Millerbernd, Supervisor Carol Searing, Supervisor Anoka County Assessors: John Leone, Senior Appraiser Peggy Nordrum, Residential Appraiser One observer was present in the audience. Chairman Osterhus outlined the ground rules for the meeting. The specific ground rules may vary for each local board but should include:

• Purpose of the meeting;; • Remind property owners that only appeals for the current year valuation or classification may be made. The 2016 board is to review the assessment as of January 2, 2016, which will be used to compute the property taxes payable in 2017. Prior years’ assessments or taxes (including taxes payable in 2016) are not within the jurisdiction of the board;;

• The order of the appellants – by appointment first, followed by walk-ins on a first-come basis. The board will also receive written appeals from property owners. The secretary will record the required information (name, mailing address, telephone number, and address of property, etc.)

• The expectations of the appellant when presenting their appeal (i.e. the appeal must be substantiated by facts;; where the appellant should stand or sit;; the appellant should be prepared to answer questions posed by the board, etc.);;

4-26-2016 Board of Appeal and Equalization

• Time limit of five minutes imposed by the Chair;; • The procedure the board will follow for making decisions (The board will hear all appeals before making any decisions. The board will send a letter to appellants to inform them of a decision.) The Board may correct any erroneous valuation and add any omission of properties or increase of value after due process. The total decrease of valuations may not exceed one percent of the total valuation of the taxing district.

The assessor presented a brief overview of the property tax process. One appellant, Craig Bachman inquired about an increase in taxes from 2015 which is past consideration. The assessor explained why the increase likely occurred based on information given by the homeowner. Supervisor Halliday moved to adjourn;; Supervisor Kramer seconded the motion. All voted in favor;; motion carried. Meeting adjourned at 5:21 p.m. Approved on: May 10, 2016





Town Board Meeting Minutes Tuesday, April 26, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; and Pam Olson,

Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on April 26, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call by the clerk.

1. Approval of the agenda: Kramer moved to accept the amended agenda with changes; Halliday seconded. All voted in favor; motion carried.

2. Attorney – Ordinance #157 Amending Parking Ordinance: Halliday moved to approve Ordinance #157 with the amendment for Continuous Parking Restrictions changed to read “…72 hours” instead of 48 hours; Searing seconded. All voted in favor; motion carried.

3. Planning & Zoning:

A. Broadbent Park update: Mike Jungbauer and Craig Jochum have been working on the land issue so the cell tower meets the requirements set forth by the DNR. Information only.

B. Boettcher Farm Preserve 5th Addition – Final Plat approval: Kramer reported that five lots have been divided into two lots and an outlet already exists. Kramer moved to approve the final Boettcher Farm Preserve 5th Addition; Searing seconded. All voted in favor; motion carried.


4. Dog bite citation – Stene: Kramer reported the dog was quarantined at the owner’s home and this was more of an issue of dogs fighting and no further action is necessary.

5. Copy charges follow-‐up (100 copies/month for the last two months by the Golden Club): Discussion only; no action is necessary.

6. Job descriptions: Searing moved to approve the media specialist and the maintenance worker job descriptions with the change regarding hours; Kramer seconded. All voted in favor; motion carried.

A. Janitor/Cleaner: Searing requested to table this until it could be reviewed further.

B. Media Specialist: Halliday moved to approve the Media Specialist job description as presented; Millerbernd seconded. All voted in favor; motion carried.

C. Maintenance Worker: There was a clarification on snow plowing stating that a worker could work a maximum of 12 hours total encompassing all positions with a 10-‐hour minimum rest period. This can be adjusted at the discretion of the town board supervisor in charge to allow breaks as needed.

7. Cemetery: Searing moved to appoint Craig Rylander in charge of the cemetery to be in charge of mapping, all interaction with funeral homes for burials, families, certificates and permits and getting cemetery maps updated. This appointment would replace Clerk Hanna; Halliday seconded. The Administration Secretary would update electronic records and books. Clerk Hanna stated that she doesn’t agree with Supervisor Searing at this meeting or the last and said she’d like HR to talk to Craig Rylander. Clerk Hanna stated Craig Rylander called her and she was not comfortable with moving forward with this action. Halliday and Searing voted in favor; Kramer, Millerbernd and Osterhus voted nay; motion failed. Halliday moved to have HR meet with Craig Rylander; Kramer seconded. Millerbernd, Osterhus, Halliday and Kramer voted in favor and Searing abstained; motion carried.

8. Northern Lighters Pyrotechnics fireworks contract-‐ $3,500: Millerbernd reported on the success of the fireworks display in the past. Halliday moved to accept the agreement with Northern Lighters Pyrotechnics fireworks contract in the amount of $3,500; Millerbernd seconded. All voted in favor; motion carried.

9. Urban Requalification for CDBG/HRA funds: Pam Olson spoke to Renee Sande who reported that if the township doesn’t opt in then they will have to go through the state application process for the funds. Halliday moved to allow Ed Kramer to make the decision for the Urban County Requalification with Anoka County; Millerbernd seconded. All voted in favor; motion carried.

10. 2016 Street Maintenance Project – Knife River pay estimate #1 -‐ $27,595.60: Kramer moved to advance Knife River the first payment; Millerbernd seconded. All voted in favor; motion carried.


11. Township Information: Clerk Hanna noticed that she should have included that the senior center committee resumes the Monday before the third Wednesday starting in August. Supervisor Searing asked that the item on the cable TV be removed. Clerk Hanna stated she’d make the corrections and it would be published next week in the Forest Lake Times. Kramer moved to publish the township information as corrected; Halliday seconded. All voted in favor; motion carried.

12. Consent Items:

A. Approval of Meeting Minutes April 12: Halliday moved to approve the minutes as amended from April 12; Kramer seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Halliday moved to approve claims #32269 through #32312 from 4/13/2016 through 4/26/2016 in the amount of $57,944.45; Millerbernd seconded. All voted in favor; motion carried.

Millerbernd moved to pay 1st Qtr 2016 FD payroll for 4/21/16 with check #35990 thru #36022 and EFTs #15723 thru #15724 in the amount of $28,931.22 and the regular payroll for 4/22/16 with direct deposits #15709 to #15719 and EFTs #115720 to #115722 in the amount of $11,337.25; Kramer seconded. Millerbernd requested that HR review the time cards due to an employee being late multiple times in a pay period and yet received overtime pay. Millerbernd stated that this issue has been brought up previously and he requested Chairman Osterhus address this issue and take action to see that it stops. All voted in favor; motion carried.

13. Other Business: Attorney Haag requested that Pam Olson, Accountant/Administrative Secretary attend a Data Practices course. Osterhus moved to have Pam Olson attend a Data Practices session paid for by the Township; Millerbernd seconded. All voted in favor; motion carried.

14. The next scheduled board meeting: Tuesday, May 10, 2016 at 6:00 p.m.

15. Adjournment: Millerbernd moved to adjourn at 7:01 p.m.; Halliday seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: May 10, 2016 ______________________________________ __________________________________ Michael Halliday, Vice Chair Date





Town Board Meeting Minutes Tuesday, May 10, 2016 at 6:03 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd and Carol Searing Board Members Absent: Philip Osterhus, Clerk Judy Hanna Others Present: Mike Haag, Attorney; Carrie Luedtke, Treasurer and Pam Olson,

Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on May 10, 2016. Vice Chairman Halliday opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Searing moved to accept the amended agenda with changes; Millerbernd seconded. All voted in favor; motion carried.

2. Attorney:

A. Roofing contract: Attorney Haag reported an overlap with the contractor working with the insurance company and the contractor hired to do the renovation. Haag recommended forming a sub-‐committee to meet with INS and Structural Builders to work out an agreement in the best interest of the Township but acceptable to both contractors and bring that resolution back to the board at the May 24 board meeting. The INS representative was present and told that the contract was not brought before the board for previous approval. Kramer moved to form a sub-‐committee made up of Attorney Haag, Supervisor Halliday and Supervisor Kramer to come up with a solution with the contractors; Millerbernd seconded. All voted in favor; motion carried.

B. Parking Ordinance revisited: Ordinance #157 terminology is in question but the board agreed to move forward and if Mike Jungbauer has concerns about the wording


he needs to attend a board meeting and bring it to the board. Discussion only, no action was taken.


A. Fire Department: Chief Ballman reported that the burning ban was lifted and any recreational fire bigger than 3x3 will need a burning permit between the hours of 6:00 p.m. and 8:00 a.m. Linwood will be working with Wyoming Fire Dept. and Sean Haines with Stomp-‐Out-‐Suicide to create a video to bring awareness on the subject.

B. Elections – Doris Wetjen: Doris reported that the recommendation is for the board to purchase six voting booths. The voters in Precinct #2 need to be notified of the precinct change. The county will notify the voters of the precinct changes by mailing notices at an approximate cost of $158.60. Anoka County will bill the Township. There are 18 people interested in being judges. Searing moved to purchase six voting booths in the amount of $669.63; Millerbernd seconded. All voted in favor; motion carried.

C. Road & Bridge – road review and crack sealing: Bob Beckman said the road review only came up with pre-‐existing issues but that overall roads were in poor condition. Chairman Osterhus was going to talk to Dennis Brown on grading. Searing moved to approve the expense of $45,000 for crack sealing from the previously approved budget; Kramer seconded. All voted in favor; motion carried. A resident inquired about the status on 213th Place. Supervisor Kramer said they are waiting for information from Randy Hudak before taking any action. This issue will be added to the agenda for the May 24 board meeting.

D. Senior Center: The Aging Mastery Program (AMP) has been well attended and covers a variety of topics. The feedback has been very positive.

E. Planning & Zoning – 227th Place, Dave Hough: Dave Hough reported that dirt was dumped in his yard and railroad ties he had laid out to mark his property were moved. Supervisor Kramer reported that dirt was put in the right-‐of-‐way. Mr. Hough requested the Township move the dirt and put it back the way it was and presented pictures. Supervisor Halliday said the Township moved forward with recommendations from the engineer and if personal property was moved, it would be put back. Supervisor Kramer stated the resident requested the drainage onto his property be resolved. Kramer further reported that $50,000 was spent on the installation of a culvert and the dirt was put on the right of way. Kramer also stated that if they Township did what Mr. Hough was requesting, the water would drain back on his property. Mr. Hough then left the meeting.

F. Recycling: Supervisor Kramer reported that a total of 413 tons of recyclable materials were taken in last year.


G. Parks Committee: Martin Lake residents inquired if they should clean Martin Lake Shores but the township will maintain it.

H. SRWMO: Anoka County is regulating water temperature and watching water depth. Changes will be made to help keep the traps cleaner.

I. Building Renovation: Kramer stated the post holes are in and footings have been poured.

J. Linwood Family Fun Days: Information for vendors, 5K applications and payments are now available on the website.

K. Pet Clinic: The next pet clinic is May 21. Supervisor Kramer volunteered to help with the clinic.

4. Board authorization increase Direct Deposit ACH limit: Kramer moved to approve Pam Olson and Carrie Luedtke as authorized to originate ACH payroll up to $30,000 with a limit of 40 items per payroll for the Town of Linwood. Pam Olson and Carrie Luedtke are also authorized to view the account activity through the First State Bank of Wyoming’s online banking system; Millerbernd seconded. All voted in favor; motion carried.

5. Budget: Searing requested this information so attention could be brought to the board’s attention regarding the general fund and fire department because they are higher than they have been last year at the same time. Halliday requested the treasurer review these areas and if anything stands out as excessive to notify the board. Chief Ballman stated that they knew the expenses would be higher at the beginning of the year and they review the budget each month.

6. Building permit fees waived for Township building renovation permit: Kramer moved to waive the plan review and permit fee; Searing seconded. All voted nay; motion failed.

7. Urban County Requalification follow up: Kramer talked to the County Commissioner and there would be no savings to the citizens by opting not to participate in the HUD programs through the County. No action taken and the Cooperation Agreement with Anoka County continues.

8. Time clock rules: Millerbernd moved to change the round-‐up time from 8 minutes to 12 minutes; Kramer seconded. All voted nay; motion failed. This item will be tabled and brought back at a future meeting.

9. Job Description -‐ Janitor: Searing and Kramer reported on a few minor changes to the description. Kramer moved to approve the job description as presented; Searing seconded. All voted in favor; motion carried.

10. Cemetery position follow up: Attorney Haag reported that it is the Human Resources recommendation that Craig Rylander take over the cemetery duties. Searing moved to


appoint Craig Rylander to be in charge of the Linwood Cemetery. He would be the sole contact person and be responsible for all burials, permits and applications; Kramer seconded. All voted in favor; motion carried. Searing reported that forms will need to be updated. Kramer moved to make Supervisor Searing in charge of the cemetery and coordinator; Millerbernd seconded. All voted in favor; motion carried. Searing reported that letters will be sent to the local funeral homes notifying them of the change and new contact information. Pam Olson reported that a funeral home called to notify the township that Linwood Township is no longer listed on the state website as having a cemetery.

11. Consent Items:

A. Approval of Meeting Minutes April 26 town board meeting and the LBAE minutes: Kramer moved to approve the April 26 board minutes and the LBAE meeting minutes; Searing seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Millerbernd moved to approve claims #32314 through #32349 from 4/27/2016 through 5/10/2016 in the amount of $51,368.85; Searing seconded. Kramer requested that a lien waiver be provided prior to the payment to INS being made. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 5/5/2016 with direct deposits #15732 to #15746 and EFT’s #15747 to #15749 in the amount of $15,176.96; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay Tony’s WAOT 1st Qtr 2016 on 5/10/2016 with check #36062 and EFT #15750 in the amount of $251.86; Millerbernd seconded. All voted in favor; motion carried.

12. Other Business: FSA reimbursement: Searing moved to pay the FSA reimbursement on claim date 4/29/16 in the amount of $95.88; Millerbernd seconded. All voted in favor; motion carried.

13. The next scheduled board meeting: Tuesday, May 24, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: May 24, 2016 ______________________________________ __________________________________ Michael Halliday, Vice Chairman Date





Emergency Town Board Meeting May 19, 2016 5:01 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Philip Osterhus, and Carol Searing

Others Present: Mike Haag, Attorney; Hank Senger and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on Thursday, May 19, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag, followed by the roll call.

1. Business – Discuss time-‐sensitive construction contract issues: Halliday reported that this meeting was called due to INS and Structural Buildings not being able to reach an agreement on the roof of the Town Hall being replaced and INS had notified them that they would begin work on the roof Monday, May 23. Therefore, waiting until the next scheduled board meeting was not feasible. The Township had previously requested INS to provide insurance coverage for Workmen’s Compensation. INS representative, Justin Rockow, told the board their subcontractors had it and believed that satisfied the requirement. Halliday reviewed the documents finding that INS had just purchased Workman’s Compensation insurance just two days before this meeting. Kramer explained to Justin that Structural Buildings had requested a bid from INS but nothing had been received. Justin Rockow told the board INS would do the roofing and provide a warranty for three years. When he learned that Structural Buildings would provide a six year warranty he said INS would match the six years.

Halliday stated that the Town Board had told INS in the beginning that the Township needed an agreement that met all the issues and requirements and now INS wants to only do the hail damage. Halliday stated INS has failed to provide quotes and insurance when it should have been in place before the work began.

Justin stated that INS would do all the roofing and not charge for the additional squares or the additional portion of approximately 3,500 square footage, that INS would do for free. Justin restated that he was under the impression that the subcontractor had workman’s compensation and that was sufficient. Kramer said the contractor must carry the workman’s compensation.


When asked why INS hasn’t given Structural Buildings a quote, Justin said INS didn’t know what the contract was between Linwood and Structural Buildings so they thought they’d step back and just do the work through the insurance company. Halliday said that INS made the assumption that only the hail damage was being done and from the beginning it was stated the entire roof would be replaced.

Kramer recommended keeping the roofing under Structural Buildings. Halliday stated INS was aware of what was expected of them from the very beginning.

Kramer moved to stay with Structural Buildings for the entire roof; Halliday seconded. Justin inquired why they are losing the job and the board stated they have not followed through with requirements. Halliday said INS needed to provide a bid to Structural Buildings if INS wanted to do the roofing job. Justin asked what they did wrong and where the problem occurred. Osterhus said nothing was followed through with. Justin responded they’ve followed through with everything. Osterhus then said he hadn’t seen anything in writing. Halliday explained that the initial conversations explained that the Township needed everything done at one time. INS has not provided any pricing, no information on the additions, no information regarding the scheduling issues, and now there are issues with materials. Justin said they are more than happy to do any of the work. Halliday then said Justin should rewrite a new contract saying exactly what you are willing to do and a price and submit it to Structural Buildings. Searing called the question, Kramer seconded. The vote was taken with Halliday, Searing, Kramer all voting in favor. Osterhus voted nay. The motion passed with 3-‐1 in favor.

Chairman Osterhus inquired with Attorney Haag as to his perception and Haag responded that Justin told the Board last week that he would structure an agreement with Structural Buildings and that has not happened. Haag then explained that Structural Buildings was hired to manage this project and everyone else has to work through them and that INS has not done that and have been trying to circumvent that and do the job piece meal. The attorney stated that when you work with a government entity it has to be done in a certain way and they can’t just allow someone to come in and max out an insurance policy. It has to go through the process. Halliday stated that INS would be paid for any work done up to this point.

2. Adjournment: Kramer moved to adjourn at 5:37 p.m.; Halliday seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: May 24, 2016 ______________________________________ Philip Osterhus, Chairman





Town Board Meeting Minutes Tuesday, May 24, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,

Treasurer and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on May 24, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Searing moved to accept the amended agenda with changes; Kramer seconded. All voted in favor; motion carried.

2. Time clock rules -‐ (tabled 5/10/16): Millerbernd reiterated that being late is unacceptable and no overtime should be paid when an employee is late. Halliday reported that overtime is not budgeted for and the timeclock installation was recommended by the Auditor. Halliday moved to change the timeclock procedure to be paid by the minute with no rounding up or down; Kramer seconded. All voted in favor; motion carried.

3. Repair zero turn lawnmower, $800 approximately: The crankshaft seal needs to be repaired. Halliday moved to spend up to $850 to repair the zero turn lawnmower; Searing seconded. All voted in favor; motion carried.

4. Building Renovation – Roofing issue revisited: Kramer reported that Structural and INS came up with an agreement yesterday that if Structural Builders would ask for an increase on their contract of $30,000 then INS will sub contract the job through Structural Builders


and Structural Builders will guarantee materials and labor. Searing inquired why the amount is going up if they already have an agreement with a set amount through Structural Builders which includes the roof. Halliday reported that numbers between Structural Buildings and INS have never met and the only way for it to work for everyone is if Structural Buildings will adjust their original estimate. Justin Rockow with INS reported that to offset some of the pricing INS will include 25 additional squares that was not included in the insurance. Joan Quade, an attorney representing INS was present and encouraged the board to allow INS to finish the job. She stated the original contract for the roof was with INS and INS did the negotiations with the insurance company. She stated that cutting INS out suddenly is unfair and requested the board allow INS to finish the job.

Searing said it is not unreasonable to ask for a written agreement. Halliday stated that from the beginning the agreement had to be very clear but it wasn’t and the board has requested it in writing for two months and it hasn’t been provided. Halliday said it is difficult to move forward when there are only reports of verbal agreements. Searing said that they even held a special meeting and nothing was presented so the contract was terminated.

Justin Rockow with INS said that the agreement with Structural Builders was for $43,000 and it’s just waiting for Troy with Structural Builders to sign it. Carol Searing again stated the board has yet to see anything in writing. Attorney Haag said that what Halliday stated is accurate and that a change order is to be expected, but a $30,000 increase on a verbal contract is problematic. This is the third meeting in three weeks where the board has asked for something in writing and nothing has been forthcoming.

Searing asked what changed since last Thursday when the vote was taken to terminate the contract due to a lack of written proposal from INS. Halliday said the pricing changed from what INS agreed to do the roof for from what was initially agreed upon from the insurance company. Osterhus said there is still nothing in writing since the last meeting.

Attorney Haag said the board can’t approve or change a contract they haven’t seen. Attorney Joan Quade representing INS said she wasn’t present to intimidate and lives locally and was there to help speak to the board on behalf of INS and her presentation was not “in your face” and thanked the board for hearing her out. Halliday said Structural Builders needs to be present at the board meeting and clarify how they plan to move forward even if that entails another special meeting. Attorney Haag said the burden is on Structural Builders to present a contract if they want to include INS or change anything from the original contract. Searing restated that INS needs to present their agreement with Structural Builders in writing and it has been requested for the past several months. Kramer recommended that INS work through Structural Builders and not for an increase in money.

Halliday said that if Structural Builders wants to produce something different than what the board has then he needs to do so.


• Building permit fees waived for Township building renovation permit $5,104.69 (surcharge not waived): Kramer said they didn’t add the permit into the bid and that if charged, it would be added into the bid. Kramer moved to waive the $5,104.69 building permit fees; Millerbernd seconded. Kramer, Halliday, Osterhus, Millerbernd voted aye with Searing voting nay. Motion passed 4-‐1.

• Change orders for upgrade to doors and card readers to Town Hall and Senior Center, $2,400. Kramer presented information on the details of the doors. Searing moved to purchase the card readers in the door in the amount of $2,400; Halliday seconded. Searing rescinded her motion and Halliday rescinded his motion. Searing moved to purchase change order #1 for the electronic strike plate for customer installed card reader for $350 and the change order #2 for upgrade office entry door for $1,700 for a total of $2,400; Halliday seconded. All voted in favor; motion carried.

5. 6908 – 227th Place – Dave Hough: Dave Hough was not present. No discussion.

6. Zoning issue – neighbor in trailer past six months – Kerri Holycross: Residents present stated that a trailer was moved in six months ago and it has no running water. Kramer stated that Mike Jungbauer informed them that they could not stay for a long period of time. Attorney Haag said he will take this up with Mike Jungbauer and address it from a legal standpoint. The neighbors present reported that this person is having fires, has no running water and is regularly presenting a dangerous situation. The board assured the residents present that this would be addressed and resolved.

7. Planning and Zoning – Covenant Church variance: Kramer said planning and zoning recommended approving the variance. A church representative said it’s encroached on the ten foot set back about three feet. Kramer moved to approve the new garage addition variance down to 6’6” on the 10’ set back; Millerbernd seconded. All voted in favor; motion carried.

8. Senior Center – activities temporary locations: Kramer said activities are being held at the church, small meetings are held at the fire department and night meetings will be held in the Senior Center.

9. Fire Inspection – Bob Millerbernd: Millerbernd reported that the fire inspection is scheduled for June 3 and he would be sure all requirements are being met. Millerbernd moved to spend up to $1,000 for a new fire proof cabinet; Halliday seconded. All voted in favor; motion carried. Millerbernd requested Tony to look into options for this purchase.

10. Meet the Candidate date: Millerbernd moved to have the “Meet the Candidate” night on Wednesday, Oct. 12 at 7:00 p.m.; Searing seconded. All voted in favor; motion carried.


11. Newsletter deadlines: Searing requested information on the Recycling program, the Family Fun Day and election. Searing said the deadline is July 5 and it will be sent out the end of July or early August.

12. Summer Short Course – preregistration deadline June 8 and June 15: Osterhus will be attending the St. Cloud meeting and Ed Kramer will attend in Carlton.

13. Consent Items:

A. Approval of Meeting Minutes May 10, 2016 and May 19, 2016: Searing moved to approve the May 10, 2016 Town Board meeting minutes; Kramer seconded. Searing, Kramer, Halliday, Millerbernd voted aye with Osterhus abstaining; motion carried with a 4-‐1 vote.

B. Searing moved to approve the May 19, 2016 Town Board meeting minutes; Kramer seconded. All voted in favor; motion carried.

C. Approval of Bills – Claim List: Searing moved to approve claims #32350 through #32373 from 5/11/2016 through 5/24/2016 in the amount of $10,191.53 and the regular payroll for 5/20/2016 with direct deposits #15754 to #15762 and EFT’s #15763 to #15765 in the amount of $11,153.45; Millerbernd seconded. Millerbernd inquired about a $2,300 check written by the fire department but didn’t have preapproval from the board. Chairman Osterhus said he will address it with Chief Ballman. All voted in favor; motion carried.

14. Other: The next scheduled board meeting is Tuesday, June 14, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: May 24, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, June 14, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday (presiding), Ed Kramer, Bob Millerbernd, Philip

Osterhus and Carol Searing Board Members Absent: Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,


Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on June 14, 2016. Vice Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Approval of the agenda: Kramer moved to approve the amended agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Attorney: Attorney Haag said there is an item to discuss with Mike Jungbauer but it’s tabled due to Mike not being able to attend the board meeting.


A. Fire Department: Chief Ballman reported that the fire department was not approved for the Community Development Block Grant and there is no news on the AFG for the Video Conferencing Grant. The retirees from the Linwood Fire Department would like to have the restored 1932 FWD (four wheel drive) in the following parades: Forest Lake, Isanti, East Bethel, and Stacy/Lent and would like board approval to participate. Kramer moved to give permission to enter the FWD in the parades presented; Searing seconded. All voted in favor; motion carried. Chief stated there is a meeting set with the Township insurance agent to go over the LFD equipment. Chief Ballman asked for clarification whether purchases that are included in the budget require preapproval.


Halliday and Millerbernd clarified that if the purchase is $1,000 or more, and even if it’s included in the budget, it does require preapproval.

B. Elections – Sheila Bien: Sheila reported the voting booths have arrived. The Campaign signs statute is in effect June 24 through November 19. Voters in Precinct 2 were notified in May about the change in voting precinct/voting place location. Anoka County sent notification post cards and will bill the Township $181.56. The absentee voting begins June 25 and Sheila requested that Pam Olson be appointed as Deputy Municipal Clerk for the purpose of issuing absentee ballots. Sheila will cover Tuesday morning office hours as well as Saturday, August 6th. Olson will keep the office open until 5 pm on Monday, August 7th for absentee voting. Training for judges will take place in June and July. Training for judges will take place in June and July. Kramer will look into Linwood Township providing a meal to the election judges and notify Sheila. She requested precinct signs with a cost of less than $100; by concensus, approval was given. Halliday read Resolution 2016-‐14 appointing election judges for the 2016 primary election to be held August 9, 2016. On a roll call vote, five voted in favor, no one against, whereupon said motion was declared duly passed by 5-‐0 vote in favor with Searing, Kramer, Osterhus, Halliday, and Millerbernd all voting in favor.

C. Road & Bridge:

• Hudak property: Kramer reported that this was discussed at the Road & Bridge meeting and he met with the engineer to review and resolve this issue. It is ongoing.

• 6908 – 227th Place, Dave Hough: It was determined that Mr. Hough is not the legal owner of the property. Attorney Haag said he advised Mr. Hough months ago to have his attorney contact him but no contact has been received. Discussion only.

• Road grading: Kramer stated that Road & Bridge requested to seek a new grader operator. Halliday moved to advertise for quotes on road grading; Searing seconded. All voted in favor; motion carried.

• Roadside Mowing: It was reported that Road & Bridge recommended hiring Mowing Matters for the 2016 season. Kramer moved to hire Mowing Matters for the 2016 mowing season at $85/hour; Searing seconded. All voted in favor; motion carried.

• Slow/Children at Play sign petition – East Typo Drive NE: Residents requested ‘Slow/Children at Play’ signs. Kramer moved to install slow/children at play signs on East Typo Drive NE; Osterhus seconded. All voted in favor; motion carried.


• Kramer moved to remove the two ‘deaf child’ signs on West Fawn Lake Road as they are no longer needed; Osterhus seconded. All voted in favor; motion carried.

D. Senior Center: Kramer reported Linwood received grant approval from Community Development Block Grant (CDBG) approval for $30,000 from Anoka County to purchase a handicap van.

E. Recycling: Kramer reported Linwood is the first municipality in Anoka County to start a ‘reuse’ program and received an award. The Youth Service Bureau will be touring the recycle facility in June.

F. Parks: Halliday reported some new interpretive signs will be put up in the Wild Prairie park area.

G. SRWMO: Millerbernd said he spoke with Jamie who had gone through all the barriers with the expectation of heavy rainfall and he said opening the gates for game fish movement went very well. During an inspection Jamie reported there were many carp present so the barriers are working.

H. Building Renovation – Annual fire security inspection $30.95/month: Kramer reported this is a service available but he doesn’t feel it’s necessary.

I. LFFD:

• Blue Canyon Band agreement -‐ $900: Osterhus moved to approve the contract for $900; Millerbernd seconded. All voted in favor; motion carried.

• Tommy’s Zoo agreement -‐ $1,500: Kramer moved to approve the agreement; Millerbernd seconded. All voted in favor; motion carried.

• Dates for July & September LFFD meetings: Millerbernd reported that there are two changes: they are rescheduling the July meeting to July 5 at 5:00 p.m. and the September meeting to September 6, 2016 at 5:00 p.m. due to the Monday holidays.

4. Gambling permit request – Linwood Fire Assn.: Searing moved to recommend the gambling permit to the county; Kramer seconded. All voted in favor; motion carried.

5. Meeting pay for Supervisors: Kramer was approached by the county inquiring who was in charge of the Township social media. Kramer moved to add a line to the meeting schedule for social media/website/newsletter and recommended Carol Searing; Millerbernd seconded. All voted in favor; motion carried.


Beckman inquired about purchasing materials to upgrade Jodrell and Saturn. Kramer moved to hire Keller Excavating to haul and spread 365 yards of recycled materials at the cost of $9,429.00; Osterhus seconded. All voted in favor; motion carried.

6. Consent Items:

A. Approval of Meeting Minutes May 24, 2016: Searing moved to approve the May 24, 2016 board minutes; Millerbernd seconded. Osterhus abstained with all others voting in favor; the motion carried with a vote of 4-‐0.

B. Approval of Bills – Claim List: Searing moved to approve claims #32374 through #32410 from 5/25/2016 through 6/14/2016 in the amount of $80,614.15; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 6/3/2016 with direct deposits #15773 to #15788 and EFT’s #15789 to #15791 in the amount of $14,308.33; Osterhus seconded. All voted in favor; motion carried.

7. The next scheduled board meeting: Tuesday, June 28, 2016 at 6:00 p.m.

8. Adjournment: Kramer moved to adjourn at 7:30 p.m.; Osterhus seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: June 28, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, June 28, 2016 at 6:00 p.m.

Board Members Present: Ed Kramer, Bob Millerbernd, Philip Osterhus and Carol Searing Board Members Absent: Mike Halliday Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,


Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on June 28, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Approval of the agenda: Kramer moved to approve the agenda as amended; Searing seconded. All voted in favor; motion carried.

2. Auditor-‐2015 Financial Audit report, Jill Schultz: Jill Schultz summarized the audit. Searing moved to accept the audit; Kramer seconded. All voted in favor; motion carried.

3. Insurance review -‐ Sauro: Chris Sauro summarized the renewal insurance policy. Chris then explained any changes made due to the age of buildings or equipment. Kramer moved to accept the insurance proposal and stay with Country Financial for 2016-‐17; Searing seconded. All voted in favor; motion carried.

4. Attorney – Amended Parking Ordinance #157: Attorney Haag recommended the board approve Ordinance #157. Kramer moved to accept Ordinance #157; Millerbernd seconded. All voted in favor; motion carried.

• Discussion on Nuisance Properties: Haag followed up with the mobile home issue on 227th Place that had been there for over six months. Haag stated that the mobile home is actually a pull behind camper and it’s practically in the right of


way. The individual was notified that he needed to move it by the end of July or he would be cited. There are other properties in the township with junk that have been cited as well. Due to failure with attempts to resolve these issues, Attorney Haag inquired with the board if this is an area that they would consider enacting a Nuisance Property Ordinance. Kramer moved that the board create a Nuisance Property Task Force, consisting of Town Supervisors, Mike Jungbauer, County Attorney’s office and neighboring cities, to work on an ordinance to handle nuisance properties; Millerbernd seconded. All voted in favor; motion carried.


• Variance Application #16-‐04 Temporary mobile home on property: Based on the Planning and Zoning’s Findings of Fact, Kramer moved that the board deny the variance application #16-‐04; Millerbernd seconded. All voted in favor; motion carried.

• Variance Application #16-‐05 Mother-‐in-‐Law apartment above accessory garage: Based on the Planning and Zoning’s Findings of Fact, Kramer moved for denial of variance application #16-‐05. Millerbernd moved to deny the variance application #16-‐05; Kramer seconded. All voted in favor; motion carried.

• Public Hearing Application #16-‐06, 241xx Feller Street, and Conforming Lot Split: Kramer explained Planning & Zoning reviewed and recommended the approval of application #16-‐06. Kramer moved to approve the conforming lot split with application #16-‐06; Millerbernd seconded. The real estate agent was present and explained the property was surveyed showing all requirements were met. All voted in favor; motion carried.

• 23930 Thames Street: Conforming Lot Split 2.2 acres: Kramer explained the owner was selling and Planning & Zoning recommended approval of the split. Kramer moved to accept the conforming split on 2.2 acres on Thames; Millerbernd seconded. All voted in favor; motion carried.

6. Speed bump in front parking lot –Kramer: Kramer explained there are several cars using the parking lot at a higher rate of speed. The Board was in agreement to have a speed bump added to the front parking lot. Kramer will look into having this done.

7. Catch basin cleaning – Jeff’s SOS Drain & Sewer: Kramer moved to have SOS do the spring cleaning of the drains; Millerbernd seconded. All voted in favor; motion carried.

8. Wage increase request – Linda Anderson: Linda Anderson is requesting a $1.80/hour raise due to the increase of duties. Searing said the board should consider looking at everyone and come back with a plan. She stated that there hasn’t been consistency and review of wages indicates others have been here years, with duties added, and not received a raise. Kramer agreed there should be a review of employees and allow them to


approach the board or put a system in place. Searing reported that the township is failing its employees who do an awesome job and have not had any raises. Searing requested to table this issue giving the Board time to consider available options. Treasurer Luedtke recommended doing a market analysis and then you’ll have data to make recommendations. Searing moved to table the issue so information could be gathered before making a decision; Kramer seconded. All voted in favor; motion carried.

9. 2016 Street Maintenance Project Pay Estimate #2 –Knife River $38,610.09: Kramer moved to pay Knife River; Millerbernd seconded. All voted in favor; motion carried.

10. INS Final Invoice -‐ $4,838.82: This amount reflects overhead and profit on the four township buildings that were roofed. Kramer moved to pay INS the final payment in the amount of $4,838.82 for work completed; Searing seconded. All voted in favor; motion carried.

11. Structural Buildings – progress payment $137,431.00 (to be paid from Building Renovation checking account): Kramer moved to make partial payment to Structural Building in the amount of $137,431.00; Millerbernd seconded. Searing inquired about renovation status and Kramer reported it’s going slow but it is progressing. Discussion included requesting Structural employees to clean the site as nails are being found all over the ground. All voted in favor; motion carried.

12. LFFD – The Toonies environmental show $700.00: Kramer reported that the Toonies educate about recycling and reuse. Kramer moved to hire The Toonies in the amount of $700.00, to be paid from Recycling funds; Millerbernd seconded. All voted in favor; motion carried.

13. 6908 – 227th Place – Dave Hough: Dave Hough approached the board and said he wanted to bring up the issues he brought to the board previously. Chairman Osterhus asked who the property belongs to and Hough replied it was his mothers. Chairman Osterhus said they can’t address it without legal documentation that he represents her. Attorney Haag stated that months ago he mailed a request to have his legal representative contact Mr. Haag directly. When Mr. Hough was told the board needed legal documentation or legal representation he then questioned this and then said he’d be back next Tuesday.

14. Consent Items:

A. Approval of the Meeting Minutes from June 14, 2016: Searing moved to approve the June 14, 2016 board minutes; Millerbernd seconded. Kramer mentioned a name change on 3(C), second bullet from Mr. Hudak to Mr. Hough. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32411 through #32435 from 6/15/2016 through 6/28/2016 in the amount of $37,508.82; Millerbernd seconded. All voted in favor; motion carried.


Millerbernd moved to pay the regular payroll for 6/17/2016 with direct deposits #15800 to #15806 and EFT’s #15807 to #15809 in the amount of $10,249.35; Searing seconded. All voted in favor; motion carried.

15. Other:

• Searing reminded everyone the deadline for the newsletter is July 5th.

• A resident, Terri Beager, showed up at the end of the meeting asking for consideration of a mobile home on the property at 235th Lane stating she wasn’t aware she needed to be at the meeting. The board explained why the request was denied.

16. The next scheduled board meeting: Tuesday, July 12, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on July 12, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, July 12, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: Judy Hanna, Clerk and Mike Haag, Attorney Others Present: Carrie Luedtke, Treasurer and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on July 12, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Halliday moved to approve the agenda as amended; Kramer seconded. All voted in favor; motion carried.

2. Committee Reports

A. Fire Department: Chief Ballman reported a training reimbursement from the MN Board of Firefighter Training and Education (MBFTE) of approximately $5,000. Chief requested approval to purchase five SCBA bottles to keep compliant with the NFPA standards. Future needs are to purchase five to 15 in the next couple years. Halliday moved to approve the purchase of five SCBA bottles at a cost of approximately $1,000 each; Millerbernd seconded. All voted in favor; motion carried.

Linwood Covenant Church is holding an event July 15th and would like to have the Retirees from Linwood Fire Department attend with the restored FWD. Kramer moved to approve to take the FWD to Linwood Covenant Church on July 15; Searing seconded. All voted in favor; motion carried.


Chief Ballman reported that he met with Chris Sauro, the Township insurance agent with COUNTRY Insurance, and added two commander suits for $2,000. Chief requested approval for an appreciation breakfast to be held at the Wyoming Village Inn for the retired members for all the volunteer hours and hard work put into the FWD. Supervisor Kramer apologized that funds cannot be used for this purpose but will follow up on rules regarding the fire department.

B. Elections -‐ Time/location for August 9 and November 8 meetings: Kramer moved to move the August meeting to Wednesday, August 10 at 6 p.m. and start the November 8th meeting at 8:15 p.m. because of the elections; Searing seconded. All voted in favor; motion carried. These changes will need to be posted.

C. Road & Bridge:

• Road Grading Quotes: Road and Bridge recommended the Town Board hire Dunaway Construction for road grading. Clarification was needed on the bids submitted. Osterhus suggested Kramer and himself meet with Road and Bridge to discuss needs and bring back a proposal to the board at the next meeting. Halliday moved to table the road grading until the next meeting; Searing seconded. All voted in favor; motion carried. Millerbernd moved to end any work done by Brown Grading active immediately; Halliday seconded. All voted in favor; motion carried.

D. Senior Center:

• Sr. Coordinator’s resignation: Kramer reported Dawn Cash, the Sr. Coordinator, was offered a position and accepted a position that pays more and offered additional benefits and the Township cannot compete with the offer. Kramer suggested hiring a new coordinator to set up programs for the seniors. The Supervisors will review the Sr. Coordinator’s job description prior to hiring a new coordinator.

• The HRA funding was denied.

E. Recycling: Kramer said a community service person was helpful. Over 80 pounds of Organics has been hauled away.

F. Parks Committee: Halliday said an Eagle Scout has offered to do some work. Park activity has been good. A request came in for some gates for the flower gardens for easier access. Osterhus will check on the expense of having gates installed.

G. LFFD – extra meetings: Millerbernd said there is a meeting scheduled for August 1 but additional meetings will be on July 18, August 15 and 29. These meetings will need to be posted.


H. Cemetery: Searing said she spoke to both Craig Rylander and Mattson’s Funeral Home regarding stone size. A request was submitted for a stone slightly bigger than what has normally been allowed. Millerbernd moved to approve the oversized marker for the Boettcher family; Halliday seconded. All voted in favor; motion carried.

3. Salary analysis process: Supervisor Searing, the Treasurer and a community member will meet regarding this. The board agrees that email and other forms of communication could be used instead of holding meetings.

4. Newsletter: Searing reported that there isn’t time to make changes to the newsletter and there are not a lot of people who are forthcoming with articles. The newsletter will be out in the near future.

5. Consent Items:

A. Approval of the Meeting Minutes from June 28, 2016: Searing moved to approve the June 28, 2016 board minutes; Kramer seconded. Halliday abstained from the vote. Searing, Kramer, Osterhus and Millerbernd voting in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32437 through #32465 from 6/29/2016 through 7/12/2016 in the amount of $94,527.17 and pay the regular payroll for 7/1/2016 with direct deposits #15813 to #15820 and EFT’s #15821 to #15823 in the amount of $10,991.16; Millerbernd seconded. All voted in favor; motion carried.

6. Other: Halliday inquired about the completion of the renovation and Kramer reported that there have been some weather delays but progress is going well. Millerbernd requested that the crew clean up after themselves as there are still concerns and to be sure crews do not block fire exits.

7. The next scheduled board meeting: Tuesday, July 26, 2016 at 6:00 p.m.

8. Adjournment: Kramer moved to adjourn at 7:02 p.m.; Halliday seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: July 26, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, July 26, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,


Call to Order and Approval of the Agenda: Linwood Township Board met in the Senior Center at 22817 Typo Creek Drive NE, Stacy on July 26, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Halliday moved to approve the agenda as amended to remove Planning & Zoning; Millerbernd seconded. All voted in favor; motion carried.

2. Attorney:

A. Data Practices Policy renewal: Attorney Haag explained that this is addressed every year by August 1 and no changes have been made. Halliday moved to approve the data practices policy and public access procedure as presented; Searing seconded. All voted in favor; motion carried.

B. Resolution #2016-‐15 – Accepting 2nd Quarter Donations: Halliday moved to accept Resolution #2016-‐15 in the amount of $514.85; Searing seconded. Chairman Osterhus summarized donations for the board. On a roll call vote, Searing, Kramer, Halliday, Osterhus, and Millerbernd voted in favor, no one against; whereupon said resolution was declared duly passed and adopted with a vote 5-‐0.


C. Resolution #2016-‐16 – Stacy Lions Non-‐Intoxicating Liquor license: Attorney Haag read the Resolution. Halliday moved to approve Resolution #2016-‐16 for non-‐intoxicating liquor license during the firemen’s dance; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus, and Millerbernd voted in favor, no one against; whereupon said resolution was declared duly passed and adopted with a vote 5-‐0.

3. Elections – Sheila Bien: Sheila reported there will be a public accuracy testing and then the machines are sealed until the election. Sheila said absentee balloting is open and direct balloting starts August 2. Halliday said the contractor completing the renovation needs to be notified that the building will not be available on August 9 due to voting. The building will need to be open Saturday, August 6 which Sheila will be present and Monday, August 8 until 5 p.m. The signs will be put up on voting day alerting residents to the two precincts.

4. Volunteer appreciation meals – election judges, retired firefighters: Kramer spoke with the MN Association of Townships and was informed that any funds used for these purposes have to be preapproved at the annual meeting with an estimated expense amount. For election judges, it is acceptable to bring food in to feed the judges who will be present for one shift and working six hours or more. Darryl will call for information regarding the firemen.

5. HRA funds for floodplain expenses: Kramer said they could apply for HRA funds for the work and time that has gone into the floodplain work performed by the Township. Mike Jungbauer will provide the expense amount and a resolution will be brought back to the board.

6. Linwood Lake Improvement Association: Resident, John Murphy, a resident from South Linwood, and member of Linwood Lake Improvement Association, explained the association is committed to the water quality of Linwood Lake and that the DNR has confirmed that the lake is infested with invasive weeds and efforts by LLIA have been underway for some time but is in the process of hiring a company to spray for the Eurasian Milfoil. LLIA has applied for grants and retained the services of lake services to create a lake management plan to address issues now and in the future. Mr. Murphy requested funds from Linwood Township to assists with the expenses to treat invasive weeds. Millerbernd asked that LLIA representatives attend a meeting for the Sunrise Watershed District on Thursday, August 4, and bring as much information as possible and further recommended they contact Martin Lake residents who have addressed this previously. Millerbernd explained that the township asks the Anoka County Conservation Office, who are knowledgeable on lake issues, to handle these issues and have done an excellent job. Halliday explained that Supervisor Kramer has been proactive with many programs that are for the greater good that everyone benefits from. Supervisor Kramer will look into possible donations due to the high cost of the project. The LLIA has plans to


meet with members of the Coon Lake association and continue efforts to raise funds and explore options to help with this effort.

7. Road & Bridge:

A. Crack sealing quotes: Kramer moved to award the crack filling to Seal Tec, Inc., not to exceed $26,470 pounds of material which equates, Inc.; Halliday seconded.

B. Road grading contract: After reviewing the quotes, the Road and Bridge committee recommended hiring Dunaway Construction. Halliday moved to hire Dunaway Construction for road grading to finish out the year at the rate of $98.95/hour; Millerbernd seconded. All voted in favor; motion carried.

C. Knife River pay estimate #3, 2016 Street Maintenance Project: Kramer moved to pay the 3rd estimate to Knife River for the 2016 Street Maintenance Project in the amount of $180,668.87; Searing seconded. All voted in favor; motion carried.

8. Senior Center:

A. Senior Coordinator job description/wage: Applications close on August 4. Applications will be sent to all board members for review. Osterhus moved to have Kramer, Halliday and Treasurer Luedtke to be the preliminary review committee to review applications and make a recommendation to the board; Searing seconded. All voted in favor; motion carried.

B. Interview committee for new hire: Kramer said at coffee this Thursday, July 28, will be a reception to thank Dawn Cash for serving as the Senior Coordinator.

C. Senior committee reactivation: Kramer recommended that the committee not be reactivated due to the hiring of a new Senior Coordinator. Searing moved to not reactivate the senior committee; Kramer seconded. All voted in favor; motion carried.

9. LFFD (Linwood Family Fun Day):

A. Route 65 Pub & Grub vendor application: Millerbernd explained that a vendor application was received requesting to sell beer during the day near the car show and at the dance in the evening. Millerbernd moved to allow Route 65 Pub and Grub to sell beer at LFFD; Kramer seconded. Searing, Kramer, and Millerbernd voted aye with Halliday and Osterhus voting nay; motion carried with a 3-‐2 vote in favor.

Millerbernd moved to allow Route 65 to sell beer at the car show from 2 to 5 and then relocate near the dance and sell from 6:00 to 10:00 to a place the board approves; Kramer seconded. Searing, Kramer, Halliday and Millerbernd voted aye with Osterhus voting nay. Motion carried with a vote of 4-‐1 in favor.


B. Project Completion Ceremony for Carp Barriers: Millerbernd reported he will look into this and get details of what is being planned.

C. Non-‐profit fees: Millerbernd moved to keep all non-‐profit vendor applications at a fee of $10.00, regardless of whether they’re selling products; Halliday seconded. All voted in favor; motion carried.

Millerbernd submitted a flyer for the LFFD dance for the board to review and approve. The dance committee will be seeking food or monetary donations during the dance. The board approved the flyer with a color change.

Searing requested that any residents from Linwood Lake that if any are absent for a period of time, such as wintering in the south, to go on the website and get on the email list to save on postage as there is a high number of returned mail to the township. Kramer asked if the beer vendor knew about the organics for recycling and Pam Olson stated she had contacted him and he agreed he would comply. Kramer will advertise that it is compliant with the organics and recycling required of the township and may be able to help pay for the cost of the flyer.

If the Township hall is completely renovated, it will be available for residents to walk through during Linwood Family Fun Days.

10. Chairs for Board Room: Searing moved to approve the purchase of 32 chairs not to exceed $1,500.00 for chairs for the board room; Halliday seconded. All voted in favor; motion carried. Supervisor Halliday requested Pam Olson to get pricing for office desks for the Township offices.

11. Employee Handbook clarifications – 4.6 Time Clock; 4.7 Overtime/Compensatory time; 5.7 Funeral Leave:

4.6 Time clock: Halliday moved to change the employee handbook to match the Time Clock policy, by eliminating the third paragraph under 4.6, previously approved; Millerbernd seconded. All voted in favor; motion carried.

4.7 Overtime: Not applicable.

5.7 Funeral Leave: Halliday moved to change the funeral leave to represent that it is three (3) days per funeral event; Millerbernd seconded. All voted in favor; motion carried. Halliday moved to make this retroactive to allow for back dating this modification for funeral leave; Millerbernd seconded. All voted in favor; motion carried.

12. Future Clerk duties/pay/hours: Chairman Osterhus reported that Clerk Hanna will be retiring this fall. Discussion included the ballot question and whether the position will become a hired position or remain an elected position. It was suggested to list the Clerk position according to the MN state statute with an estimated ten hours/week and up to $16.00/hour based on experience and additional duties.


13. Consent Items:

A. Approval of the Meeting Minutes from July 12, 2016: Halliday moved to approve the July 12, 2016 board minutes; Millerbernd seconded. All voted in favor; motion carried.

Kramer moved to accept the resignation of Dawn Cash as the Senior Coordinator; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Halliday moved to approve claims #32466 through #32498 from 7/12/2016 through 7/26/2016 in the amount of $202,278.64 and pay the regular payroll from 7/15/16 with direct deposits #15829 to #15843 and EFT’s #15844 to #15846 in the amount of $14,225.59; Searing seconded. All voted in favor; motion carried.

Searing moved to pay the FD 2nd quarter 2016 payroll for 7/22/2016 with direct deposits #15847 to #15872 and EFT’s #15873 to #15874 in the amount of $25,957.50 and pay the Weighted Average Overtime 2nd Quarter Payroll with check #36236 and EFT #15875 in the amount of $93.19; Kramer seconded. All voted in favor; motion carried.

14. Other: Alice Pickering announced that this was the last meeting she would be covering for the Forest Lake Times as she has resigned after 20 years of reporting for Linwood Township. The board thanked Alice for her years of service.

15. The next scheduled board meeting: Wednesday, August 10, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: August 10, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Wednesday, August 10, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Michael Haag, Attorney; Judy Hanna, Clerk and Pam Olson,

Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Senior Center at 22817 Typo Creek Drive NE, Stacy on August 10, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call as the Clerk was not present.

1. Approval of the agenda: Halliday moved to approve the agenda; Millerbernd seconded. All voted in favor; motion carried.

2. Elections Recap: Sheila Bien reported the primaries went well and precincts balanced. Some residents were not listed on the maps. Anoka County was contacted and stated the addresses should have been included and they would make the necessary corrections before the November election. Sheila recommends advertising for additional judges and to hire the Linwood Covenant Church custodial service to clean up after the election in November at a cost of $75.00. No discussion or decision was made by the Town Board.


A. Fire Department: The Stomp-‐Out-‐Suicide Walk will be held on August 20, 2016 at Goodview Park, Wyoming. The fire department is exempt from the one minute pay rule and the issue will be addressed at a future meeting. The department is beginning


the hiring process and applications are on the website or in the office. Chief Ballman expressed his thanks for a donation made from the Oakwood Club.

B. Road & Bridge:

• Grade and blacktop Fontana 233rd Ave to 237th Ave: Kramer moved to obtain bids to blacktop Fontana from 233rd Avenue north to 237th and get an alternate bid to remove and grub trees on 237th and Beta; Searing seconded. All voted in favor; motion carried.

• Dave Hough: Mr. Hough approached the board and outlined a list of items he wanted done to his property which he states is due to the road work done last year to correct a drainage issue. The board requested Mr. Hough put his complaints in writing. Attorney Haag advised Mr. Hough to write his issues on the agreement that was presented to him.

C. Senior Center: Kramer said there is no news to report.

D. Recycling: Kramer stated that the Youth Service Bureau is scheduled to visit during August to view the recycling center.

E. Parks: Halliday stated they will meet in the next few weeks but nothing to report at this time.

F. LFFD: Millerbernd passed around a new flyer for the dance and the board approved it with minor changes. Online payments would not process from the Internet Explorer browser, but using any other browser processes payments correctly.

• Serving alcohol: Millerbernd stated he has been researching the issue and has concerns. Due to some existing circumstances involving a volunteer Millerbernd believes it’s in the Township’s best interest to not allow this vendor to participate in LFFD. Millerbernd moved to not allow Route 65 Pub and Grub at Linwood Family Fun Day; Kramer seconded. All voted in favor; motion carried. Millerbernd moved to not allow any alcohol sales at Linwood Family Fun Day; Halliday seconded. Searing, Halliday, Osterhus and Millerbernd voted in favor with Kramer voting nay; motion carried with a vote of 4-‐1 in favor.

• Band payment: Millerbernd said there was an issue with how the contract was written but Supervisor Millerbernd resolved the issue.

• Surplus supplies to public: Olson inquired about offering surplus supplies for sale to the public during Linwood Family Fun Days. Items include printers, desks and other office equipment. The board agreed to review this and come back to the next board meeting with suggestions.


G. Cemetery: Searing requested all cemetery records from Clerk Hanna so they can be scanned. Searing said they are Township records and should be returned. Clerk Hanna said she will bring them in but she felt the Historical Society should be given copies. Clerk Hanna said she’d return what she had and that there was a box in the back that had already been given to Craig Rylander. When Clerk Hanna was asked about this box, she said someone had told her there was a box with cemetery stuff that had been given to Craig. Searing asked who told her that so she could follow up. Clerk Hanna said she didn’t know but it was during the process of cleaning out the garage. Clerk Hanna said there was a file cabinet with cemetery information in it also. Searing reported that the only thing given to Craig was a new book.

H. Senior Coordinator hire: Halliday reported the committee agreed on one candidate who they feel would be an asset and recommends the Township hires her. Halliday moved to offer the position of Senior Center Coordinator to Christina Smentek; Millerbernd seconded. All voted in favor; motion carried. Halliday said after research the committee recommends offering $16.00/hour. Halliday moved to offer this part time position at $16.00/hour; Millerbernd seconded. All voted in favor; motion carried. Halliday moved to pay Carrie Luedtke the same rate the supervisors get paid $75.00 per meeting for participating in the four meetings and the tasks she took on for the hiring of the Senior Coordinator; Searing seconded. All voted in favor; motion carried.

4. Proposed additional walls in maintenance area: Kramer reported on the need for additional walls to partition off clean space for maintenance employees and election supplies. Osterhus moved to spend $2,328.00; Kramer seconded. Searing, Kramer, Osterhus and Millerbernd voted in favor with Halliday voting nay; motion carried with a vote of 4-‐1 in favor.

5. Firefighter pay by quarter hour intervals: Chief Ballman stated that it would be impossible for firemen to adhere to being paid by the minute. Halliday moved to change the handbook to exempt the firemen from the time clock rule; Millerbernd seconded. All voted in favor; motion carried. Halliday moved to exempt the firemen from the rule of being paid by the minute and instead continue to be paid on the quarter hour; Kramer seconded. All voted in favor; motion carried.

6. Consent Items:

A. Approval of the Meeting Minutes from July 26, 2016: Halliday moved to approve the July 26, 2016 board minutes; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Halliday moved to approve claims #32499 through #32523 from 7/27/2016 through 8/10/2016 including EFT #32525 in the amount of $15.00 for a total amount of $21,122.81; Searing seconded. All voted in favor; motion carried.


Halliday moved to pay the regular payroll from 7/29/16 with direct deposits #15879 to #15886 and EFT’s #15887 to #15889 in the amount of $11,393.74; Millerbernd seconded. All voted in favor; motion carried.

7. Other:

• Upcoming meeting: MN Association of Townships District 7 on August 31, 2016.

• Received Work Comp dividend from MATIT for $16,801.00.

• Olson reported that she has had various input on what office desks and furniture to purchase and no one is in agreement on what to buy and asked the board for guidance. The board agrees that furniture should match and they will try to accommodate employee’s requests.

8. The next scheduled board meeting: Tuesday, August 23, 2016 at 6:00 p.m.

9. Adjournment: Halliday moved to adjourn at 7:37 p.m.; Kramer seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on: August 23, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, August 23, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Michael Haag, Attorney; Judy Hanna, Clerk; Carrie Luedtke,


Call to Order and Approval of the Agenda: Linwood Township Board met in the Senior Center at 22817 Typo Creek Drive NE, Stacy on August 23, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Halliday moved to approve the agenda with changes; Millerbernd seconded. All voted in favor; motion carried.

2. New Senior Coordinator – Christina Sementek: The board introduced Christina and welcomed her as the new Senior Coordinator.

3. Attorney – Resolution 2016-‐17 Certifying Proposed Levy for 2017: Halliday moved to adopt Resolution 2016-‐17 Certifying the Proposed Levy for 2017 at $1,600,000.00; Kramer seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.


A. 2016-‐07 Interim Use -‐ Dog Kennel at 9140 Ryan Lake Drive: The board recommended accepting the application with a stipulation of a maximum of 30 animals. Halliday moved to accept the Interim Use #2016-‐07 kennel license for Cathy Bracht; Kramer seconded. All voted in favor; motion carried.


B. 2016-‐08 Land use change from out lot to building lot, 22xxx Heidelberg Street: Halliday moved to accept the land use permit #2016-‐08, subject to the stipulation there will be no variances in the future; Kramer seconded. All voted in favor; motion carried.

C. Wolf Center (Paul and Sue Anderson): The current location will be closing and Linwood answered questions regarding the relocation. Halliday stated that it’s going to be more controlled by Anoka County and state but the Township does not require any specific permit or license. Mike Jungbauer, Zoning Administrator, stated that before the public is allowed on site, there is a requirement for a second barrier to enclose the animals. Kramer stated that the Education Center may be required to meet requirements of the Health Department. Halliday stated the permit required is through the DNR.

D. Biting Dog – Lawton: Jungbauer explained that this incident is the second time the dog has bitten someone that required medical attention and it automatically moves to a classified dangerous dog. Attorney Haag recommended classifying the dog as dangerous and explained to the dog owner that there are legal steps to appeal the decision and he can request a hearing. Halliday moved to classify the dog, Diesel, a dangerous dog; Millerbernd seconded. All voted in favor; motion carried.

E. 227th Place properties: Kramer moved to have the trailer removed from 227th Place; Searing seconded. Attorney Haag said that Deputy Slavik should issue a citation. All voted in favor; motion carried.

F. Disabled Veteran’s housing – Journey Home presentation: Journey Home is a non-‐profit and they are remodeling a home in Linwood and they would like to partner with the Township but would like to give a presentation to the board to have a long term arrangement. Chairman Osterhus requested Mike Jungbauer to arrange the presentation.

G. Membership Renewals for Building Department: Jungbauer explained the savings to the Township. Halliday moved to spend $500 to renew membership for the building department; Millerbernd seconded. All voted in favor; motion carried.

H. Elections: Searing requested the board review, and consider approval, of an article from Sheila Bien to go on the website. It will be brought back to the next board meeting.

5. SRWMO – Linwood representative needed: Millerbernd said Steve Millbrandt is retiring and a replacement is needed. Millbrandt asked if the position could wait until the first of the year as he as someone he would like to visit with about the position. Millbrandt reported that the members of the Linwood Lake Assn. came to the SRWMO meeting and discussed options for the invasive species in Linwood Lake.


SRWMO meeting date has changed October 13 at 6:00 p.m.

6. Building renovation:

A. Office and board room desks: Kramer moved to spend up to $3,500 on office furniture; Halliday seconded. All voted in favor; motion carried.

B. Signage on front of buildings -‐ $1,469: Millerbernd moved to spend $1,469.00 on signs for Linwood Township and the Community and Senior Center; Halliday seconded. All voted in favor; motion carried. Searing moved to word the sign as “Senior and Community Center” on one line and also “Linwood Township”; Halliday seconded. Searing, Kramer, Halliday and Osterhus voted aye with Millerbernd voting nay; motion carried 4-‐1.

C. Ribbon cutting during LFFD: Millerbernd stated that there would be a ribbon cutting ceremony for the new Township Hall and Community/Senior Building and he would appreciate it if all board members and those from the building committee would be present.

D. Plaque for new town hall: The board agreed that Supervisor Millerbernd will purchase a plaque for the exterior of the new building.

E. Payment of Structural Building Invoice #2: Kramer moved to pay Structural Buildings $136,709, which is less than the amount agreed upon due to the fact the project is not complete; Millerbernd seconded. All voted in favor; motion carried.

7. Knife River pay estimate #4 2016 Street Maintenance Project -‐ $92,712.40: Kramer moved to pay Knife River $92,712.40 for pay estimate #4 of the 2016 Street Maintenance Project; Osterhus seconded. After discussion, all voted nay; motion failed 5-‐0. Kramer will call Knife River for clarification on the status of completion.

8. Hall of Fame: Millerbernd said there have not been any nominations for the Linwood Hall of Fame. Forms are available in the office and on the website and nominations are open until September 7th.

9. Supervisors Kramer and Searing will discuss a location for the surplus Township items/supplies.

10. Halliday moved to spend up to $4,000 on repairs on the older plow truck; Kramer seconded. All voted in favor; motion carried.

11. Kramer pointed out that at the last meeting there was discussion but no action on how the church would be cleaned after the election was held there. Kramer moved to pay the church $75.00 and hire them to clean up the church after the election; Millerbernd seconded. All voted in favor; motion carried. (Linwood Covenant Church does not charge for the use of their facilities for the polling place.)


12. Consent Items:

A. Approval of the Meeting Minutes from August 23, 2016: Searing moved to approve the August 10, 2016 board minutes; Halliday seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Halliday moved to approve claims #32524 through #32557 from 8/11/2016 through 8/23/2016 in the amount of $37,850.51 noting the exclusion of the Knife River payment; Millerbernd seconded. All voted in favor; motion carried.

Halliday moved to pay the regular payroll from 8/12/16 with direct deposits #15895 to #15910 and EFT’s #15911 to #15913 in the amount of $15,002.16; Searing seconded. All voted in favor; motion carried.

13. Other: Carrie Luedtke addressed the board regarding the quality of road grading. Osterhus explained that the grader operator wasn’t familiar with the equipment and he didn’t do the job well so he did regrade 233rd.

14. The next scheduled board meeting: Tuesday, September 13, 2016 at 6:00 p.m.

15. Adjournment: Halliday moved to adjourn at 7:39 p.m.; Kramer seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on September 13, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, September 13, 2016 at 6:00 p.m.


Carol Searing Board Members Absent: None Others Present: Michael Haag, Attorney; Judy Hanna, Clerk; Pam Olson,

Accountant; and Carrie Luedtke, Treasurer

Call to Order and Approval of the Agenda: Linwood Township Board met in the Board Room at 22817 Typo Creek Drive NE, Stacy on September 13, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.


2. Attorney -‐ Resolution 2016-‐18 Constitution Week: Kramer moved to adopt Resolution 2016-‐18; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.


A. Road and Bridge – Dave Hough 6908 227th Avenue: Attorney Haag recommended that the Board take no action as the Township has done everything they can to resolve this issue.

Road grading: Road grading is improving and the board will monitor roadways to be sure they are meeting standards.

B. Senior Center – surplus disposal: Supervisor Kramer will check with Family Pathways to see if they would want these items.


C. Parks: Millerbernd stated that the DNR said it is the Township’s right to remove the downed trees in the school forest. The school might be interested in doing this as a fundraiser. Halliday agreed to discuss with the parks committee.

D. LFFD: Millerbernd stated that it was an amazing day for the community and thanked the numerous volunteers who helped stating it would not have been possible without the dedicated volunteers.

E. Website – Ballot question article: Searing moved to add the language recommended by Chief Election Judge, Sheila Bien, to the website based on the review of the attorney and Cindy Reichert at County elections; Kramer seconded. All voted in favor; motion carried.

Meet the Candidate meeting: Searing moved to have ‘Meet the Candidate Night’ on Oct. 12 at 7:00 p.m.; Millerbernd seconded. Searing agreed to organize it. All voted in favor; motion carried.

F. SRWSD: Millerbernd moved to accept Paul Enestvedt on the Sunrise River Watershed District committee; Halliday seconded. All voted in favor; motion carried.

4. Approval FD leaves of absence – Dennis Young and Stevie Young: Millerbernd moved to approve the leave of absences for Dennis Young from July 1 to October 1 and Stevie Young from July 1 to January 1, 2017; Kramer seconded. All voted in favor; motion carried.

5. Kevin Ryan order: Attorney Haag recommends keeping the order in place and mail him an absentee ballot. The board agreed he can vote by absentee voting through the mail.

6. Knife River pay estimate #4 -‐ 2016 Street Maintenance Project -‐ $92,712.40: Kramer moved to pay Knife River the pay estimate #4 for the 2016 Street Maintenance Project in the amount of $92,712.40; Millerbernd seconded. All voted in favor; motion carried.

7. Renovation – Structural Buildings change order #3 -‐ $3,350 and Door closers for main office -‐ $350: Kramer moved to approve the change order #3 from Structural Buildings in the amount of $3,350; Millerbernd seconded. All voted in favor; motion carried.

Halliday moved to approve the addition of door closers for the main office in the amount of $350; Millerbernd seconded. All voted in favor; motion carried. Halliday requested the board consider adding a tint to the windows in the office due to the difficulty in seeing computer screens. The board agreed and Pam Olson will research options and costs.

8. 2017 Police Contract: Attorney Haag said the 2017 Police Contract aligns with the Township budget and it is his recommendation to approve the contract. Halliday moved to approve the law contract as presented for 2017; Searing seconded. All voted in favor; motion carried.


9. Consent Items:

A. Approval of the Meeting Minutes from August 23, 2016: Kramer moved to approve the August 23, 2016 board minutes; Searing seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #32546 through #32598 from 8/24/2016 through 9/13/2016 in the amount of $221,055.56; Kramer seconded. It was reported that the Fire Department used the Township credit card for their participation for Stomp-‐Out Suicide which is included in the payments. No invoice or pre-‐approval was submitted and this expense does not meet the requirements by law. All voted in favor; motion carried.

Halliday moved to pay the regular payroll from 8/26/16 with direct deposits #15919 to #15929 and EFT’s #15930 to #15932 in the amount of $12,048.69 and the regular payroll from 9/9/16 with direct deposits #15933 to #15949 and EFT’s #15950 to #15952 in the amount of $15,103.45; and to pay the election judge payroll from 9/12/16 with checks #36323 to #36348 and EFT’s #15953 to #15954 in the amount of $3,571.44; Millerbernd seconded. All voted in favor; motion carried.

10. Other: Millerbernd expressed disappointment that the Linwood Firefighters were not present at the fireworks at LFFD. He said the tension that exists between the Fire Dept and the Town Board has got to end. The Fire Department’s complaint is they believe they do not have support from the Town Board because the board will go against what the fire marshal recommends. Millerbernd stated that he believes the issue exists because the building was opened against the fire marshal’s recommendation due to not having fully installed fire extinguishers and smoke alarms. Millerbernd stated that the Township is liable and he is embarrassed that the building does not meet the proper safety requirements. Halliday stated that internal issues should be dealt with by the supervisors. He stated it’s important that staff not be given multiple instructions so they don’t feel the need to choose which one they listen to.

11. The next scheduled board meeting: Tuesday, September 27, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: September 27, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, September 27, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Philip Osterhus; Carol

Searing and Clerk Judy Hanna Board Members Absent: None Others Present: Michael Haag, Attorney; Carrie Luedtke, Treasurer and Pam

Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on September 27, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Kramer moved to approve the agenda with changes; Millerbernd seconded. All voted in favor; motion carried.

2. Attorney – Resolution 2016-‐19, 2016-‐20 and 2016-‐21:

• Resolution 2016-‐19: Potentially Dangerous Dog re: Daniel Lawton: Kramer moved to pass Resolution 2016-‐19; Halliday seconded. Mr. Lawton was present and said he would like to appeal the resolution. Attorney Haag explained that if the Board passed the resolution, Mr. Lawton would have 14 days to appeal and request a public hearing where the neighbors would be notified and could appear to express their opinions. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.

• Resolution 2016-‐20: Proclaim October Domestic Violence Month: Searing moved to pass Resolution 2016-‐20; Millerbernd seconded. On a roll call vote, Searing,


Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.

• Resolution 2016-‐21: Appointing General Election Judges: Kramer moved to pass Resolution 2016-‐21; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.


A. Fire Department: Chief Ballman introduced the Linwood Fire Association treasurer Mike Beebe who reported on the Association. He reported they would like to hold the dance on the same night as the Linwood Family Fun Days next year. They requested use of the fire building for the event next year. The Association was set up as a non-‐profit association. He read the mission statement for the group and they are eager to help benefit the fire department anyway they can. Supervisor Searing suggested that expenses be brought to the board in advance. She asked Beebe if the Fire Association could pay for the Stomp-‐Out Suicide expense next year. Beebe said they need to act under their guidelines as a 5013C non-‐profit but may be able to help cover the cost next year. Chief Ballman explained that this event is considered an outreach as all firefighters get positive feedback which is good for mental health and their spouses are able to participate. Many participants share stories allowing firefighters to see that others deal with the hardships they struggle with in coping with the disasters and calls they deal with on a regular basis. Supervisor Halliday said the issue is that this is an unapproved expense and it has to be avoided in the future. Halliday added it’s especially important that funds don’t pay for non-‐employees. Supervisor Kramer reported that the Township Association of Attorneys recommended the Township not pay for this expense.

Kramer moved to allow the fire department to research cost to build an unattached accessory building; Millerbernd seconded. All voted in favor; motion carried.

Chief Ballman made the board aware there is a need to spend $4,500 for Struts and Cribbing for Engine #2 to match Engine #1 which offers more stability and safety. Engine #2 is the engine used in mutual aid calls with other departments. They will research.

Halliday moved to approve the Boy Scouts usage of the Fire Station on October 3 at 6:00 p.m.; Kramer seconded. All voted in favor; motion carried.

Captain Luedtke and Smith will meet with Supervisor Millerbernd and Building Inspector Mike Jungbauer once a week to be certain safety issues meet the needs of the residents and Township employees.


B. Planning & Zoning: Searing reported that she met with Anoka County Sheriff’s Department Commander Summers and he believed buying the decibel meter would be a waste of money and not meet the needs of the Township. The Town Board agreed that it would not be a good choice to purchase the decibel meter.

C. LFFD: Millerbernd distributed a budget report that showed expenses at a little under $16,000 and raised approximately $9,000. The committee was happy that they came in about $900 under budget. Sponsors and donations were incredible and thank you notes will be sent to each. Chief Ballman reported that they were not approached to attend the firework display and were under the assumption that the fireworks vendor had their own people to address safety issues but he reassured the board that the firemen were on site if a need arose.

D. Parks: Halliday said the committee discussed clearing the school forest and a plan would be put together. Supervisor Kramer will get with Mike Jungbauer about splitting the property previously addressed.

E. Grading: Searing reported that the resident’s concerns are not the quality of the grading but rather the lack of grading. Searing requested the grader be put on a schedule to commit to specific road grading on a set schedule. Kramer stated with the amount of rain it has hindered grading opportunities. Roads are driven and graded on an as-‐needed basis. Searing asked if she can help and Chairman Osterhus said after a resident reports a specific issue to let him know and he’ll drive it immediately.

4. Elections Update: Bien said absentee voting began Sept. 23 and some residents have voted. Bien will be in the office beginning today on days that Pam is unavailable. There are four new judges while most will work all day there are some who requested half day shifts. Kramer moved to buy food for both lunch and dinner meals for all election workers working over the lunch or dinner times; Searing seconded. All voted in favor; motion carried. The board asked Sheila to communicate with Linwood Covenant Church about the cleaning after the election. Signs will be put up indicating additional handicap and regular parking behind the Town Hall.

5. Group Health Insurance annual renewal – MN PEIP: Halliday moved to renew the benefits package as outlined; Kramer seconded. All voted in favor; motion carried.

6. NCPERS – Voluntary Group Life Insurance Plan for employees: Halliday moved to offer the voluntary group plan as presented; Kramer seconded. All voted in favor; motion carried.

7. 2016 Crack sealing Pay Estimate #1 -‐ $42,248.40: Kramer moved to pay estimate #1 in the amount of $42,248.40 to SealTech, Inc.; Halliday seconded. This amount is less a 5% retainage. All voted in favor; motion carried.


8. 2016 Street Maintenance Pay Estimate #5 -‐ $114,528.03: Halliday moved to pay estimate #5 in the amount of $114,528.03 to Knife River; Kramer seconded. This amount is less a 5% retainage. All voted in favor; motion carried.

9. WH Security – Add-‐ons to security system -‐ $1,473.00: Halliday moved to authorize $1,473.00 to WH Security for additional security items; Kramer seconded.

10. Consent Items:

A. Approval of the Meeting Minutes from September 13, 2016: Halliday moved to approve the September 13, 2016 board minutes with revisions; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #32599 through #32625 from 9/14/2016 through 9/27/2016 in the amount of $11,586.82; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll from 9/23/16 with direct deposits #15960 to #15967 and EFT’s #15968 to #15970 in the amount of $10,734.14; Millerbernd seconded. All voted in favor; motion carried.

11. The next scheduled board meeting: Tuesday, October 11, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: __________________________ ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, October 11, 2016 at 6:00 p.m.


Searing and Clerk Judy Hanna Board Members Absent: None Others Present: Michael Haag, Attorney and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on October 11, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.


2. Dog bite – Kendall Morrison, owner: Kramer moved to declare the dog a potentially dangerous dog and extend the quarantine to 14 days; seconded by Searing. All voted in favor; motion carried.

3. 5810 Cranberry Drive property discussion: Many residents asked questions pertaining to the residential Inpatient Opioid Addiction Adult Treatment Center that Anoka County has allowed to begin preparations for at this residential neighborhood. Attorney Haag and Building Inspector Mike Jungbauer answered questions as did the board. Mike Jungbauer provided information from a letter he wrote to the County with all building, licensing and Ordinances that needed to be met before a facility with 8-‐16 people could operate out of the home. After much discussion, the residents from the neighborhood made it known that they would be looking into this further by contacting the Department of Health, Anoka County, and the Department of Human Services. Representatives from the Northstar Behavioral Inpatient Residential Opioid Addiction Treatment facility were asked by residents to present a business plan to the Town Board within two weeks, prior to the


next Town Board meeting October 25, so the residents have a better understanding of what the facility does. The representatives agreed to provide a business plan as well as allow two members of the Linwood Town Board access to do a walkthrough of the facility within a weeks’ time.

Attorney:

• Resolution 2016-‐22: Resolution 2016-‐22 Accept 3rd Q Donations: Searing moved to pass Resolution 2016-‐22 accepting 3rd quarter donations in the amount of $8,785.00; Halliday seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor. Halliday read the list of donors and donations and thanked them for their support. The donations amounted to $8,785.00 and included:

Donor: Donation: Terms: Linwood Fire Association $5,600.00 1932 FWD restoration Linwood Resident $5.00 Coffee Oakwood Club $150.00 Fire Department expenses Linwood Resident $5.00 Coffee Hank & Jeannie Senger $25.00 Family Fun Day Sponsorship Sherco Constructions $500.00 Family Fun Day Sponsorship First State Bank of Wyoming $200.00 Family Fun Day Sponsorship Evergreen Recycling $100.00 Family Fun Day Sponsorship LePage & Sons $500.00 Family Fun Day Sponsorship MidCo $200.00 Family Fun Day Sponsorship Wyoming Drug Coupons Family Fun Day Sponsorship Kramer Mechanical $500.00 Family Fun Day Sponsorship Rich Raschke $200.00 Senior Center use Snap Fitness $200.00 Family Fun Day Sponsorship

• Follow up on Potentially Dangerous Dog – Lawton: Attorney Haag said they gave the owner extra time to address this and the owner didn’t take any activity during the appeal window. Attorney Haag said he would contact the owner again to see if he’s taken any activity in regards to the dog and report back to the board.


A. Fire Department: Chief Ballman explained equipment has expired. Halliday moved to purchase four Epi-‐pen injectors; Millerbernd seconded. All voted in favor; motion carried. The Open House is being held this Thursday, October 13 from 6-‐8 pm. Chief reported on the turnout gear expense at a cost of $10,299.60 and two sets of additional gear in the amount of $5,149.80. They have submitted for reimbursement to the Anoka County Training Academy for six sets of gear in the amount of $7,724.70.


B. Fire Association: They will present information on an additional exterior building for the fire department at the next meeting.

C. Road and Bridge: There will be a fall Road Review held Saturday, October 15 at 8 a.m.

5. Elections: Sheila Bien reported on absentee ballots and confirmed the cost of the custodial expense for the use of Linwood Covenant Church. The expense is $100 instead of the $75 previously approved. Searing moved to approve $100 for the Linwood Covenant Church November election custodial fees; Millerbernd seconded. All voted in favor; motion carried. Sheila requested the check for the church on November 4 when she picks up the key for the building.

6. Structural Buildings change orders 4 & 5: Kramer moved to accept change order 4 and 5; Halliday seconded. All voted in favor; motion carried. Kramer moved to pay Structural Buildings the final payment of $18,568.99; Millerbernd seconded. All voted in favor; motion carried.

7. Consent Items:

A. Approval of the Meeting Minutes from September 27, 2016: Halliday moved to approve the September 27, 2016 board minutes; Searing seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Halliday moved to approve claims #32628 through #32655 from 9/28/2016 through 10/11/2016 in the amount of $80,061.68 and the regular payroll from 10/7/16 with direct deposits #15975 to #15991 and EFT’s #15992 to #15994 in the amount of $14,456.10; Searing seconded. All voted in favor; motion carried.







Town Board Meeting Minutes Tuesday, October 25, 2016 at 6:00 p.m.


Searing and Clerk Judy Hanna Board Members Absent: None Others Present: Michael Haag, Attorney; Carrie Luedtke, Treasurer and Pam

Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on October 25, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Approval of the agenda: Kramer moved to approve the agenda as amended; Millerbernd seconded. All voted in favor; motion carried.

2. Fire Association: Members reported the dance would be held on September 30, 2017 and invited the board to hold the Linwood Family Fun Days the same day. Chairman Osterhus inquired if the supervisor in charge of the Linwood Family Fun Days, Bob Millerbernd, was consulted when deciding the date to which they said they had not contacted Supervisor Millerbernd. Supervisor Halliday suggested contacting the committee Chairman prior to setting any dates for this event in the future. Chairman Osterhus recommended tabling this until a meeting can be held between the Fire Association and the Linwood Family Fun Days Committee. The Association will bring an update to the November 22nd Town Board Meeting.

A floor plan for an exterior building was addressed stating the plan is for a 30’x40’ framed building at a cost of approximately $12,000 without concrete, possibly $15,000 with concrete. Chief Ballman said the expense would be completely funded by the Association


but if there was money in their budget at the end of the year they would like to apply it to this expense.

3. Linwood Cemetery – Natural resources concern – Lois Kelzer Loeser: Ms. Loeser introduced herself as a Minnesota naturalist and environmental science student who started studying the Linwood cemetery prairie last spring and has been trying to identify various species in it. It is approximately 115 years old and dates back prior to the first settlers arriving. She said it is the most critical endangered habitat and there are species present that you can’t find anywhere else in the state. Her ultimate goal is to not have any graves dug and preserve the prairie. In the short term she would like to request a controlled burn done in the spring prior to the burning ban. As diverse as the species are, there is an 80% chance the diversity will increase with a prairie burn because there are species that can lay dormant for decades and require a burn to germinate. She requested permission for a one-‐ to two-‐year study. The board inquired with Chief Ballman about a controlled burn and the Chief will check with the DNR. The board requested Ms. Loeser work with the fire department regarding the controlled burn and come back to the board with the information.

4. Fontana Road Grading: The board reported that bids are out for paving this road Spring 2017. Residents inquired if there will be scheduled maintenance on a regular basis prior to being paved. Osterhus reported that board members and the grader operator visited the road and do have a plan. Another resident requested that Class 5 be put on the road to help the situation prior to paving in the spring.

5. 5810 Cranberry Drive update: Residents were present expressing concerns about the residential inpatient Opioid Addiction Adult Treatment facility. Mike Jungbauer answered questions concerning permits and the septic system and reported that he is working with the PCA on the final septic plan prior to it being installed. The septic will be required to be inspected once every six months for the first two years with regular testing for specific contaminants. Residents requested to see the business plan that was to be presented. Bill Griffith, legal representation for the facility, stated they would speak to the septic concerns as required by law but they would not be presenting a business plan because it is not required by the town code.

6. Attorney:

• Potentially dangerous dog – Kendall Morrison: Attorney Haag reported the Morrison’s are appealing the dangerous dog classification. There will be a public hearing at 8:15 p.m. on November 8 and notices will be sent to the neighbors that would be affected by the classification.

• Resolution 2016-‐23 Finding Diesel a Potentially dangerous dog: Halliday moved to adopt Resolution 2016-‐23 approving Diesel a potentially dangerous dog; Kramer seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in


favor. The attorney advised the Board that the dog should be impounded if the provisions are not met.

7. Planning & Zoning – 5660 S. Linwood Drive Variance #16-‐10: Kramer reported that the P & Z recommended denying the split. The land cannot be split to meet the required 2.5 acre minimum. Mike Jungbauer stated that P & Z was concerned that if approved it could set a precedent in the future effecting density. Halliday moved to deny the variance application at 5660 S. Linwood Drive; Kramer seconded. All voted in favor; motion carried.

8. Schedule closed meeting for employee reviews: Information will be gathered regarding meeting rules for holding a closed or open meeting for this purpose and the board will schedule it at the Town Board meeting on November 8.

9. Police office & electrical issues in maintenance building: Kramer stated that part of the agreement was to provide the police with secure office space and suggested installing electricity in the closet space where election materials are stored. Searing moved to hire an electrician to wire the closet for electricity and give Supervisor Kramer discretion on hiring the electrician and where the outlets will be located; Halliday seconded. All voted in favor; motion carried.

10. Park expense: Halliday and the park committee would like approval to purchase and put down a liner prior to flooding. After researching options, it was found that the one piece 6 ml poly with a storage box for $1,800 would be the best option. Halliday moved to spend up to $1,800.00 for a liner and supplies; Millerbernd seconded. All voted in favor; motion carried.

11. Elections: Sheila reported that Thursday, October 27 the five head judges would attend training. One of those five judges will be an assistant head judge. A canvas meeting will need to be held the week of Nov. 14 to certify the counts from the election by Nov. 18. The canvas meeting will be held on November 15 at 6:00. The head election judges are:

Precinct 1 Precinct 2 Head Judge: John Weimer Head Judge: Anita Johnson Asst. Head Judge: Susan Churack Asst. Head Judge: Diana Heineman

12. Fees for accepting credit cards through PACE: Pam Olson reported that PACE offered participation with no fees but are now charging $20 per month. Pam recommended not using PACE any longer due to the lack of monthly usage. Other options are being looked at. Kramer moved to stop using PACE; Searing seconded. All voted in favor; motion carried.

13. Hennepin Tech contract renewal: Kramer moved to accept the Hennepin Tech contract renewal for $770; Searing seconded. All voted in favor; motion carried.


14. Embedded Contract Renewal -‐ $43.93 per siren, per month: Searing moved to accept the contract for Embedded Contract 1-‐year renewal for $43.93 per siren for three sirens; Halliday seconded. All voted in favor; motion carried.

15. 2016 Street Maintenance pay estimate #6 – Knife River $21,834.49: Kramer moved to pay estimate #6 in the amount of $21,834.49 noting 5% was still being withheld; Searing seconded. All voted in favor; motion carried.

16. Consent Items:

A. Approval of the Meeting Minutes from October 11, 2016: Searing moved to approve the October 11, 2016 board minutes; Halliday seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #32656 through #32704 from 10/12/2016 through 10/25/2016 in the amount of $53,367.35 and the FD 3Q 2016 payroll for pay date 10/20/2016 with direct deposits #16006 to #16030 and EFT’s #16031 and #16032 in the amount of $19,999.97 and to pay the regular payroll from 10/21/16 with direct deposits #16033 to #16041 and EFT’s #16042 to #16044 in the amount of $12,180.21; Millerbernd seconded. All voted in favor; motion carried.

17. The next scheduled board meeting: Tuesday, November 8, 2016 at 8:15 p.m.







Town Board Meeting Minutes Tuesday, November 8, 2016 at 8:15 p.m.


Searing Board Members Absent: None Others Present: Michael Haag, Attorney; Carrie Luedtke, Treasurer and Pam

Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on November 8, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.


2. Public Hearing – Appeal potentially dangerous dog – Kendall Morrison: The Hearing Officer, Mike Jungbauer, led the hearing and after testimony from Deputy Sheriff Edmond, Animal Control Tammy Gimpl, and Morrison family it was recommended by the Hearing Officer to remove the dangerous dog classification. He referred to a three part test the dog needs to pass to be cleared from being classified as a dangerous dog. He then stated that based on the criteria and testimony it is his recommendation to the Board to withdraw the classification of dangerous dog. Halliday moved to remove the potentially dangerous dog classification from Junior, Kendall Morrison’s dog; Kramer seconded. All voted in favor; motion carried.

3. Attorney:

• Potentially dangerous dog – Daniel Lawton update: Tammy Gimpl of Animal Control reported that she heard they chose to put the dog down.


• Dog bite – Lyle Ruschmeier: The dog, Bella, was held for 10 days after the bite but the dog was never claimed after the hold. Tammy said the dog was very friendly and has been placed with a rescue site out of the area.


A. Fire Department: Chief Ballman reported that they hired Robert Knebel and would like to extend a conditional offer to him. Kramer moved to extend a conditional offer to Robert Knebel; Searing seconded. All voted in favor; motion carried. Chief thanked the Board on behalf of the Linwood Retired Firefighters for use of the restored 1932 FWD for a funeral service. The Turnout Gear reimbursement has been submitted.

B. Breakfast with Santa: Chief Ballman requested use of the Linwood Fire Station to hold the Breakfast with Santa event on December 3. Osterhus moved to have Breakfast with Santa held at the Linwood Fire Hall on December 3; Halliday seconded. All voted in favor; motion carried.

C. Road & Bridge -‐ Road Review: A road review was performed and the grading will go back to bids due to current road conditions.

5. FSA limit increase – SelectAccount: Halliday moved to raise the contribution limits on Flex Spending Account accounts to $2,600; Kramer seconded. All voted in favor; motion carried.

6. Schedule closed meeting for employee reviews: The meetings will be held on Tuesday, November 29 beginning at 2:00 p.m. for approximately twenty minutes each. The maintenance employees will be held during their regular work day. The Board asked Pam Olson to schedule with the employees.

7. Consent Items:

A. Approval of the Meeting Minutes from October 25, 2016: Halliday moved to approve the October 11, 2016 board minutes with revisions; Searing seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Halliday moved to approve claims #32705 through #32737 from 10/26/2016 through 11/8/2016 in the amount of $11,626.59 and pay the regular payroll from 11/4/16 with direct deposits #16051 to #16068 and EFT’s #16069 to #16071 in the amount of $14,968.24; Millerbernd seconded. All voted in favor; motion carried.

Halliday moved to pay the 3Q 2016 WAOT payroll on 11/8/2016 with check #36470 and EFT #16072 in the amount of $32.60; Kramer seconded. All voted in favor; motion carried.

8. Other: Reminder of Canvas meeting Tuesday, November 15 at 6:00 p.m. at Town Hall and the upcoming Local Government Officials Meeting on Wed., November 30 at 6:00 p.m.


9. The next scheduled board meeting: Tuesday, November 22, 2016 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on: November 22, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, November 22, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Philip Osterhus, Carol

Searing Board Members Absent: None Others Present: Judy Hanna, Clerk; Bill Goodrich, Attorney; Carrie Luedtke,


Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on November 22, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Approval of the agenda: Halliday moved to approve the agenda as amended; Searing seconded. All voted in favor; motion carried.


A. Elections Recap: Sheila reported that with such large absentee voting numbers she would recommend bringing in judges on the Monday prior to the election to assist staff with the early voters and voter registrations. She asked the board to consider a policy regarding judges leaving during the election to care for animals or other needs. Millerbernd moved to allow the Head Judge to determine if a judge can leave during an election; Kramer seconded. Kramer, Searing, Osterhus and Millerbernd voted in favor; Halliday voted nay. The motion carried with a vote of 4-‐1. Sheila asked the board to consider increasing the pay for judges as other areas pay more and judges inquired about it. She also recommended the pay for Head and Assistant Judge should be changed as it is currently the same pay and the Head Judge does considerably more than the Assistant. Sheila would also ask that the parking signs be larger as they were difficult to see. Future growth should be considered at the time of


the next election because each precinct should be approximately 1500 residents and Precinct 1 was over 2000 and Precinct 2 was at 1400, just under the recommended number. Additional voting booths would have been an asset and she recommends purchasing about five more to account for the shortage as well as future growth.

B. Fire: Chief Ballman reminded the board that Breakfast with Santa will be held December 3 from 8:00 to 12:00 at the Linwood Fire Department. Captain Luedtke and Fire Marshal Smith reported on the fire inspection and a few minor items are being completed with Supervisor Kramer and a final walk through will be held. The Township code is to follow what the state code is and the Fire Department will be using that code going forward and are working with Mike Jungbauer on the correct wording in the Township handbook, Appendix A. They are also in the process of hiring one person and Chief Ballman congratulated Derek Baker who graduated from the ACTA on Nov. 15.

C. FWD: Kramer reported that there has been discussion regarding storing the restored 1932 FWD in the first stall of the maintenance garage. The Fire Department is going to have discussion regarding storage but Kramer is confident they will be in agreement. Searing moved to park the restored FWD in the garage at the Town Hall and the squad car will be parked at the Fire Station, if the Fire Department and Anoka County Sheriff agrees; Halliday seconded. All voted in favor; motion carried.

C. Planning & Zoning:

• Setback Variance #2016-‐11 – 23801 Type Creek Drive: Rodney Kohler; Searing reported that Rodney Kohler was requesting a larger garage for a total of 2,280 sf. Planning & Zoning recommended approving the variance based on the following findings: 1. Practical difficulty was owner created; 2. Precedent is well established for the size requested. Owner has 1200 sq. ft. would total 2280 sq. ft. building. 3. Owenr has a straight truck that is approximately 38’ long and he wants to keep it inside. 4. Property is heavily treed and building is not really visible from the road. 5. Road right of way to the north was supposed to be vacated per Linwood Resolution #85-‐06. Kohler will need to add the vacated road right-‐of-‐way to his deed. Kramer moved to approve Variance #2016-‐11; Searing seconded. All voted in favor; motion carried.

• Lot Split – Type Creek Drive: Searing moved to approve the conforming lot split at the southeast corner of Typo Creek Drive and Fawn Lake Drive, as requested by owner, Margaret Lipscombe; Halliday seconded. All voted in favor; motion carried.

• Room Lease – 22261 Typo Creek Drive: The renter requested the Township investigate the owner due to issues between renter and the homeowner. Currently, the Township does not have any rental provisions and unless there is a violation of Township bylaws or policies there is not cause for the Township to be involved. The attorney recommended the Building Inspector look into whether


the proper codes are being followed. If the codes are followed, the only concern to the Township would be if there was a health hazard of any kind. Chairman Osterhus recommended tabling the issue until December 27 so it could be reviewed further. No rental property provisions.

3. Cranberry Drive: Searing received a letter from the Department of Human Services. On November 15, Mike Jungbauer responded to the letter in the 30 day timeline stating the septic system was not complete yet. Attorney Haag is attempting to set a meeting between Anoka County, Dept. of Human Services, the partners of the facility and the Township so everyone can hear the same information. There have been permit applications for the current updates to the home. A concern was brought to the board’s attention about another adult care facility located on S. Linwood Drive and there has to be a certain distance between facilities. The resident is filing a complaint. Halliday stated that the Township met their obligations and have responded the letter within the 30 day window. He reassured the residents that the information they receive is passed onto to the Department of Human Services.

4. Snow removal policy: Halliday moved to pass the Linwood Snow Removal policy as presented and include the parking ordinance; Millerbernd seconded. All voted in favor; motion carried.

4. Treasurer’s Report: Carrie Luedtke reported the budget is in a healthy place as the end of the year nears. The Building Capital Fund was explained and bids came in higher than budgeted for. The actual spending came in under budget including the additional expenses not yet paid.

5. Hiring process for Clerk: The current Office Administrator has been assigned duties of the Clerk and before moving forward with hiring a new Clerk, the job description needs to be reviewed to determine what the responsibilities will be. Chairman Osterhus requested Supervisors Searing and Halliday to meet with the Office Administrator and to call MN Association of Townships for information on both the Clerk and Deputy Clerk positions. Kramer stated the advantage of hiring a clerk is the Township is able to offer, and retain, a qualified person who will grow within the position.

6. Oath of Office @ Dec 27th meeting: Kramer moved to have the new officers sworn in at the board meeting on December 27 meeting; Searing seconded. All voted in favor; motion carried.

7. Process for employee reviews: Reviews will be set and scheduled at 25 minute intervals on November 29th beginning at 2 p.m.

8. 2017 LOS & COLA Wage Approvals: Halliday moved to give a 1% COLA for all employees for 2017; Searing seconded. Searing, Halliday, Osterhus and Millerbernd voted in favor with Kramer voting nay; motion carried with a 4-‐1 vote.


9. MN Housing Agency: Searing moved to stay with Anoka County for the MN House Finance Agency Grant Program; Halliday seconded. All voted in favor; motion carried.

10. Consent Items:

A. Approval of the Meeting Minutes from November 8, 2016: Halliday moved to approve the November 8, 2016 board minutes; Kramer seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #32738 through #32768 from 11/9/2016 through 11/22/2016 in the amount of $16,121.34 and regular payroll from 11/18/16 for $12,256.69 with direct deposits #16079 to #16086 and EFT’s #16087 through #16089; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to approve the General Election Judge pay on 11/22/16 in the amount of $5,652.34 with checks #36525 to #36553 and EFT’s #16095 and #16096; Millerbernd seconded. All voted in favor; motion carried.

10. The next scheduled board meeting: Tuesday, December 13, 2016 at 6:00 p.m.

11. Other: Local Government Officials Meeting on Wed., November 30 at 6:00 p.m.


Submitted by J. Trombley, Recording Secretary Approved on December 13, 2016 ______________________________________ __________________________________ Philip Osterhus, Chairman Date





Town Board Meeting Minutes Tuesday, December 13, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Philip Osterhus, Carol

Searing Board Members Absent: None Others Present: Mike Haag, Attorney; Judy Hanna, Clerk; Mike Jungbauer, Zoning

Administrator; and Pam Olson, Accountant

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on December 13, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and performed the roll call.

1. Approval of the agenda: Halliday moved to approve the agenda; Kramer seconded. All voted in favor; motion carried.


A. Fire Department: The Fire Association requested the board to consider changing the date to coincide with the Fireman’s dance. After discussion, Millerbernd moved to keep the LFFD the first Saturday after Labor Day; Searing seconded. Supervisor Kramer abstained from the vote. Searing, Halliday, Osterhus and Millerbernd voted in favor; motion carried 4-‐1 with Kramer abstaining. Chief Ballman addressed the need to increase the budget for 2018 for a Radio Service plan. The current handheld radios can no longer be serviced and will need to be replaced. Chief Ballman made the board aware that the fire code standard would need to be in place before inspections can take place. Mike Jungbauer will look into getting the codes set. Searing addressed the Fire Association about posting information to the website and they agreed to keep it on the Linwood Township


website. Kramer moved to order the new fire code book, a digital and hard copy; Millerbernd seconded. All voted in favor; motion carried.

B. Road & Bridge: Osterhus reported that 213th Lane is not where it should be and needs to be surveyed. Kramer moved to have Hakanson Anderson stake out 213th Lane on the south portion as the north portion is located on a steep grade; Halliday seconded. All voted in favor; motion carried.

Kramer moved that if Tim and Teddy (Thaedra) Zuniga purchase the triangular parcel, which their current driveway goes over, privately from Randy Hudak at 21426 Regulus St., NE, Hakanson Anderson will write up the legal paperwork. The Township will vacate a similar size and shape parcel in front of the Zuniga residence in exchange for the triangle parcel that Hudak currently owns; Osterhus seconded. Osterhus said that due to circumstances in the past, the garage sits three feet from the right-‐of-‐way without an area for him to park his car. There is a right-‐of-‐way but no road built, and this land exchange will benefit both the Township and the Zuniga’s.

Kramer moved to have the paperwork prepared to vacate a piece of the Township easement with the contingency that the property purchased from Hudak is donated to the Township. (This solves trespassing issues and makes it easier for the Township to build the road); Halliday seconded. All voted in favor; motion carried.

C. Senior Center: Kramer reported that there is a large number of people who participate in the events the Senior Center holds. He announced a “drop and shop” event being held on December 22 from 6-‐9 pm for parents to go shopping. There is specific criteria on quantity and age for children allowed.

D. Recycling: Kramer talked about the organics program and expanding tonnage.

E. Media (cable channel): Searing said that to reinstate the cable channel it would cost $3,000, or more. Searing moved to not reinstate the cable channel; Kramer seconded. All voted in favor; motion carried.

F. LFFD: Millerbernd reported that the committee met regarding changing the LFFD date to coincide with the fireman’s dance but members felt the date should stay the same. This was voted on earlier in the meeting, see committee report under “Fire Department”.

3. Cranberry Drive update: Jungbauer said the septic would be metered and tested and inspected semi-‐annually (every six months), and pumped every year. Based on the information provided, Jungbauer recommends the Township authorize the approval of the septic system.


4. Attorney resignation and hiring new attorney process: Halliday explained that Attorney Mike Haag resigned and there are three different legal firms being researched and said that each would be invited to a Town Board meeting. Couri & Ruppe, P.L.L.P, were present and presented information on their 50 years combined experience with their primary area of practice being municipal law. They also have experience with many other areas of municipal services. Mike Couri and Robert Ruppe said they have a long-‐standing tradition of providing low-‐cost, grass-‐roots government to its citizens.

5. Tax Forfeit Land Classification: Kramer moved to let the parcels, PIN #04-‐33-‐22-‐31-‐0076 and PIN #04-‐33-‐22-‐22-‐0046, go back to Anoka County and not act on this verification of special assessments; Halliday seconded. All voted in favor; motion carried.

6. Closed meeting review: Halliday provided a summary reporting that the biggest item to come from the staff meetings was that they preferred having the meetings after the Town Board meetings and have a supervisor present at all staff meetings to answer any questions that might arise. Employees felt overall that reviews should be done on a yearly basis. The meetings also indicated that there are some minor job description changes needed. There was a suggestion that the Senior Center and the Town Hall have a sign-‐in sheet due to fire or other emergency situations that may require knowing who is in the building. Other suggestions included returning timecards back to 15 minute intervals, to obtain a computer server for Township business instead of using individual programs on individual computers and to increase hours for Kelly Kramer to work on the website or clerical tasks. Halliday moved to approve up to 15 hours for Kelly to work on the website and other clerical tasks; Millerbernd seconded. All voted in favor; motion carried.

7. Schedule remaining employee reviews – Tuesday, Dec 20, 5-‐7 pm: Nancy and Larry Olson and Craig Rylander will be held between 6:00 and 7:00 p.m. Judy Hanna, Clerk will post the open meetings. An open meeting was scheduled at 5:00 p.m. that same day to interview attorneys from Kennedy & Graven. Judy will post this notice also.

8. Hiring Clerk position: Halliday and Searing researched, and obtained, legal advice provided by the Association for Townships and according to them, the Town Board has the authority to appoint the Town Clerk, however, any Deputy Clerk duties are still 100% the responsibility of the Clerk. The Clerk is responsible for the Deputy Clerk. The Clerk is the person who would appoint that person, interview and set the duties they want that person to do as part of that position. The only thing the Town Board has authority to do is set the wages for both the Clerk and the Deputy Clerk positions.

Job descriptions would need to be determined for both Clerk and Deputy Clerk which led to a conversation with Pam Olson to discuss how a lot of the Clerk duties are being done, what would be the most efficient for the Township, how her role would change if she were to be appointed the Clerk and then a discussion was held with Julie who ran for the Clerk position before it was voted to be an appointed position instead of elected and after reviewing what details the Board knows about the position Julie determined it was not a good fit for her. Halliday stated that after the conversation with the Association of


Townships their recommendation would be to hire Pam Olson and appoint her as the Clerk and allow her to put together a job description for the Deputy Clerk and make that position a 15-‐20 hours/week position to be able to take on some of Pam’s overtime duties with the hope that as we move through this process that the Deputy Clerk would be a good replacement for the Clerk in the future. Searing said after involving the Association of Townships and reviewing the Township needs that this makes the most sense. Kramer was concerned if the Clerk appointed the Deputy Clerk that the Board would not have the ability to remove that person if it became necessary. The legal counsel present said that if the person is not performing to the expectations of the Town Board, the Board can set the wages accordingly and that person can accept it or choose to resign.

Halliday moved to hire Pam Olson to be the Clerk effective the first Monday in January 2017; Searing seconded. Osterhus abstained. Searing, Kramer, Halliday and Millerbernd all voted in favor; motion carried 4-‐0 with Osterhus abstaining from the vote.

9. Oath of Office: Halliday reported that he spoke with Clerk Hanna regarding the legality of performing the Oath of Office on December 27 as planned. Hanna spoke with Steve Fenske with the MN Association of Township and his initial thought was that they could not take the Oath of Office prior to the actual date of it taking effect. However, Halliday spoke with Steve today and officers elected in November should take and file their Oath of Office any time before their term commences the first Monday in January. Steve says the Board needs to be sure they are not acting in that position until January 2 but the Oath of Office can be taken any time. Jungbauer will act as Notary for the Oath of Office and Mike Parker will be available to sign checks for Judy Hanna, Clerk who will not be in attendance.

10. Election Judge Wage follow-‐up: Halliday moved to increase the election judge pay to the following; seconded by Kramer. Discussion included increasing both the head judge and Sheila Bien’s wages in the future due to the amount of responsibility. All voted in favor; motion carried. Head Judge: $11.50/hour (2016-‐17 was $11.00/hr.) Assistant Judge: $11.00/hour (2016-‐17 was $11.00/hr., stayed the same) Election Judge: $10.50/hour (2016-‐2017 was $9.50/hr.)

11. Continuing Education for Zoning Admin/Building Official: Jungbauer reported that he tries to take continuing education classes during the winter months when Township business is slower and would like approval to register and pay for the courses. Halliday moved to approve up to $1,200 for Mike Jungbauer to attend zoning administration and building official classes; Kramer seconded. All voted in favor; motion carried.

12. 2017 Holiday Schedule: Osterhus moved to use the 2017 holiday schedule as presented with the change to observe Christmas Eve on Friday, December 22; Halliday seconded. Halliday seconded. All voted in favor; motion carried.

13. Resolution 2016-‐14 Certify Final 2017 Property Tax Levy:


Halliday moved to pass Resolution 2016-‐14 to certify the final 2017 property tax levy of $1,600,000; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.

Resolution 2016-‐25 Request HRA Funds for Flood Zone expenses:

Halliday moved to pass Resolution 2016-‐25 requesting $10,000 from the Anoka County HRA Funds as reimbursement for Flood Zone expenditures; Millerbernd seconded. On a roll call vote, Searing, Kramer, Halliday, Osterhus and Millerbernd voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.

14. Set budget meeting dates: Tabled until the Town Board meeting on December 27.

15. Return of Township property from outgoing officers and attorney: All departing employees will need to return Township property in their possession. Clerk Hanna stated she has a computer. Attorney’s Goodrich and Haag have items and Chairman Osterhus said he has some files to be returned to the Township.

16. Consent Items:

A. Approval of the Meeting Minutes from November 22, 2016: Halliday moved to approve the November 22, 2016 board minutes as amended by Searing; Millerbernd seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Halliday moved to approve claims #32769 through #32813 from 11/23/2016 through 12/13/2016 in the amount of $35,810.97 and regular payroll from 12/2/16 for $16,155.08 with direct deposits #16097 to #16116 and EFT’s #16117 through #16119; Millerbernd seconded. All voted in favor; motion carried.

10. The next scheduled board meeting: Tuesday, December 27, 2016 at 6:00 p.m.







Town Board Meeting Minutes Tuesday, December 27, 2016 at 6:00 p.m.

Board Members Present: Mike Halliday Ed Kramer Bob Millerbernd Philip Osterhus Carol Searing Absent: Judy Hanna, Town Clerk Others Present: Mike Jungbauer, Zoning Administrator Carrie Luedtke, Treasurer Pam Olson, Office Administrator

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on December 27, 2016. Chairman Osterhus opened the meeting with the pledge of allegiance to the flag and Mike Jungbauer performed the roll call.



A. Planning and Zoning: Jungbauer explained the reason for the application for variance on Icarus Street stating it would make the garage taller than the house but they have plans to rebuild the house to make the upper level livable at which point the garage would be in compliance. The Planning and Zoning committee recommended approving the variance. There were no neighbors opposing the request. Kramer moved to approve Variance Application 16-‐12; Searing seconded. All voted in favor; motion carried.


B. Property acquisition by the DNR: Jungbauer explained that the acquisition for the 40 acres from Charlene Anderson would then give the current DNR property surrounding wetlands that would make it more difficult for people to trespass. The property is located to the east of Sunrise and is located between the boundaries of Carlos Avery. It is approximately 2/3 wetlands and would square off the DNR property. A separate PID would be available when the paperwork is ready for the transfer. Searing moved to transfer the land to the DNR from the Charlene Anderson property; Millerbernd seconded. All voted in favor; motion carried.

3. Oath of Office for new officers: Jungbauer performed the Oath of Office to which Carol Searing, Ed Kramer, John Peterson and Pam Olson were sworn into office. Halliday reminded the new supervisors that although the Oath of Office has been performed, the newly elected supervisors cannot officially act in that capacity until January 2, 2017.

4. Hire new law firm: Halliday gave a brief summary of the law firms and based on the interviews moved to hire Couri & Ruppe, P.L.L.P. law firm; Kramer seconded. All voted in favor; motion carried.

5. Set budget meeting dates: The 2017 budget meetings will be held on January 11 and January 18 at 6:00 p.m.

6. Set Board of Audit meeting – at least 10 days before Annual Meeting (March 14, 2017): The Board of Audit meeting will be held February 28, 2017 at 5:30 p.m. The Local Board of Appeals and Equalization will be held April 11, 2017 with an alternate date of April 25, 2017 at 5:30 p.m.

7. Eagle Scout project – Jack Luedtke: Jack Luedtke requested board approval to do an Eagle project at the Linwood Cemetery. Each year Jack attends the Memorial Day service at the cemetery and sees that the servicemen do not have even ground to stand on and there is no light on the flag which is proper etiquette. Jack stated, if approved by the Board, he would raise money to mount a solar light on the flag pole and put in a stone paver patio for the servicemen to stand on. Halliday moved to allow Jack to move forward with his Eagle Scout project in the Linwood Cemetery; Millerbernd seconded. All voted in favor; motion carried. The project will begin summer of 2017 and Carol Searing will be the contact person for any communications.

8. Consent Items:

Approval of the Meeting Minutes from December 13, 2016 and December 20, 2016:

Halliday moved to approve the December 13, 2016 board minutes as amended and add exhibit A; Millerbernd seconded. All voted in favor; motion carried.


Halliday moved to accept the meeting minutes from December 20, 2016; Millerbernd seconded. All voted in favor; motion carried.

A. Approval of Bills and Payroll: Searing moved to approve claims #32814 through #32835 from 12/13/2016 through 12/27/2016 in the amount of $15,739.80 and regular payroll from 12/16/2016 for $10,783.79 with direct deposits #16130 to #16138 and EFT’s #16139 through #16141; Halliday seconded. All voted in favor; motion carried.

10. Other business: Millerbernd presented a plaque to the Town Board in appreciation to the supervisors and the building study people for their hard work on the Township renovation. Millerbernd thanked Chairman Philip Osterhus for his help throughout the years.

Chief Ballman also presented Chairman Osterhus with a plaque in appreciation for his years of service as the Fire Department Liaison. One of the questions asked was why do you want to take on this position, and he answered “with me being a cop, we need heroes too”. Chief presented him with a retired patch and stressed the Firemen’s appreciation.

11. The next scheduled board meeting: Tuesday, January 10, 2017 at 6:00 p.m.



LINWOODTOWNSHIP’ Town’Board’Meeting’Minutes’3140CE74-C534 … ·...

Documents

Transcript of LINWOODTOWNSHIP’ Town’Board’Meeting’Minutes’3140CE74-C534 … ·...