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Minutes 1-‐10-‐2017 of 7

LINWOOD TOWNSHIP ANOKA COUNTY

22817 Typo Creek Drive N.E. Stacy, Minnesota 55079

(651) 462-‐2812 • Fax (651) 462-‐0500 E-‐Mail: [email protected] Website: linwoodtownship.org

Town Board Meeting Minutes Tuesday, January 10, 2017 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Tim Peterson and

Carol Searing Others Present: Carrie Luedtke, Treasurer and Pam Olson, Clerk

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on January 10, 2017. Halliday opened the meeting with the pledge of allegiance to the flag, followed by the Clerk calling the roll call. Kramer moved to accept the amended agenda; Peterson seconded. All voted in favor; motion carried.

1. Approval of the agenda: Millerbernd moved to approve the agenda; Peterson seconded. All voted in favor; motion carried.

2. Reorganizational Meeting:

Millerbernd moved to nominate Mike Halliday as the Board Chairman; Searing seconded. Searing, Kramer, Millerbernd and Peterson voted in favor, Halliday abstained; motion carried. Halliday moved to nominate Bob Millerbernd as Vice Chairman; Peterson seconded. Searing, Kramer, Halliday and Peterson voted in favor, Millerbernd abstained; motion carried.

Kramer moved to keep the meetings the 2nd and 4th Tuesday each month at 6 p.m.; Peterson seconded. All voted in favor; motion carried.

Peterson moved to keep the FL Times as the official newspaper; Searing seconded. All voted in favor; motion carried.

Searing moved to keep the same official posting places as the Town Hall, Dolphy’s Auto, Linwood Country Store and the Township website as the places as the posting places; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to keep the First State Bank of Wyoming as the designated Town depository; Peterson seconded. All voted in favor; motion carried.

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Searing moved to have Chairman Michael Halliday, Vice Chairman Robert Millerbernd, Clerk Pam Olson, Deputy Clerk to be determined, Treasurer Carrie Luedtke and Deputy Treasurer Jacqueline Carpenter, as the designated officials to sign Township checks; Millerbernd seconded. All voted in favor; motion carried.

Peterson moved that the federal rate for mileage reimbursement remain the same at 54 cents per mile; Searing seconded. All voted in favor; motion carried.

Searing moved to have Halliday, Kramer and Millerbernd as the designated supervisors for WH Security call list; Millerbernd seconded. All voted in favor; motion carried.

Millerbernd moved to approve Township credit card users as Millerbernd, Pam Olson, Mike Budde and Tony DeChaine; Peterson seconded. All voted in favor; motion carried.

Millerbernd moved to have Kramer, Millerbernd, Mike Budde and Tony DeChaine as authorized signers for the Menards credit card; Searing seconded. All voted in favor; motion carried. Searing moved to add Clerk Pam Olson as an authorized signer to the Menards credit card; Peterson seconded. All voted in favor; motion carried.

Searing moved to have Pam Olson, Township Clerk, as the designated responsible authority for Data Practice and Couri & Ruppe ,P.L.L.P as the Compliance Official; Peterson seconded. All voted in favor; motion carried.

Halliday confirmed the Township has contracts with Animal control, Anoka Fire Protection, Anoka Star System, and Anoka County Police. Contracts will be reviewed as needed.

Policies and plans for the handbook, AWAIR and the Emergency Management Plan will be reviewed at a future board meeting.

Searing moved to use Smith Schafer as the Township auditor 2017; Peterson seconded. All voted in favor; motion carried.

Peterson moved to keep Mike Jungbauer as the Building Inspector and Zoning Administrator, Hakanson Anderson as the Engineer, and Fairview Hospital as the Health Authority; Searing seconded. All voted in favor; motion carried.

Peterson moved to have Frank Kvidera as a consultant for Road & Bridgfe; Kramer seconded. All voted in favor; motion carried. The Board will look for a recommendation from Road & Bridge for the Township Foreman.

Searing moved to keep Mike Jungbauer as the Tree and Weed Inspector; Millerbernd seconded. All voted in favor; motion carried.

Kramer moved to keep the fees for services the same; Millerbernd seconded. Searing discussed the fax fee and recommended $2.00 for up to ten (10) pages faxed. Kramer amended the motion to state the fax fee will be $2.00 per ten (10) pages; Millerbernd seconded. All voted in favor; motion carried.

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Action: Approved for 2017: Select a Town Board Chair Mike Halliday Select a Town Board Vice-‐Chair Bob Millerbernd Adopt a schedule of the Board’s regular meetings 2nd & 4th Tuesday Designate an official newspaper Forest Lake Times

Designate official Township posting places Town Hall, Dolphy’s Auto, Linwood Country Store, Township website

Designate a bank as the Town depository First State Bank of Wyoming

Designate officials to sign checks (3 signatures required)

Chair-‐Mike Halliday / Vice Chair-‐Bob Millerbernd Clerk-‐Pam Olson / Deputy Clerk -‐ TBD Treasurer-‐Carrie Luedtke/Deputy Treasurer-‐Jacqueline Carpenter

Federal rate for mileage 54¢ per mile Designate contact people for WH Security call list Mike Halliday,Ed Kramer, Bob Millerbernd Credit card users Bob M, Pam O, Mike B, Tony D Menards purchasers Ed K, Bob M, Tony D, Mike B, Pam O Name Data Practice Designated Responsible Authority Pam Olson Name Data Practice Compliance Official Couri & Ruppe Consider potential conflict of interest issues None Review contracts (Animal control-‐expired, Anoka Fire Protection-‐5yrs, Anoka Star System, Police) Review policies & plans (Handbook, Fixed Asset, AWAIR plan, Emergency Mgmt Plan)

Township Services: Approved for 2017: Attorney Couri & Ruppe Auditor Smith Schafer Building Official Mike Jungbauer Planning & Zoning Administrator Mike Jungbauer Engineer Hakanson Anderson Health Authority On-‐call doctor @ Fairview Hospital Road Foreman Frank Kvidera Tree Inspector Mike Jungbauer Weed inspector Mike Jungbauer

Charges for Services: Approved for 2017: Assessment Search $10.00 Bad Check Fee $35.00 Faxes (send or receive, per page) $2 per 10 pages Notary Fee (no charge for residents) $2.00 Photocopies (per side) $0.25 Town Codebook $75.00 Township Maps $1.00 to $10.00 Senior Center Hall Rental $200Hall/$250wKitchen* Senior Center Hall Damage Deposit $200Hall/$250wKitchen

Minutes 1-‐10-‐2017 of 7

Linwood Senior Traveler (per mile) $1.00

License Fees: Approved for 2017: Dog License Annual Fee $2.00 Kennel License Annual Fee $25.00 Sign Permit Application $25.00 Sign Permit Annual Fee $25.00 Building Permit 1997 UBC code chart Pumping Permit $10.00 Mobile Home Permit $100.00 Temporary Habitation Permit-‐annual fee $60.00 Planning & Zoning: Approved for 2017: Conditional Use Permit $200.00 Interim Use Permit $200.00 Development Rezoning $200.00 Development Final Plat $100.00 Development Preliminary Plat $200.00 Conforming Land Division** $100.00 Land Use Application (other) $100.00 Platting Packet $10.00 Platting of Land $100.00 Platting Fee (per lot -‐ escrow deposit) $200.00 Property Combination** $100.00 Sketch Plan $100.00 Variance Application $200.00 Wetland Mitigation Fee $200.00 Committee & Department Liaisons: Approved for 2017: Building Maintenance Ed Kramer Building Study Bob Millerbernd Cemetery Carol Searing Family Fun Day Bob Millerbernd Fire Department Bob Millerbernd Human Resources Mike Halliday & Carol Searing Insurance Mike Halliday I.T. (Information Technology) Tim Peterson Media, Newsletter and Webpage Carol Searing Park & Recreation Commission Mike Halliday Planning & Zoning Commission Tim Peterson Police Carol Searing Recycling Ed Kramer Road & Bridge Committee Ed Kramer

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Safety/Workplace Bob Millerbernd Security Mike Halliday Senior Center/Transportation Ed Kramer School Forest Committee Bob Millerbernd Sunrise River Watershed Management Org. Tim Peterson

3. Committee Reports:

A. Fire Department: Chief Ballman reported that the reimbursement from Anoka County Training Academy in the amount of $9,600.00 was received. Millerbernd moved to allow the Fire Department to spend up to $5,000 for new extrication equipment for Engine #2; Peterson seconded. All voted in favor; motion carried.

B. Road & Bridge – 213th Lane: Kramer reported that 213th has been surveyed. He stated there is some work that needs to be done before they can access it. Kramer said they will mark trees that need to be removed and property owners will be notified.

C. Senior Center: Kramer reported the Como trip has been cancelled due to the weather.

D. Recycling: Kramer reported that reports are being prepared and contracts will be signed with Anoka County this month.

E. Media – newsletter: Searing reported the deadline for submitting information for the newsletter is January 27 and it will go to the printer on Feb. 8. Carol suggested that the website have the monthly calendar posted due to posting several months in advance required too many changes and incorrect information for residents.

Schedule of Regular Meetings: A handout listing meeting dates was presented by the Clerk to be included in the webpage. Peterson moved to keep the schedule as presented; Millerbernd seconded. All voted in favor; motion carried.

F. Parks: Halliday reported on the high usage of the ice rink and warming shack. The rink liner has been a huge improvement. There is a free skating party January 28 from 11-‐4 with snacks and hot chocolate.

G. LFFD: Millerbernd reported that the committee meets the first week in February to plan the 2017 LFFD and volunteers are being sought. Halliday reminded supervisors in charge of committees that at the start of each year they should be reappointing officer positions.

H. SRWMO: Millerbernd reported that the budget is going to be low for 2018 but after that it will be considerably higher.

I. Cemetery: Searing reported on the Eagle Scout project to create an area of paver blocks creating a level surface to present the flag and in checking the map and with Craig Rylander, there is an area approximately 8’x8’ that could be used.

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4. Closed meetings review: Supervisor Searing will review job descriptions based on feedback during staff meetings. All staff reviews are completed for the year.

5. Semi parking in north lot: Halliday reported issues with a semi that has been parking in the Town Hall parking lot. Halliday moved to contact the driver/owner of the semi to have it removed; Millerbernd seconded. Millerbernd will contact the owner. All voted in favor; motion carried.

6. Chili cook-‐off judge needed – for Cub Scouts Pack 435 on Sat., Feb. 25 from 11 am-‐2 pm: Supervisor Peterson volunteered to be the judge for the contest.

7. Resolution 2017-‐01 Accept 4th Quarter 2016 Donations: Halliday moved to pass Resolution #2017-‐01 accepting 4th quarter 2016 donations; Searing seconded. On a roll call vote, Searing, Kramer, Halliday, Millerbernd and Peterson all voted in favor, whereupon said motion was declared duly passed by 5-‐0 vote in favor.

8. Salary range for Deputy Clerk: Pam Olson reported advertising for the Deputy Clerk will appear in the newspaper next week. Searing recommended posting the position of deputy clerk to be paid $18-‐$20/an hour; Peterson seconded. All voted in favor; motion carried.

9. Clothing allowance for employees: Pam Olson reported that there is an employee who believes they have an annual $100 allowance to purchase safety equipment and is seeking reimbursement. No one is aware of any authorization for any employee to purchase their own safety equipment and the purchase was not approved by the board. The Township provides reflective gear and other required items for employees. Millerbernd moved to deny the maintenance employee reimbursement for purchasing work boots; Peterson seconded. Searing moved that there are no clothing allowances for employees; Kramer seconded. All voted in favor; motion carried. Kramer moved to give the maintenance worker $1.00/hour raise in lieu of prior conversations with other board members. Motion died due to lack of a second.

10. Consent Items:

A. Approval of Meeting Minutes December 27, 2016: Searing moved to accept the minutes from December 27; Kramer seconded. All voted in favor; motion carried.

B. Approval of Bills – Claim List: Searing moved to approve claims #32836 through #32862 from 12/28/2016 through 1/10/2017 in the amount of $23,417.36 and to pay the regular payroll with direct deposits #16145 to #16153 and EFTs #16154 to #16156 in the amount of $11,848.61; Millerbernd seconded. All voted in favor; motion carried.

11. The next scheduled board meeting: Tuesday, January 24, 2017 at 6:00 p.m.

12. Other business: Upcoming meetings: Budget workshops on Wednesday, January 11 and Wednesday, January 18. Both workshops begin at 6:00 p.m.

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13. Adjournment: Millerbernd moved to adjourn at 7:30 p.m.; Peterson seconded. All voted in favor; motion carried.

Submitted by J. Trombley, Recording Secretary Approved on January 24, 2017 ______________________________

Michael Halliday, Chairman

______________________________ Pamela Olson, Clerk

*The Senior Center hall rental rates were changed at the 1/24/17 meeting. $150Hall/$200Kitchen. No changes to the damage deposits.

TB Minutes 1-‐11-‐2017 Page 1 of 2




Special Town Board Budget Meeting

Wednesday, January 11, 2017

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Carol Searing, Tim

Peterson; Clerk Pam Olson; Treasurer Carrie Luedtke Board Members Absent: None Others Present: Tom Searing, Bob Beckman

The Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on January 11, 2017 at 6:00 pm. Chairman Halliday opened the meeting and the Clerk performed the roll call.

Halliday stated that the purpose of the meeting was to discuss the 2018 budget. After much discussion in each of the following funds, the board proposed the following amounts, with the understanding that the amounts may be altered once all of the departments have submitted their proposals.

• Police Fund: $230,000 -‐ The 2017 police contract is $223,934.

• Road & Bridge Fund: $640,000 -‐ The Road & Bridge committee recommended $630,000, a $10,000 increase in Unpaved Streets for graveling. Because it was uncertain what the cost of gravel is currently, the Board decided to increase that item another $10,000.

• General Fund: $444,000 -‐ The major changes to the General Fund budget includes: • Move a majority of the Accounting items to Clerk because of change of position • Adjust Accounting to account for Deputy Clerk position • Increase Septic Permitting because more paperwork will be required once

residents will be notified regularly & documented • Increase Elections to $25,000 due to the need for more judges and increase in

wages, signage and voting booths • Increase Civil Defense (warning sirens) to cover the cost of replacing the

batteries in sirens


• Recycling increased from $40,000 to $65,000 due to expectations that the recycling center will expand operations and have a part time employee

• Linwood Family Fun Day will request $18,000 for the community celebration • Communications increase to cover more social media, website costs and

computers at the board room meeting table • Cemetery Fund was increased due to proposed Sexton wage increase and future

grave digger expenses

Millerbernd moved to adjourn at 7:20 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on January 24, 2017 ______________________________








Wednesday, January 18, 2017

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Carol Searing, Tim

Peterson; Clerk Pam Olson; Treasurer Carrie Luedtke Board Members Absent: None Others Present: Tom Searing, Christina Smentek

The Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on January 18, 2017 at 6:00 pm. Chairman Halliday opened the meeting with the pledge and the Clerk performed the roll call.

Halliday stated that the purpose of the meeting was to discuss the 2018 budget. Supervisor Millerbernd moved to approve the agenda, Supervisor Peterson seconded. Motion passed unanimously.

After much discussion in each of the following funds, the board proposed the following amounts, with the understanding that the amounts may be altered once all of the departments have submitted their proposals.

• Senior/Transportation Fund: $78,550 – Wages were decreased from 2016 budget; added line item for Intergenerational community celebrations with $2500.

• No proposed amounts were submitted for Building Department Fund. Wages will be recalculated because more planning, zoning and septic duties will be coded into other funds.

• General Fund was increased by $22,650 to cover full-‐time Clerk’s expenses; discussion regarding adding amounts Planning account and Zoning account to the budget to cover the anticipated costs of updating the 2020 Comp Plan and the zoning ordinances.

• Within the General Capital Fund: $50,000 for Road & Bridge equipment; $5,000 for Sr Center capital expenses; Parks Capital will be determined.


• Building Capital was budgeted $62,500 to cover the town hall renovation bond payments.

• The Board decided to get further explanation regarding the requested increases to the Fire Department and Fire Capital budgets.

The next budget meeting will be held at 6 pm on Wednesday, February 1, 2017 at which time the budgets for the remaining funds will be determined.

The Board asked that the Treasurer and Clerk prepare several levy scenarios to review prior to the annual meeting. Scenarios would include maintaining reserves at 50%, no increase to levy, levy to cover budget and other scenarios as determined helpful.

Millerbernd moved to adjourn at 7:06 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on January 24, 2017 ______________________________



Minutes 1-‐24-‐2017 Page 1 of 6




Town Board Meeting Minutes Tuesday, January 24, 2017 at 6:00 p.m.

Board Members Present: Mike Halliday Ed Kramer Bob Millerbernd Tim Peterson Carol Searing Pam Olson Carrie Luedtke Absent: None Others Present: Tom Searing, Bob Beckman, Hank Senger, Jason Wilkie, Larry

Olson, Judy Hanna and Tony DeChaine

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on January 24, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Approval of the agenda: Kramer moved to approve the agenda; Millerbernd seconded. All voted in favor; motion carried.


A. Planning and Zoning:

• Variance #17-‐01 Jason Wilkie: Property located at 23793 Nebula St. NE, is a 3.69 acre parcel, and zoned R-‐1. Owner is applying for 2,400 sq. ft. building with 16’ sidewalls. Township code and ordinances do not allow for an accessory building of this size and height on the property as proposed.


Preliminary findings include: 1) The practical difficulty is owner created. 2) Precedent is well established for the size requested. Owner has many items including a large fifth-‐wheel trailer he wants to store indoors. 3) Property is heavily treed and building is not really visible from the road or from the neighbors. 4) 16’ sidewalls could be avoided with a vaulted truss or arched steel roof trusses. Peterson reported that the P & Z committee recommended approving the variance. Kramer moved to approve the variance of 2400 square feet with 14’ sidewalls; Peterson seconded. All voted in favor; motion carried.

• Room leasing 22261 Type Creek Dr. (tabled from 11/22/16 meeting): Millerbernd will follow up with the Fire Marshall after his visit to the property. Searing moved to table this until the Fire Marshall’s report can be reviewed; Peterson seconded. All voted in favor; motion carried.

• Comp Plan outline and timetable: Information was provided; discussion only.

• Accessory building size: Information that the P & Z Committee are looking at.

B. Roads:

• Road bid opening on Tuesday, Feb. 7 @ 11:00 a.m.: Supervisor Kramer will attend the road bid opening.

• Request for Class 5 quotes form: The attorney said that the bid notice should be modified to a request for quotes and sealed bids should be quotes. Kramer moved to advertise for Class 5 quotes for two weeks in the Forest Lake Times; Searing seconded. The quotes deadline will be February 28. All voted in favor; motion carried.

• Request for Road Blading form: The attorney said that the bid notice should be modified to a request for quotes and sealed bids should be quotes. Searing moved to change all forms so the word “bid” is changed to “quote”; Kramer seconded. All voted in favor; motion carried. Road & Bridge committee will be discussing the Road Blading form at their February meeting.

C. Parks:

• Halliday reported that the rink is closed due to unseasonably warm weather and the skating party has been cancelled.


3. Reorganizational Meeting correction of Senior Center rental fee: Searing moved to change the rental fee back to $150 for hall and $200 for hall with the kitchen; Kramer seconded. All voted in favor; motion carried.

4. Resolution #2017-‐01 revisited: Searing moved to approve Resolution 2017-‐01 to accept the 4th quarter of 2016 donations in the amount of $389.61; Millerbernd seconded. All voted in favor; motion carried.

5. Anoka County 2017 Recycling Agreement: Kramer reported the agreement has not changed and Anoka County asked that we stay within the $35,669.00 of SCORE money. Kramer moved to sign the agreement for recycling program for 2017; Peterson seconded. Halliday reported that the attorney has reviewed the contract. All voted in favor; motion carried.

6. Smith Schafer Letter of Engagement – 2016 audit: Searing moved to use Smith Schafer & Associates, LTD for the 2016 audit; Peterson seconded. All voted in favor; motion carried.

7. Notice of Interest for Linwood Terrace Safe Room: Searing moved to approve the Notice of Interest for the Linwood Terrace Safe Room; Millerbernd seconded. All voted in favor; motion carried.

8. Authorized signers for CDs (and state how many signatures necessary): Halliday moved to have the authorized signers for CDs as any two signatures of the following: Chairman Michael Halliday, Vice Chairman Bob Millerbernd, Clerk Pam Olson and Treasurer Carrie Luedtke; Searing seconded. All voted in favor; motion carried.

9. Posting Agendas: Searing moved to post the agenda for the Town Board meetings on the website and update it as needed; Millerbernd seconded. All voted in favor; motion carried.

10. Request for additional Laser fiche user license – Sr. Coordinator: Kramer moved to get another license for the Senior Coordinator for $805; Peterson seconded. All voted in favor; motion carried.

11. Senior transportation van purchase -‐ $30,000 plus delivery costs: Kramer reported that a 2012 Chrysler Town and Country van with a ramp was located out of state. The old bus will be sold and those funds will go towards the cost of the van. Searing moved to pay Joe Dolphy $30,000 plus expenses for delivery of the van; Peterson seconded. All voted in favor; motion carried.

12. Board Room tables and office cabinet quote: Searing moved that the Township purchase from RGI Cabinetry the following: a conference table for $2,800, two matching side tables for $1,600, an office island table with storage and doors for $1,900, office base cabinets for $2,710 and pull out table tops for $175.00 each for a total of $9,185.00; Kramer


seconded. Olson was instructed to check the cost of adding electrical outlets to the conference table and casters to the side tables. All voted in favor; motion carried.

13. Family Pathways request to attend Annual Meeting: Kramer reported that he opposes allowing advertising at the annual meeting because it takes away from conducting Township business. Millerbernd moved to not allow Family Pathways to attend the annual meeting; Kramer seconded. All voted in favor; motion carried.

14. Employee wage discussion: Searing moved to accept the proposed wage ranges as presented; Millerbernd seconded. Halliday read through the proposed ranges.

Office Worker #1: Millerbernd moved to keep the wage $16.62/hour; Kramer seconded. All voted in favor; motion passed.

Maintenance Worker #1: Peterson moved to keep the wage $25.48/hour; Kramer seconded. Kramer, Millerbernd and Peterson voted in favor with Halliday and Searing opposed; motion carried with a 3-‐2 vote.

Maintenance Worker #2: Kramer moved to raise the wage to $24.28/hour; Millerbernd seconded. Kramer, Halliday, Millerbernd and Peterson voted in favor with Searing opposed; motion carried 4-‐1.

Maintenance Worker/Plow Driver (on call): Millerbernd moved to keep the wage $20.54/hour; Peterson seconded. All voted in favor; motion carried.

Plow Driver (on call): Millerbernd moved to keep the wage at $17.13/hour; Peterson seconded. Millerbernd and Peterson voted in favor with Halliday, Kramer and Searing opposed; motion failed with a 2-‐3 vote. Kramer moved to pay the wage of $20.00/hour; motion failed due to lack of a second. Searing moved to pay the wage $18.50/hour; Kramer seconded. Searing, Kramer, Halliday and Peterson voted in favor with Millerbernd opposed; motion carried 4-‐1.

Building Inspector: Peterson moved to keep the wage at $29.59/hour; Millerbernd seconded. All voted in favor; motion carried.

Custodians: Peterson moved to pay $15.25/hour; Millerbernd seconded. Searing, Millerbernd and Peterson voted in favor with Kramer and Halliday opposed; motion carried 3-‐2.

Webmaster: Millerbernd moved to pay $19.00/hour; Searing seconded. Searing, Halliday, Millerbernd and Peterson voted in favor with Kramer opposed; motion carried 4-‐1.

IT Consultant: Peterson moved to keep the wage at $30.82/hour; Millerbernd seconded. All voted in favor; motion carried.


Sr. Center Coordinator: Searing moved to pay $17.00/hour; Peterson seconded. All voted in favor; motion carried.

Bus Driver: Kramer moved to keep the wage at $14.87; Peterson seconded. All voted in favor; motion carried.

Clerk Administrator: Searing moved to pay $27.00/hour; Millerbernd seconded. Searing, Halliday, Millerbernd and Peterson voted in favor with Kramer opposed; motion carried 4-‐1.

Deputy Clerk: This has been previously determined to pay $18.00-‐$20.00/hour.

Treasurer: Millerbernd moved to pay $375/month; Searing seconded. All voted in favor; motion carried.

Recorder: Millerbernd moved to pay the wage of $100/meeting. Motion failed due to lack of a second. Searing moved to pay $125/meeting; Halliday seconded. Searing and Halliday voted in favor with Peterson, Kramer and Millerbernd opposed; motion failed 2-‐3. Kramer moved to pay $85/meeting; Peterson seconded. All voted in favor; motion carried.

Cemetery Coordinator: Peterson moved to keep the wage $1,200/year; Kramer seconded. Searing, Kramer, Millerbernd and Peterson voted in favor with Halliday opposed; motion carried 4-‐1.

Maintenance Worker #1: Searing moved to raise the wage to $26.00/hour. Motion failed due to lack of a second.

Millerbernd moved to have the new wages effective with the next pay period; Peterson seconded. All voted in favor; motion carried.

15. Consent Items:

Approval of the Meeting Minutes from January 10, 2017: Millerbernd moved to approve the January 10, January 11, and January 18, 2017 board minutes; Searing seconded. All voted in favor; motion carried.

A. Approval of Bills and Payroll: Millerbernd moved to approve claims #32863 through #32885 from 1/11/17 through 1/24/2017 in the amount of $69,034.88; Peterson seconded. All voted in favor; motion carried.

B. Searing moved to approve the regular payroll from 1/13/2017 in the amount of $15,495.83 with direct deposits #16157 to #16174 and EFT’s #16175 through #16177; Peterson seconded. All voted in favor; motion carried.


Searing moved to approve the 2016 P & Z Annual Payroll on 1/17/17 in the amount of $1,647.06 with checks #36633 to #36639 and EFT #16183; Millerbernd seconded. All voted in favor; motion carried.

Peterson moved to approve the 2016 PARC Annual Payroll on 1/18/17 in the amount of $597.46 with checks #36640 to #36645 and EFT #16184; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to approve the Reimbursement 2016 FSA Withholding on 1/20/17 in the amount of $239.59 with direct deposit #16178 and EFT #16186; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to approve the 2016 Cemetery Coordinator Payroll on 1/25/17 in the amount of $1,291.80 with checks #36646 and EFT #16188; Peterson seconded. All voted in favor; motion carried.

Peterson moved to approve the 4Q 2016 FD Payroll on 1/26/17 in the amount of $21,452.56 with direct deposits #16189 to #16215 and EFTs #16216 and #16217; Millerbernd seconded. All voted in favor; motion carried.

10. Other business: Halliday reported that the employee who was paid a reimbursement for work boots that were not approved has paid it back. Halliday read the OSHA guideline stating that the Township is not required to purchase equipment that is not a requirement of the job and if the items are also used for personal use.

11. Adjournment: Peterson moved to adjourn at 7:35 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Approved on February 14, 2017

____________________________________ Michael Halliday, Chairman

____________________________________ Pamela Olson, Clerk

Agenda 02/01/17 Page 1 of 1



(651) 462-‐2812 • Fax (651) 462-‐0500 Website: http://linwoodtownship.org Email: [email protected]

Agenda Special Town Board Meeting

February 1, 2017 6:00 pm

Call to Order Pledge to the Flag Roll Call Business: The purpose of this meeting is to discuss the proposed 2018 budget. Adjournment






Wednesday, February 1, 2017

Board Members Present: Mike Halliday, Bob Millerbernd, Ed Kramer, Carol Searing, Tim

Peterson; Clerk Pam Olson; Treasurer Carrie Luedtke Board Members Absent: None Others Present: Mike Jungbauer, Tom Searing, Bob Beckman, Darryl Ballman

The Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on February 1, 2017 at 6:00 pm. Chairman Halliday opened the meeting and the Clerk performed the roll call.

Halliday stated that the purpose of the meeting was to discuss the 2018 budget. After much discussion in each of the following funds, the board proposed the following amounts:

• Building Department: $80,000 – Reduced from 2016 budget of $125,000 due to Building/Planning/Zoning Administrator Mike Jungbauer’s suggestion that the budget should reflect that more of the his and his assistants hours and office expenses will be coded to Plannning, Zoning and Septic in the General Fund.

• Fire Fund: $250,570 – Fire Chief Darryl Ballman was present to request that a new line item is added for Personal Protection Equipment at $20,000 for the ongoing expense of replacing the turn-‐out gear. In prior years, the Anoka County Fire Academy covered the cost of gear for new recruits. That reimbursement is being discontinued. According to OSHA requirements, turn-‐out gear needs to be replaced every 10 years at a cost of approximately $5,000 per set.

The radio units in use by the fire department are obsolete and not repairable. The plan is to purchase new radios as they become unusable, so the Radios Unit line item was increased to $15,000.

• Fire Capital Fund: $80,000 – The Chief explained that the tanker truck will need replacing due to its age and condition. With the cost of a new tanker at approximately $250,000, many options for financing the next truck were discussed. The final payment


on the latest truck (2013 Pierce Saber pumper) will be made in 2018. The budget was set at $80,000 to cover that payment plus down payment on the new tanker.

• General Fund: $496,800 • Linwood Family Fun Day account will be renamed ‘Community Celebrations’ • New Accounts will be added for:

§ Planning -‐ $12,500 for Comp Plan expenses § Zoning & Ordinances -‐ $15,000 for costs related to updating the

ordinances and Planning & Zoning Commission and recorder pay § Flood Plain -‐ $2,500 for tracking costs for reimbursement by the County

• Park & Recreation Fund: $68,875 – No fertilizing was done in 2016, so the expenditures

were lower. It may be necessary to hire a part-‐time seasonal employee for flooding the skating rink and as a warming house attendant.

• General Capital Projects Fund: $10,000 was added for Park Area Capital Outlay.

Previously, the Board decided to put $50,000 for road and bridge equipment, and $5,000 for senior center capital projects.

• Building Capital: $67,500 -‐-‐ $5,000 was added to the previous budget worksheet for township building repairs and maintenance, over and above the bond payments.

With amounts proposed for each of the operating funds, the Board asked the Treasurer and Clerk to create several levy scenarios to be discussed. The Board also requested quarterly budget reports throughout the year.

Kramer moved to adjourn at 7:29 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on: February 14, 2017 ______________________________







Agenda Town Board Meeting February 14, 2017

6:00 pm Call to Order Pledge to the Flag Roll Call Business:

1. Approval of the agenda

• Committee Reports • Fire – Isanti Fire District Mutual Aid Agreement

Fire station repairs estimate • Road & Bridge – 2017 Street Maintenance bids – Fontana Street

213th Lane • Senior Center – Water fountain replacement • Recycling – 6 bay building • Media – newsletter • Parks • LFFD – North Star Theater – Recycling program contract -‐ $125

Northern Lighter Pyrotechnics – Fireworks contract -‐ $4000

2. Comprehensive plan update -‐-‐ Creating a short term advisory committee

3. Room leasing 22261 Typo Creek Dr (tabled from 11/22/16 & 1/24/17 mtgs)

4. Committee member pay 5. Surplus Services agreement

6. Deputy Clerk appointment & pay

7. MBA Life Insurance renewal – add Deputy Clerk??

8. Upcoming meeting: Board of Audit meeting -‐-‐ Tuesday, February 28 @ 5:30 pm


Consent Items • Approval of Meeting Minutes – January 24 and February 1, 2017 • Approval of Bills & Payroll

Claims List for Approval 1/25-‐2/14/17

Claims #32886 thru #32937 $179808.96

Regular Payroll Paydate 1/27/17 $12,610.87

Direct Deposits #16220 to 16231

EFTs #16232 to 16234


Direct Deposits #16235 to 16250

EFTs #16251 to 16253

Weighted Average OT 4Q 2016 Paydate 2/14/17 $59.52

Check #36708 & EFT #16254

Adjournment





Town Board Meeting Minutes Tuesday, February 14, 2017 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Carol Searing, Mike Jungbauer, Pam Olson, Carrie Luedtke Absent: Tim Peterson Others Present: Cathy Hereau, Tom Sausen, Paula Palmer, Jim Stocking, Ruthann

Chapman, Hank Senger, David Palmer, Bob Beckman, Jerry and Renee Ponto, Todd Ponto, Robert Knebe, Tom Searing, Don Luedtke

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on February 14, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

Business:

1. Approval of the agenda: Kramer moved to approve the agenda as amended with the addition of the Housing Ordinance for a rental property; Millerbernd seconded. All voted in favor; motion carried.


A. Fire: Jim Stockinger was reporting for Chief Ballman who was attending training. Captain Luedtke introduced Robert Knebe to the board. Robert is a new firefighter with the department.

• Fire station repairs estimate: Stockinger presented a bid for $4,300 from AJ Geist for fire station roof repairs


• If the Country Store remains open, the fire department would like the fuel contract re-‐established. The Township will research this for both the Town Hall and the Fire Department and let Chief Ballman know the status for refueling.

• Isanti Fire District Mutual Aid Agreement: The department requests the Township attorney review the agreement for mutual aid and request board approval to proceed.

• The Fire Department is in need of replacing two gas monitors at an expense of $1,000 each. Halliday requested the department present all bids to the Town Board for consideration and approval.

• There were 20 January run totals: 13 medical and 7 were fire or other rescue operations.

• Discussion concerning cleaning turnout gear. The current washer is old and to prevent prolonged exposure it may require purchasing proper equipment for extraction of the materials that may be harmful.

B. Road & Bridge:

2017 Street Maintenance Bids:

• Fontana Street: Kramer reported that several bids were submitted and all were close and fell within the budgeted amount. Kramer stated that Road & Bridge recommended using Alternate Bid No. 1 and No. 2. This bid includes paving Fontana Street and striping (233rd Avenue to 237th Avenue), and clearing and grubbing on 237th Avenue, Beta Street and 239th Avenue. Kramer moved to accept the bid for Valley Paving in the amount of $263,488.29; Searing seconded. All voted in favor; motion carried.

• 213th Lane: Discussion regarding a road being put in due to a home at the end of the road that emailed the fire department concerning fire service. Halliday explained that the residents knew the situation with the road when they purchased property and that the Township has not accepted it as a road. The Township attorney said the Township does not have any liability for the road or responsibility for fire service. Currently there are residents that have sheds erected on the right-‐of-‐way and the residents are aware of it. The Town Board will not be taking any action on the road so residents do not need to remove sheds at this time. The landowner that emailed the fire department will be notified to attend the next Township meeting and ask the Township attorney any questions they may have.

C. Senior Center – water fountain replacement: Kramer said when the water fountain in the senior center was removed for remodeling it was discovered that the fountain has


lead in it. Kramer recommended changing the fountain due to it being 35 years old. Searing moved to install a new high/low water fountain at the cost of $1,500; Kramer seconded. All voted in favor; motion carried.

• Kramer said the new van is insured and drivers have been instructed on securing wheel chairs. Searing moved to put the Linwood Township logo on the new van; Millerbernd seconded. All voted in favor; motion carried. Searing moved to sell the old van to Linwood Recycling for $1,200; Millerbernd seconded. All voted in favor; motion carried.

D. Recycling – 6 bay building: Kramer requested approval to apply for a grant to Anoka County for an exterior building. The request needs to be turned in to Anoka County by February 28. The building would be used for housing the bus, tractor and provide a maintenance area. This would allow for consolidation of buildings and an opportunity to improve and clean up the area. Millerbernd moved to have Linwood Recycling apply for grant money from Anoka County to construct a building; Searing seconded. All voted in favor; motion carried.

E. Media – newsletter: Searing said the newsletter is on the website and has been mailed to residents.

F. Parks: Halliday said the ice rink will close for the season.

G. LFFD:

• North Star Theater – Recycling program contact $125: Millerbernd moved to spend $125 for North Star Theater Company to do the recycling program at LFFD; Searing seconded. All voted in favor; motion carried.

• Northern Lighter Pyrotechnics – fireworks contract $4,000: Millerbernd said the contract requires a fire truck present and he will speak to the Fire Department. Millerbernd moved to spend $4,000 for fireworks from Northern Lighter Pyrotechnics, Inc. for LFFD; Searing seconded. All voted in favor; motion carried.

3. Comprehensive plan update – creating a short term advisory committee: Mike Jungbauer inquired with the Board of his official title so documents are correctly signed. The Town Board clarified Jungbauer as the Township Building Inspector and also Planning & Zoning Administrator. Jungbauer explained that the temporary comprehensive plan advisory committee would consist of a nine to twelve people. This would engage the citizens to see what they’d like in their community. The committee would come up with their ideas and bring them to the existing committees to generate new ideas and visions. Kramer volunteered to oversee this committee. Millerbernd moved the Township start a new comprehensive plan advisory committee with Kramer as the supervisor overseeing the new committee; Kramer seconded. All voted in favor; motion carried. Halliday asked


the supervisors to speak to their committees to ask for people interested in serving on the committee.

4. House Ordinance for Rental Property: Jungbauer reported he has researched several Ordinances and provided information to the board for review. He said the concern is with a lack of safety compliance such as means of egress, smoke detectors and other safety requirements. If the home consists of four or more people there are additional requirements to be met. The Town Board requested Jungbauer bring this item to the Planning & Zoning committee.

5. Room leasing 22261 Typo Creek Drive (tabled from 11/22/16 & 1/24/17 meetings): This item was addressed in the previous item above.

6. Committee member pay: Kramer reported that Road and Bridge committee members wanted to continue as volunteers and not get paid. The Board thanked them for their volunteering and support.

7. Surplus Services agreement: Olson explained that the Fleet & Surplus Services Division located in Arden Hills makes it available to government entities to purchase surplus items. It requires the entity register and appoint specific people to make the purchases. The Board agreed that Halliday and Olson will complete the paperwork.

8. Deputy Clerk appointment and pay: Olson reported six people were interviewed and she recommends hiring Lisa Sowers as the Deputy Clerk and setting the rate of pay at $19.00/hour. Searing moved to pay the Deputy Clerk $19.00/hour; Millerbernd seconded. All voted in favor; motion carried. Searing moved to change the probationary period for the Deputy Clerk from 90 days to 60 days; Kramer seconded. All voted in favor; motion carried.

9. MBA Life Insurance renewal – add Deputy Clerk? The insurance is for elected positions only. Searing moved to pay up to $1,125 for the Township Group Term Annual Life Insurance for Halliday, Kramer, Searing, Millerbernd, Peterson and Luedtke; Millerbernd seconded. All voted in favor; motion carried.

10. Upcoming meeting: Board of Audit meeting on Tuesday, February 28 @ 5:30 pm: Olson requested the board review randomly selected invoices and receipts for the audit to be satisfied procedures are being followed. Searing volunteered to pick several items and review them.

11. Consent Items:

A. Approval of Meeting Minutes – January 24 and February 1, 2017: Kramer moved to approve the minutes from January 24; Millerbernd seconded. All voted in favor; motion carried. Millerbernd moved to approve the minutes from February 1; Kramer seconded. All voted in favor; motion carried.


B. Approval of Bills and Payroll: Searing moved to approve claims #32886 thru #32937 from 1/25/2017 through 2/14/2017 in the amount of $179,808.96; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 1/27/2017 with direct deposits #16220 thru #16231 and EFTs #16232 to #16234 in the amount of $12,610.87; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll for pay date 2/10/2017 with direct deposits #16235 to #16250 and EFTs #16251 to #16253 in the amount of $15,453.35; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the Weighted Average OT 4Q 2016 from pay date 2/14/2017 with check #36708 and EFT #16254 in the amount of $59.52; Kramer seconded. All voted in favor; motion carried.

12. Other Business: Olson reported that the large map that the Board agreed to purchase was not ordered. The board approved Olson to purchase the map. Olson said the Anoka County Historical Society would like to use the Town Hall for their annual meeting on March 26. Kramer moved to approve the Anoka County Historical Society to use the Town Hall on March 26; Millerbernd seconded. All voted in favor; motion carried.

13. Adjournment: Kramer moved to adjourn at 8:13 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Approved on: February 28, 2017



Agenda 02/28//17 Page 1 of 1




Agenda Town Board Meeting February 28, 2017



2. Committee Reports • Fire – Isanti Fire District Mutual Aid Agreement

Deputy workspace at fire station Quilt & pillow donations

• Roads – Gravel Quote Opening 213th Lane Township regulate activity on easement

• Planning & Zoning – Rental ordinance Cattail Ponds Plat 2

• Parks –School Forest fund-‐raising • Recycling – Brush shredding • SRWMO – 2018 Budget approval

3. 2017 Aquatic Invasive Species Prevention Grant Application

4. Emergency Management Group meeting – March 15, 10 am-‐noon Blaine City Hall

5. Request for staff/board to upcoming attend trainings:

• Spring Short Course -‐-‐ March 20-‐April 7 • Laserfiche training -‐-‐ April 19, 11am-‐1pm • Urban Short Course – April 20

6. Budget Scenarios

7. Consent Items

• Approval of Meeting Minutes – February 14, 2017

• Approval of Bills & Payroll

Adjournment





Town Board Meeting Minutes Tuesday, February 28, 2017 at 6:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Carrie Luedtke, Bob Millerbernd, Tim

Peterson, Pam Olson, Carol Searing Absent: None Others Present: Tom Sausen, Chris Wald, Hank Senger, Jim Caldwell, Tom Searing,

Tim Schlichting, Scott Chapman, Phil Osterhus, Jerry and Renee Ponto, Todd Ponto, Tim Hanrahan, Brian Columbus, David Palmer, Cathy Heuer, Dennis Brown

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on February 28, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

Business:

1. Approval of the agenda: Millerbernd moved to approve the agenda as amended with one addition; Peterson seconded. All voted in favor; motion carried.


A. Fire: Chief Ballman reported that he has obtained two quotes to repair the fire department roof due to leaking. Peterson moved to approve the quote from Central Roofing Company in the amount of $1,405.00; Millerbernd seconded. All voted in favor; motion carried. The attorney noted the quotes would be contingent on attorney review of a final contract. Kramer moved to approve the bid from AJ Geist in the amount of $4,005.00 pending approval of the final contract from the Township attorney; Peterson seconded. All voted in favor; motion carried.


Ballman reported that the Township account at the Linwood Country Store has been reactivated. The Chief spoke with the insurance agent, Chris Sauro, regarding the Firemen’s Professional Liability application and it has been submitted. Chief Ballman also reported that the current washing machine is an extractor machine and will remove all contaminants. Ballman reported that the four gas meters they have do not function properly and repairs are expensive. Ballman presented a quote from EAS to purchase four gas meters including two MSA 4-‐gas meters at $862.06 per unit and one MSA CO Meter with quarterly calibration for all four meters for a total cost of $2,274.12. Each meter reads Hydrogen Sulfide, Carbon Monoxide, Oxygen and combustibles. Peterson moved to approve $2,274.12 to purchase four gas meters; Millerbernd seconded. Peterson voted in favor with Searing, Kramer, Halliday and Millerbernd against; motion failed 4-‐1 against. Kramer moved to pay up to $2,300 for the purchase of four gas meters; Searing seconded. All voted in favor; motion carried.

• Isanti Fire District Mutual Aid Agreement: This item has been tabled until Attorney Robert Ruppe and Chief Ballman have a chance to discuss the revised contract.

• Deputy workspace at fire station: Ballman said Captain Luedtke is working on this but the deputy has been given room to work and Anoka County is going to supply a computer and printer.

• Quilt and pillow donations: Ballman said this falls under the Relief Association as do all donations of this nature and these donations have already been put to good use.

B. Roads:

• Gravel Quote Opening: Halliday outlined the three quotes received. The quotes should include the price per ton including hauling, spreading and grading the material specified. Gravel thickness and width will be determined by the Linwood Township Road Supervisor. Certificates of liability insurance and proof of workman’s compensation insurance must be presented. The quotes will go to Road and Bridge committee before the Town Board makes its final decision.

• 241st and 242nd Lanes – vacating corner easements: Tim Schlickting spoke about the corner of 241st and Furman Street platted a partial cul-‐de-‐sac. He requested that the easement be vacated so he is able to build his house on higher ground. Halliday said this will need to go to Road & Bridge and Planning & Zoning prior to the Board addressing this. The attorney requested the homeowner send a request to the board to consider vacating the property so this can be on a future agenda.

• 213th Lane Township regulate activity on easement: The attorney said it is a platted road and has never been accepted by the Township. On the plat it was dedicated to the Township and roads that are dedicated to the Township are held


in Trust and the Township has no jurisdiction or liability including maintenance until accepted by Resolution of the Town Board. If the road is dedicated to the public the residents have jurisdiction to use it including drive on it or improve it. Halliday explained that the Township has previously decided to not take any action. A resident inquired about emergency vehicle access and Attorney Ruppe stated that if the Fire Department was to ask for access then the Town Board can consider acting on it in which case the Township would require documentation of the request. Currently, it is not the responsibility of the Township to make the road accessible.

C. Planning and Zoning:

• Rental ordinance: Attorney Ruppe said this is a building code issue and if residents don’t follow the building code and refuse permission to enter, a request through the Sheriff’s office. An Administrative Search warrant can be requested to have access for compliance. If found not in compliance with the code, the homeowner can be sued in civil court and renters would be evicted. Ruppe stated that if one resident gives permission to enter it meets all legal obligations for access. Searing shared concern for disabled renters and Ruppe said homeowners would be required to meet legal responsibilities for disabled persons.

• Cattail Ponds Plat 2: Halliday tabled this item until more information can be obtained. Clerk Olson will follow up.

• Firearm Ordinance: Tom Searing said Planning & Zoning have agreed on a Firearm Ordinance and inquired about having a public hearing. The attorney said this does not require a public hearing if the Board chooses not to. Halliday requested the Board and Ruppe have time to review the proposed Ordinance. The Board agreed that after review and approval of the Ordinance that a public hearing will be scheduled.

D. Parks – School Forest fundraising: The Board inquired with Ruppe about fundraising restrictions. There are items that require funding for the School Forest. Attorney Ruppe requested the Township allow him to review a letter from the auditor concerning fundraising and a summary of what fundraising activities and the school have undertaken in the past. Clerk Olson will provide Ruppe with the information he requested.

E. Recycling – Brush shredding: Kramer requested to spend up to $1,500 for brush shredding. Peterson moved to approve up to $1,500 towards brush shredding; Millerbernd second. All voted in favor; motion carried.

F. SRWMO – 2018 Budget approval: Peterson reported that Linwood’s share of the expense is 46.40% of the total. Millerbernd moved to pay $28,105.00 for the Linwood


Township portion of the $48,460 SRWMO 2018 budget; Peterson seconded. All voted in favor; motion carried.

3. Attorney: Halliday requested the attorney to attend the second township meeting held on the fourth Tuesday of each month. Attorney Ruppe requested getting the agenda in advance. Halliday suggested that Mike Jungbauer attend the same meeting as the attorney.

Millerbernd moved to have the five board members (Searing, Kramer, Halliday, Millerbernd and Peterson), the clerk (Pam Olson) and the Planning and Zoning Official (Mike Jungbauer), be the only people authorized to talk with the Township attorney; Kramer seconded. All voted in favor; motion carried.

The Attorney presented sample contracts for the various authorities the Township interacts with such as animal control, grading, mowing, plowing, etc. Halliday asked the Supervisors to review the contracts.

Ruppe met with Attorney Haag and he has the Township files but they are not available yet.

4. 2017 Aquatic Invasive Species Prevention Grant Application: Peterson will contact the lake associations regarding applying for the grant.

5. Emergency Management Group meeting – March 15 from 10 a.m.-‐12:00 p.m. at Blaine City Hall: Halliday will check to see if he is available to attend this meeting.

5. Request for staff/board to attend upcoming trainings:

A. Spring Short Course – March 20 to April 7: Supervisor Tim Peterson, Clerk Pam Olson and Deputy Clerk Lisa Sowers will attend.

B. Laser fiche Training – April 19 from 11 am to 1 pm: This is the basic course that must be taken prior to further training. Searing moved to have employees Lisa Sowers, Christine and Linda attend the laser fiche training on April 19; Millerbernd seconded. All voted in favor; motion carried.

C. Urban Short Course – April 20: Ed Kramer, Tim Peterson and Clerk Pam Olson will attend.

Searing moved to authorize the supervisors, the Clerk and Deputy Clerk to attend any of the short course trainings being offered; Peterson seconded. Searing, Halliday, Kramer and Peterson voted in favor with Millerbernd voting against; motion carried 4-‐1.

6. Appointed Deputy Clerk as check signer: Millerbernd moved to have the Deputy Clerk, Lisa Sowers, to be added as a check signer; Searing seconded. All voted in favor; motion carried.


7. Budget Scenarios: Luedtke explained the budget scenarios proposed. The meeting will be continued on March 2 at 5:30 to continue discussion on the various budget scenarios.

8. Annual Meeting: The annual meeting will be held March 14 at 7:00 p.m. immediately following the regular board meeting at 6 p.m.

9. Consent Items:

A. Approval of Meeting Minutes – February 14, 2017: Searing moved to approve the minutes from February 14 with one addition of Mike Jungbauer’s title as Planning and Zoning Administrator; Peterson seconded. All voted in favor; motion carried. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #32938 thru #32951 from 2/15/2017 through 2/28/2017 in the amount of $12,852.49; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 2/24/2017 with direct deposits #16265 thru #16271 and EFTs #16272 to #16274 in the amount of $13,415.38; Millerbernd seconded. All voted in favor; motion carried.

10. Attorney – INS Claim: The Board went into closed session with the Township Attorney to discuss INS Construction Services, Inc. breach of contract claims. Peterson moved to reopen the open session and continue the meeting on Thursday, March 2 at 5:30 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Approved on March 14, 2017







Town Board Meeting Minutes Thursday, March 2, 2017 at 5:30 p.m. Reconvened from February 28, 2017

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Tim Peterson, Carol

Searing, Pam Olson Absent: Treasurer Carrie Luedtke Others Present: Tom Searing, Captain Andy Luedtke

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on March 2, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and all supervisors were present.

Business:

1. Cattail Ponds: Kramer moved to approve the Hakanson and Anderson preliminary plat for Cattail Ponds with the two provisions to clear all the trees and obstacles in the easement area and provide both a recorded copy of the traffic safety easement and a signed copy of the preliminary plat; Peterson seconded. All voted in favor; motion carried.

2. Park Committee: Kramer moved to accept Melvin Pfaffendorf’s resignation from the park committee; Peterson seconded. All voted in favor; motion carried. Searing will have the open position put on the website.

3. Online Course: Peterson requested taking an online course for grant writing. Searing moved to allow Tim Peterson to do an online grant course for $75.00; Kramer seconded. All voted in favor; motion carried.

4. Annual Meeting Agenda: The board discussed items for the agenda.


5. Budget Scenarios: Olson reported on the revisions for the 2018 budget scenarios.

Millerbernd moved that the proposed levy for 2018 be at $1,625,000; Peterson seconded. All voted in favor; motion carried.

2018 Budgeted Expenditures

Operating Funds:

General Fund: $486,800

Road and Bridge: $620,000

Building Department: $80,000

Fire: $240,570

Police: $230,000

Senior Center: $73,550

Cemetery: -‐

Parks and Rec: $68,875

Capital Funds:

Capital Improvement Fund: $60,000

Building Capital Fund: $67,500

Fire Equipment Fund: $80,000

Park Dedication Capital Fund: -‐

Total: $2,007,295

6. Other Business:

Searing moved to approve James Schrunk as a volunteer senior driver pending his approved background check; Kramer seconded. All voted in favor; motion carried.

Kramer moved to pay claim #32952 in the amount of $15.00 for the background check on James Schrunk; Peterson seconded. All voted in favor; motion carried.


Searing requested to add the Planning & Zoning agendas to the website. The Town Board agreed it is a good idea to help keep residents informed.

Supervisor Kramer will contact the MN Association of Townships for more information regarding the Comprehensive Plan Advisory Committee.


Approved on: March 14, 2017







Agenda Town Board Meeting

March 14, 2017 6:00 pm

Call to Order Pledge to the Flag Roll Call Business:


2. Road & Bridge – 2017 Road Blading quotes Survey Potomac, 242nd & 244th 2017 Class 5 quotes

3. Recycling – Park trailer to collect boat wrap in April

4. Complaint re: trailer on 227th Place

5. Local Government Officials Meeting -‐-‐ March 29 6pm Consent Items

• Approval of Meeting Minutes – February 28 Board of Audit & February 28 Regular meetings • Approval of Bills & Payroll

Adjournment Upcoming meetings: Emergency Management -‐-‐ March 15 10am-‐noon






April 11, 2017 6:00 pm



• Committee Reports • Fire – DNR truck price increase • Road & Bridge – Baylor & 242nd easement vacation (tabled on 3/28/17)

• Spring R&B Road Review – Saturday, April 29 8 am (combine with TB Road Tour?) • 213th Place – Not accepted by Township action • 205th & Hornsby • Jodrell Street • Road shoulder reclaiming • Sell donated military trailer

• Senior Center • Recycling • Media • LFFD • HR – Policy regarding health insurance benefit vs. increased wages

• Scheduling maintenance interviews

2. Treasurer’s Report

3. County Assessor – Alex Guggenberger

4. Data Requests

5. Crown Castle survey

6. 3M Reflectivity Sign grant


Consent Items • Approval of Meeting Minutes – March 28, 2017 • Approval of Bills & Payroll

Claims List for Approval 3/29 -‐ 4/11/17 $47,967.49

Claims #32987 thru #33004


Direct Deposits #16319 -‐ 16335

EFTs #16336 to 16338

Adjournment Upcoming Meetings: Legal Short Course -‐-‐ Thursday, April 20, 2017 Otsego (Ed, Tim, Pam)





Town Board Meeting Minutes Tuesday, April 11, 2017 at 7:00 p.m.


Searing, Pam Olson, Carrie Luedtke

Others Present: Chief Darryl Ballman, Tom Sausen, Hank Senger, Tom Searing, Bob Beckman, Kent Gulbrandson, Cathy Hereau, Alex Guggenberger/Anoka County Assessor, Peggy Nordrum/Anoka County Residential Appraiser, Amy Doeun/Forest Lake Times

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on April 11, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag, followed by the roll call performed by the Clerk.

1. Approval of the agenda: Peterson moved to accept the agenda as amended; Millerbernd seconded. All voted in favor; motion carried.

2. County Assessor – Alex Guggenberger: Alex spoke about differences between county assessor vs private assessing firms. He said one of the biggest differences is the access to additional staff with Anoka County. Private assessors may have accounts located throughout the state and may not be readily available where they work only with Anoka County and are located near GIS, have their own attorney and have relationships within the county that the Township depends on. The County requires all assessors have current licenses, verify that contracts are being met and their assessors are held accountable by the County administrators and County commissioner. Anoka County also has a new system which provides more information without any additional cost to the Township.

3. Committee Reports

A. Fire Dept: Chief Ballman reported that Central Roofing completed their portion of the roof repairs and AJ Geist LLC is working on the caulking and repairs. The Auto/Mutual Aide agreement with Isanti Fire District is ready and requires Board signatures. Kramer moved to accept the Isanti mutual aid agreement #217-‐3-‐01; Peterson seconded. All voted in favor; motion carried. The Tim Curry family expressed their thanks for allowing the use of the restored FWD fire truck for Tim’s funeral. Chief


reported nine firefighters attended state school in March and reimbursements have been turned in. There are some discrepancies with reimbursements that are being resolved with the Clerk. Chief Ballman reported Kevin McNallan with Anoka County is making new response maps for Anoka County that include the surrounding cities that the fire department has mutual aid contracts with. Chief Ballman explained that there are low numbers on daytime crews in several surrounding departments and he will be meeting with Oak Grove, East Bethel, St .Francis and Ham Lake Fire Departments to discuss daytime duty crew options.

• DNR truck price increase: Searing moved to approve the amount of $12,600 for the purchase of the DNR grass truck; Millerbernd seconded. The invoice for the DNR grass truck was over the approved amount by $100 and the Fire Relief Association will be donating $100.00 for this purpose.

B. Road & Bridge -‐ – Baylor and 242nd easement vacation (tabled on 3/28/17) Kramer reported that there has been no new information on this issue.

• Spring R&B Road Review – Saturday, April 29 at 8 am (combine with TB Road Tour?) The Board agreed that the Road and Bridge committee will go on the road review.

• 213th Place – Not accepted by Township action: Kramer reported that Mr. Muzzy attended the Road and Bridge meeting requesting Township approval to cut down a tree so he can have another access to his property. Supervisor Kramer told him the road was not classified as a road and the Township was not accepting it as a road. Kramer moved to allow Mr. Muzzy to take down a couple of trees to gain access to the road; seconded by Millerbernd. All voted opposed; motion failed 5-‐0. Peterson moved to table this until more information can be obtained whether 213th is a Township road; Kramer seconded. All voted in favor; motion carried.

• 205th & Hornsby: Kramer reported this requires about 8” of lime rock due to the lack of drainage and damage to a culvert. Kramer is working on the cost of materials.

• Jodrell Street: A portion of Jodrell goes through wetlands and requires lime rock to provide drainage and possibly Class 2 near the stop sign. Kramer explained Road and Bridge are looking into repairs.

• Road shoulder reclaiming: Kramer reported there are roads requiring shoulder reclaiming to help with drainage.

• Sell donated military trailer: Kramer requested to sell the military trailer which has never been used and he was told the approximate value is $400. Hank Senger said he checked on the value based on it being a quarter ton trailer and the value is $450. The Board agreed to advertise the trailer for $500 on the Township website for seven days.


C. Senior Center: Aging Mastery Program (AMP) program is complete. The front entry is in the process of being remodeled/updated.

D. Recycling: Kramer requested volunteers for recycle day being held April 22 from 8:00 to 12:00 noon. Chairman Halliday said he will attend.

E. Park: Halliday reported that the park tour was held and the Township currently has five cement tables but no benches. Halliday requested Clerk Olson to get two benches. Halliday expressed his thanks to the maintenance workers for maintaining the parks.

F. LFFD: Millerbernd stated he will have meeting minutes and committee member changes sent to Searing for the website.

G. HR:

• Policy regarding health insurance benefit vs. increased wages: Halliday reported that health insurance is a benefit to Township employees and if an employee chooses not to select health coverage that the Township does not give any compensation in place of coverage.

• Scheduling maintenance interviews/date ad is finished: The ad is going to run one more week and will end on April 21. There are currently ten applications. Kramer and Searing said they would go through the applications and Halliday asked Supervisors Searing and Kramer to set up and begin conducting interviews and that there may be more applications submitted by April 21.

4. Treasurer’s Report: Carrie provided the Board with a detailed budget report. Carrie has added information to the report indicating the percentage of budget spent to date and a prorated budget amount which provides the board with a good understanding of the budget at that time.

5. Data Requests: Searing stated the Township should have better procedures in place for data requests. She asked the Board to support employees using the data request form for all requests. Searing suggested all employees be notified that the data request form be used at all times and to provide a pdf for requests whenever possible. Halliday said this could be an addendum to the handbook and be placed in the WISP for all employees.

6. Crown Castle survey: The Board answered the survey questions in regards to the cell tower and the Clerk will return the survey to Crown Castle.

7. 3M Reflectivity Sign grant: Olson received information on ordering signs that offer money back through a grant. Kramer suggested Olson share the information with maintenance and get information on any signs needed within the Township.

8. Pet Clinic: The clinic is being held on May 7 from noon to 3:00 and again on June 4 from noon to 3:00. Halliday said it will be held two weekends with longer hours instead of three weekends. The Parkers will help on May 7.


9. Consent Items:

A. Approval of Meeting Minutes March 28, 2017 regular meeting: Peterson moved to approve the minutes from March 28, 2017 regular meeting; Kramer seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Searing moved to approve claims #33005 through #33045 from 3/29/2017 through 4/11/2017 in the amount of $47,967.49; Millerbernd seconded. All voted in favor; motion carried.

Searing moved to pay the regular payroll for 4/07/17 with direct deposits #16319 to #16335 and EFT #16336 to #16338 in the amount of $16,107.53; Millerbernd seconded. All voted in favor; motion carried.

10. Other business: Upcoming meetings: Legal Short Course – Thursday, April 20, 2017 Otsego (Ed Kramer, Tim Peterson, and Pam Olson will be attending.)

Searing received an inquiry regarding how trash collection would be done on Fontana during road work. Kramer will research what will be done for trash collection and respond to the inquiry. A complaint was received by Searing regarding a resident with several cars in the driveway and Searing will submit the complaint to Mike Jungbauer for further investigation.

11. Adjournment: Peterson moved to adjourn at 7:40 p.m.; Kramer seconded. All voted in favor; motion carried.

Approved on: April 25, 2017



AgendaLBAE 04/11/17 Page 1 of 1




2017 Local Board of Appeal and Equalization Agenda April 11th, 2017

1. Call the Board of Review to Order

2. Roll Call

3. Read Official Notice of the Board of Review

4. Board Chair outlines the ground rules for the meeting. The specific ground rules may vary for each local board but should include:

• Purpose of the meeting;; • Remind property owners that only appeals for the current year valuation or

classification may be made. The 2017 board is to review the assessment as of January 2, 2017, which will be used to compute the property taxes payable in 2018. Prior years’ assessments or taxes (including taxes payable in 2017) are not within the jurisdiction of the board;;

• The order of the appellants - by appointment first, followed by walk-ins on a first-come basis. The board will also receive written appeals from property owners. The secretary will record the required information (name, mailing address, telephone number, and address of property, etc.)

• The expectations of the appellant when presenting their appeal (i.e. the appeal must be substantiated by facts;; where the appellant should stand or sit;; the appellant should be prepared to answer questions posed by the board, etc.);;

• Time limits imposed (if any);; • The procedure the board will follow for making decisions (Will the board hear all

appeals before making any decisions? Will the board send a letter to appellants to inform them of the decision? Etc.) The Board may correct any erroneous valuation and add any omission of properties or increase of value after due process. The total decrease of valuations may not exceed one percent of the total valuation of the taxing district;;

5. The Board Chair should give the assessor the opportunity to present a brief overview of the property tax process and a recap of the current assessment.

6. Appellants should then present their appeals to the board. If the assessor has had a chance to review the property prior to the meeting, the assessor can present facts and information either supporting the valuation and or classification, or recommend that the board make a change. If the assessor has not had a chance to review the property prior to the meeting, the board may ask the assessor to review the property and present his/her findings to the board at a reconvene meeting.

7. Recess or Close the Meeting. (If needed, the meeting will be reconvened at a date to be determined. The Board of Appeal and Equalization of any city must complete its work and adjourn within twenty days from the time of convening as specified in the notice of the clerk, unless a longer period is approved by the Commissioner of Revenue. No action taken subsequent to such date shall be valid.)





Board of Appeal & Equalization Meeting Minutes Tuesday, April 11, 2017 at 5:30 p.m.

Town Board Members present: Michael Halliday, Chairman Robert Millerbernd, Vice Chairman Ed Kramer, Supervisor Carol Searing, Supervisor Tim Peterson, Supervisor Anoka County Assessors: John Leone, Senior Appraiser Peggy Nordrum, Residential Appraiser Observers: Mary Wells, Cathy Hereau Board Chairman Halliday called the Board of Review to Order and the Clerk did the roll call. Halliday read the Official Notice of the Board of Review, outlined the ground rules for the meeting and the stated the purpose of the meeting. The Board Chair gave the assessor the opportunity to present a brief overview of the property tax process and a recap of the current assessment. Assessor Peggy Nordrum stated that property owners could only appeal for the current year valuation or classification. The 2017 board is to review the assessment as of January 2, 2017, which will be used to compute the property taxes payable in 2018. Prior years’ assessments or taxes (including taxes payable in 2017) are not within the jurisdiction of the board. There were no Appellants to present an appeal to the board, but there were five appeals received at the County Assessor’s office. Exhibit A is attached.

• The value of a manufactured home owned by Cindy Johnson increased by $4,800.00. • A value decrease of $80,500.00 and the removal of homestead classification from a home

owned by Concha Brown due to the condition and scheduled demolition in 2018. • Property owned by Glen Brown had a decrease in property value of $45,300.00 due to no longer

having a buildable site. • Lisa Kelley was in the wrong land zone for acreage and after review the value decreased by

$20,200.00.


• The value of the property owned by William & Elisabete Durfey was decreased by $55,300.00 due to the conditions of the home.

The board heard all appeals before making any decisions. Kramer moved to affirm the changes to the Assessors report for Cindy Johnson, Concha Brown, Glen Brown, Lisa Kelly and William & Elisabete Durfey; Peterson seconded. All voted in favor; motion carried. Adjournment: Supervisor Kramer moved to adjourn at 5:54 p.m.; Millerbernd seconded. All voted in favor; motion carried.

Approved on: April 25, 2017







Preliminary Agenda Town Board Meeting

April 25, 2017 6:00 pm



2. P&Z • Variance 2017-‐04 Craig Pudas • Variance 2017-‐05 Hanrahan/Columbus • Conforming Land Division Application 23930 Thames ST • Firearms Ordinance • Housing Ordinance for Rental Property • Pool Ordinance

3. Road & Bridge – Baylor & 242nd easement vacation (tabled on 3/28 & 4/11)

• 213th Place • Ditch Mowing

4. FWD at Anoka Historical Society event July 9th

5. Media – PayPal payments

Laptop/tablets vs printed meeting packets

6. Maintenance position interviews

7. Deputy Clerk 60 days complete -‐-‐ Offer of permanent employment Notary public Fire Warden Bank signer as Deputy Clerk Online bank access Process payroll through bank

8. Resolution 2017-‐02 Accepting 2Q 2017 Donations

9. Animal Control Contract


10. Consent Items

• Approval of Meeting Minutes TB & Board of Appeal & Equalization – April 11, 2017


Adjournment





Town Board Meeting Minutes Tuesday, April 25, 2017 at 6:00 p.m.


Searing, Pam Olson, Attorney Robert Ruppe Others Present: Fire Chief Darryl Ballman, Hank Senger, Tom Searing, Amanda

Anderson, Ryan Anderson, Annalie Petterson, Randy Hudak, Bob Beckman, Brian and Bridget Robinson, Tony DeChaine, Brian Columbus, Tim Hanrahan, Bill Bostrom, and Amy Doeun/Forest Lake Times

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on April 25, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

Business:

1. Approval of the agenda: Peterson moved to approve the agenda as amended; Millerbernd seconded. All voted in favor; motion carried.

Committee Reports:

2. Fire Dept. -‐ Paint for new grass rig: Chief Ballman reported that the grass rig was picked up and requested approval to paint the rig from DNR green to red which would match the other rigs. The estimate for paint is $5,360.40 but doesn’t include decals. Millerbernd moved to approve $5,360.40 to repaint the new grass rig. Kramer inquired if the money was in the budget and Chief Ballman said it was last year and they had money in the budget at the end of the year. Motion failed for lack of a second.

• FWD at Anoka Historical Society event July 9: The Township received a request from Anoka County Historical Society to display the Linwood FWD at their Home


and Garden show July 9 from 1:00-‐5:00. Chief Ballman said there is a select group who can drive the FWD and he will check with them to see if there are any volunteers who would be interested in attending. Chief Ballman will report back at the next Board meeting.

3. Planning and Zoning: Mike Jungbauer reported on the following:

• Variance 2017-‐03 Craig Pudas: Jungbauer reported that Mr. Pudas is seeking to add a 1040 sq. ft. building with 11’ sidewalls to his 10.15 acres on Nebula Street. This does not go over the maximum square footage allowed but would be considered a second accessory building. Kramer moved to approve Resolution 2017-‐03; Peterson seconded. All voted in favor; motion carried.

• Variance 2017-‐04 Hanrahan/Columbus: Jungbauer reported that Brian Columbus and Tim Hanrahan are seeking a 5-‐foot setback variance on the east property line of their property on 213th Lane. where a cabin was built partially on Camp Ajawa’s land. The cabin was taken down and they would like to build a cabin on the same 22x28 footprint but adjust the location. Planning & Zoning have approved the set back with a reconstruct of the building of a minimum 720 square feet and be as close to the original footprint as possible. Kramer moved to approve Resolution 2017-‐04 with the addition of the requirement of 720 square footage and be as close to the footprint as possible; Peterson seconded. Supervisor Searing expressed concern whether legal obligations have been met with Camp Ajawa regarding the lot line. Tom Searing from Planning & Zoning wanted it noted that he requested the variance go back to the P & Z committee for consideration of the legal lot line and building size they intend to build. All voted in favor of Kramer’s motion; motion carried.

• Conforming Land Division Application 23930 Thames Street: Thomas and Debra Cubus on Thames Street sold 2.25 acres to Ken McBride leaving their parcel approximately 7.52 acres. The 2.25 acres will be added to the McBride property to the north making it more buildable. Jungbauer reported that the split meets current codes and ordinances. Peterson moved to go ahead with the land division; Kramer seconded. All voted in favor; motion carried.

• Approving building site for 242xx East Type Drive: Jungbauer reported that previously the lot was classified unbuildable. David Zimmerman secured a permit from Anoka County to fill and grade this lot to raise it above base flood elevation certification. All work was coordinated and approved by Anoka Conservation District. Jungbauer reported that the project meets current minimum buildability requirements and minimum onsite wastewater treatment sites. Kramer moved to approve a building permit after the compaction and footings, new borings and other building permit obligations are met for the property on East Typo Drive; Peterson seconded. NO VOTE?


• Firearms Ordinance: After discussion it was determined that the Ordinance will be reviewed by Attorney Ruppe and be put back on a future agenda.

• Housing Ordinance for Rental Property: Attorney Ruppe proposed that if the Board accepts the Ordinance as written he will review it to be certain it meets all legal requirements. Halliday inquired why the delineation of non-‐owner vs owner occupied. Jungbauer said the building code addresses this in that if an owner occupies it in addition to four renters then it falls under the R2 classification. Halliday said he believes there should be a permit process to give the Township authority to proceed if someone is out of compliance. Attorney Ruppe asked what the threshold was to begin regulating the Ordinance. Halliday stated if the rental home is non-‐owner occupied and there are four or more persons, or the rental property is owner occupied with three or more persons living in it, it will be subject to the Ordinance.

Searing inquired if someone chooses not to follow the Ordinance what happens. Jungbauer outlined the penalty clause stating charges and fines. Searing inquired if the responsibility of the expense to enforce the Ordinance could be that of the rental property owner. Attorney Ruppe said the Ordinance could be written to make that known but it wouldn’t guarantee it would be ruled in favor of. Clerk Olson inquired if the enforcement of the Ordinance falls under the Building, Zoning or who would oversee this Ordinance. Jungbauer stated it falls under the Property Maintenance Inspection certification and although a portion of the Ordinance falls under the Building Official certification he felt, when enforcing it, the Township should consider adopting the ICC Property Maintenance Code. The training for that is specifically designed to give the Township the right evidence to appear in court and the training is specific to that purpose. After discussion, Halliday stated the Board would wait to make a decision until Attorney Ruppe has reviewed the legal aspects and report back to the Board.

• Pool Ordinance: Amanda Anderson requested the Board adopt a Pool Ordinance. Anderson gave examples of pets drowning and stated she would hope an Ordinance regarding safety steps would help prevent danger to children. Her proposal to the Board if they approval a pool Ordinance is to give existing pool owners six months to be in compliance. Halliday said this has been brought to the Board previously and after researching surrounding communities learned that most have a pool Ordinance. Halliday will send Board members the information Amanda emailed him and it will be reviewed and brought back at the next meeting after Attorney review.

• Lot acquisition: Jungbauer reported on an issue the Board discussed at a previous meeting regarding a Fawn Lake housing development with single road access and options to put a road in. Jungbauer said a lot was available that could give the Township needed property to provide the development with an additional road


access. Jungbauer requested the Board get more information and allow it to go before the Road & Bridge and Planning & Zoning for consideration. Kramer moved that the Board proceed with looking into the purchase of the property; Peterson seconded. All voted in favor; motion carried.

• Jungbauer presented a reimbursement check in the amount of $9,344.00 from the Anoka County Conservation District for 2016 SSTS related expenses.

4. Road & Bridge:

• Baylor & 242nd easement vacation (tabled on 3/28 & 4/11): Kramer said the owners have not been contacted as yet. The Board agreed to table this.

• 213th Place: Attorney Ruppe has addressed this and a letter was mailed to the property owner.

• Ditch Mowing: Kramer suggested hiring ditch mowing out again due to the condition of the Township mower. The expense to repair, or replace, the mower is more than hiring an outside agency. Peterson moved to hire Mowing Matters for the 2017 ditch mowing; Searing seconded. All voted in favor; motion carried.

• 2017-‐2018 Road Salt contract: Kramer reported the salt order needs to be placed to get the state pricing. 183 ton was purchased in 2016 and approximately 30 ton remain. Kramer moved that the Township place an order for 160 ton of salt for the 2017 winter; Searing seconded. All voted in favor; motion carried. Clerk Olson said the total price is unknown at this time until the order is placed but state pricing has always been the best price.

• Mower ditch arm: Kramer requested the arm be removed from the tractor. Halliday asked Kramer and Tony DeChaine to get together and determine what is best way to get rid of the tractor arm and report back to the Board.

• Military trailer: It was reported that the value is much higher than the $500 originally thought and the Board agreed that it be advertised for the best offer over $500.

5. Media – PayPal payments/Laptop and tablets vs printed meeting packets: Kelly Kramer reported that PayPal could be used by the Township and she requested the Board approve setting up an account and use it for a period of time as a trial. Searing moved to use PayPal for a trial period of six months for online payments beginning May 1; Millerbernd seconded. All voted in favor; motion carried. Searing moved to add the PayPal convenience fee to the consumer; Millerbernd seconded. All voted in favor; motion carried.


Chairman Halliday requested Clerk Olson to look into pricing for iPads for Board members to use during regular Board meetings. One would also be available then for Clerk Olson to process PayPal transactions.

Clerk Olson reported that she has acquired business email addresses for board members and would distribute information to each member. Olson explained the advantages of various options through a hosted exchange or GoDaddy such as an interactive calendar. Halliday said it’s best to research prices for iPads for members and, if purchased, then look at what options are available.

6. Resolution 2017-‐02 Accepting 2Q 2017 Donations: Halliday read the Resolution and announced donations by residents. Various residents donated for coffee donations to the Senior Center, a resident donated filled Easter bags for the Intergenerational Egg Hunt and Charley, Sally and Finn Lucas donated four Easter baskets for the Intergenerational Egg Hunt. Searing, Kramer, Halliday, Millerbernd and Peterson all voted in favor of accepting Resolution 2017-‐02 for Accepting 2Q 2017 donations duly passing and adopting the foregoing resolution 5-‐0.

7. Animal Control Contract: Millerbernd moved to approve the 2017 contract for animal control with Tammy Gimpl of Gratitude Farms; Peterson seconded. All voted in favor; motion carried.

8. Maintenance position interviews: Searing said interviews are scheduled for April 26 after which time Kramer and Searing will make a recommendation to the Board. Peterson had said he would like to be included on interviews. Searing indicated that all interviews would need to be rescheduled as three Board members constituted a meeting and by law would need to be posted and open to the public. Olson reported that the Clerk training she has undergone suggested that interviews not be made public. Searing requested Peterson allow the interviews to take place and withdraw from being included. Peterson stated he did not believe people would attend open interviews but he would withdraw from participating in the interviews.

9. Deputy Clerk 60 days complete:

• Offer of permanent employment: Clerk Olson reported that Lisa Sowers is performing very well but it’s a large learning curve. She outlined duties Lisa is completing and areas where she is stepping up and helping in the office. She said that the constraints on hours that Lisa will just get started then have to end her day. Searing moved to offer Lisa Sowers an offer of employment; Millerbernd seconded. All voted in favor; motion carried. Searing moved to give Lisa up to 30 hours per week; Peterson seconded. All voted in favor; motion carried.

• Notary public: The Board agreed that the Deputy Clerk should have the same authorizations as the Clerk to fill in for the Clerk when needed and should have the authority to notarize.


• Fire Warden: Searing moved to allow the Deputy Clerk, Lisa Sowers, be a Notary and a Fire Warden; Millerbernd seconded. All voted in favor; motion carried.

• Bank signer as Deputy Clerk: Searing moved to have Lisa Sowers, the Deputy Clerk, to be a bank signer; Millerbernd. All voted in favor; motion carried.

• Online bank access: Seraing moved to give Lisa Sowers bank access; Millerbernd seconded. All voted in favor; motion carried.

• Process payroll through bank: Searing moved that Lisa Sowers have authority to process Township payroll through the bank; Millerbernd seconded. All voted in favor; motion carried.

10. Telephone poles: Halliday explained that the posts in the parking lot need to be replace and are they are $1.00/foot. Kramer said he’d check on these being donated and has a way to have them delivered.

11. Consent Items:

A. Approval of Meeting Minutes for the Town Board meeting and the Board of Appeal and Equalization meeting on March 28, 2017: Kramer moved to approve the minutes from the Appeals and Equalization Board meeting and the regular Board meeting on April 11, 2017; Peterson seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll:

Claims List for Approval: Millerbernd moved to approve claims #33047 thru #33067 and EFT’s #16384 thru #16389 from 4/12/2017 through 4/24/2017 in the amount of $70,116.17; Peterson seconded. All voted in favor; motion carried.

Regular Payroll: Millerbernd moved to pay the regular payroll for 4/21/2017 with direct deposits #16374 thru #16383 and EFTs #16390 to #16392 in the amount of $11,515.91; Peterson seconded. All voted in favor; motion carried.

Fire Dept 1Q 2017 Payroll: Millerbernd moved to pay the regular payroll for the fire department pay date 4/14/2017 with direct deposits #16344 thru #16371 and EFTs #16372 and #16373 in the amount of $22,449.03; Peterson seconded. All voted in favor; motion carried.

Weighted Average OT 1Q 2017: Millerbernd moved to pay the weighted average OT 1Q for 4/24/2017 with check #36802 and EFT #16393 in the amount of $113.08; Peterson seconded. All voted in favor; motion carried.

12. Other business: Halliday expressed thanks to the volunteers and Hank Senger for their help on the Linwood Recycle Day.



Approved on: May 9, 2017







Special Town Board Meeting Minutes May 9, 2017 5:00 p.m.

Board Members Present: Mike Halliday, Ed Kramer, Bob Millerbernd, Tim Peterson and

Carol Searing, Clerk Pam Olson, Treasurer Carrie Luedtke

Others Present: Tom Sausen

Call to Order and Approval of the Agenda: Linwood Township Board met in the board room at 22817 Typo Creek Drive NE, Stacy on Thursday, May 9, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

1. Business – Discuss maintenance hiring: Supervisors discussed interviews, experience and Township requirements. After discussion, Peterson moved to offer the maintenance position to Nicholas Crudo with a starting wage of $22.00/hour; Kramer seconded. Kramer, Halliday and Peterson voted in favor with Millerbernd and Searing opposed; motion carried 3-‐2 in favor of offering the maintenance position to Nicholas Crudo at a starting wage of $22.00/hour. In case, the offer of employment was not accepted, Searing moved to offer the position in the order of Nicholas Crudo, Shawn McLane, Joshua Jungbauer and Joseph Gerlach; Millerbernd seconded. All voted in favor; motion carried 5-‐0 in favor. Searing moved to have a pay scale up to $23.50/hour; Millerbernd seconded. Searing, Kramer, Halliday, and Millerbernd voted in favor with Peterson opposed; motion carried 4-‐1 in favor.


Approved on May 23, 2017







Preliminary Agenda Town Board Meeting

May 9, 2017 6:00 pm



2. Committee Reports • Fire – FWD at Anoka Historical Society event on July 9th • Road & Bridge – Spring R&B Road Review

Melby Easement/Minimum maintenance Road salt suggestion

• Senior Center • Recycling • Parks • LFFD • Cemetery – dead tree by fence • HR – Maintenance position hiring

Supervisors for employee departments Maintenance job description

3. Tablets & email for supervisors options

4. New Crime Watch group

5. Assessment Contract

6. Township Legal Seminar

7. Summer Short Course pre-‐registration

Consent Items

• Approval of Meeting Minutes – April 25, 2017 • Approval of Bills & Payroll

Adjournment





Town Board Meeting Minutes Tuesday, May 9, 2017 at 6:00 p.m.


Searing, Pam Olson, Carrie Luedtke Others Present: Fire Chief Darryl Ballman, Kris Millerbernd, Hank Senger, Tom

Searing, Bob Beckman, Tom Sausen, Elizabeth Kiserow, Brian and Bridget Robinson, Debbie Parker, Annalle P., Eli K. and Amy Doeun/Forest Lake Times

Call to Order and Approval of the Agenda: Linwood Township Board met in the Town Hall at 22817 Typo Creek Drive NE, Stacy on May 9, 2017. Chairman Halliday opened the meeting with the pledge of allegiance to the flag and the Clerk performed the roll call.

Business:

1. Approval of the agenda: Kramer moved to approve the agenda as amended; Peterson seconded. All voted in favor; motion carried.

2. Supervisors for employee departments: Searing moved to have Supervisor Kramer supervise the maintenance worker and Senior Center workers; Chairman Halliday will oversee the Clerk, Deputy Clerk, Planning and Zoning Administrator/Building Inspector and Building & Zoning Assistant; Millerbernd seconded. Halliday added that the cleaners are in the Senior Center and fall under maintenance supervisor. All voted in favor; motion carried.

3. Tablets and email for supervisor’s options: Olson reported PayPal is ready to use to accept payments. She and Kelly Kramer have used the Nextbooks that Supervisor Peterson obtained but does not recommend using them as they didn’t perform well. They will be trying other devices and will report back to the Town Board. The Board agreed that when a decision is made on what electronic devices to purchase then email addresses would be determined. The devices will stay in the Township office.

4. Assessment Contract: Kramer and Searing recommended staying with the county for assessment services due to the resources they offer. Searing moved to contract with


Anoka County for the assessment of property; Millerbernd seconded. Searing, Kramer, Halliday, and Millerbernd voted in favor with Peterson opposed; motion carried 4-‐1.

5. Request for waiver of Kennel license: The board agreed that because the dog is going to be on the property temporarily it did not require a conditional use permit. Kramer moved to review the situation in the fall and make a decision at that time whether the dog is permanent or not; Searing seconded. Searing, Kramer, Halliday and Peterson voted in favor, none opposed, with Millerbernd abstaining. Motion carried 4-‐0 in favor.

6. Melby Easement/Minimum maintenance: Searing moved to table this until the next meeting; Kramer seconded. All voted in favor; motion carried.

Committee Reports: (At 6:24 p.m. Chairman Halliday had to leave the meeting and Vice Chairman Millerbernd then chaired the remainder of the meeting.)

7. Fire:

• FWD at Anoka Historical Society event on July 9: Chief Ballman reported that Joe Dolphy has volunteered his trailer and truck to transport the FWD to the Anoka County Historical Society on July 9. Captain Raml is available to attend and Rich Gabrick and Joe Dolphy may also attend.

• Stomp-‐Out Suicide video: Chief will play the video on Stomp-‐Out Suicide at the May 23 meeting.

• Other: Chief Ballman reported that the Department has been invited by Isanti Fire District to participate in a training burn on May 20 in Oxford Township. Captain Luedtke will be meeting with Steve Ungericht regarding ISO testing and go over Fire Department forms and fire apparatus forms. There was an Anoka County FPC he and Supervisor Millerbernd attended. There will be quotes in January for a new radio contract. The current maintenance contract on existing radios expires in 2018. Chief Striech attended the International Association of Fire Chiefs and reported on statistics within the Fire Service. Statistics show that firefighters are having heart attacks at record rates due to high stress, health/wellness and lack of hydration. There has also been a 68% increase in cancer amongst fire fighters and a 70% increase in suicides. Chief reported they are hosting the Anoka County Emergency Management Group on June 14th. Chief Ballman met with the Oak Grove, East Bethel and St. Francis Fire Departments to discuss daytime duty crew options. They will be looking at options with grants and are currently in the early stages of discussion. Chief Ballman reported that Attorney Ruppe drafted a contract for approval for the PTA raffle for a ride-‐along. Kramer moved to approve the Linwood Ride-‐Along program and release and waiver; Peterson seconded. All voted in favor; motion carried. Chief reported to the Board that the department would be attending local parades and bring back dates for approval at a later date. The Linwood Fire Relief Assn. would like approval to use a fire truck to sell raffle tickets at various locations in


Forest Lake before the dance. These funds buy items that are donated back to the community. Searing moved to approve the use of a fire truck to take to Forest Lake to sell dance and raffle tickets; Kramer seconded. All voted in favor; motion carried. Chief Ballman explained that this is also an opportunity for the firemen who need experience driving the trucks to get drive time. All voted in favor; motion carried.

Road and Bridge:

• Spring R & B Road Review: Kramer reported he has talked to the homeowner at Baylor and 242nd regarding the corner and the property owner is willing to work with the Township. The issue will go before Attorney Ruppe.

• Road salt suggestion: Kramer said they don’t heavily salt the roads but rather assess what the needs are, especially intersections, prior to salting.

• Road Foreman: Kramer moved to accept Craig Rylander as the Township Road Foreman; Searing seconded. All voted in favor; motion carried 4-‐1.

Senior Center:

• Recycling – Building plans: Kramer reported he received the funding from Anoka County for the new 6-‐bay recycling building.

Parks: Clerk Olson said the Parks committee did not hold a meeting last month.

LFFD: Millerbernd said the April Linwood Family Fun Day minutes have been approved and will be sent to Supervisor Searing to be posted on the website. Searing moved to approve Elizabeth Kiserow, Jack and Sandy Kugle, and Danielle DeVange for Linwood Family Fun Day; Kramer seconded. All voted in favor; motion carried. Millerbernd will follow up with background checks.

Pet Clinic: Deb Parker reported that they had 101 animals and sold 16 dog licenses. She recommended that next year they should have a sign that indicates the dog licenses are for Linwood residents only.

Cemetery – dead tree by fence: Kramer moved to have Mike Raml, of Raml Tree Service, top the two dead trees in the cemetery; Peterson seconded. All voted in favor; motion carried. Ken Broadbent will remove and dispose of the trunks of the trees.

8. New Crime Watch group – Cranberry Drive request for signs: Olson reported that this group needs the Township to put up three signs located off Hwy 22 on South Linwood Drive, one on Cranberry and one further on South Linwood. Kramer said that the Township typically puts up signs on Township roads and the County does it on County roads. Peterson moved to buy three crime watch signs and have maintenance install the signs on S. Linwood Drive, Cranberry and further south on Linwood Drive; Kramer seconded. All voted in favor; motion carried.

9. Fire extinguisher service quotes: Millerbernd reported on three quotes for equipment and services. Peterson moved to table this until the Fire Marshall and Captain Luedtke can look at the quotes; Kramer seconded. All voted in favor; motion carried.


10. Upcoming Meetings (who will attend?):

• Summer Short Courses -‐ June 19-‐June 29 (pre-‐registration June 8 & June 15): Kramer will be attending on June 29.

• Legal Seminar various dates -‐ June-‐October: Kramer will be attending June 8. Peterson stated he would attend the October seminar.

• Planning and Resilient Cities -‐ Thursday, June 1 -‐ Staff at 1:00 p.m. and Community at 6:00 p.m.: Peterson may be interested in the water quality portion of this and will let Clerk Olson know.

• Local Government Officials meeting -‐ Wednesday, May 31 at 6:00 p.m.: Supervisors interested in attending should let Clerk Olson know.

11. Consent Items:

A. Approval of Meeting Minutes for the Town Board on April 25, 2017: Kramer moved to approve the minutes from the Board meeting on April 25, 2017; Peterson seconded. All voted in favor; motion carried.

B. Approval of Bills and Payroll: Claims List for Approval: Searing moved to approve claims #33068 thru #33095 and EFT’s #16414 thru #16419 from 4/26/2017 through 5/09/2017 in the amount of $32,954.55; Peterson seconded. All voted in favor; motion carried.

Regular Payroll: Searing moved to pay the regular payroll for 5/5/2017 with direct deposits #16394 thru #16410 and EFTs #16411 to #16413 in the amount of $13,820.82; Peterson seconded. All voted in favor; motion carried.

Weighted Average OT 1Q 2017: Searing moved to pay the weighted average OT 1Q 2017 for pay date 4/24/17 with check #36802 and EFT #16393 in the amount of $136.84; Kramer seconded. All voted in favor; motion carried.

12. Other Business: Kramer reported to save $4,000 and stay in budget that they would forego the spring SOS drain cleaning and just do it in the fall. Millerbernd asked Supervisor Peterson to follow up with Jamie of the Watershed District to see what the Watershed plan is for spring drain cleaning.

13. Adjournment: Kramer moved to adjourn at 7:31 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on May 23, 2017

____________________________________ Robert Millerbernd, Vice-‐Chair







June 13, 2017 6:00 pm



2. Insurance Review

3. Committee Reports • Fire – • Road & Bridge – • Recycling – Recycling Awards • Senior Center • Parks • LFFD – Karl Achilles magician $500

Facebook use • Pet Clinic • Building – Air exchange system

4. Amend Resolution 2017-‐03 to correct address

5. Request to borrow Prize Wheel or Sucker Tree

6. Resolution 2017-‐06 Stacy Lions Club Non-‐Intoxicating Liquor

7. Resolution 2017-‐07 Snowmobile Trail on Township ROW

8. Recording Secretary resignation

9. Job Descriptions

10. Maintenance/FD position OT pay & Comp

Consent Items

• Approval of Meeting Minutes – May 23, 2017 • Approval of Bills & Payroll


Adjournment





Town Board Budget Meeting

June 13, 2017


Peterson; Clerk Pam Olson; Treasurer Carrie Luedtke Board Members Absent: None Others Present: Chris Sauro, Hank Senger, Tom Searing, Darryl Ballman, Debbie

Parker, Jack Luedtke, Shawn McLane, Tony DeChaine

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on June 13, 2017 and the Clerk performed the roll call. The agenda was approved with the addition of tree removal at the cemetery and sound system for the board room.

Insurance Review: Country Financial agent Chris Sauro previously met with Halliday to review the insurance policy. Sauro was present at the meeting to give the annual overview and suggested the following changes: Remove the Builder’s Risk Endorsement and coverage for the mobile satellite; Apply the Replacement Cost option to all items on the property schedule and add the 4%inflation guard; Update the liability classification codes to include coverage for the Linwood Fire Association and the Fire Department Volunteers to prevent possible gaps in the liability coverages. The cost of the additional premium ($353) will be split with the Fire Association. Kramer moved and Searing seconded the motion to accept the Country Financial insurance proposal for $31,950 for coverage July 1, 2017 through June 30, 2017. All ayes; motion approved.

Committee Reports: Fire: Chief Ballman reported there were six medical and three fire runs for May, 2017. The Isanti Fire District invited Linwood and Stacy/Lent Fire Departments to a training burn on May 20 in Oxford Township. The River Riders Bike Club donated teddy bears to the fire department as they do each year. CARE Resource Connection will be incorporated into LFD “To aid all people in overcoming barriers to care and services, by connecting resources to all who need them.” Peterson moved and Millerbernd seconded to spend up to $1000 for a new controller


and sprinkler heads for the fire department grounds. All ayes; motion carried. The maintenance department is responsible for spring start-‐up and fall shut down of the irrigation systems. MBFTE license renewals are complete, with 26 of the 28 members licensed. Millerbernd moved and Peterson seconded to allow up to $800 for Firefighter recruit Knebel to start Anoka County Training Academy. All ayes; motion carried. Kramer moved and Millerbernd seconded to allow the FWD and one Engine to participate in the parades as listed herein. All ayes; motion passed. 7/4/17 Forest Lake 4th of July; 7/6/17 Isanti Jubilee Days; 7/15/17 East Bethel Booster Days; and 8/5/17 Stacy Daze. Firefighters will volunteer their time to attend the parades. Kramer moved and Searing seconded approval for the Emergency Management Group to use the Town Hall for their meeting on June 14, 2017. All ayes; motion approved. The EM meeting was scheduled to be held at the fire station but the anticipated attendance would exceed their capacity. A vacant house will be used as a training burn and the Chief invited the Town Board members to attend. The PTA raffle winners enjoyed their ride to school in the fire truck driven by Captains Raml and Luedtke. Road & Bridge: New employee Shawn McLane is settling in well. Kramer asked City of Wyoming if they would be interested in grading 205th and Hornsby. Wyoming not interested because of the drive time, but in a pinch they would do it at a rate of $169.00 per hour. Recycling: Kramer received quotes for the new 24’x90’x12’ post frame recycling building. Kramer moved and Peterson seconded to accept the quote for a building from Gruver Pole Buildings, Inc. for $30,500.00 and 4” concrete floor for $8,650.00; plus the electrical power and lighting quote from North Metro Electric for $6,728.00; and to spend up to $4,000.00 for the materials for rough-‐in plumbing and heating. All ayes; motion carried. This will be reimbursed by the Anoka County Enhancement Grant. Work is to begin as soon as contracts are in place. Anoka County presented awards to Recycling Champions Ron Usher, Hank Senger, Tom Sausen and Karen Kramer for their dedication to the Linwood Recycling Center. Linwood also received awards for increasing the tonnage collected by 88%, Food GiveAway project (15 tons), and helping the County achieve their recycling goal of 213,963 tons. Senior Center: Kramer reported the Senior Transportation program made 24 trips in May transporting 48 people a total of 563 miles. On July 5th the seniors are attending ‘Grease’ at the Chanhassen dinner theater. Senior Coordinator received a letter of appreciation from the family of a resident for the transportation help and kindness shown to their loved one. Private citizens will be notified that they are to remove any personal items stored here. No property will be borrowed out to other organizations or private parties. Cemetery: Searing moved and Kramer seconded the motion to accept the quote for $1,700.00 from Raml’s Tree Service to remove four trees and stumps from the cemetery. Searing, Kramer, Peterson, Halliday voted aye; Millerbernd nay. Motion carried 4-‐1. Parks: Halliday reported that the Parks Committee gave a list of needed repairs to maintenance department. They would like recycling containers in all parks. It was decided not to put dog waste bags in the parks.


LFFD: Millerbernd moved and Peterson seconded accepting agreement for $500.00 for two performances at Linwood Family Fun Day from magician Karl Achilles. All ayes, motion carried. New this year will be a log rolling presentation; maintenance will fill pool for them. Cops and Rodders will handle the car show, with proceeds going to St Paul Police K-‐9 Foundation. Discussion was held regarding a resident’s Family Fun Day Facebook page. All Township-‐controlled website, newsletter and media content must be approved by the Media Supervisor prior to its posting. No Township resources can be used to promote a private Facebook page. The resident will be asked to remove the Township logo and include a disclaimer stating that the page is not affiliated with the Township. Media: Searing reported that newsletter articles must be to Kelly by July 8, 2017 so it can be printed and mailed in advance of Family Fun Day. Building: Kramer will meet with Cheyenne Plumbing tomorrow regarding the problems with the air exchange system in the board room and office. The warranty period ends on year from the last payment to Structural Buildings. Amend Resolution 2017-‐03: Kramer moved and Peterson seconded to amend Resolution 2017-‐03 Accepting Final Findings of Fact and Approving Variance for Craig Pudas to correct the address to read: 23790 Nebula Street NE. All ayes; motion passed. Resolution 2017-‐06: Kramer moved and Millerbernd seconded to adopt Resolution 2017-‐06 Allowing Stacy Lions Club to Sell Non-‐Intoxicating Malt Liquor during Linwood Fire Association’s Annual Dance. All ayes; motion carried. Resolution 2017-‐07: Peterson moved and Millerbernd seconded to adopt Resolution 2017-‐07 Permitting the Establishment of a Snowmobile Trail on Streets within the Boundaries of the Town of Linwood. All ayes; motion carried. When a new map is available, it will be attached to the resolution. Pet Clinic Follow-‐up: Millerbernd reported that 9 dog licenses were sold. Halliday requested a donation from the veterinarian office that provides the service. Discussion was held regarding possibly limiting the clinic to Linwood residents only. Tablets for Board Room: Prices for tablets and laptops were presented. It was decided to try the various laptops that the township already has and see if that’s the best option for use by the board and committees. Recording Secretary Resignation: Kramer moved and Peterson seconded a motion to accept Julie Trombley’s resignation as Recording Secretary. All ayes; motion carried. Going forward, the Clerk will do the minutes. Job Descriptions: Searing moved and Kramer seconded adopting the new job descriptions for the Office Administrator, Clerk, and Deputy Clerk, as well as updating the Maintenance Worker position. The Maintenance description changed to have them report to the Road Supervisor,


adding janitorial duties and must have experience in plowing snow with wing blade. All ayes; motion approved. OT Pay & Comp Time: Searing moved and Kramer seconded to have all overtime paid during the pay period when it’s earned. All ayes; motion passed. Searing moved and Peterson seconded to have Comp time that’s already accrued used by September 1, 2017 or the balance will be paid to the employee in one check. All ayes; motion passed. Emergency situations and overtime pay were discussed. Those that are interested in changing the current policy will prepare a draft and present it to the Town Board. Carp Barriers: Peterson reported that the Martin and Typo Lakes Carp Barriers Project is complete. The warranty period begins when Anoka Conservation District signs off on final acceptance. The warranty includes 4-‐year on materials and workmanship and 2-‐years on design or performance issues in the form of labor and materials up to $15,000.00. Township will maintain the carp barriers. Sound System: Part of the renovation of the town hall included the installation of a sound system. Staff will get price quotes. Approval of Minutes: Searing moved and Kramer seconded to approve the May 23, 2017 meeting minutes with one correction. All ayes; motion carried. Approval of Bills & Payroll: Searing moved and Millerbernd seconded approval of Claims #36882 thru #36908 in the amount of $18,060.04. All ayes; motion carried. Searing moved and Peterson seconded approval of Regular Payroll for 6/02/17 with Direct Deposits #16437 to #16453 and EFTs #16454 to #16456 in the amount of $13,544.92. All ayes; motion passed. Other Business: The topic of adjusting staff hours was brought up. More discussion will follow. Kramer moved and Peterson seconded to have East Bethel and Columbus help cover inspections while the Building Official is on sick leave. All ayes; motion carried. Kramer moved to adjourn at 8:33 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on June 27, 2017 ______________________________








June 27, 2017 6:00 pm



2. Fontana Pay Estimate #2 -‐-‐ $155,390.91

3. Waive Building Permit Fee for recycling building

4. Town Financial Report approval

5. Consent Items • Approval of Meeting Minutes TB – June 13, 2017


Adjournment





Town Board Meeting

June 27, 2017


Peterson; Clerk Pam Olson; Treasurer Carrie Luedtke Board Members Absent: None Others Present: Hank Senger, Tom Searing, Darryl Ballman, Tom Sausen and Larry

Olson

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on June 27, 2017 and the Clerk performed the roll call. Kramer moved and Millerbernd seconded to approve the agenda as presented. All ayes; motion carried.

Fontana Pay Estimate: Peterson moved and Kramer seconded to pay Valley Paving for Fontana Pay Estimate #2 in the amount of $155,390.91. All ayes; motion carried.

Waive Building Permit Fee: Kramer moved and Millerbernd seconded to waive the building permit fee for the recycling building. All ayes; motion carried.

Cleaning: Discussion was held regarding who would be doing the cleaning for the town hall, senior center and fire station. By consensus, it was decided that the Senior Coordinator would do light cleaning in the Senior Center; Maintenance employees will clean the Town Hall and major cleaning in the Senior Center; and Larry and Nancy Olson will continue cleaning at the fire station. Kramer moved and Millerbernd seconded to allow Christina Smentek to work up to 30 hours per week when necessary. Kramer, Millerbernd, Peterson and Searing voted aye; Halliday voted nay. Motion passed 4-‐1.

Approve Over-‐Expenditures: Searing moved and Kramer seconded to approve the 2016 over expenditures of $61,559.00. The 2016 budgeted expenditures were $361,400.00 and the actual expenditures were $422,959.00. All ayes; motion carried.

Town Financial Report: Supervisors reviewed the draft copy of the Town Financial Report as prepared by the auditor. Discussion was held regarding the Economic Factors on Next Year’s


Budget. Kramer moved and Searing seconded approving the 2016 Town Financial Report as presented. All ayes; motion carried.

Consent Items: Kramer moved and Peterson seconded a motion to approve the meeting minutes from June 13, 2017, as presented. All ayes; motion carried.

Searing moved and Millerbernd seconded approval of Claims #33149 thru #33178 in the amount of $39,724.41. All ayes; motion carried. Peterson moved and Millerbernd seconded approval of Regular Payroll for 6/16/17 with Direct Deposits #16465 to #16475 and EFTs #16476 to #16478 in the amount of $11,404.26. All ayes; motion passed. Halliday noted that Nicholas Willcocks completed his Eagle Scout project at Broadbent Park. The sign was moved and landscaped by Nicholas. His efforts are deeply appreciated by the Township. Chief Ballman expressed his gratitude to the Board for allowing the use of the Town Hall for the Emergency Management Group meeting. Kramer moved to adjourn at 6:48 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on July 11, 2017 ______________________________








July 11, 2017 6:00 pm



2. Committee Reports • Fire • Road & Bridge – Bob Beckman resignation • Senior Center • Parks • LFFD – Mary Hall agreement $200 • Cemetery

3. Property complaints

4. Resolution #2017-‐08 Accepting 2nd Q 2017 donations

Consent Items • Approval of Meeting Minutes – June 27, 2017 • Approval of Bills & Payroll

Claims List for Approval 06/28/2017 -‐ 07/10/2017 $ 79,740.37

Claims #33180 thru #33196

Regular Payroll Paydate 06/30/2017 $ 12,390.56

Direct Deposits #16483-‐16491

EFTs #16492-‐16494

Adjournment






July 11, 2017


Peterson; Clerk Pam Olson Board Members Absent: Treasurer Carrie Luedtke Others Present: Tom Sausen, Tom Searing, Hank Senger, Scott Smith, and Darryl

Ballman

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on July 11, 2017 and the Clerk performed the roll call. The agenda was approved as presented, by motion of Kramer; seconded by Peterson.

Committee Reports: Fire: Chief Ballman reported there were 20 medical and 4 fire runs for June, 2017. He gave a report following up on several items. The irrigation system at the fire station was repaired and parts replaced, though the cost exceeded the approved amount by $540.00. Firefighters and the FWD participated in the Forest Lake and Isanti parades, but didn’t attend the Anoka County Historical Society event because of rain. The Town Hall office was inspected for carbon monoxide and other dangerous gases and found all oxygen levels normal. Firefighters have discussed options to connect the Fire Department and Town Hall for better communication and more secure computer systems. The Chief noted his thanks to Michelle McLane for donating her time, equipment and supplies to clean up the landscaping at the fire station. Road & Bridge: Kramer moved and Peterson seconded to accept Bob Beckman’s resignation from the Road and Bridge Committee. All ayes; motion carried. The committee will select a new chairman at their August meeting. Ditch mowing is being done. Kramer is meeting with the engineer to look at the water problems at 228th Lane and West Martin Lake Drive.


Senior Center: Senior Coordinator has been sick and Kramer has been covering the necessary events. Parks: Halliday reported that the donated telephone poles are here and will be put up along Broadbent Park parking lot. It was noted that Alquist Park ballfield could use more lime on the infield and Stacy Lions may be asked for a donation to cover the cost. LFFD: Millerbernd moved and Peterson seconded accepting the Mary Hall agreement for $200.00 to perform at Linwood Family Fun Day. All ayes; motion carried. Millerbernd moved and Peterson seconded accepting the All Around Fun contract for $2,840.00 to provide inflatable games, to include the rock climbing wall, at LFFD. A deposit of $1,420.00 is due now with the other half to be paid on the day of the event. All ayes motion passed. Linwood Covenant Church will provide approximately 30 volunteers to help on LFFD. The committee is starting to discuss activities for the Township’s 150th Anniversary in 2021. Cemetery: Searing reported that Jack Luedtke will be starting his Eagle Scout project in August. He plans to install an 8’x14’ patio around the flag pole at the cemetery. Searing will confirm with maintenance workers that the patio won’t interfere with their duties. Property Complaints: Extensive discussion was had regarding adjusting the Town Ordinances to be better able to enforce them and thus address the property complaints that have been received. Halliday will talk to the attorney regarding the best way to handle property complaints and updating the ordinances. Resolution 2017-‐08: Peterson moved and Millerbernd seconded to approve Resolution #2017-‐08 Accepting 2nd Quarter 2017 Donations in the amount of $1,705.75 plus other material goods. All ayes; motion passed. Consent Items: Searing moved and Kramer seconded to approve the June 27, 2017 meeting minutes as presented. All ayes; motion carried. Searing moved and Kramer seconded approval of Claims #33180 thru #33198 in the amount of $79,740.37. All ayes; motion carried. Peterson moved and Searing seconded approval of Regular Payroll for 6/30/17 with Direct Deposits #16483 to #16491 and EFTs #16492 to #16494 in the amount of $12,390.51. All ayes; motion passed. Halliday reported that Anoka Conservation District is having an intern work with Linda to create a data base of properties surrounding Linwood Lake for the purpose of inventorying all the septic systems in that area. It should take about four days and there is no cost to the Township for this.


Searing moved and Millerbernd seconded setting Firefighter Knebel’s pay at half the current firefighter rate including COLA, as established by the Board in January. All ayes; motion carried. Millerbernd expresses his appreciation to the Fire Department for their willingness to cooperate with all the plans for LFFD. Millerbernd moved to adjourn at 7:01 p.m.; Kramer seconded. All voted in favor; motion carried.

Approved on July 25, 2017 ______________________________








July 25, 2017 6:00 pm



2. Accept resignation -‐-‐ Anderson

3. Discuss hiring for office position

4. Consent Items • Approval of Meeting Minutes TB – July 11, 2017


Adjournment






July 25, 2017

Board Members Present: Bob Millerbernd, Ed Kramer, Carol Searing, Tim Peterson; Clerk

Pam Olson, Treasurer Carrie Luedtke Board Members Absent: Mike Halliday Others Present: Tom Searing, Andy Luedtke and members of a Scout Troop from

Camp Ajawah

Call to Order and Approval of the Agenda: Vice Chair Millerbernd called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on July 11, 2017 and the Clerk performed the roll call. The agenda was approved as presented, by motion of Kramer; seconded by Peterson.

Fireworks Permits: Vice Chair Millerbernd and the Fire Chief will sign the fireworks permits for Northern Lighter Pyrotechnics for September 9 and September 30, 2017 events. Valley Paving Pay Estimate #3: Searing moved and Peterson seconded to pay Valley Paving pay estimate #3 in the amount of $11,305.98. There is a 5% retainage on the project. All ayes; motion carried. Senior Center rental contract: Discussion was held about the term “qualified security person” in the Senior Center Rental Contract. By consensus, the hall renter who is signing the contract will need to provide a “licensed and bonded security person” if they are planning to have alcohol at their event. The rental contract will be changed to reflect the approved wording. Linda Anderson Letter of Resignation: Searing moved and Kramer seconded the motion to accept Linda Anderson’s letter of resignation effective September 1, 2017. Office position and staff hours: After much discussion, Searing moved and Kramer seconded advertising for a staff position working in the office to assist with office duties. The job would be for 20-‐25 hours per week. Candidate must have strong computer skills, be flexible in their


hours, be willing to adapt to new situations and have attention to details. The wages offered will be within the range set by the town board in 2016. Clerk Olson will write the ad and have approval from HR Committee before sending it to the FL Times, township website and put on the reader boards. Discussion continued, with no resolution, about office hours and how to schedule the staff to best cover the office. HR will return with a proposal of hours, taking into consideration the suggestions of extending office hours and closing at noon on Fridays. Approval of Minutes: Peterson moved and Kramer seconded to approve the July 11, 2017 Town Board meeting minutes as presented. All ayes; motion carried. Approval of Bills & Payroll: Searing moved and Peterson seconded approval of Claims #33200 thru #33226 in the amount of $34,014.29. All ayes; motion carried. Searing moved and Peterson seconded approval of Regular Payroll for 7/14/17 with Direct Deposits #16495 to #16510 and EFTs #16511 to #16513 in the amount of $12,593.88. All ayes; motion passed. Peterson moved and Searing seconded approval of the Fire Department Payroll for the second quarter of 2017, pay date 7/13/17 with Direct Deposits #16514 to #16540 and EFTs #16541 and #16542 in the amount of $21,432.48. All ayes; motion passed. Boy Scouts from Camp Ajawah were in attendance to observe the town meeting as part of their effort to earn merit badges for Citizenship in the Community and Communications. Kramer moved to adjourn at 6:45 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on August 8, 2017 ______________________________

Robert Millerbernd, Vice Chairman







August 8, 2017 6:00 pm



2. Committee Reports • Road & Bridge • Senior Center • Recycling • Parks • LFFD • IT

3. Treasurer’s Report

4. Regular Full-‐time Employment -‐-‐ McLane

5. Approve Office Assistant job description

6. Proposed office hours schedule

7. Local Government Officials meeting – August 30, 6pm, Andover

8. MN Assn of Townships District 7 Meeting – August 30, 7:00 pm, Cambridge

9. Employment Tax Seminar, August 24th – Deputy Clerk -‐-‐ $25 registration fee

Consent Items • Approval of Meeting Minutes – July 25, 2017 • Approval of Bills & Payroll

Adjournment






August 8, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Planning and Zoning Administrator Mike Jungbauer, Tom Sausen,

Tom Searing, Hank Senger, Debbie Parker and members of a Scout Troop from Camp Ajawah

Call to Order and Approval of the Agenda: Chair Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on August 8, 2017 and the Clerk performed the roll call. The agenda was approved as presented, by motion of Kramer; seconded by Peterson.

Road and Bridge: Kramer moved and Searing seconded to appoint Tom Sausen as Chairman and Jim Windingstad as Vice Chairman of the Road and Bridge Committee. All ayes; motion carried. After reviewing three quotes for new tires, Kramer moved and Peterson seconded to replace all six tires on the 2011 Dodge one-‐ton truck (#3) through Tires Plus in Forest Lake in the amount of $1,221.07. All ayes; motion passed. Senior Center: Kramer reported that there is a catered breakfast planned for Thursday, August 24th at 9 am for seniors. Pre-‐registration is required and the cost is $7 per meal. Recycling: Discussion was held regarding the most efficient way to provide security and communication to the recycling and back maintenance storage areas. Kramer will discuss protocol with the Anoka County Sheriff’s Office. The trusses have been delivered and construction on the new recycling building will start next week. Kramer will be attending the MN Yard Waste Operator Training Course on August 16, 2017. A scholarship was applied for and granted to cover the cost of the course.


Parks: Halliday reported that the last Parks Committee meeting was held jointly with the School Forest Committee to coordinate their efforts of planning for the parks in the Township. The Parks Committee received a quote to crack seal the tennis courts and walkway at Broadbent Park, but would also like to get quotes to seal coat the surfaces at the same time. Graffiti at the Broadbent Park pavilion is being removed and the maintenance employees will be notified that they are to do the maintenance around the new sign at said park. Adopt-‐A-‐Park program will be revitalized to have interested residents assist in the up-‐keep to the parks. LFFD: The Linwood Family Fun Day committee is getting busy. Millerbernd informed the Board that the 5K coordinator will be leaving the committee, but it is anticipated that the Linwood Covenant Church will take over the activity. There will be a new group manning the cow chip event and more vendors are registering. The LFFD committee will be meeting at 5pm every Monday in August. The Fire Association has yet to commit to serving Booya at LFFD. Also at the event, there will be an ATV simulator, as well as ATV Safe Driving class. A pamphlet will be provided so it can go to the website to inform residents about registering for the class. LFFD will host more public safety displays this year than they have in the past. IT: Peterson put forth a request to purchase a 60+” TV and mounting bracket for the public to view the meeting packet. Discussions about various options were discussed and it was decided to come back to the Board with prices for a projector and screen or monitors to be placed around the room. By consensus, it was determined that Peterson will return with prices and options for a sound system for the meeting room. Treasurer’s Report: Treasurer Luedtke reported that as of July 31, 2017, the annual budget would be at the 58% point. Luedtke explained that due to several unbudgeted expenses this year, 64% percent of the budget has been spent. In the General Fund, she cited the new cabinets in the office, security installation from the renovation and the down payment for the recycling building as the cause for the overage. Luedtke noted that the Police, Building Capital and Fire Capital are over the pro-‐rated percentage due to timing of the budgeted expenses. It was announced that the Township has received a Work Comp dividend payment of $12,648.00, which is in excess of the annual premium. She advised that it may be prudent to watch the spending through the end of the year. Luedtke will provide reports more frequently towards the end of the year. Regular Full-‐Time Employment: Supervisor Kramer did Shawn McLane’s probationary review after 60 days of employment. Halliday will approve the purchase of a safety mask to be used when spraying chemicals in the parks as requested by McLane. Kramer made a motion to accept Shawn McLane as a regular full-‐time employee effective August 9, 2017; Peterson seconded. The motion carried 4-‐1, with Searing voting nay. Searing stated her opposition not due to Shawn’s performance, but because of not waiting until the 90 day period had elapsed. All benefits are effective as of August 9, 2017.


Approve Office Assistant Job Description: Kramer moved and Searing seconded the motion to accept the Office Assistant Job Description as presented. The motion carried unanimously. Proposed Office Hours Schedule: Halliday presented a proposed office schedule that HR was charged with developing. Concerns regarding safety, new staff and allowing for closing at noon on Friday were taken into consideration. The new office hours would be Monday through Thursday 8:00 am to 5:00 pm and 8:00 am to noon on Fridays. Full-‐time staff would work until 5:30 pm, allowing them time to finish projects and close down the building after closing to the public. No employee would work more than ten hours per day and a half hour, unpaid midday meal break will be required for anyone working eight or more consecutive hours per day. Kramer would support a 7:00 am start time for the Building Official, but Halliday responded that HR was concerned with being consistent and fair for all employees. Searing moved and Millerbernd seconded the motion to accept the proposal for the office staff, as presented. Motion carried 3-‐2 with Millerbernd, Halliday and Searing voted aye, and Peterson and Kramer voted nay. By consensus, it was decided that HR would develop a proposed schedule for the maintenance worker taking into account the different needs for summer and winter, a half hour meal break and daytime availability for fire response. Peterson moved and Kramer seconded the motion to make the schedule effective on September 3, 2017. All ayes; motion carried. Upcoming Meetings: No preregistration is necessary for the Local Government Officials meeting or the MN Association of Townships District 7 meeting. Both meetings will be on August 30th. Kramer indicated that he would be attending the District 7 meeting and would like the Clerk to attend also. Employment Tax Seminar: Searing moved and Kramer seconded the motion to allow the Deputy Clerk Sowers to attend the Employment Tax Seminar on August 24th and the Township will pay the $25 registration fee. All ayes; motion carried. Consent Items: Kramer moved and Peterson seconded to approve the July 25, 2017 Town Board meeting minutes as presented. Four ayes, Halliday abstained; motion carried. Approval of Bills & Payroll: Searing moved and Peterson seconded approval of Claims #33227 thru #33259 in the amount of $18,600.96. Millerbernd questioned whether Altra Electric pulled an electrical permit for the invoice included in the Claims List. Supervisors were reminded to request every contractor to provide the Township with their electrical permits before they begin work. All ayes; motion carried. Searing moved and Millerbernd seconded approval of Regular Payroll for 7/28/17 with Direct Deposits #16557 to #16564 and EFTs #16565 to #16567 in the amount of $11,123.70. All ayes; motion passed. Supervisor Halliday approved the purchase of a National Fire Protection Association code book, as requested by Mike Jungbauer.


Closed meeting: From 7:10 pm to 7:50 pm, the Board went into closed meeting to discuss the purchase of real estate at XXX 241st Lane. The regular meeting was reopened at 7:50 pm. Discussion was held regarding how supervisors should get paid for performing duties outside of meetings. Ed will check with the Association of Townships to give some direction. Kramer moved to adjourn at 7:55 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on August 22, 2017 ______________________________








August 22, 2017 6:00 pm



2. Presentation of 2016 Financial Audit – Jason Miller

3. Fire Report

4. Planning & Zoning –Resolution #2017-‐09 Accepting Findings of Fact and Approving Variance 2017-‐08 for 24335 Potomac Street -‐-‐Swimming Pool Ordinance #160

5. Cemetery Regulations

6. Cemetery Coordinator Job Description

7. Add Shawn as signer on Menards account

8. Approve Shawn for township credit card

9. Wage range for Office Assistant

10. Consent Items • Approval of Meeting Minutes TB – August 8, 2017


Adjournment




(651) 462-‐2812 • Fax (651) 462-‐0500 E-‐Mail: [email protected] Website: linwoodTownship.org


August 22, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Planning and Zoning Administrator Mike Jungbauer, Attorney

Bob Ruppe, Auditor Jason Miller, Deputy Clerk Lisa Sowers, Fire Chief Darryl Ballman, Tom Sausen, Tom Searing, Hank Senger, Fire Marshall Scott Smith, Laura Kerns, Charles Miller, John & Stacey White, Amanda Anderson, Judy Hanna, Tony DeChaine, Doug Smith, Candy Gelle-‐Smith

Call to Order and Approval of the Agenda: Chair Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on August 22, 2017 and the Clerk performed the roll call. The agenda was approved as presented, by motion of Kramer; seconded by Millerbernd.

Presentation of 2016 Financial Audit: Auditor Jason Miller presented the 2016 Financial Audit. Fire Report: CIRTEC representative, Erik Morgan, explained how an entry level server would securely help connect the Township and fire department data to make it more accessible, enable centralized management and ensure disaster recovery. Morgan recommended phasing in the technology by starting with an entry level server and some software tools for the Fire Department. More phases can be added according to the technology needs for the Township. Prices will be provided depending on how many devices will be incorporated. Chief Ballman reported there were 12 medical runs plus 9 fire and other runs in July. Also included in his report were the following items: 30 firefighters walked in the Stomp Out Suicide event; the LFD attended two Night to Unite events; a $5,000.00 grant was obtained for the purchase of 800 mHz radios (Township will pay $2,500.00); and department is receiving a training expense reimbursement for $4,327.98 from MBFTE. Officer Luedtke will work with PZ Administrator Jungbauer to amend the Town Code to include an ordinance regarding illegal burning.


Fire Marshall Smith requested the board approve the Schedule of Fees and Charges for commercial and rental property low voltage alarm permit and review fees. Searing moved and Millerbernd seconded the motion to table the proposed Town Code amendment until the next Board meeting. All ayes; motion passed. Chief Ballman thanked the Board for allowing the FWD to attend several local parades and all those who participated. The FWD was greatly enjoyed by the spectators. The Emergency Management group will meet at the ACSO on September 13, 8 am-‐4:30pm. Ballman reported that there are past fire wardens issuing burning permits when there are restrictions on; he will deal with the issue. Millerbernd moved and Kramer seconded the motion to allow Michelle McLane to create a Firefighter Memorial on the back side of the Fire Department sign. All ayes; motion carried. The Linwood Fire Association will be serving Booya at Linwood Family Fun Day this year. Millerbernd moved and Peterson seconded the motion to allow the Kiwi ATV Club to use the fire station for Youth DNR ATV certification. All ayes; motion passed. Kramer made a request that the fire department deliver water to hydrate the yard waste compost in the recycling center. Ballman agreed and by consensus, the Board was agreeable. Ballman reported that Firefighter DeChaine has completed 26 years and Firefighter Cary Shepard has completed 32 years on the Linwood Fire Department. Planning & Zoning: Peterson moved and Searing seconded the motion to approve Resolution #2017-‐09 Accepting the Findings of Fact and Approving Variance Application 2017-‐08. (Full resolution is on file.) All ayes; motion carried. Ordinance #160 for Swimming Pools was presented as adopting by reference Appendix G of the International Residential Code as it applies to swimming pools, spas and hot tubs. Peterson moved and Searing seconded the motion to adopt Ordinance #160 to insert Section 802.02 into the Town Code for swimming pools, spas and hot tubs. Attorney Ruppe and Jungbauer will add the wording for all existing pools to be compliant with the barrier section of the code by December 31, 2018. Plow driver training: Kramer related information about snow plow training that is available through virtual reality technology. Searing moved to pay $600 for snow plow driver simulator training for six students; Kramer seconded. All ayes; motion carried. Surplus book shelves: Peterson moved and Searing seconded the motion to advertise the surplus book shelves from the Senior Center on Craig’s List for $15 each or best offer. All ayes; motion carried. Cemetery Regulations: Searing moved and Kramer seconded amending the Standards and Regulations of the Linwood Cemetery as proposed. The amendments would clarify the wording of the existing Standards. Searing, Kramer, Peterson and Halliday voted aye; Millerbernd voted nay. Motion carried 4-‐1.


Approve Cemetery Coordinator Job Description: Searing moved and Millerbernd seconded the motion to accept the Cemetery Coordinator’s job description with the correction of replacing the word sexton with coordinator. The motion carried unanimously. Add Menards Signer: Searing moved and Millerbernd seconded the motion to add Shawn McLane as a signer on the Menards account to be used only for purchases and services for the Township. Approve Township Credit Card User: Searing moved and Peterson seconded the motion to authorize Shawn McLane to have a VISA credit card through the First State Bank of Wyoming to be used only for the purchase of goods or service for official business of the Township. The card use is subject to the Credit Card Use Policy. Proposed Maintenance Schedule: Halliday presented a proposed maintenance worker schedule that HR was charged with developing. Concerns regarding the different needs for summer and winter, a half hour meal break, safety, and daytime availability for fire response were considered. The new maintenance hours, effective September 3rd, would be Monday through Friday 7:00 am to 3:30 pm with a half hour unpaid midday meal break. Kramer moved and Peterson seconded the motion to accept the proposal for the maintenance staff, as presented. Motion passed unanimously. Peterson moved and Kramer seconded the motion to add Emergency Pay at the rate of one and a half times the regular pay for all work performed outside of the regular work schedule when an employee is called in by a supervisor, to exclude snowplowing outside of the regular work schedule. All ayes; motion carried. Halliday opened the discussion regarding the use of the time clock to verify attendance but, payroll would be calculated off of the timesheet turned in by employees for coding their activities. Deputy Clerk Sowers will inquire about the legalities of using the time clock when she attends the Employment Tax Seminar and report back to the Board. Wage Range for Office Assistant: Searing moved and Peterson seconded the motion to set the wage range for the new Office Assistant position at $18-‐$21 per hour. It is expected that this position will require more technical experience and stronger office skills than the previous position. After some discussion, Searing amended her motion to set the range at $16-‐$21 per hour; motion failed for lack of a second. Kramer moved to set the new Office Assistant wage range at $15-‐$20 per hour based on qualifications, and Peterson seconded the motion. Kramer, Halliday, Millerbernd and Peterson voted aye; Searing voted nay. Motion passed 4-‐1. Clerk’s Comments: The Board directed the Clerk to proceed with posting the Office Assistant’s job opening on Indeed to get more qualified applicants, as suggested by Treasurer Luedtke. Anoka County will be using Linwood’s election equipment for the upcoming school district elections.


Olson asked the Board for direction regarding dog bites reports that are received from the Sheriff’s Office. Attorney Ruppe informed the Board that townships do not have the statutory authority to determine and proceed with declaring an animal as a dangerous or potentially dangerous dog. Only counties and cities have that authority. By consensus, it was decided that no further action would be taken on the two pending dog bite reports until the Anoka County Attorney and Sheriff were contacted. Ruppe will send Olson regarding the county’s authority to handle biting dogs. It was Board consensus that they would prefer not to be responsible for handling these matters. Consent Items: Peterson moved and Millerbernd seconded to approve the August 8, 2017 Town Board meeting minutes as presented. All ayes; motion carried. Approval of Bills & Payroll: Searing moved and Millerbernd seconded approval of Claims #33260 thru #33282 in the amount of $27,372.06. All ayes; motion carried. Peterson moved and Millerbernd seconded approval of Regular Payroll for 8/11/17 with Direct Deposits #16573 to #16588 and EFTs #16589 to #16591 in the amount of $14,674.36. All ayes; motion passed. Millerbernd moved to adjourn at 8:15 p.m.; Kramer seconded. All voted in favor; motion carried.

Approved on: September 12, 2017 ______________________________







Agenda Town Board Meeting September 12, 2017



2. Committee Reports • Fire • Road & Bridge – Appoint Shawn McLane to RB committee

Parking lot tree removal Loader from Beckman auction Location for restored grader

• Senior Center • Parks • LFFD

3. Amendment to Chapter 11 Fire Marshall Fees (tabled on 8/22/17)

4. Resolution 2017-‐10 Certifying 2018 Proposed Levy

5. Resolution 2017-‐11 Domestic Violence Awareness Month

6. Resolution 2017-‐12 Constitution Week Proclamation

7. Hire Office Assistant

Consent Items • Approval of Meeting Minutes – August 22, 2017 • Approval of Bills & Payroll

Adjournment






September 12, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Fire Chief Darryl Ballman, Tom Searing, Nick Willcocks, Ethan

Willcocks, Hank Senger, Cullin Schwintek, Dennis & Stevie Young, Dan Ragen, Andy Luedtke

Call to Order and Approval of the Agenda: Chair Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on September 12, 2017 and the Clerk performed the roll call. The agenda was unanimously approved with several additions, by motion of Peterson; seconded by Kramer.

Fire Report: Chief Ballman reported 12 medical and 9 fire/other runs in August. Millerbernd moved and Peterson seconded the motion to approve updates to the electrical system at the fire station, as requested by Ballman. The Linwood Fire Association will donate their labor and materials to do the updates. Altra Electric will obtain the electrical permit. All ayes; motion carried. The Linwood Township Fire Department has obtained a Public Protection Class (PPC) rating of 5/10 for the residents, effective 12/01/2017. Appreciation was made known for Captain Luedtke and those who helped with gathering the information for the audit. Ballman noted a correction to prior information regarding the DNR matching grant to purchase radios. The DNR grants $5,000.00, and the Township must match that with an additional $5,000.00. Peterson moved and Kramer seconded the motion for the firefighters to bring an engine and equipment to participate in the live burn hosted by Wyoming Fire Department on September 23, 2017. All ayes; motion carried. Road & Bridge: Kramer moved and Millerbernd seconded the motion to appoint Shawn McLane to the Road & Bridge committee. All ayes; motion passed. Kramer moved and Peterson seconded the motion to have Raml Tree Service help take down the large tree in the parking lot at a cost of approximately $500.00.


Kramer moved and Searing seconded the motion to allow bidding up to $7,000.00 towards the purchase of a 1970 Caterpillar front-‐end loader at the Beckman auction. Kramer and Peterson voted aye; Halliday and Millerbernd voted nay; Searing did not vote. Motion failed. It was decided by consensus that the renovated road grader will remain in its location between the Town Hall and Senior Center. Senior Center: Kramer related that the Senior Center was left quite messy after the LFFD activities. The Cub Scouts will be asked to clean the kitchen better after the pancake breakfast. Parks: Halliday reported that the Parks committee is seeking prices for park boundary and no hunting signs. They are also getting prices on sealing the tennis courts. LFFD: Halliday expressed his appreciation to the firefighters, Linwood Covenant Church, the committee and all those who volunteered to make Linwood Family Fun Day a good day for the community. Millerbernd reported the highlights of the day were having the fire department Booya back, a successful street dance and good fireworks. Fire Marshall Smith did a safety inspection prior to the fireworks display starting. Millerbernd also expressed his gratitude towards the Church and PTA volunteers who helped with the event. It was noted that Hank Senger received the 2017 Hall of Fame award for his willingness to help Township residents and the recycling program. Amendment to Chapter 11 Fire Marshall Fees: Discussion was held regarding adopting the amendment to Chapter 11 of the Town Code to add fees for the Fire Marshall to inspect rental properties and commercial properties. Concerns included charging commercial properties which are already taxes for extra services and the culpability of the Township to see that safety inspections are done. The fees were proposed to help off-‐set the expenses incurred in moving towards enforcement of the ordinances. No motion was brought forth. Resolution 2017-‐10 Certifying 2018 Proposed Levy: Motion by Kramer and seconded by Millerbernd to accept Resolution 2017-‐10 Certifying the 2018 Proposed Levy of $1,625,000.00. All ayes; motion carried. (Full resolution is on file.) Resolution 2017-‐11 Domestic Violence Awareness Month: Motion by Peterson and seconded by Kramer to accept Resolution 2017-‐11 Proclaiming October as Domestic Violence Awareness Month in Linwood Township. All ayes; motion carried. (Full resolution is on file.) Resolution 2017-‐12 Constitution Week Proclamation: Motion by Searing and seconded by Millerbernd to accept Resolution 2017-‐12 Proclaiming September 17 through September 23, 2017 as Constitution Week in Linwood Township. All ayes; motion passed. (Full resolution is on file.) Resolution 2017-‐13 Accepting 2017 LFFD Donations: Motion by Searing and seconded by Kramer to accept Resolution 2017-‐13 Accepting the 2017 Linwood Family Fun Day donations with a known value of $1,274.80 plus other material goods. All ayes; motion carried. (Full resolution is on file.)


Hire Office Assistant: Halliday reported that, after reviewing many resumes and interviewing four candidates, HR recommends hiring Sandy Lathrop for the Office Assistant position, based on her qualifications and knowledge of the permitting processes. Kramer moved and Peterson seconded the motion to hire Sandy Lathrop as the Office Assistant. All ayes; motion passed. Searing moved and Peterson seconded the motion to offer $18.00 per hour for the Office Assistant position. The motion carried unanimously. The Board would like Lathrop to start work as soon as she is available. Halliday will meet with Mike Jungbauer and the Clerk to discuss what duties will be assigned to the new hire. Sound System: Peterson moved to accept the quote for $4, 802.64 from Micro Consulting for a new sound system in the Board room; Kramer seconded. The quote included nine microphones, amplifier, speakers and installation. All ayes; motion carried. A signed contract and insurance will be in place before work begins. Land Purchase update: The developer of the adjacent property is still waiting for prices from his excavator to see if it’s feasible to put a road to the property the Township is considering purchasing to access the homes in the Fawn Lake area. Consent Items: Peterson moved and Millerbernd seconded to approve the September 12, 2017 Town Board meeting minutes as presented. All ayes; motion carried. Approval of Bills & Payroll: Peterson moved and Millerbernd seconded approval of Claims #33283 thru #33315 in the amount of $13,863.97. All ayes; motion carried. Searing moved and *seconded approval of Regular Payroll for 8/25/17 with Direct Deposits #16596 to #16603 and EFTs #16604 to #16606 in the amount of $13,501.81. All ayes; motion passed. Searing moved and Peterson seconded approval of Regular Payroll for 09/08/17 with Direct Deposits #16607 to #16621 and EFTs #16622 to #16624 in the amount of $15,751.76. All ayes; motion passed. Kramer moved; Millerbernd seconded to allow Mike Jungbauer and Jamie Schurbon to meet in the Board Room on October 17, prior to the Planning and Zoning meeting, to discuss the septic systems on the properties surrounding Linwood Lake. All ayes motion carried. Kramer moved to adjourn at 7:13 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on September 26, 2017 ______________________________



*See amended motion 09-‐26-‐2017.





Agenda Town Board Meeting September 26, 2017



2. 2018 Police Contract – Commander Paul Sommers

3. Planning & Zoning – Resolution 2017-‐14 Approving Variance 17-‐09 for 21930 Heidelberg St Steve Strandlund resignation Wildlife Science Center Open House -‐ October 8

4. Parks

5. Fire – Stacy Lent Mutual Aid Agreement renewal

6. Road & Bridge – MN Fall Maintenance Expo attendance

7. Animal Control follow-‐up

8. MN PEIP Health Insurance renewal Set Open Enrollment period October 16 -‐ November 3rd

9. Clerk’s comments

10. Consent Items • Approval of Meeting Minutes TB – September 12, 2017


Adjournment




(651) 462-‐2812 • Fax (651) 462-‐0500 E-‐Mail: [email protected] Website: www.linwoodtownship.org


September 26, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Planning and Zoning Administrator Mike Jungbauer, Tom Searing,

Mike Christian, Troy Pleski, Hank Senger, Tom Sausen, Judy Hanna, Andy Luedtke and Dan Babineau

Call to Order and Approval of the Agenda: Chair Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on September 26, 2017 and the Clerk performed the roll call. The agenda was unanimously approved by motion of Peterson and seconded by Kramer.

2018 Police Contract: Commander Paul Sommers presented the 2018 Anoka County Sheriff’s Contract for the Board’s consideration. The countywide increase of 9% is due to personnel wage and benefit costs. There is a 2.2% increase to the 2018 Linwood contract. Searing moved to accept the 2018 Anoka County Police Contract in the amount of $228,907.00; Millerbernd seconded the motion. All ayes; motion carried. Millerbernd expressed his appreciation for the deputy who interacted with the attendees at the Linwood Family Fun Day street dance. Kramer thanked the sheriff’s office for monitoring the speeds on Fontana Street.

Planning and Zoning: Resolution 2017-‐14 Accepting Final Findings of Fact and Approving Variance Application 2017-‐09. The application is from Troy Pleski at 21930 Heidelberg Street for a variance from overall building height. Halliday questioned how the property could be coming up for a variance, when the Board approved changing the property from an out lot to a buildable lot in 2016 and at that time it was determined that there would be no variances granted on this property. Zoning Administrator Jungbauer explained that the topic was revisited at the September 19, 2017 Planning and Zoning commission meeting. Chair Dolphy clarified the intention of his motion to recommend no variance be granted for buildability, setbacks or


County sight lines. Halliday stated that it was presented to and approved by the Board that there would be no variances.

Halliday also questioned how the foundation for the garage is already in place when the variance hadn’t been granted. Jungbauer explained that if the variance wasn’t approved, the owner’s intention was to build the garage with the same footprint, without the taller sidewalls.

Searing stated that the resolution before the board reads that it is “subject to our screening ordinance with year round screening on the property”. This condition is more restrictive than what Searing heard Planning and Zoning recommend. Searing moved to approve Resolution 2017-‐14 with the correction to the screening, which was that the owner would need to put four (4) coniferous trees, fifteen (15) feet apart, on the north side of the property; Kramer seconded the motion. Searing, Peterson and Kramer voted aye; Millerbernd and Halliday voted nay; motion passed with 3 ayes, 2 nays. (Full resolution is on file.)

Searing moved and Kramer seconded the motion to accept Steve Strandlund’s resignation from the Planning and Zoning Commission. All ayes; motion carried. Letters of Interest will be accepted to fill the vacancy.

Jungbauer reported that the Wildlife Science Center will be having an Open House, at their facility at 22830 Sunrise Road, for Linwood residents from 3:00 to 5:00 pm on Sunday, October 8, 2017. The Open House will demonstrate and reassure the residents of the safety measures that are in place.

Jungbauer will email draft copies of the Accessory Building Ordinance and Rental Housing Ordinance amendments to the supervisors.

Parks: The September 25th Parks committee meeting was cancelled and is rescheduled for Monday, October 2, 2017 at 6 pm.

Fire damaged ball field pole: Due to the extent of the burns sustained to the light pole in the Broadbent Park ball field, the pole will need to be replaced. A quote of $7,450.00 was received from Forest Lake Contracting for replacing the damaged pole and wiring. The Clerk was directed to send the quote along with a letter to Northern Lighter Pyrotechnics asking them to have the pole and wiring fixed as soon as possible due to the field lights being needed during the current football season.

Fire: Searing moved and Millerbernd seconded the motion to accept the Stacy Lent Mutual Aid Agreement as written. This contract is a renewal of the current agreement in place and has been reviewed by the Township attorney. All ayes; motion passed.

Fire Captain Mike Christian has been supervising the cleaning at the fire station. Due to scheduling conflicts, Larry and Nancy Olson will no longer be cleaning at the fire station. Christian presented a proposal from Dustbusters & More at a rate of $100.00 per visit with two visits per month. The cleaning service would perform the same duties as the previous cleaners.


Kramer moved and Peterson seconded the motion to hire Dustbusters & More at their proposed rate, subject to proof of insurance and signed contract. To be included in the contract is the confidentiality of information at the fire station. All ayes; motion carried. The Clerk was directed to send a letter notifying the Olsons that their services are no longer needed with the Township.

Road & Bridge: Peterson moved and Millerbernd seconded the motion to allow Ed Kramer to attend the MN Fall Maintenance Expo on October 4 & 5, 2017. Tony DeChaine and Shawn McLane will each attend one day of the Expo. All ayes; motion carried.

Animal Control follow-‐up: Halliday confirmed the information that the Township does not have the authority to designate dangerous or biting dogs. The Township may have animal control for dogs at large. Searing will talk with the County to see what they will do before a decision is made to either amend or cancel the contract with Gratitude Farms for animal control services. The Board asked for a draft of the ordinance containing only those portions that the Township has the authority to regulate, such as dog licensing, animals at large and kennel permits.

MN PEIP Health Insurance renewal: Halliday stated that for 2018, there will only be a .2% rate increase to the group health policy, which is considerably less than the current health care trend. Peterson moved and Millerbernd seconded the motion to renew the group health insurance policy for 2018 with MN PEIP. All ayes; motion passed.

Searing moved and Kramer seconded the motion to set the open enrollment period of October 16th through November 3rd for employees qualified for the group health benefit. The motion carried unanimously.

Halliday suggested that the employer’s portion of the group health insurance policy be reviewed prior to the next renewal.

Clerk’s Comments: The MN Association of Township’s 2017 Annual Conference will be at the Mayo Civic Center in Rochester, November 16-‐18. The Clerk asked supervisors that are interested in attending notify her by October 15 so she can register them and reserve rooms. Kramer is planning to attend.

The Clerk got a quote to purchase a 6’ x 6’ piece of ¼’ tempered safety glass to cover the map in the board room. Halliday will check with other vendors for additional glass and framer prices.

As of November 1, 2017 the Forest Lake Times will no longer be a free paper. The Clerk was instructed to get one $38.00 Forest Lake Times subscription for office use.

Dan Babineau from Micro Consulting was in the audience to discuss options for installing the sound system in the board room. Included in the original quote was the software to record the meetings, which will go to one of the laptops being used at the meeting, as opposed to having a


dedicated PC. Additional software would be needed to transcribe the recording. Dan will meet with Supervisor Kramer to discuss the size of the stationary metal rack needed to support the sound components and other minor details. The Clerk stated that she has yet to receive the signed contract or certificate of liability insurance from Micro Consulting.

Consent Items: Searing moved and Millerbernd seconded to approve the September 12, 2017 Town Board meeting minutes with one correction in the second to the last paragraph. The date in Kramer’s motion was September 19, but will be corrected to read October 17. All ayes; motion carried.

At the September 12, 2017 meeting, no second was made to the motion approving the regular payroll for 8/25/17. To correct that oversight, Searing moved to approve Regular Payroll for 8/25/17 with Direct Deposits #16596 to #16603 and EFTs #16604 to #16606 in the amount of $13,501.81; seconded by Millerbernd. All ayes; motion carried.

Approval of Bills & Payroll: Peterson moved and Millerbernd seconded approval of Claims #33317 thru #33338 in the amount of $25,097.28. All ayes; motion carried.

Peterson moved and Millerbernd seconded approval of Regular Payroll for 9/22/17 with Direct Deposits #16634 to #16640 and EFTs #16641 to #16643 in the amount of $11,279.36. All ayes; motion passed.

Public Comments: Tom Sausen stated that the construction on the recycling building is going good and part of the concrete floor was poured. Kramer moved to adjourn the meeting at 7:15 p.m.; Peterson seconded. All voted in favor; motion carried.

Approved on October 10, 2017 ______________________________






(651) 462-‐2812 • Fax (651) 462-‐0500 Email: [email protected]

Website: http://linwoodtownship.org

Agenda Town Board Meeting October 10, 2017



2. Committee Reports • Fire • Road & Bridge – Strandlund R&B resignation

Anoka County Winter Road Maintenance Workshop October 30 or 31 • Senior Center • Parks

3. Fire damaged ball field pole

4. Establish expiration date for requests for notices of special meetings

Consent Items

• Approval of Meeting Minutes – September 26, 2017 • Approval of Bills & Payroll

Adjournment






October 10, 2017

Board Members Present: Bob Millerbernd, Ed Kramer, Carol Searing, Tim Peterson; Clerk

Pam Olson, Treasurer Carrie Luedtke Board Members Absent: Mike Halliday Others Present: Jack Luedtke, Tom Searing, Tom Sausen, Cary Shepard, Don

Luedtke, Hank Senger, Jason Baggenstoss, Fire Chief Darryl Ballman, Jim Stockinger, Shawn McLane, Judy Hanna, Larry Olson and Andy Luedtke.

Call to Order and Approval of the Agenda: Vice Chairman Millerbernd called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on October 10, 2017 and the Clerk performed the roll call. The agenda was unanimously approved with one addition, by motion of Supervisor Peterson; seconded by Supervisor Kramer.

Eagle Scout Project: Jack Luedtke reported that his Eagle Scout project was completed on September 8th. His project included a paved patio surrounding the flag pole and installing a solar light on top of the flag pole. Jack’s efforts were meant to provide a nice place for the Honor Guard to stand and light the flag. He seeded the perimeter of the new patio and went a step further by putting black dirt and grass seed where tree stumps have recently been removed. Jack thanked Supervisor Searing for being his contact person for the Town Board, Supervisor Kramer for providing the gravel & dirt that was needed, the maintenance workers for their help, and Cemetery Coordinator Craig Rylander for his insight on the project. Jack will be placing a plaque near the patio that identifies it as his Eagle Scout project.

Fire Report: Chief Ballman reported 7 medical and 10 fire/other runs in September 2017. The last payment on Engine 1 is scheduled for February 28, 2018 and will leave $7,000.00 in the 2018 Fire Capital budget. Members of the Fire Truck Committee, Cary Shepard, Jason Baggenstoss, and Steve Erickson, were present to inform the board of its findings in replacing the 1983 4,000-‐gallon tanker, which was scheduled to be replaced in 2018. Captain Shepard reported on the new tanker proposal, which is a basic Freightliner truck, with the addition of a pump-‐to-‐tank truck unit. It was explained that since the drop tank only holds 3,000 gallons, together with the logistics of taking longer to fill and transport more water, its more practical to


purchase the new tanker with a 3,000 gallon poly tank and stainless steel body, both of which have a lifetime warranty. The new truck will have electronic stability control to reduce the possibility of a roll-‐over. Scott Lumby from Custom Fire Apparatus explained financing options including taking delivery in 2018, but deferring payments for up to one year. The truck committee explained how the option to purchase a standard tank (milk) truck was not a feasible option, due in part, to the lack of baffles in the tank. The Board thanked the committee for their input and chose to table the topic until the entire Town Board was present. After presenting quotes for the new 800 MHz radios, Supervisor Peterson made a motion to approve $12,303.00 for purchasing three (3) new radios; Supervisor Kramer seconded the motion. All ayes; motion passed. The epoxy coating on the fire station floor has cracked due to the movement of the floor. Supervisor Kramer moved to approve $1,500.00 to SwedeBro to address the floor crack issues; Supervisor Peterson seconded the motion. All ayes; motion carried. Supervisor Kramer moved and Supervisor Searing seconded the motion for Michelle McLane to use the meeting room at the fire station on November 4, 2017 for crafts. All ayes; motion carried. The Grass Rig 2 purchase and painting expenses were budgeted for 2016, but because of delays from the DNR, the purchase didn’t happen until February 2017. Supervisor Kramer moved to approve up to $6,000.00 to paint the grass rig red; Supervisor Peterson seconded the motion. All ayes; motion passed. Chief Ballman reported that several firefighters participated in the Fire Prevention presentation at the Linwood Elementary School and two area daycare centers. Surrounding area fire chiefs have met to discuss daytime duty crews and hope to have a pilot program in place in February, 2018. Firefighters Tony DeChaine and Bob Knebel assisted with the Color Run sponsored by the School Forest Committee. The three warning sirens failed a recent test. The fire department will follow up with Embedded on the failed sirens. Ballman reported the following years of service on the department: Bob Gorr-‐19 years; Tom Lukkenen-‐14 years; and Mike Raml-‐9 years. Road & Bridge: Supervisor Searing moved and Supervisor Peterson seconded the motion to accept Steve Strandlund’s resignation from the Road & Bridge committee. All ayes; motion passed. Supervisor Peterson moved and Supervisor Searing seconded the motion to have Shawn McLane attend the Anoka County Winter Road Maintenance Workshop on October 30 or 31. Supervisor Kramer and maintenance personnel attended MN Fall Maintenance Expo. Between the three who went, they attended twelve classes. Supervisor Kramer reported that virtual plowing simulator went well and all who attended passed the training. Maintenance personnel Shawn McLane recommends scheduling the Stage 2 simulator training that just came out. Supervisor Kramer will contact Carr Tree Service to trim trees that are overhanging the roads. The maintenance department doesn’t have enough staff to safely remove the trees. Supervisor Kramer will bring a quote to the next Town Board meeting.


Senior Center: Supervisor Kramer reported that 35 people attended the St Croix boat cruise and they had a wonderful day on the river. The Intergenerational Halloween Party will be held on Saturday, October 28th from 6-‐8pm. A 55-‐Alive class is scheduled for November 7th. The Board was made aware of a $500 donation from Donald Schafer family to the Senior Transportation program. Parks: The Parks report will be given at next meeting. Planning & Zoning: Amanda Anderson submitted a letter of interest to be part of the Planning and Zoning Commission. P&Z Chair Dolphy referred the appointment to the Town Board for approval. Supervisor Kramer moved and Supervisor Peterson seconded the motion to accept Amanda Anderson for the Planning and Zoning committee. Carp Harvest: Supervisor Peterson reported that the current total of carp harvested from Typo Lake is 2025 carp. Some carp were tagged and released while the majority of them were sent to the Wild Life Science Center to feed to the animals. It’s planned to harvest from Martin Lake this coming winter. Treasurer’s Report: Treasurer Luedtke presented a treasurer’s report stating that 71% of the annual budget has been spent, with a remaining budget balance of $563,425.00 as of September 30, 2017. Embedded contract renewal: Renewing the Embedded contract for emergency siren maintenance was tabled until there is more information defining exactly what services the contract provides. Fire damaged ball field pole: Supervisor Millerbernd is dealing with Northern Lighter Pyrotechnic’s insurance company regarding the fire damaged pole in Broadbent Park. Tax forfeited properties: A list of Tax forfeited properties was provided for the supervisors’ consideration. The topic was tabled to the next meeting. Establish expiration date for requests for notices of special meetings: The public may request notification of special meetings, but the date is indefinite unless the Board specifies an end date. Supervisor Searing moved to set an annual date for the end of the year; Supervisor Kramer seconded the motion. The requestors must be notified within 60 days of the annual ending date. The motion passed unanimously. Clerk’s comments: Since the request for payment for Seal Tech’s final payment on the 2016 crack sealing came in after the claims list was sent out to the supervisors, the Clerk informed the Board that it was included in Claims List for Approval. Consent Items: Supervisor Searing moved and Supervisor Kramer seconded to approve the September 26, 2017 Town Board meeting minutes as presented. All ayes; motion carried.


Approval of Bills & Payroll: Supervisor Searing moved to pay the bills and Supervisor Peterson seconded. The Claims List for Approval included claims #33339 thru #33373 in the amount of $82,688.23. All ayes; motion carried. Supervisor Peterson moved and Supervisor Searing seconded the motion for approval of Regular Payroll for 10/6/17 with Direct Deposits #16648 to #16661 and EFTs #16662 to #16664 in the amount of $14,389.98. All ayes; motion passed. Supervisor Searing moved and Supervisor Peterson seconded approval of the Fire Department 3rd quarter of 2017 payroll with Direct Deposits #16665 to #16690 and EFTs #16691 to #16692 in the amount of $18,809.30 All ayes; motion passed. Supervisor Kramer reported that Cheyenne Plumbing will be returning to install the correct air exchange system for the town hall. Supervisor Kramer moved to adjourn at 7:32 p.m.; Supervisor Peterson seconded. All voted in favor; motion carried.

Approved on October 24, 2017 ______________________________








Agenda Town Board Meeting October 24, 2017

6:00 pm



2. Committee Reports • P&Z – Resolution 2017-‐16 Approving Variance • Parks

3. Linwood Fire Association

4. Carr Tree Service quote

5. Tax forfeited properties

6. Embedded contract renewal

7. Purchase of Sunnyside parcels

8. Thank Eagle Scouts

9. Resolution 2017-‐15 Approving 3rd Quarter 2017 Donations

10. Clerk’s comments –

Consent Items

• Approval of Meeting Minutes – October 10, 2017 • Approval of Bills & Payroll

Adjournment





Town Board Meeting October 24, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Planning and Zoning Administrator Mike Jungbauer, Attorney

Bob Ruppe, Fire Captain Andy Luedtke, Tom Sausen, Mike Crowley, Tom Searing, Hank Senger, Pam Kubes, John Kubes, Cory Lee, Gary Wettschreck, Dan Babineau

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Board Room at 22817 Typo Creek Drive NE, Stacy on October 24, 2017 and the Clerk performed the roll call. The agenda was unanimously approved with one addition, by motion of Supervisor Kramer and seconded by Supervisor Peterson.

Planning and Zoning:

Variance 17-‐10: John Kubes will be purchasing the property at 6921 232nd Avenue and has filed Variance Application 17-‐10 to build a garage five feet from the eastern property line to allow clearance for septic system and driveway. The height of the garage is not to exceed the height of the home to the west. The garage will be higher than the house because the house sits at a lower elevation. Kubes explained that he would like to have a vaulted ceiling to accommodate a car lift, creating the need for the height variance. The applicant was also requesting the side yard setback so he could continue his driveway on the west side of the building and not drive on his septic system. Jungbauer presented a septic design on which he had drawn the proposed garage layout whereby the side yard setback wouldn’t be necessary. When asked about the finished height of the proposed garage and the existing house, the applicant was unable to provide that information. Planning and Zoning’s recommendation was that the new structure would not be higher than the garage of the property to the east. Supervisor Searing pointed out that the height of the side walls and the building dimensions in the application were not consistent with the resolution to approve the variance request. The applicant stated that he wasn’t sure where the 30’ x 40’ with 9’ side walls in the resolution came from. His drawings showed 24’ x 48’ with 10’8” side walls. Supervisor Searing questioned if the rain and snow run


off would remain on the Kubes property a five foot setback were allowed. Supervisor Halliday expressed his opinion that the findings of fact may not be correct and that the difficulty may be created by the applicant because of the size of the building and the access that applicant wishes to build on a 55’ wide lake lot. It was the consensus of the Board that the applicant should provide a drawing showing the five foot setback, where the driveway, septic and drain field are going to be, the finished roof height of the new garage and height of the neighbor’s garage. Also requested was a drawing showing the repercussions of going to a ten foot setback, with the option to forego the driveway to the west side or reduction in the size of the garage. The property owner must sign the application. Supervisor Searing moved to table the variance until the next regular Town Board meeting; Supervisor Peterson seconded. Discussion included concerns regarding driving on the septic system. The applicant stated that he had staked the drain field and he was willing to stake the garage with both a five foot and ten foot setback. The applicant was instructed to notify the Clerk when the stakes were in so the Board can be notified to do a site visit. All ayes; motion carried. Supervisor Kramer moved to have staff will send a MS1599 60-‐day extension letter to the applicant; seconded by Supervisor Millerbernd. All ayes; motion carried.

Crowley/Lee land swap: Michael Crowley and Cory Lee were present to request a conforming land swap on their respective properties at 7737 Viking Blvd NE, Wyoming, MN 55092 and 22080 Volga Street NE, Wyoming, MN 55092. No application was filed with the Township. Planning and Zoning approved the land swap. Attorney Ruppe reported that there is no provision for a lot line adjustment other than a plat in the Town Code. The Town Board could amend the Town Code to include an Administrative Subdivision Ordinance which would allow staff to review and approve the application. This would eliminate the need for lot line adjustments and minor subdivisions to have Planning and Zoning, then Town Board approval. The Board instructed Attorney Ruppe to write the Administrative Subdivision ordinance and submit it to the Clerk for the staff and Chairman to review. The final draft will be sent to the supervisors for approval. By consensus, the Board decided to continue this meeting until 5:30 pm on Thursday, November 2nd to move fast track the new ordinance. The Crowley/Lee land swap and the Tom Sausen land split requests from this agenda are being tabled until the continued Town Board meeting with the understanding that the Board will be adopting a minor subdivision provision for the Town Code which would allow the Town to administratively approve the requested applications.

Accessory Building Ordinance & related zoning revisions: The supervisors did not have time to review the proposed ordinance and related zoning revisions. Supervisor Searing moved to table the Accessory Building Ordinance until the second Tuesday in November; Supervisor Kramer seconded the motion. All ayes; motion passed.

Request from City of Anoka: Mike Jungbauer was contacted by the City of Anoka to have him do commercial mechanical and plumbing retrofit plan reviews and inspections through Linwood Township. After all Town Board members expressed their concerns about possible conflict of time and liability issues, it was suggested that Mike pursue this request on his own.


Parks: The hockey rink will not be used this year and the warming house will be open less. The maintenance workers will be contacted to see about helping with maintaining the pleasure rink. Twenty new aluminum park signs will be ordered. They don’t need to have statutes or be signed by the Chairman. If the park hours are going to be posted on the signs, then an ordinance needs to be adopted to able to enforce the hours. The cost is $28.00 each, with the town logo. The initial cost for color seal coating the tennis courts was approximately $15,000 and the basketball court was $8,600. The Park Committee will be getting other quotes and looking at having repairs done in the spring. A request for additional Park Committee members will be put on the website. It was suggested that a photo gallery on the website could house photos of people enjoying the Town parks.

Fire Report: Captain Luedtke was present to report that the Town Code updates regarding fire codes and open burning are in the hands of the Planning and Zoning Commission and will be coming to the Town Board before the end of the year. After some discussion Supervisor Peterson moved to add two users to the Laserfiche program up to a cost of $2,000.00. Supervisor Millerbernd seconded the motion. The cost will include the Laserfiche license and labor for IT to set up a VPN access to the Township database. The fire department would like to have four users at some point, but will start with Chief Ballman and Captain Luedtke as the assigned licensees. All ayes; motion passed. The businesses in the Township are encouraged to purchase a Knoxbox to house the keys to their buildings for emergency entry instead of having the fire department responsible for holding keys for each business or not having access. Supervisor Millerbernd moved and Peterson seconded the motion to donate a fire truck ride to school for this school year. All ayes; motion carried. Fire Training Candidate, Bobby Knebel is scheduled to graduate on Tuesday, November 14th and will start EMT training in January. Captain Luedtke also reported that dash cameras have been installed in three of the fire trucks and the Fire Department Open House was well attended. Road & Bridge: Supervisor Kramer reported that the Sterling plow truck recently had the water pump go out and was replaced. The steering would not pass a DOT inspection, so extensive work was done to repair the king pins and corresponding knuckles. Supervisor Kramer reported that a new plow truck will need to be purchased within one year, followed by replacement of the front end loader in the near future. Sign Shoreland Joint Powers Agreement: The Shoreland Joint Powers Agreement giving Linwood Township the right to administer the Anoka County Shoreland Management Ordinance #92-‐1, as amended by #92-‐3, to provide services on behalf of Anoka County was originally approved by the Linwood Town Board on July 23, 2013 and by the Anoka County Commissioners on August 13, 2013. No signed agreement has been located by either the Township or the County. Supervisor Kramer moved to have Chairman Halliday sign the document on behalf of Linwood Township. All ayes; motion carried.


Tax forfeited properties: A list of Tax forfeited properties was provided for the supervisors’ consideration. The Zoning Administrator should submit a memo to the Board regarding the purpose for an easement across PIN #19-‐33-‐22-‐33-‐0010. Supervisor Peterson moved and Supervisor Kramer moved to allow all parcels to go back to Anoka County for sale, except PIN #19-‐33-‐22-‐33-‐0010. All ayes; motion passed. Embedded Contract renewal: (tabled 10/10/17) Supervisor Kramer moved to renew the Embedded contract at $46.12 per month for each of the three sirens. The Fire Chief and the Clerk receive daily siren testing reports. The Clerk will confirm that the cost of the battery replacement is included in the contract. Hennepin Tech OSHA compliant training: Supervisor Kramer moved and Supervisor Peterson seconded the motion to pay $789.00 to renew the Hennepin Tech training contract for 2018. This provides OSHA compliant training for the maintenance workers. All ayes; motion carried. Thank Eagle Scouts: Supervisor Searing wished to publicly thank all the Eagle Scouts over the years who have done their Eagle Scout projects to benefit the residents of Linwood Township. Resolution 2017-‐15 Approving 3rd Quarter 2017 Donations: Motion by Supervisor Peterson and seconded by Supervisor Millerbernd to accept Resolution 2017-‐15 Approving the 3rd Quarter 2017 Donations with a known value of $1,000.31 plus other material goods. All ayes; motion carried. (Full resolution is on file.) Purchase of Sunnyside Church parcels: Gary Wettschreck, representing Sunnyside Church, would like to offer the Township first chance at purchasing three parcels of land adjacent to the Town Hall property. The Board considered whether this purchase would benefit the Township. No prices were available. No decision was made. Clerk’s comments: The Clerk questioned if additional quotes had been attained for glass and framing the map behind the board table. Millerbernd reported that the cost he received for glass, frame and installation was $600.00. Dan Babineau from Micro Consulting said that he would contact Gator Sign in Hugo for a quote to laminate the map. Sound System update: Dan Babineau from Micro Consulting was present to update the Board on the progress of the sound system. The microphones, mixer and power source have been delivered. No rack is necessary for the mixer. Dan will be returning on Friday to finish the system. Approval of minutes: Supervisor Peterson moved and Supervisor Searing seconded to approve the October 10, 2017 Town Board meeting minutes as presented. Four ayes; Supervisor Halliday abstained due to absence. The motion carried. Approval of Bills & Payroll: Supervisor Searing moved to pay the Claims List for $66,300.54 and Supervisor Millerbernd seconded. The Claims List for Approval included claims #33368 thru 33397. All ayes; motion carried.


Supervisor Peterson moved and Supervisor Millerbernd seconded the motion for approval of Regular Payroll for 10/20/17 at $12,752.04 with Direct Deposits #16677 to #16705 and EFTs #16706 to #16708. All ayes; motion passed. At 8:55 pm, Supervisor Peterson moved to continue the meeting in its entirety until 5:30 pm on Thursday, November 2, 2017; Supervisor Millerbernd seconded. All voted in favor; motion carried.

Town Board Meeting November 2, 2017

Continued from October 24, 2017

Board Members Present: Mike Halliday, Bob Millerbernd, Ed Kramer, Carol Searing, Clerk

Pam Olson Board Members Absent: Tim Peterson Others Present: Tom Searing, Tom Sausen, Fire Chief Darryl Ballman, Sandy

Lathrop

Reconvene Meeting and Approval of the Agenda: Chairman Halliday reconvened the Linwood Town Board meeting of October 24, 2017 at 5:30 pm in the Board Room of the Town Hall at 22817 Typo Creek Drive NE, Stacy on November 2, 2017 and the Clerk performed the roll call. The agenda was unanimously approved by motion of Supervisor Searing and seconded by Supervisor Millerbernd.

Conforming land split ordinance: (tabled 10/24/17) Supervisor Halliday gave an overview of the Administrative Subdivision ordinance that was created by the attorney, with input from himself, the zoning administrator, clerk and office assistant. This ordinance would allow the zoning administrator and clerk to review and sign off on completed requests for lot line adjustments, lot splits and lot combinations. It will take two staff signatures to approve these minor subdivision issues as opposed to having to go through the standard subdivision process involving Planning and Zoning and the Town Board for approval. The Clerk explained that this ordinance will also repeal an outdated section of the code 806.10 regulating Non-‐Platted Subdivisions, replace the term “Conforming Land Use Application” with the term “Administrative Subdivision” and repeal Section 806.01 Subd. 6 Exceptions. The Board considered the reasoning of only being able to apply for an Administrative Subdivision on a property once every five years, limiting a minor subdivision to four lots, and if their intention was to have the applicants pay a park dedication fee. It was pointed out that all newly created lots must meet the minimum standards of the zoning ordinances. After much discussion by the Board, Supervisor Searing moved to accept Ordinance 161 with the removal of Subd. 3. 1. f) Park Dedication fees; Supervisor Kramer seconded the motion. The motion carried 4-‐0. (The full ordinance is on file.)


Supervisor Kramer moved to publish the ordinance in summary format; Supervisor Searing seconded the motion. The motion carried 4-‐0.

Supervisor Searing moved to amend ordinance 1101.01 to change the Administrative Subdivision application fee to $200.00; Supervisor Kramer seconded the motion. The motion passed 4-‐0.

Tax forfeited property PIN #19-‐33-‐22-‐33-‐0010: (tabled 10/24/17) The Board does not see a public purpose in owning this tax forfeited property, but would like more information regarding what’s involved in having a 66’ road right-‐of-‐way recorded with the property. The road right-‐of-‐way would allow emergency access to the parcels located to the east of the forfeited property. Pending more information, this topic will be tabled to the November 14 Town Board meeting.

Amend motion to purchase 800 mHz radios: Chief Ballman asked that the Board amend their motion from October 10, 2017 where the Town Board approved $12,303.00 for purchasing three new 800 mHz radios. By ordering the radios through Anoka County, they were able to secure a better price per radio. Supervisor Searing moved to allow the fire department to purchase four radios for $14,400.00; Supervisor Millerbernd seconded. The motion passed 4-‐0.

SelectAccount 2018 renewal: Supervisor Searing moved to approve the SelectAccount benefit package for 2018; Supervisor Millerbernd seconded. The motion carried 4-‐0.

Road & Bridge letter of interest: Supervisor Kramer moved to accept a letter of interest from Dan Utecht to be on the Road and Bridge committee; Supervisor Millerbernd seconded. The motion carried 4-‐0.

Clerk’s comments: The Clerk notified the supervisors that a listing of the Anoka County’s new phone numbers were in their mailboxes.

Supervisor Kramer moved to adjourn at 6:15 pm; Supervisor Millerbernd seconded. All voted in favor; motion carried 4-‐0.

Approved on November 14, 2017 ______________________________








Agenda Town Board Meeting November 14, 2017



2. Treasurer’s report

3. Committee Reports • Fire • Road & Bridge • Senior Center • School Forest -‐-‐ bathroom

4. Fire Association

5. Fire tanker truck purchase

6. Kubes variance (tabled 10/24/17)

7. Tax forfeited property PIN #19-‐33-‐22-‐33-‐0010 -‐-‐ easement process

8. Accessory Building Ordinance (tabled 10/24/17)

9. P&Z Letter of Interest – Kearns

10. P&Z alternate pay

11. Cell Tower request

12. Donation of 60” monitor for board room

13. Schedule employee performance reviews


Consent Items • Approval of Meeting Minutes – October 24, 2017 • Approval of Bills & Payroll

Adjournment







Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Tom Sausen, Assistant Chief Cary Shepard, Fire Chief Darryl

Ballman, Hank Senger, Tom Searing, Captain Steve Erickson, Pam & John Kubes, Larry Olson

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on November 14, 2017 and the Clerk performed the roll call. The agenda was unanimously approved as presented, by motion of Supervisor Peterson; seconded by Supervisor Millerbernd.

Treasurer’s Report: Treasurer Luedtke presented a treasurer’s report stating that 81% of the annual budget has been spent, with a remaining budget balance of $368,208.00 as of October 31, 2017. Fire Report: Chief Ballman reported 4 medical and 14 fire/other runs in October 2017. Assistant Chief Cary Shepard reiterated the highlights from the prior presentation regarding the water tanker that was scheduled to be replaced in 2018. Scott Lumby from Custom Fire reported that the cost for a CE03 3000 gallon tandem pumper/tender truck is $255,510.46. The first payment of $57,048.83 would be due one year from the date of delivery. The terms are five years with an interest rate of 2.99%. Supervisor Millerbernd moved to spend $255,510.46 for a new tanker fire truck, as quoted; Supervisor Peterson seconded the motion. All ayes; motion passed. Chief Ballman reported that a deer hit Engine 1 and did considerable damage to the side of the truck. The repairs will be covered by our insurance. The truck will be out of commission for approximately one month. Supervisor Searing moved to have McQueen Emergency Group do the repairs on Engine 1 damaged by a deer hitting it; Supervisor Millerbernd seconded. Motion carried unanimously. SwedeBro has completed the repairs on the two major cracks towards the front of the fire station floor. They will see how the product adheres to the floor before proceeding with fixing the other cracks.


The Board gave approval for the fire department to proceed with exploring the concept of participating in daytime duty crews with surrounding departments, which may not have firefighters to respond to daytime calls. East Bethel would host the Service Planning Grant which would define the goals and how sharing equipment and training would work. The grant would also help define potential needs and create models for how the program could move forward. Road & Bridge: Supervisor Kramer reported that the Road and Bridge committee is discussing the possibility of sending letters to property owners on gravel roads to see if they would want their road black-‐topped. The adjoining property owners would be assessed for the cost of the improvements. A 2016 Freightliner plow truck was brought to the town hall and inspected by Supervisor Kramer and the maintenance workers. It has been used for demonstration purposes but is available for purchase. More information will be presented.

Senior Center: Supervisor Kramer stated that things are going well at the Senior Center.

School Forest: Supervisor Millerbernd reported that the School Forest committee is exploring the possibility of having permanent toilets at the south School Forest parking lot. By consensus of the Board, they were encouraged to move forward with the plans.

Fire damaged ball field pole update: The insurer for Northern Lighter Pyrotechnics, Nationwide Insurance Company, is requesting that the Township sign a Release of All Property Damage Claims in order to receive a check for $7,637.78 to cover the repairs to the field pole in Broadbent Park which was burned on September 9, 2017. Supervisor Millerbernd had submitted the quote from Forest Lake Contracting to replace the pole and fix the wiring, and the fire department costs for responding to the fire call. The Board determined that it was not in the Township’s best interest to sign the release prior the repairs being done. The proposed check would not cover additional costs of repairs to the field and surrounding landscaping. Supervisor Halliday will follow up with Nationwide and our attorney. It will take approximately two weeks to get the pole delivered so maintenance will put straw bales around the base of the existing pole.

Kubes variance (tabled 10/24/17): John Kubes, variance applicant, submitted a drawing of his property showing the driveway, septic tank and drain field, and a portion of the proposed accessory building to the Town Board. The drawing also noted the neighbors garage height at 15 ½’, his house at 13’, and his request for a “garage height of 17’ ½” and a 5’ variance from the property to the east”. He is planning to build a 24’ x 48’ building with 10’ 4” sidewalls. John stated that since the septic tank was installed, he has decided that there is no room to drive around the building on the west side of the proposed garage. Supervisor Halliday stated that he visited the site twice and he didn’t see the stakes for the proposed building, as was requested. The applicant said the stakes were removed during excavation, but he will re-‐stake the building, taking into consideration the overhang on the eaves. In order for the Board to grant a variance, the property would need to be surveyed to determine if a side yard setback would be necessary. The applicant would like the side yard variance to give him more yard on the west side of his building. He is asking for the 17’ ½” height so he can install a car hoist in the building.


Supervisor Peterson stated that he wouldn’t need the building to be so tall if scissor joists were used and he would like to see the maximum height be the same as the neighbor’s garage, as recommended by Planning and Zoning. Supervisor Kramer preferred granting the 5’ set back to facilitate emergency and service vehicles being able to get to the house without driving on the septic system. Supervisor Millerbernd was agreeable as long as the site was surveyed. Supervisor Halliday’s concern was that there are no definite building plans presented, the building is too large for such a narrow lot, and not knowing where the property line is. Supervisor Searing is concerned with granting a variance without a survey. The applicant stated that his intention was to wait until spring to start construction and re-‐side the house with vinyl siding to match the garage. The Board tabled this topic until the November 28 meeting and asked that staff prepare a resolution with a 5’ side yard setback, maximum height at 17’ ½”, and within six months of the constructing the garage, the house will be resided to match the garage. The resolution will require the east side property line be surveyed.

Tax forfeited property PIN #19-‐33-‐22-‐33-‐0010: The Clerk provided information regarding the process for purchasing, or requesting an easement on, tax forfeited parcels. Supervisor Kramer moved to accept the classification and sale of the property PIN #19-‐33-‐22-‐33-‐0010; Millerbernd seconded. The motion carried unanimously. Accessory Building Ordinance (tabled 10/24/17): Extended discussion was held regarding the proposed Accessory Building Ordinance amendments. Suggested changes were as follows:

807.03 Subd. 3. Accessory Uses, Buildings and Structures

2(a) The Board supports the concept of temporary buildings, but may limit number and sizes of temporary buildings; concerned with observing setbacks; provide better definition of temporary buildings; concerns on enforcement of 180 day rules; how do fish houses fit with ordinance.

3. Several Board members did not agree with the requirement that all accessory buildings would be required to be designed with an eyebrow-‐type roofline or other roofline to separate the two stories.

4. Fix the wording to clarify that accessory building should be similar to the house in color, but not that the “exterior building materials are the same as or similar to the style and color of the siding and roofing of the dwelling unit.” This language would make it impossible to have a metal sided/roofed building unless the house was constructed with similar materials. This part of the ordinance deals with all accessory buildings, so it’s not necessary to be repeated in sections 7(a) and 7(b)v.; but conflicts with the wording in 7(b)vi.

5. Combine with 7. so both statements regarding the ‘rear yard’ and ‘total parcel area’ are defined in the same paragraph.

6. The Board didn’t know the reasoning that Planning and Zoning used to arrive at the recommended changes to the maximum size of an accessory building. After thorough discussion, the Board wants the limits to be as follows:


1.49 and less acres: 1200 sq ft with 12’ sidewalls 1.5 to 2.49 acres: 1800 sq ft with 12’ sidewalls 2.5 to 3.99 acres: 2400 sq ft with 14’ sidewalls 4 acres and larger: 3600 sq ft with 14’ sidewalls The Board understands that the height of the building would not exceed the height of the house and would like the larger buildings to continue to be handled by the variance process. The Board would like clarification regarding whether allowing 2 accessory buildings and 2 storage sheds would apply to 4 acres and more or 6 acres and more. The last line of Section 6 states that “All structures combined must not occupy more than 25% of buildable ‘area’”. This should be clarified and consistent with the combined sections 5. and 7.

7.(a) (new language) The Board wants the Building Official and a secondary person to decide if there is cause for the allowable building size to be cumulative up to the maximum square footage allowed on smaller lots.

8.(a) (existing language) Concern was voiced regarding being consistent with the Anoka County Shoreland Ordinance.

8.(b) The Board wants there to be two parties responsible for determining whether an accessory building may be placed closer to the road than the dwelling unit and not leave the responsibility solely with the Building Official. It should be consistent with section 8. to define that 8.(b) means ‘detached’ garages as well as ‘structures’. 8.(b)iii. The Board wants clarification as to the height of fencing and what material could be used for screening an accessory building built between the street and the house. The Board questioned how tall of a fence you would need to screen a two story building and the effectiveness of planting 2’ tall pine trees. It was questioned why 80% screening would be necessary when the property owner was required to put an eyebrow or other roofline on their new building. It was not clear to the Board how many sides of the building would need to be screened.

8.(b)vi. One Board member expressed their disapproval of requiring all accessory buildings built nearer to the road than the house that facades match the materials and colors of the house. The Board members had discussed this in section 4.

10. The Board was agreeable to deleting the old language in section 10. and adding the new language that allows accessory buildings to have a half bath or utility room but no kitchen, tub or shower.

Structure. More definition is necessary to express that driveways and patios made of identified materials would be considered in calculating impervious surfaces for the purposes of land use. The definition of Structure is not consistent with the way structure is used in section 3.

807.03 Subd. 4. Farming Operations 2. The Board wants the Planning and Zoning committee to revisit this ordinance so that it would not require an Interim Use Permit for residents to be allowed to keep the listed domestic


animals. More at issue was the requirement to fence and control, and possibly have a permit to keep the animals. Define non-‐domestic animals. It was recommended that P&Z research ordinances from other entities.

807.03 Subd. 16, 8(c) Confirm that the height restrictions conform to the Anoka County Shoreland Ordinance. Define which neighbor’s garage the height is restricted to. In the case of the applicant having two neighbors with garages, it was questioned whether the garage could not exceed the higher of the two, the lower of the two, or the closest neighboring garage. And what is the maximum height if the neighboring properties don’t have a garage. This portion is not definitive enough to be consistent. The Board’s contention was that the ordinance should be written to deal with how the building fits on the applicant’s property and not so much on what is on neighboring properties. The Township could just choose to enforce the Anoka County Shoreland ordinance.

P&Z letter of interest – Kearns: Supervisor Searing moved to accept Laura Kearns as the Planning and Zoning alternate; Supervisor Kramer seconded the motion. According to Town Code, the alternate member attends all meetings of the Planning Commission but votes only in the absence of a regular member. The Code also states that the alternate member receives the same compensation as regular members. All ayes; motion carried.

Cell tower request: Supervisor Searing moved to deny the request from Crown Castle. The request would eliminate the need for written permission from the Township each time they add a new customer or modify equipment on their tower located at 22800 Typo Creek Drive NE, sublease to new customers, or perform modifications or improvement construction at the site, as stated in our contract with them. Supervisor Kramer seconded the motion. All ayes; motion carried.

Donation of 60” monitor for board room: Supervisor Searing moved to pay Shawn McLane $400.00 for a 60” TV for the Board Room; Supervisor Peterson seconded. Supervisors Searing, Peterson, and Halliday voted aye; Supervisor Millerbernd voted nay; Supervisor Kramer abstained.

Office Assistant hours: Supervisor Halliday reported that he has been meeting with the Building Official, Mike Jungbauer and Office Assistant, Sandy Lathrop regularly to see that procedures are being put in place and that duties are being delegated appropriately within their department. Sandy has been updating forms and ordinances, as well as helping make headway on many overdue projects. The Building Official requested that Sandy be allowed to work more hours to perform her duties, so as more assignments are turned over to Sandy, Mike will be freed up to do more code enforcement. Supervisor Kramer moved to allow Sandy to work up to 30 hours per week, as needed; Supervisor Peterson seconded. All ayes; motion carried.

Schedule employee performance reviews: The employee reviews will be held on December 11 and 13, starting at 5:00 pm and allowing 30 for each employee. An alternate date will be December 6, if necessary. The Clerk will schedule the review times and notify the employees. The Board will use the same format for the reviews as was used last year.


Clerk’s comments: The Clerk stated that, per provisions in the Town Code, to insure uniformity within the Code Book, she will be moving forward with correcting the numbering errors and formatting, without altering the meaning of the ordinances.

Approval of Minutes: Supervisor Kramer moved and Supervisor Millerbernd seconded to approve the October 24, 2017 Town Board meeting minutes as presented. All ayes; motion carried.

Approval of Bills & Payroll: Supervisor Searing moved to pay the bills and Supervisor Millerbernd seconded. The Claims List for Approval included claims #33398 thru #33437 in the amount of $28,350.33. All ayes; motion carried.

Supervisor Peterson moved and Supervisor Millerbernd seconded the motion for approval of Regular Payroll for 11/03/17 with Direct Deposits #16714 to #16728 and EFTs #16729 to #16631 in the amount of $15,218.40. All ayes; motion passed.

Supervisor Halliday expressed his appreciate to the Staff for their diligent and speedy work on getting the Administrative Subdivision Ordinance written and applications created.

Supervisor Millerbernd moved to adjourn at 9:03 p.m.; Supervisor Kramer seconded. All voted in favor; motion carried.

Approved on November 28, 2017 ______________________________








Agenda Town Board Meeting November 28, 2017

6:00 pm



2. Committee Reports • Planning & Zoning • Road & Bridge – Plow truck options • Parks

Old Business:

3. Kubes variance (tabled 11/14/17) New Business:

4. ACFPC training agreement

5. Resolution 2017-‐17 Annual Designation of Polling Places

6. 2018 Holiday schedule (informational)

7. Clerk’s comments –

8. Consent Items • Approval of Meeting Minutes – November 14, 2017 • Approval of Bills & Payroll

Adjournment







Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Tom Sausen, Nick Mies, Tom Searing, Fire Chief Darryl Ballman,

Captain Mike Raml, Hank Senger, Shawn McLane, John & Pam Kubes

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on November 28, 2017 and the Clerk performed the roll call. The agenda approved, with two additions, by motion of Supervisor Searing; seconded by Supervisor Millerbernd.

Planning & Zoning: Supervisor Peterson had nothing to report from the Planning & Zoning meeting. The Board would like to have Planning prioritize the ordinances they are working on and follow through with each one to completion.

Parks: Supervisor Halliday stated that the Parks committee didn’t have a quorum at the last meeting. He expressed his appreciation for the maintenance workers getting the rink liner spread on the pleasure rink and their willingness to help with flooding the rink when the temperatures are right. The Parks Committee is looking for additional members on their committee. The Parks meeting scheduled for November 27th was cancelled and rescheduled for December 5 at 6 pm.

Fire Engine #1 update: Mike Raml reported that the final price to repair the deer hit damage to Engine 1 is $16,456.18. The truck is still in service now, but once the parts come in, it will be out of service for about a month. Per our insurance agent, there is no deductible due for this repair. An insurance claim check has been received for the cost of the repairs. It will be issued to McQueen Emergency Group once the repairs are done.

Supervisor Millerbernd asked about the purchase of a lockbox for the Linwood Elementary School. In the event of an emergency, the Fire Department will be able to access the school without causing unnecessary damage to the building.


Kubes variance (tabled 11/14/17): Supervisor Halliday had instructed the Zoning Administrator to reach out to the Kubes’ in regards to information that has been requested by the Town Board to complete the variance application. Based on conflicting information that the applicant has presented to the Planning & Zoning commission and the Town Board, the supervisors are not prepared to vote on the variance request at this time. In an effort to be proactive, Supervisor Halliday recommended that Mr. Kubes be proactive and contact the Zoning Administrator to find out what should be submitted to finalize the application and clear up the conflicting information; specifically drawings of the proposed accessory building to determine the height and showing placement on the lot to determine if a setback variance will be necessary. Submissions must be to the Town Clerk by the Friday prior to the meeting. The variance is tabled until the next Town Board meeting.

ACFPC training agreement: Chief Ballman explained that after a grant expired, the Anoka County Fire Protection Council absorbed all responsibilities of the training academy. The instructors at the academy are certified in certain areas of fire protection and emergency responder training. Chief Ballman requested that the Memorandum of Understanding be sent to the attorney for approval. The MOU shifts the responsibilities of the training back to the entity and states that the instructor will be paid for the training time by the Township at a rate set by the Town Board, and reimbursed by the ACFPC at the rate of $50.00 per hour. The Board questioned whether this would be considered a firefighter working as a subcontractor and whether the Township should take the responsibility. This matter was tabled pending more information from the attorney and calculations of pay.

Andy Luedtke reported that the new radios are in service and the Laserfiche licenses will be purchased in 2017. He questioned the delay in the Fire Code ordinance that is in the works moving forward for approval. The Board instructed Tom Searing and Tom Sausen to document the Planning and Zoning commission’s concerns regarding the proposed ordinance and send them to Andy. The revised ordinance with the suggested changes will be sent to the Clerk who will send them to Planning and Zoning and Supervisor Peterson.

Captain Mike Raml reported that the Brown house scheduled for live burn training on December 9 didn’t pass inspection, so the department will use it for simulated, smoke and fire tactics training.

There are eleven sets of turnout gear that will not meet the OSHA safety standards in August, 2018. The plan is to purchase four sets in 2017 and three and four sets in 2018. From that point on the department will follow a replacement schedule so no sets exceed the 10 year limit.

Supervisor Millerbernd moved to spend up to $4,000.00 to purchase a mobile radio for the new tanker truck; Supervisor Searing seconded the motion. All ayes; motion carried.

Breakfast with Santa will be held at the fire station on Saturday, December 2 from 8:30 to 11:30am. The FWD truck will be there for Santa.

Fire Chief Ballman, on behalf of the fire department, expressed their appreciation to the Town Board for supporting the efforts of the fire department.


Plow truck options: Supervisor Kramer presented three options for replacing the 1998 plow truck. After discussing the pros and cons of each truck, and discussing the availability of funds, Supervisor Searing moved to spend up to $174,000.00 for the purpose of purchasing the 2017 Freightliner; Supervisor Peterson seconded. The motion passed 5-‐0.

Golf cart purchase: For the last several months, the maintenance department has found it beneficial to use a golf cart for the frequent trips between the township buildings and parks. Supervisor Kramer moved to spend $1,700.00 to purchase the 1998 golf cart that maintenance has been using to be purchased with Park Capital; Searing seconded the motion. By consensus, the Board was supportive of purchasing a piece of equipment to perform local transportation and hauling. Discussion included the age of the golf cart and would it be more advantageous to the Township to take time to watch for a good deal on something of with heavier suspension and a dump box. The vote resulted in Searing and Kramer voting aye and Halliday, Peterson and Millerbernd voting nay. Motion failed 2-‐3. Other options will be explored and brought back to the Board.

Resolution 2017-‐17 Annual Designation of Polling Places: Supervisor Kramer moved and Millerbernd seconded the motion to adopt Resolution 2017-‐17 Designating the Annual Polling Places. All ayes; motion passed. (Full resolution is on file.)

2018 Holiday schedule: Supervisor Peterson moved and Millerbernd seconded the motion to approve the 2018 holiday schedule. All ayes; motion carried.

Sound system: Micro Consulting has not finished installing the sound system in the board room. Yet to install are the remaining speakers and wiring to the sound board. Supervisor Kramer was asked to contact Dan Babineau.

Clerk’s comments: The Clerk reminded the supervisors of the employee annual reviews scheduled for December 11th and December 13th. The Treasurer declined to not have a review.

Approval of Minutes: Supervisor Kramer moved and Supervisor Millerbernd seconded to approve the November 14, 2017 Town Board meeting minutes as presented. All ayes; motion carried.

Approval of Bills & Payroll: Supervisor Peterson moved to pay the bills and Supervisor Millerbernd seconded. The Claims List for Approval included claims #33438 thru #33461 in the amount of $28,701.43. All ayes; motion carried.

Supervisor Kramer moved and Supervisor Peterson seconded the motion for approval of Regular Payroll for 11/17/17 with Direct Deposits #16739 to #16746 and EFTs #16747 to #16749 in the amount of $13,228.60. All ayes; motion passed.

Supervisor Peterson requested reimbursement of $50.00 for attending the Mediation Services fundraiser. It was explained that expenditures for Supervisors to attend meetings beyond their appointed duties must receive prior Board approval, the Town doesn’t allow for donations to


fund-‐raisers, and the request exceeds the per diem allowed. The reimbursement request was denied.

Supervisor Millerbernd moved to adjourn at 7:35 p.m.; Supervisor Peterson seconded. The motion carried 4-‐1, with Supervisor Kramer voting nay.

Approved on December 12, 2017 ______________________________








Agenda Town Board Meeting December 12, 2017




3. Little library – Girl Scout project

4. Committee Reports • Fire • Road & Bridge • Senior Center • Parks

Old Business:


6. ACFPC Memorandum of Understanding

7. GTX purchase

New Business: 8. Swimming Pool Ordinance complaint

9. Approve P&Z members

10. Resolution Certifying Final 2018 Levy

11. Purchase of TV for board room

12. Laptops for P&Z

13. Building Official Continuing Education

14. 2018 Wage review



16. Approval of Meeting Minutes – November 28, 2017

17. Approval of Bills & Payroll

Closed session –217th Place property Rental House property Fawn Lake property

Adjournment





Town Board Meeting December 12, 2017


Peterson; Clerk Pam Olson, Treasurer Carrie Luedtke Board Members Absent: None Others Present: Attorney Bob Ruppe, Planning and Zoning Administrator Mike

Jungbauer, Tom Searing, Sally Lucas, Stephanie Lucas, Amara Marx, Hank Senger, Nick Mies, Shanna Marx, Emily Raml, Fire Chief Darryl Ballman, John & Pam Kubes, Tony DeChaine, Christina Smentek, Tim Smentek

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on December 12, 2017 and the Clerk performed the roll call. The agenda was unanimously approved as presented, by motion of Supervisor Kramer; seconded by Supervisor Millerbernd.

Treasurer’s Report: Treasurer Luedtke presented a treasurer’s report stating that 85% of the annual budget has been spent, with a remaining budget balance of $282,674.00 as of November 30, 2017.

Little Library: Sally Lucas and Amara Marx from Girl Scout Troop 5536 presented their proposal to build a Little Free Library as part of attaining their Girl Scout Silver Award. They would like to locate it on public property and Supervisor Kramer suggested putting it at the Carroll Broadbent Park. The Board is supportive of the project and will be kept informed as the project moves forward.

Fire Report: Emily Raml was present to thank the Board for enabling the Linwood Fire Association to use the Fire Station for hosting the dance, bingo and Breakfast with Santa. The Association will make Booya at the 2018 Linwood Family Fun Day, but it’s still under discussion whether the dance will be held on the same day.

Chief Ballman reported 10 medical and 3 fire/other runs in November 2017. The search and rescue training held on December 9th was successful with Andrew Beize from St Paul Fire instructing the drills.


Attorney Ruppe expressed his concern with the Anoka County Fire Protection Council (ACFPC) Memorandum of Understanding (MOU) in that the Township should not be indemnifying the ACFPC. The Attorney will write a memo with his insurance concerns and suggest that the ACFPC carry liability insurance and the cost could be shared among all 21 entities. Chief Ballman will forward the attorney’s memo to the ACFPC.

Supervisor Kramer moved and Supervisor Millerbernd seconded the motion to allow the fire station to be used on February 20 and March 20, 2018 for the Engine Company 6 training for the explorer’s program. All ayes; motion carried.

Road & Bridge: Supervisor Kramer reported that the Road and Bridge committee is waiting for the results of the 2018 Road Maintenance Project of blacktopping Fontana Street to Sunset Road. Supervisor Peterson asked about the likelihood of blacktopping 233rd Avenue and Orion Street. Supervisor Kramer responded with the explanation that once the main arteries are done, then the local roads may be done by assessing property owners along those roads. The attorney stated that the assessment process must follow Minnesota Statutes Chapter 429, including having a feasibility study done first.

Senior Center: Supervisor Kramer reported that the new senior van is being well used, having traveled for 16 non-‐medical, 2 senior activities and 65 medical trips. Twenty-‐four people enjoyed a recent spruce tree planter workshop. Events such as the book club and painting classes are community oriented and involving new people.

Parks: Supervisor Halliday expressed his appreciation to the maintenance department for getting the ice rink ready for use. The Parks Committee will be putting a plaque at the ballfield in appreciation to Bill Smallidge, who sold the Four Season’s Park property to the Township.

Supervisor Peterson moved to accept Jared Tovsen’s letter of interest and appoint him to the Parks Committee; Supervisor Searing seconded. All ayes; motion carried.

Resolution 2017-‐16: Zoning Administrator Jungbauer reported that the John Kubes variance application is now complete, having submitted a drawing of his proposed building. Supervisor Kramer preferred granting the 5’ set back to avoid driving on the septic system. The applicants brought a list of other properties in the area where the accessory buildings exceed the height of the homes. After extensive discussion, Supervisor Kramer moved, Supervisor Searing seconded the motion to adopt Resolution 2017-‐16 granting Variance Application 17-‐10 with the following conditions: Applicant will have the east property line surveyed and provide a certificate of survey showing the location of the proposed building; a 5’ side yard setback; the existing accessory building must be removed before the permit for the new garage is granted.; the existing shed can stay; the house will be resided to match the siding on the new accessory building within six months after the completing construction of the accessory building; maximum height of accessory building will be 17’ ½”; gutters will be installed on the east side of building and grading of the property to send water away from property on the east and the lake. All ayes; motion carried. (Full resolution is on file.)


GTX purchase: Supervisor Kramer moved to purchase the Toro GTX for $7,870.80, with $7500 paid out of the Parks budget and the balance coming from the Road and Bridge budget; Supervisor Searing seconded the motion. Supervisors Searing, Kramer, Millerbernd and Halliday voted aye; Supervisor Peterson voted nay. Motion carried.

Swimming Pool Ordinance complaint: Resident Nick Mies was present to voice his disapproval of the swimming pool ordinance. He received a letter from the Zoning department notifying him of the necessity of complying with the pool ordinance. Nick questioned why the ordinance requires pools to be fenced when there are lakes and ponds that don’t need to be fenced. Supervisor Halliday stated that the Board had seen pools as a public safety issue. Nick was informed that failure to comply with the ordinance could result in being cited as a misdemeanor by the Sheriff’s department and a court appearance with a fine up to $1,000.00.Nick asked if a petition from other residents would reverse the ordinance. Supervisor Halliday stated that he could bring the information to the Board for consideration. It was stated that it is the Town Board’s discretion to enforce their ordinances and enforcement is usually complaint driven.

Approve P&Z members: Supervisor Peterson moved to approve and appoint the following slate of Planning and Zoning Commission members and alternate. Their 3-‐year terms expire on June 30th. Supervisor Kramer seconded the motion. All ayes; motion carried.

Seat Contact Term PZ-‐1 Joe Dolphy, Jr. 2017-‐2020 PZ-‐2 Tom Searing 2017-‐2020 PZ-‐3 Amanda Anderson 2015-‐2018 PZ-‐4 Gary Gustafson 2015-‐2018 PZ-‐5 Jim Garrison 2016-‐2019 PZ-‐6 Mark Olson 2016-‐2019 PZ-‐7 Tom Sausen 2016-‐2019 PZ-‐ALT Laura Kearns, Alternate Appointed 2017

Resolution 2017-‐19: Supervisor Kramer moved to adopt Resolution 2017-‐19 Declaring the Official Intent of Linwood Township to have Minnesota Statutes Section 272.162 Relating to Restrictions on Transfers of Specific Parcels of Property Enforced by Anoka County; Supervisor Millerbernd seconded the motion. All ayes; motion carried. (Full resolution is on file.)

Resolution 2017-‐18: Supervisor Peterson moved to adopt Resolution 2017-‐18 Certifying the Final 2018 Levy at $1,625,000.00; Supervisor Millerbernd seconded. All ayes; motion carried. (Full resolution is on file.)

Purchase of TV for Board Room: Supervisor Peterson moved to rescind the motion to pay Shawn McLane $400.00 for a plasma TV; Supervisor Millerbernd seconded. The original motion to purchase a 60” monitor from Shawn McLane was made on November 14, 2017. All ayes; motion passed.

Building Official Continuing Education: Building Official Mike Jungbauer stated that in order to retain his Building Official certifications, he needs to attend 51 hours of continuing education


every two years. His request is to attend five days of training at the Regional Training Institute, February 12-‐16, 2018, for $775.00, and stay four nights at the Oakridge Conference Center for $425.00. Mike assured the Board that the Comp Plan would be done regardless of planned vacation and training days. The Board requested that Mike do his due diligence in finding a lower hotel price than the quoted price for the Oakridge Conference Center. Supervisor Peterson moved to allow up to $1,227.00 for Mike Jungbauer to attend Building Official training in Chaska; Supervisor Kramer seconded. The motion carried 5-‐0 with Supervisors Searing, Kramer, Halliday and Peterson voting aye. Supervisor Millerbernd voted nay.

Pictometry Invoice: Mike Jungbauer explained the advantages of using the full Pictometry program on Anoka County’s GIS website. The program would be useful for the Town Board, Planning and Zoning Commission, as well as the intended users in the zoning office. Supervisor Searing moved to pay Anoka County for the 2017 Pictometry Flight license for $987.70. All ayes; motion carried.

Re-‐schedule employee performance review: One employee review will be rescheduled for Tuesday, December 26th at 5:30pm.The Clerk will post for the closed meeting.

Office Assistant hiring: Office Assistant, Sandy Lathrop will have completed her 90-‐day probation as of December 27, 2017. Supervisor Halliday stated that Sandy had her review and he is very pleased with the work that she’s done. Supervisor Peterson moved and Supervisor Kramer seconded the motion to accept Sandy Lathrop as a regular employee and end the probationary period. All ayes; motion carried.

Wage reviews: Tabled for action following completion of all employee reviews.

Set budget meeting dates: The Board scheduled budget meetings for Wednesday, January 10 and Monday, January 29, 2018. Both meetings will start at 5:00 pm.

Clerk’s comments: In response to a resident’s request, the Board will allow old, used street name signs to be sold to the public for $5.00 each.

The animal control contract with Gratitude Farms will expire December 31, 2017. The Clerk received a solicitation of services from Dover Kennel for animal control services. The Clerk will contact Gratitude Farms to see what the rates would be for reducing our services for only dealing with stray and missing dogs. The Board can then consider what services it wants to provide. This request comes in light of the Township not having the authority to deal with biting and potentially dangerous dog situations. If the Township calls animal control because of a violation of our code (ie. dog running at large), the cost of impound would be the Township’s versus a biting dog impound would be Anoka County’s expense. The animal control contract should contain language as to what services we are contracting for and to define where authority is and where it isn’t.

The attorney stated that having the dangerous dog language in the Town Code does not require the Township to enforce the ordinance. The attorney will write the language to repeal the dog ordinance, to be ready for the next Town Board meeting.


The Board would like the map tacked on the wall to eventually be framed.

Approval of Minutes: Supervisor Kramer moved and Supervisor Millerbernd seconded to approve the November 28, 2017 Town Board meeting minutes as presented. All ayes; motion carried.

Approval of Bills & Payroll: Supervisor Peterson moved to pay the claims for $27,380.04; Supervisor Millerbernd seconded. The Claims List for Approval included claims #33462 thru #33506. All ayes; motion carried.

Supervisor Millerbernd moved and Supervisor Peterson seconded the motion for approval of Regular Payroll for 12/01/17 with Direct Deposits #16752 to #16759 and EFTs #16760 to #16662 in the amount of $12,950.67. All ayes; motion passed.

Facebook Pages: Supervisor Halliday wanted to state publicly and add a statement to the Township website to inform visitors that the Linwood Township Log and two other pages, are Facebook pages done by a private citizen and they are not in the control of, or administered by, the Township in any way.

The Board then went into closed session to discuss potentially purchasing property near Fawn Lake for future road access, Dave Hough litigation and potential litigation with Marlys Ostlund.

The Board returned to open session at 9:15 p.m.

It was recommended that the Town Board check insurance prices with the League of MN Cities or MN Association of Townships Insurance Trust because their staff and attorneys are more familiar with the laws relating to local governments.

The Board clearly outlined the ordinance priorities defining that the Rental Housing ordinance needs to be completed and added to the code book before working on any other ordinances. Zoning Administrator Mike Jungbauer will send his copy of the Rental Housing ordinance to the attorney. The attorney will look at what Mike has started, make the necessary changes and submit the ordinance for review. Since the Fire Code ordinance is almost ready for Planning and Zoning approval, it will be the second priority. No other ordinances should be worked on until these two ordinances have been put in place. There are too many ordinances that are half done.

Supervisor Peterson moved to adjourn at 9:27 p.m.; Supervisor Millerbernd seconded. All voted in favor; motion carried. Approved on December 26, 2017 ______________________________








Agenda Town Board Meeting December 12, 2017




3. Little library – Girl Scout project

4. Committee Reports • Fire • Road & Bridge • Senior Center • Parks

Old Business:


6. ACFPC Memorandum of Understanding

7. GTX purchase

New Business: 8. Swimming Pool Ordinance complaint

9. Approve P&Z members

10. Resolution Certifying Final 2018 Levy

11. Purchase of TV for board room

12. Laptops for P&Z

13. Building Official Continuing Education

14. 2018 Wage review



16. Approval of Meeting Minutes – November 28, 2017

17. Approval of Bills & Payroll

Closed session –217th Place property Rental House property Fawn Lake property

Adjournment





Town Board Meeting December 26, 2017

Board Members Present: Mike Halliday, Bob Millerbernd, Ed Kramer, Carol Searing;

Treasurer Carrie Luedtke Board Members Absent: Supervisor Tim Peterson and Clerk Pam Olson Others Present: Tom Searing, Tom Sausen, Andy Luedtke, Tony DeChaine

Call to Order and Approval of the Agenda: Chairman Halliday called the Linwood Town Board meeting to order at 6:00 pm in the Town Hall at 22817 Typo Creek Drive NE, Stacy on December 26, 2017 and the Chairman performed the roll call. The agenda was unanimously approved as presented, by motion of Supervisor Kramer; seconded by Supervisor Millerbernd.

Planning & Zoning: Supervisor Searing moved and Supervisor Kramer seconded the motion to send a letter to Planning and Zoning member Mark Olson to see if he wants to remain a member of that committee. All ayes; motion carried.

Supervisor Searing reported that the Planning and Zoning committee wrote a Rental Ordinance statement, which Zoning Administrator Jungbauer will forward to the attorney for review. Jungbauer was asked to check hotel rates and responded that the room he has reserved included meals. Supervisor Searing also reported that the Fire Ordinance is in the hands of the attorney and should be ready for Board approval in January. Supervisor Searing hopes to add the administrative fees to go along with the ordinance.

Supervisor Searing worked with Zoning Administrator Jungbauer to correct some inconsistencies in the Kubes resolution. According to Jungbauer the corrected resolution didn’t need to come back to the Board, so it wasn’t included in the Board packets. It was decided that best practice would be to read the corrected resolution into the minutes at the first meeting in January.

Fire Request: Supervisor Millerbernd and Andy Luedtke relayed the Fire Department concerns about how to handle emergency supplies and emergency repairs. It was restated that all expenditures must be approved by a Board Supervisor. Supervisor Millerbernd moved to allow


the Fire Department to spend up to $1,500.00 on new EpiPens; Supervisor Searing seconded the motion. Motion carried unanimously.

Supervisor Kramer moved that any emergency expenditure may be approved by a single supervisor; seconded by Supervisor Millerbernd. All ayes; motion carried.

It was reiterated that the Fire Code will be available for Board action at the January 9 Board meeting. Fines and fees will need to be added for enforcement of the ordinance.

There was concern regarding the replacement of electrical poles along Typo Creek Drive. The Township wasn’t notified in advance of the work and having the poles laying in the road right-‐of-‐way is a safety hazard. There was already one accident in front of the cemetery.

Plow truck purchase: Supervisor Kramer proposed purchasing the 2016 Freightliner as the 2017 truck was already sold. More issues have come up with the 1998 Ford plow truck and it would be best to trade it in. Supervisor Kramer moved and Supervisor Searing seconded the motion, to pay I State Truck Center $81,364.00 and pay J-‐Craft, Inc. $97,187.00 for the purchase of the 2016 Freightliner 114SD, and to trade in the 1998 Ford plow truck. The purchase will be paid from a combination of the General Capital Fund and the Road and Bridge Fund. The amount from each fund will be determined when the 2017 budget is amended. All ayes; motion carried.

Supervisor Searing moved to authorize Supervisor Ed Kramer to sign documents associated with the purchase of the 2016 Freightliner. The documents may include transfer of titles and State Contract quote forms. All ayes; motion carried.

Fire damaged ball field pole follow-‐up and release: Supervisor Millerbernd had Forest Lake Contracting restate their quote for replacing the ball field pole and repair the electrical to include possible repairs to the grounds. Attorney Ruppe reviewed the release form sent by Nationwide Insurance Company and recommends signing it if the Board is satisfied. Supervisor Kramer moved to sign the release on the property claim for the light pole in Broadbent Park; Supervisor Millerbernd seconded the motion. The repair has been completed by Forest Lake Contracting. All ayes; motion carried.

Wage Reviews: Supervisor Searing moved and Supervisor Kramer seconded the motion to have a 2% COLA raise, effective the first pay period in January 2018, for township employees including: Office Assistant, Maintenance Worker #1 and #2, On-‐call Worker, Clerk/Administrator, Deputy Clerk, Building Official, Webmaster, IT Consultant, Senior Center Coordinator, Bus Drivers, Election Judges, and Fire Fighters. Supervisors Searing, Kramer and Halliday voted aye; Supervisor Millerbernd voted nay. Motion carried 3-‐1.

Supervisor Searing moved to approve the Length of Service raises for eligible employees; Supervisor Millerbernd seconded the motion. All ayes; motion carried. No salary changes for committee members or Town Board Supervisors.

Supervisor Searing moved to increase the cemetery coordinator position to $1,250.00 a year; Supervisor Kramer seconded the motion. Supervisors Kramer, Halliday and Searing voted aye; Supervisor Millerbernd voted nay. Motion carried 3-‐1.


Supervisor Searing moved to increase the Treasurer’s salary to $400.00 per month; Supervisor Millerbernd seconded the motion. Supervisors Halliday, Searing and Millerbernd voted aye; Supervisor Kramer voted nay. Motion passed 3-‐1. The salary changes are to be in effect with the first payroll of the year. There is one more employee to have their annual review. Senior Housing through Anoka County: Supervisor Kramer reported that Anoka County did a survey and found a need for small housing for Senior citizens in the Linwood area. The County will purchase the land, construct the houses, and maintain the rental properties out of Anoka County HRA Funds. The Board is supportive of the County moving forward with bringing Senior Housing to Linwood. Approval of Minutes: Supervisor Kramer moved and Supervisor Searing seconded to approve the December 12, 2017 Town Board meeting minutes with correcting the spelling of Amara Marx’s first name. All ayes; motion carried.

Approval of Special Closed Meeting Minutes: Supervisor Searing moved to approved the Special Closed Meeting minutes on December 11 and December 13, 2017; Supervisor Millerbernd seconded the motion. All ayes; motion carried.

Approval of Bills & Payroll: Supervisor Searing moved to pay the claims for $31,585.25; Supervisor Millerbernd seconded. The Claims List for Approval included claims #33507 thru #33526. All ayes; motion carried.

Supervisor Searing moved to pay the claims for $178,551.00 for the purchase of the 2016 Freightliner; Supervisor Millerbernd seconded. The claims were #33527 and #33528. All ayes; motion carried.

Supervisor Searing moved to pay claim #33529 for $31.68 for reimbursement of HSA withholdings; Supervisor Millerbernd seconded. All ayes; motion carried.

Supervisor Searing moved and Supervisor Millerbernd seconded the motion for approval of Regular Payroll for $15,575.44. Payroll date 12/15/17 with Direct Deposits #16763 to #16776 and EFTs #16777 to #16779. All ayes; motion passed.

Supervisor Searing moved and Supervisor Millerbernd seconded the motion to reimburse Mike Budde $269.46 for health insurance premiums over withheld, check #37197 and EFTs #16791 to #16792. All ayes; motion passed.

Supervisor Halliday clarified with maintenance employee DeChaine that he would like the warming house opened during their work hours. Supervisor Halliday will make a new sign for the warming house stating residents can contact the office during office hours or contact Supervisor Millerbernd or himself to unlock the warming house during later hours. The lights will need to be turned on for the pleasure rink. The supervisors extended their appreciation to maintenance employees for their great work on flooding and maintaining the skating rink.


Supervisor Halliday reported that the GTX Toro will be delivered on Thursday this week.

Supervisor Searing will contact Commander Sommers to request that the police patrol more.

The sound system has not been completed, but correspondence with the contractor assured Supervisor Peterson that it would be done soon.

Supervisor Kramer moved to adjourn; Supervisor Millerbernd seconded. All voted in favor; motion carried. Approved on January 9, 2018 ______________________________



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