Light Vehicle PM

7/31/2019 Light Vehicle PM

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Revised on 01/21/2002

APPENDIX B

VEHICLE PREVENTIVE MAINTENANCE PROGRAM


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Introduction

Layne Christensen is fully committed to maintaining it's commercial motor vehicle fleet in the safestcondition possible. In doing so the company also fulfills it's desire to protect the health and safety ofit's employees and the public. Furthermore, a well maintained fleet increases efficiency and

improves productivity thereby increasing profitability and benefitting our employees and customers.

By following this preventive maintenance program, Layne Christensen can reach a new level ofprofessionalism while maintaining compliance with all applicable Federal, State and Localregulations.

Each district office must maintain a vehicle maintenance file for each vehicle. The vehiclemaintenance information sheet outlines the required documentation and record retentionrequirements that must be maintained annually for each vehicle.

J.J. Keller has computerized maintenance manager program. This program will assist recordkeeping and track status for vehicles and equipment. It allows creation of maintenance histories,

vehicle usage, equipment costs analysis, and preventative maintenance schedules.


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Layne Christensen Company

VEHICLE MAINTENANCE FILE INFORMATION SHEET

Year:

Location:

Vehicle #:

1. ______ Equipment Survey Form

2. ______ Annual Inspection Form

3. ______ Equipment Repair Order (invoices annotated with unit #/odometer reading for partsattached or pre/post trip inspection discrepancies if applicable)

4. ______ Pre/Post Trip Inspection

5. ______ Roadside Inspection

RECORD RETENTION REQUIREMENT

Pre/Post Trip Inspection - destroyed every 90 days

Equipment Survey Form - maintain in file for as long as the vehicle is owned

Annual Inspection Form - maintain in file for as long as the vehicle is owned

Equipment Repair Order (invoices for parts attached or pre/post trip inspection if applicable) -maintain in maintenance file for as long as the vehicle is owned

Roadside Inspection - maintain in an archive file for as long as the vehicle is owned

NOTE: All Annual Inspectors must be certified. The certificate must be filed in the District Officeand a copy sent to SEHS. The certificate must be retained for the period the individual isperforming annual inspections and for one year after the individual has stopped performing annualinspections.


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Driver's Vehicle Inspection Report

Purpose:

Primary requirements for pre-trip and post-trip inspections of Layne Christensen's fleet arespecified in Section 396 of the FMCSRS. Section 392.7 of the FMCSRS states that the drivermust "satisfy himself" that the basic parts and accessories of the vehicle are in "good workingorder."

Sections 393.95 and 393.96 require emergency equipment to be available in each vehicle. Thedriver must "satisfy himself" that required emergency equipment, listed below, is ready for use.

- fire extinguisher- spare fuses- warning devices (flares, triangles, etc.)- reflective vest- flash light

A review of the last vehicle inspection report to ensure that any defects or deficiencies thatwere reported were repaired, is required under section 396.11 and 396.13.

Responsibility:

It is the responsibility of the Layne Christensen employee operating the vehicle to complete theDriver Vehicle Inspection Report. A review of the last inspection report will be conducted bythe employee. If repairs were made to the vehicle, the driver will sign the report in the Driver'sSignature area to the right of the Mechanic's Signature documenting the repairs were completedand the vehicle is safe for use.

Frequency:

Driver Vehicle Inspection Reports will be completed for every Layne Christensen fleet vehiclefalling under DOT regulations.

Pre-trip prior to movement of the vehiclePost-trip upon completion of the trip

Distribution:

Driver Vehicle Inspection Reports will be maintained by the office in the vehicle file for 90 days

per the FMCSRS. Inspection reports will be reviewed to keep Layne Christensen's fleet incompliance with these regulations. Any needed repairs will be brought to the attention of the fieldsupervisor or designated superintendent. In addition, a legible copy of the last vehicle inspectionreport, certified if required, must be carried on the power unit.


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INSTRUCTIONS FOR COMPLETINGDRIVER'S VEHICLE INSPECTION REPORT

Key Data Element Explanation

1 Carrier's Address Enter the driver's home terminal or district office address

2 Tractor/Truck No. Enter the vehicle unit # assigned

3 Trailer No. Enter the trailer unit # assigned

4 Pre-Trip Report All items listed must be inspected prior to driving the vehicle(on-duty driving).

A check mark T should be used to note the item wasinspected and found to be in satisfactory condition.

An X should be used to indicate an unsatisfactory condition.

5 Post-Trip Report All items listed must be inspected after driving is completed(on-duty not driving).

A check mark T should be used to note the item was

inspected and found to be in satisfactory condition.

An X should be used to indicate an unsatisfactory condition.

6 Requires Repair Report If an item is marked under either the Pre-Trip or Post-TripReport (Keys #4 & #5) with an X for unsatisfactory, a qualifiedmechanic must check the condition of the vehicle, makerepairs as necessary and sign off on the Mechanics Signatureline when the repair(s) have been completed and the vehicle isoperational.

7 Driver Driver's signature

8 Date Enter the date the driver signed the report.

9 Odometer Start and Endof Day

Enter the odometer reading prior to driving the vehicle and atthe completion of driving. The difference equals total miles

driven today. Transfer total to Driver's Daily Log, Block 3.

10 Above Defects Corrected

Above Defects Need Not beCorrected for Safe Operation

of Vehicle

The mechanic must approve the appropriate box.

(Note: The mechanic must place a check mark T and initialnext to each item under the Pre and Post Trip inspectioncolumn (Keys #4 or #5) marked with an X)

11 Mechanic's Signature Mechanics signature, if applicable

12 Driver's Signature Next driver reviews the report prepared by the previous driver(key #7) and signs only if discrepancies were noted

13 Date Date the next driver reviewed the mechanic report.


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Maintenance Schedule

Purpose:

The Maintenance Schedule provides a guide and checklist with required frequency as a

support activity to the Preventative Maintenance system.

Responsibility:

It is the responsibility of the user to accurately complete scheduled Preventative Maintenancein accordance with the schedule, or as modified by the field superintendent.

Frequency:

Maintenance Schedule to be used during each scheduled Preventative Maintenance activityas a checklist.

Distribution:

A copy of the Maintenance Schedule for each vehicle or particular type of equipment shouldbe kept with the equipment/vehicle. (If equipment is a rig that is truck mounted, aMaintenance Schedule for the rig and truck should be with the rig). Each equipment/vehicleoperator should become familiar with the maintenance schedule on his equipment. Inaddition, a copy of the Maintenance Schedule will be kept in the vehicle file and the rigmaintenance schedule will be kept in a separate rig file or combination vehicle and rigmaintenance file.

Maintenance Schedule information can be entered in the computerized maintenance managerprogram, however, a copy of the maintenance schedule must be filed in the vehicle file tocomply with DOT requirements.

Forms:

- Maintenance Schedule: Trucks Diesel 16,000 GVWR and Up- Maintenance Schedule: Trucks Gas 16,000 GVWR and Up- Maintenance Schedule: Trucks Gas & Diesel 16,000 GVWR and Under- Maintenance Schedule: Trailer

An example of how to complete the maintenance schedule is on the following page.


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INSTRUCTIONS FORMAINTENANCE SCHEDULE


1 Office Location Enter the District Office location

2 Unit # Enter the unit# (assigned by the district office)

3 Check Type Enter the type of check being completed

4 Mileage Enter the mileage at the time of maintenance

5 Date Enter the date of maintenance

6 RR: Y/N Enter Yes or No for required repairs

7 Date RepairComplete

Enter date repairs were completed

8 Repaired by Enter who completed repairs

9 Comments Enter any notes if applicable

10 Heading Heading describes equipment being inspected.

11 A-Check Service and complete inspections required and check off ascompleted. Record problems and/or needed repairs discovered.Repairs should be reported and completed on the EquipmentRepair Order. The A-Check is repeated at the interval specified.

12 B-Check The B-Check repeats the A-Check and adds certain longer intervalPreventative Maintenance items. Procedures under A-Checkdescribed above are applicable.

13 C-Check The C-Check repeats the A and B-Check and adds certain

additional longer interval Preventative Maintenance items.

14 D-Check(if applicable)

Used the same as other checks with additional longer intervalitems added.

15 Seasonal Checks Seasonal checks are provided to initiate Preventative Maintenanceactivity to minimize effects of severe weather and to checkequipment in preparation of increased usage.

16 Other Certain equipment components have unusual service frequencies,or will vary depending on the equipment installed. Checkmaintenance requirements for specific equipment andcomponents and maintain as recommended.

17 Tire Rotate Schedule List tire inspection and rotation schedule.


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INSTRUCTIONS FOR COMPLETINGEQUIPMENT REPAIR ORDER


1 ERO No. Enter the Equipment Repair Order number assigned. This

number must be in the following format:Office Number - 3 digits (sequence order) - 2 digit yearExample: 48-001-94 would indicate Kansas City's first assignedEquipment Repair Order in 1994. 48-002-94 would be the second,and so on.

2 Code F,Y, C: Enter a check mark in appropriate box indicting repairs are done inField (F), Yard (Y), or contracted outside (C).

3 Date: Enter date of Equipment Repair Order assignment.

4 Assigned To: Enter name of person assigned responsibility to execute repairs.

5 Type: Enter equipment type (i.e. Gardner-Denver 2500 rig).6 I.D. No. Enter equipment identification number (ID No.)

7 Mileage Enter current mileage, if applicable.

8 Hours: Enter present equipment hours, if applicable.

9 Job Description Enter brief description of repairs or Preventative Maintenance tobe accomplished.

10 Employees Enter the name(s) of employee(s) doing work. For eachemployee, record labor hours to complete "repair" work in repaircolumn. Record labor hours to complete PreventativeMaintenance in Preventative Maintenance column.

11 Total Hours Enter total labor for all employees involved in the EquipmentRepair assignment.

12 Parts and Supplies List parts and supplies acquired or furnished for completing work.Indicate cost, if available.

13 Contracted Repairs When repair or Preventative Maintenance work is contracted to anoutside firm, enter name and location of provider. Enter date workassigned to firm and our purchase order number. Enter the costof labor and materials from the invoice.

14 Failure Report Briefly describe the failure causing the repair, list best judgementof the cause and recommendations, if any, for future elimination.

15 Date Completed Enter the date the Equipment Repair Order is completed.


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INSTRUCTIONS FOR COMPLETINGEQUIPMENT REPAIR ORDER



16 Down Time Hours

(optional)

Enter the total time the equipment is out-of-service for

unscheduled repairs. Begin with the point of failure until theequipment is restored to operation at the same point in productionas when the failure occurred. Time should be computed inaccordance with project schedule.

Example:

Rig is working 8-Hour Shifts on a job.Rig fails at noon on Monday.Office is notified, Equipment Repair Order is assignedimmediately.Rig is repaired and ready to resume operation at some point inproduction Thursday at 5:00 PM.

Down time hours:Monday 4 hoursTues., Wed., Thurs.3 days - 8-hours each day 24 hoursTotal Down Time Hours 28 hours

NOTE: Down time for rig working 24-hours per day under thesame conditions would have an accrued down time of:

Monday 16 hoursTues., Wed. 48 hoursThursday 17 hoursTotal Down Time Hours 81 hours

Repairs to idle equipment will not accrue down time unless suchrepairs delay equipment from commencing scheduled work ontime.

17 Mech. Oper.Signature

To be signed upon completion by person assigned EquipmentRepair Order responsibility.

18 Field SuperintendentReview

Field superintendent to initial after review.


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Equipment Survey Form

Purpose:

The Equipment Survey provides a guide and checklist of the equipments main mechanical parts.

Responsibility:

It is the responsibility of the office to accurately complete the survey.

Frequency:

Equipment Survey will be completed at the time of purchase.

Distribution:

A copy of the Equipment Survey form will be completed for Self-Contained Drill Rig/Truck, Vehicle and

Trailer. The form will be filed in the equipment/vehicle file.


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LIST OF PREVENTATIVE MAINTENANCE FORMS

Forms Title

A. Maintenance Schedules

1. Trailers2. Trucks Gas & Diesel 16,000 GVWR and Under

3. Trucks Gas 16,000 GVWR and Up

4. Trucks Diesel 16,000 GVWR and Up

5. Rig Auger: Mechanical Operation

6. Drilling Rig: Rotary Table Drive, Direct or Reverse Circulation:Mechanical Operation

7. Cable Tool Rig: Mechanical Operation

8. Rig Pump Service Mechanical Operation

9. Pump Service Rig: Hydraulic Operated

B. Equipment Repair Order

C. Equipment Survey Form

1. Self-Contained Drill Rig/Truck Survey

2. Vehicle Survey

3. Trailer Survey


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SELF-CONTAINED DRILL RIG/TRUCK SURVEY

TRUCK SURVEY

OFFICE: SURVEYOR: DATE:

VEHICLE IN SERVICE DATE: LEASED/OWNED:

UNIT #: MAKE: MODEL: YEAR:

MILEAGE: TIRE SIZE: FRONTS: REARS:

FLOATATION: YES / NO DOT CODE: DATE INSTALLED:

ENGINE MAKE: MODEL: FUEL:

TRANSMISSION MAKE: MODEL: SPEEDS:

CONFIGURATION: FLATBED: OTHER: BED FLOOR: STEEL: WOOD:

WINCH: YES NO MFG: MODEL: CAPACITY:

OTHER SPECIAL FEATURES:

COMMENTS:

DRILL RIG SURVEY

DRILLING METHODS

DR: RR: CT: ENV: DUAL TUBE: PUMP SERVICE:

MANUFACTURER: MODEL #:

MAST HEIGHT: ft. CAPACITY: lbs. CLIMBING DEVICES:

DRAW WORKS MFG:

DRIVE: COMPOUND: TORQ.TUBE: HYD:NO.DRUMS: LINE SIZE: in.

LEBUS GROOVING: YES NO SINGLE LINE PULL: lbs.

SAND DRUG: YES NO IN. CAPACITY:

POWER

SEPARATE ENGINE: PTO: MANUFACTURER:

HP: MODEL #: FUEL:

ADDITIONAL ENGINES:

ROTARY DRIVE

TABLE: TOP HEAD TORQUE: ft.LB. MFG:

TABLE SIZE: IN. MFG: DRIVE TYPE:

TORQUE TUBE: CHAIN CASE: HYDRAULIC:

MUD PUMP MFG

MODEL: SIZE: DRIVE:

TRAN CASE: SEP. ENG.

AIR COMPRESSOR MFG:

MODEL: SIZE: CFM: PSI

PISTON: ROT SCREW: DRIVE:

OTHER FEATURES:

OPERATION AND MAINTENANCE MANUAL: YES NO


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SELF-CONTAINED DRILL RIG/TRUCK SURVEY

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TRAILER SURVEY




MILEAGE: TIRE SIZE: DATE INSTALLED:

DOT CODE:

CONFIGURATION

FLATBED: LOBOY: UTILITY: OTHER: LENGTH: GVWR:

EQUIPMENT MOUNTED: YES/NO DESCRIBE:

HITCH CONNECTION:

TRACTOR 5TH WHEEL: OTHER 5TH WHEEL: BALL: PINTLE:BRAKES: AIR: ELECTRIC: NONE:

OTHER SPECIAL FEATURES:

COMMENTS:

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VEHICLE SURVEY




MILEAGE: TIRE SIZE: FRONTS: REARS:

FLOATATION: YES / NO DOT CODE: DATE INSTALLED:

ENGINE MAKE: MODEL: FUEL:

TRANSMISSION MAKE: MODEL: SPEEDS:

CONFIGURATION: FLATBED: OTHER: BED FLOOR: STEEL: WOOD:

WINCH: YES/NO MFG: MODEL: CAPACITY:OTHER SPECIAL FEATURES:

COMMENTS:

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