Lexpro Systems Litigation

Written by Attorneys for Attorneys

Main functions of program

• Opening of files• Drafting court documents and letters• Debiting fees• Send SMS messages to debtors• Compiling collection reports• Reports can export to MS Exel

Main functions of program

• Diary – what to do, latest action on a file

• Making file notes – consultations, telephone calls

• Printing client statements – including accounting transactions and fees

• Drafting debtor’s statement – including accounting transactions, fees, expenditures and interest

MAIN SCREEN LITIGATION

MAIN SCREEN “FILES”

MAIN SCREEN “Document/Letters”

MAIN SCREEN “Report/Searches”

MAIN SCREEN “Accounts”

MAIN SCREEN “Fees”

DIARY FUNCTION SCREEN

Opening of a file• Imported from Accounting• Exported to Accounting• Full details of client, first party and

second party• Identification of fee earner and group

or section• Complete debtor’s details

Imported from Accounting

File details – general details

Debtor’s information• Debtor’s personal info• Employer’s info

Court documents• More than 250 documents:

summonses, notices, pleadings, letters etc.

• All documents available in Afrikaans and English

• User can add own documents or amend documents

• Automatic fee debiting with merge of document

Documents menu

Merging of documents• Information from opening of file can

be amended or added to• Select document from list• Complete details specific to the

document• Automatic fee debiting• Merges to MS Word or Open Office

Merging of documents

Extra detail for document chosen

Merged to Word Processor

Diary and report• User can filter on account numbers, client

names, fee earner to select list

Select action on diary• A right click on file name brings up action

list

File notes

• Type a file note• Print the note only when page is full –

saves paper• Debit a fee – consultation, telephone call

Debtor’s statement• Information from opening of file:

capital, interest rate, interest date• Accounting transactions: payments,

disbursements• Fees• Program loads all information and

calculates the statement• 12 collection reports which exports

to Exel

Debtor’s statement

Search for debtor’s file• Search on name of client, name of

creditor, name of debtor, case number, ID number, reference number of client etc.

Accounting enquiries

• All transactions on client accounts• Non-sensitive information only, business

accounts (e.g. salaries) cannot be accessed• Immediately available after being posted in

Accounting

Various options for fee debiting

• User selects fee description and amount• User types own fee description and

amount• Select VAT inclusive or exclusive• Select fee account or fee earner• Fees either work in progress or must be

sent to Accounting• Fees per time unit• Fees less allowance

Debiting of fees• User can type own description and amount• User can select fee from lists• Lists can be added to or amended by user

Various fee reports

Transactions can be exported to Accounting

Various collection reports

• All reports can export to MS Exel

Help is at hand• Free manual provided for the program• Readme – latest additions to program• Frequently asked questions• Support via telephone, fax, e-mail and

Internet

Contact details• Waverley, PretoriaWaverley, Pretoria Tel: 0861 539 776

Werno Gevers | LP Greyling• Route 21 Corporate Park, IreneRoute 21 Corporate Park, Irene Tel: (012) 345-4510

Charmaine Schulz | Chris Lubbe• Arcadia, Pretoria Arcadia, Pretoria Tel: (012) 342-3096

Nicolise du Preez | Carl Holiday• Somerset West Somerset West Tel: (021) 851-0761

Hein Low | Monique Pretorius | Stefan Swanepoel• Welgemoed, Bellville Welgemoed, Bellville Tel: (021) 913-5816

Anneke Schulz anneke@lexpro.co.za• Garden Route, Mosselbay Garden Route, Mosselbay Tel: (044) 695-0993

Elainne Bouwer elainne@lexpro.co.za• Free State & KZN, Bethlehem Free State & KZN, Bethlehem Tel: (058) 303-2016

Ronel Schulz ronel@lexpro.co.za