L AGENDA · AGENDA CONTENTS 1 PRESENT ... Road through freehold Lot 1 on HT50 and in a North...

OUR VISIONA progressive region creating opportunities for all

OUR MISSIONWe are a council committed to continuous improvement, a sustainable

future and efficient investment in our communities

OUR VALUESRespect and Integrity

Accountability and TransparencyProviding Value

Commitment and Teamwork

OUR PRIORITIESStrong, vibrant communities

Building and maintaining quality infrastructureSupporting our local economy

Protecting our people and our environmentLeadership and governance

Our organisation

Finance and Infrastructure Standing Committee Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 10 April 2018At 8.30 am

For the purpose of considering the items included on the Agenda.

Scott MasonChief Executive Officer

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20180410 - Finance and Infrastructure Standing Committee - Agenda

Central Highlands Regional Council 2 of 34

AGENDA CONTENTS1 PRESENT ..................................................................................................................................................32 APOLOGIES..............................................................................................................................................33 LEAVE OF ABSENCE...............................................................................................................................34 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................34.1 Minutes - Finance and Infrastructure Standing Committing Meeting - 13 March 2018 ...........................35 BUSINESS ARISING OUT OF MINUTES ...............................................................................................126 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................127 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................128 PETITION.................................................................................................................................................129 COMMITTEE RECOMMENDATIONS / NOTES......................................................................................1310 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

.................................................................................................................................................................1311 CORPORATE SERVICES .......................................................................................................................1411.1 Asset Management Roadmap Update ..................................................................................................1412 DEPARTMENTAL UPDATES .................................................................................................................1913 GENERAL BUSINESS ............................................................................................................................3314 CLOSED SESSION .................................................................................................................................3414.1 Departmental Updates ..........................................................................................................................3415 LATE AGENDA ITEMS ...........................................................................................................................3416 CLOSURE OF MEETING ........................................................................................................................34



1 PRESENT

2 APOLOGIES

3 LEAVE OF ABSENCE

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING4.1 Minutes - Finance and Infrastructure Standing Committing Meeting - 13 March 2018

Finance and Infrastructure Standing Committee Meeting

Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 13 March 2018

Commenced at 8.30am

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CENTRAL HIGHLANDS REGIONAL COUNCIL

FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING

TUESDAY 13 MARCH 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2

APOLOGIES ................................................................................................................................................ 2

LEAVE OF ABSENCE ................................................................................................................................. 2

CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2

Finance and Infrastructure Standing Committee Meeting: 13 February 2018 ................................................ 2

Business Arising Out Of Minutes .................................................................................................................. 2

Outstanding Meeting Actions ........................................................................................................................ 2

Review of Upcoming Agenda Items .............................................................................................................. 2

MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2

PETITIONS (IF ANY) ................................................................................................................................... 2

COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 3

COMMERCIAL SERVICES .......................................................................................................................... 3

Emerald Airport 2017 Annual Technical Inspection ....................................................................................... 3

INFRASTRUCTURE & UTILITIES ............................................................................................................... 3

DEPARTMENTAL UPDATES ...................................................................................................................... 5

GENERAL BUSINESS ................................................................................................................................. 5

CLOSED SESSION ...................................................................................................................................... 6

Exception under Section 235 of the Local Government Regulation 2012 – Engagement of KD Consulting and Project Management Services. ...................................................................................................... 6

Departmental Update ................................................................................................................................... 6

CLOSURE OF MEETING ............................................................................................................................. 7



MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 13 MARCH 2018 – PAGE 2

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING HELD AT 8.30AM TUESDAY 13 MARCH 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), Councillor G. Godwin-Smith (Deputy Mayor / Chair) Councillors (Crs), M. Daniels, C. Brimblecombe, G. Nixon and C. Rolfe. Officers General Manager Corporate Services J. Bradshaw, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services, M. Webster, Coordinator Communications A. Ferris, Minute Secretary S. Cooper. Observer(s) Cr. McIndoe from 8.35am. APOLOGIES Nil LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Finance and Infrastructure Standing Committee Meeting: 13 February 2018

Resolution:

Cr Brimblecombe moved and seconded by Cr Daniels “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 13 February 2018 be confirmed.” FISC 2018 / 03 / 13 / 01 Carried (6-0)

Business Arising Out Of Minutes Cr. Brimblecombe enquired about the voting rights of the Chair of the Committee whilst in the position of Acting Mayor. General Manager Corporate Services, J Bradshaw advised that he would take the question on notice pending legal advice. Outstanding Meeting Actions Cr. Daniels asked for an update on Resolution FISC 2016/08/15/002 and was advised that Item 1 has been completed and an update on items 2 and 3 will be provided to the next Finance and Infrastructure Standing Committee meeting in April. Manager Water Utilities, P Manning advised that another meeting has been held with the Blackwater Country Club to progress the Memorandum of Understanding. Review of Upcoming Agenda Items MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil PETITIONS (IF ANY) Nil




COMMITTEE RECOMMENDATIONS / NOTES Nil

COMMERCIAL SERVICES Emerald Airport 2017 Annual Technical Inspection Executive Summary: The 2017 Annual Technical Inspection report concluded that the airport is in good shape and is being maintained and operated well. The main areas of concern are in relation to fauna growth within the vicinity of the aerodrome which has manifested over the past twelve (12) months, and several areas of ground surface drop off caused by weather erosion over the past twelve (12) months. A mitigation strategy for all Recommendations and Observations has been included within this Information report. Considered by Council.

INFRASTRUCTURE & UTILITIES Attendance Manager Infrastructure, J Hoolihan, Manager Water Utilities, P Manning and Infrastructure Coordinator, G Spires attended the meeting at 8.50am. Adoption of Four Year Transport Infrastructure Development Scheme Program Executive Summary Council, as member of the Bowen Basin Regional Roads Technical Group (BBRTG), is required to annually adopt a four (4) year Transport Infrastructure Development Scheme (TIDS) works program for inclusion in the Queensland Transport Roads Implementation Plan (QTRIP). This grant funding is provided on a 50/50 basis with Council committing to fund half of total project budget. The first two (2) year’s budget funding is committed with the following two (2) years indicative. Resolution:

Cr Daniels moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council adopt the four (4) year Transport Infrastructure Development Scheme works program as follows:

Proposed TIDS CHRC

2018/19 Springsure - Tambo Road $950,000

Wyuna Road $275,000 $275,000

2019/20 Malvern Road $672,500 $672,500

Buckland Road $672,500 $672,500

2020/21 Wyuna Road $750,000 $750,000

Range Barranga Road $750,000 $750,000

2021/22 Capella Rubyvale Road $1,000,000 $1,000,000

Arcadia Valley Road $500,000 $500,000 FISC 2018 / 03 / 13 / 02 Carried (6-0)




Proposed Permanent Road Closure – Un-named Road off Barlow’s Road Executive Summary Central Highlands Regional Council has received correspondence, dated 12 December 2017, from the Department of Natural Resources, Mines and Energy (DNRME) seeking our comment on the proposed permanent road closure of an un-named road running in an Easterly direction off the Comet-Rolleston Road through freehold Lot 1 on HT50 and in a North Easterly direction through adjacent freehold Lot 2 on HT56 where the road meets Barlow Road. The purpose of freehold Lot 1 on HT50 and Lot 2 on HT56 is Grazing. The applicant, Comet Downs Cattle Company, has stated that to their knowledge, the proposed road to be closed never been used for its intended purposes and if closed would provide for continuous grazing. Resolution:

Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council advise the Department of Natural Resources, Mines and Energy that Council does not need the section of un-named Road within Lot 1 on HT50 and Lot 2 on HT56 for road purposes and do not object to the application to permanently close the road.” FISC 2018 / 03 / 13 / 03 Carried (6-0)

Proposed Permanent Road Closure – Kyarra Farming Company Executive Summary Central Highlands Regional Council has received correspondence, dated 22 November 2017, from the Department of Natural Resources, Mines and Energy (DNRME) seeking Council’s comment on the proposed permanent road closure of an un-named road. The “road” extends from the Southern point of Lot 12 on SP101671, owned by Kyarra Farming Company, from the Dawson Highway and extends to the Northern point of Lot 12 where it terminates. The road runs along the Western boundary of freehold Lot 12 on SP101671, whilst the formed Starlee Road runs along the Eastern boundary of Lot 12. The purpose of the freehold lot is grazing and farming. Resolution:

Cr Brimblecombe moved and seconded by Cr Hayes “That Central Highlands Regional Council advise the Department of Natural Resources, Mines and Energy that Council does not need the section of un-named Road that extends from the Southern point of Lot 12 on SP101671 from the Dawson Highway and extends to the Northern point of Lot 12 where it terminates.” FISC 2018 / 03 / 13 / 04 Carried (6-0)

Proposed Permanent Road – Un-named Road off Glen Elgin Road Executive Summary Central Highlands Regional Council has received correspondence, dated 21 February 2018, from the Department of Natural Resources, Mines and Energy (DNRME) seeking Council’s comment on the application from Mr. Mark Driscoll for the proposed permanent road closure of an un-named road running in a Southerly direction from Glen Elgin Road through Lot 1 BH235 and Lot 2 BH233. The purpose of the freehold lots is grazing. Resolution:

Cr Hayes moved and seconded by Cr Daniels “That Central Highlands Regional Council advise the Department of Natural Resources Mines and Energy that Council does not need the section of Un-named Road within Lot 1 on BH235 and Lot 2 on BH233 for road purposes and do not object to the application to permanently close the road, simultaneous to the proposed amalgamation of Lot 1 on BH235 and Lot 2 on BH233.” FISC 2018 / 03 / 13 / 05 Carried (6-0)




DEPARTMENTAL UPDATES Executive Summary The following information provides an update on key activities for the Commercial Services, Corporate Services and Infrastructure and Utilities Departments. � Commercial Services 1. Airport 2. Quarry 3. Saleyards 4. Land Development 5. General Manager Commercial Services � Corporate Services 1. Asset Management 2. QAO External Audit Plan 3. 2017/18 Rates update � Infrastructure and Utilities Water

1. Black Gully Upgrade 2. Blackwater Irrigation 3. Qld Water Skills Partnership Forum 4. Central Queensland Regional Collaboration of Water Providers 5. National Performance Report 2016-17: Urban Water Utilities (Embargoed until 3pm 8 March)

Infrastructure

1. Update on IQ-RAP 2. Gemfields Intersection Improvements 3. Rural Addressing 4. TMR Road Signage Audit 5. Traffic Advisory Group Minutes

Disaster Management and Emergency Services

1. BMA Emergency Action Plan 2. Flood Warning Network Improvements 3. SunWater Early Warning System

Considered by Council.

GENERAL BUSINESS Cr Rolfe enquired as to when the letter was sent to the Department of Natural Resources, Mines and Energy regarding the closure of Rhyddings Road. General Manager Infrastructure and Utilities, G Joubert advised he would forward Cr Rolfe a copy of the letter.




CLOSED SESSION Into Closed Session

Resolution:

Cr Nixon moved and seconded by Cr Daniels “That Council close its meeting to the public in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.” FISC 2018 / 02 / 13 / 06 Carried (6-0)

Attendance General Manager Commercial Services, M Webster, Manager Infrastructure J Hoolihan, Manager Water Utilities, P Manning and Coordinator Infrastructure, G Spires left the meeting at 9.51am. The meeting was closed at 9.51am. Exception under Section 235 of the Local Government Regulation 2012 – Engagement of KD Consulting and Project Management Services. Departmental Update Attendance Manager Infrastructure, J Hoolihan and Coordinator Infrastructure, G Spires attended the meeting at 9.58am. Attendance General Manager Commercial Services, M Webster attended the meeting at 10.07am Out of Closed Session

Resolution:

Cr Nixon moved and seconded by Cr Daniels “That the meeting now be re-opened to the public.” FISC 2018 / 02 / 13 / 07 Carried (6-0)

The meeting was opened at 10.08 am. Attendance Manager Infrastructure, J Hoolihan and Coordinator Infrastructure, G Spires left the meeting at 10.08am. Exception under Section 235 of the Local Government Regulation 2012 – Engagement of KD Consulting and Project Management Services. Executive Summary Approval is sought from Council to engage KD Consulting and Project Management Services to assist with meeting the conditions of approval outlined in the Department of State Development (DSD) Building our Regions Round 3 (BOR) Funding Agreement for the Yamala Rail Siding Project, without inviting tenders as required by The Local Government Act 2009 (the Act) and the Local Government Regulation 2012 (the Regulation). Section 235(b) of the Local Government Regulation 2012 provides for an exception to the requirements to invite quotes or tenders where the local government resolves that it is satisfied there is only one supplier reasonably available or where it would be impractical or disadvantageous to request quotes because of the specialised or confidential nature of the services.




Council is satisfied that KD Consulting and Project Management Services are specialists for this type of works, have in-depth knowledge of the project due to historic involvement, can deliver value for money, quality and have the expertise to carry out and complete the various tasks assigned to them. Resolution:

Cr Rolfe moved and seconded by Cr Nixon “That Central Highlands Regional Council Finance and Infrastructure Standing Committee enter into a contract with KD Consulting and Project Management Services under Section 235(b) of the Local Government Regulation 2012 without first inviting written quotes or tenders, because of the specialised nature of the services that are sought and that it would be inefficient, impractical or disadvantageous to invite quotes or tenders. FISC 2018 / 02 / 13 / 08 Carried (6-0)

Departmental Update Executive Summary The following information provides an update on key activities for the Commercial Services and the Infrastructure and Utilities Departments. Commercial Services 1. Financial Performance 2. Central Highlands (Qld) Housing Company Limited (CHQHC) Infrastructure & Utilities 1. Road Maintenance Performance Contract Considered by Council.

CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 10.09 am. CONFIRMED CHAIR DATE





5 BUSINESS ARISING OUT OF MINUTES

6 REVIEW OF OUTSTANDING MEETING ACTIONS

7 REVIEW OF UPCOMING AGENDA ITEMS

8 PETITION8.1 To be tabled (if any)



9 COMMITTEE RECOMMENDATIONS / NOTES

10 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS



11 CORPORATE SERVICES

11.1 Asset Management Roadmap Update

INFORMATION REPORT

Author: Margaret Gatt, Manager Asset Management

Authorising Officer: Jason Bradshaw, General Manager Corporate Services

EXECUTIVE SUMMARY:

This report provides a high level progress update on the progress of the Asset Management Roadmap, adopted in May 2016, and information on the various projects assisting in integrating asset management throughout the business of Council. The Asset Management Roadmap guides the implementation of key actions, rated as either core, intermediate, or advanced in asset management maturity, based on the National Asset Management Framework.

REPORT:

Over the past 12 months the Asset Management team and Asset Champions have delivered significant outcomes in progressing Asset Management maturity with 68% of the original Road Map actions, developed in May 2016, now completed. This initial Road Map was comprised of mostly core maturity actions. The Road Map has now been reviewed and additional actions added to achieve intermediate AM maturity. The immediate focus will be on Service Levels, Project Decision Framework and Maintenance Planning. The Road Map is currently based on the National Asset Management Framework, but with the introduction of ISO5500 in 2014 and it fast becoming the industry standard, the aim is to start measuring against these parameters in the future.

As seen in the spider graph Council is achieving a core level of maturity in most of the criteria. This year the Asset Management team and Asset custodians will ensure Service Level, Governance and the Asset Management plans are progressed to achieve core maturity.



LongT

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Asset Maturity Assesment using NAMS plus 3 June

30/06/2017(This shows the completed competencies against the

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Asset Management

Policy

Annual Budget

Asset Management

PlansService Levels

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Skills & Processes

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Asset InformationManagement

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Service levelManagement

Complete 9 14 17 5Carried Over 5 4 5 7Total Tasks 14 18 22 12

68% of Roadmap Completed 32% Carried to New Roadmap

Updating of Asset Management PlansAsset Management Plans (AMP) for all asset classes have been updated with new information. The current AMP are basic in maturity as they are predominately based on using financial depreciation calculations (SPI) as a proxy for condition. The AMP set a sound foundation for a general overview of what assets Council has and, at a macro level, if our assets are sustainable and the funding of renewals is affordable. The focus for action is to move to the next generation AMP maturity which requires:

Physical asset assessments to gain confidence in asset inventory and condition;



Critically look at remaining useful lives across asset classes that have not had this review;

Assess asset criticality across all asset classes.

Once the AMP’s move to the next generation maturity the purpose of the AMP’s evolves to become vehicle to convert the asset data into knowledge. The organisation will be able to view with confidence what it will cost to maintain levels of service and what assets require intervention.

Links Between Strategic and Tactical PlansSeveral of the roadmap actions required to achieve core and intermediate asset management maturity involve creating obvious and tangible links between interrelated plans, policies and processes. These include the Asset Management Policy, Strategic Asset Management Plan, Central Highlands 2022 Community Plan, Corporate Plan 2017 – 2022, Planning Scheme 2016, Financial Asset Management Plan, Annual Operation Plan, Annual Budget, Staff Performance Plans, Annual Report, Business Process Models. Defined alignment of these documents and processes will ensure that strategic goals are driven through into the day-to-day activities of the organisation. The integration will be achieved by educating stakeholders of the requirement and ensuring a documented process. Where appropriate there will also be a description of any links incorporated into relevant plans.

Communications StrategyA communication strategy has been developed. It is hoped that the communication strategy will assist all staff in recognising their role and responsibilities in the AMS, and the holistic nature of AM in an organisation. The Asset Management System (AMS) will be communicated as a set of tools, including policies, plans, business processes and information systems, which are integrated to give assurance that the asset management activities will be delivered. The message will be that the AMS encompasses the whole of an organisation and that an effective AM organisation recognises that AM isn’t something that is “done by the asset managers”. Strong coordination vertically through the organisation, from the strategic to the operational level needs to be created and education is seen as an important first step. The campaign will link in with the Service Level Review project messaging and is expected to start in before the end of this financial year.The catch phrase of the strategy is “Simplifying the Asset Management System – What it is and where you fit in.

Roles and ResponsibilitiesAM roles and responsibilities have been developed to clearly define the people and teams that are responsible for certain AM functions. Once adopted the next stage is for the AM team to work with all stakeholders to ensure staff and management:

Clearly understand the capability requirements for each role. Allocate the roles and responsibilities specifically through job descriptions and individual

performance requirements. Build capability where required through training, recruitment, mentoring and other processes.

This project is another road map goal of core maturity.

Asset Condition and Inventory DataAsset condition data collection and validation continues to be a significant risk to Council. The confidence in the condition and inventory data in the AMS at times is limited. The absence of accurate asset data means that work based on this data is also runs a risk of being inaccurate, such as: risk assessments, renewal planning, identification of funding requirements, and financial forecasting. Council is also at a risk of not meeting QAO and QRA requirements or address their concerns in relation to inaccurate asset condition data. The Asset Management Team unsuccessfully applied for LGGSP funding to assess the condition a portion CHRC assets. Without this funding there is no budget for the collection of condition data on any asset class to date, so the risk of inaccurate data remains unmitigated. Also, accurate condition data and routine condition assessments are two activities that must be carried out to achieve core asset management maturity and move the current basic AMP to the next level of maturity.



Formalising and Documenting Capital Works ‘Creation to Completion’ ProcessesDocumenting a formal work flow for the capital works program is a major focus for the AM team. The activities involved in this project are of core and intermediate AM maturity and will formalise the ‘cradle to grave’ process for capital works projects and programming. All of these processes will be created/reviewed, revised and improved with the input of stakeholders. This is a large piece of work that will be broken down into smaller projects. Some of these smaller projects are:

Capitalisation ProcessThere has been important work on capturing information on capital works undertaken on an asset through the Capitalisation Form and Hand-Over Document for Assets. Through revision and improvement workshops with stakeholders a new process has been developed. Streamlining this process, developing check points, and ensuring all information for each stakeholder is gathered during the process has gained efficiencies. This new process is now being used for the capitalisation of the current year’s projects. Recurring meetings are taking place to ensure the new process is reviewed and progressed. This work coincides with implementation of Tech 1 and will facilitate a smooth transition of the capitalisation process to the new system.

Project Decision and prioritisation FrameworkCouncil’s Project Decision Framework (PDF) has been reviewed and reworked to improve on the organisation’s governance around prioritising and approving capital projects. The PDF facilitates a transparent, consistent and defensible process that allows for more informed investment decisions that consider required Levels of Service, non-asset alternatives, whole of life net costs and benefits.

The new PDF has been implemented for the assessment of the 2018/19 capital budget. The creation, update and use of the PDF assists Council in adhering to the guiding principles for Accountability and Direction, Lifecycle Management, and Service Level Management as described in the CHRC Asset Management Policy. Core AM maturity requires Council having a documented process for making capital investment decisions which is driven by:

o Council’s Strategic Long-Term Plan;o Long Term Financial Plan;o Service plan (commenced);

The framework must also explicitly detail the impacts on the future operations and maintenance budgets, ‘Whole of Life’ costs and risk management assessments. Implementation of the PDF moves Council towards core maturity in this area.

Maintenance Business Process ModelsMaintenance Business Process Models for each asset class are to be developed. The MBPM will incorporate the ‘what, how and when’ of our current maintenance practices. This will work in with the service level review project and ensure the current service levels provided by the maintenance teams are affordable, sustainable and flexible in delivery mechanisms. The aim is to have the MBPM complete for the implementation of Tech 1, where the descriptions and intervention levels will be imported in to the new system.

Risk AssessmentThe AM team facilitated workshops in November to assist relevant stakeholders for each asset class reviewing the risks for their relevant asset class. The common highest risk identified among all asset classes was the lack of accurate physical condition data. Without accurate physical condition data it was difficult to identify individual assets at risk of failure or optimal intervention, and thus the creation of a credible risk assessment. The workshops also provided an opportunity for discussion of who is responsible for the regular review of each risk management plan and a process developed to ensure these reviews continue to take place. The risk assessment process requires alignment with the PDF process to ensure any risks requiring remedial actions are incorporated into the capital work planning process. Up to date risk management plans and supporting processes form part of core and intermediate AM maturity and high level information from these plans are to be included in AMP’s and the TAMP.

Tech 1 ImplementationWith the progression of Tech 1 implementation, the asset team has been attending regular workshops and training sessions to assist in collating data from all asset classes for importation into Tech 1 for Key User



Training. Data has been supplied out of our existing systems for use in Key User Training and a data health check for the Strategic Asset Management Module.

The continuing work required for the implementation of Tech 1 will impact on a number of Road Map actions being completed in the current specified timeframe. Other roadmap actions will only be able to be progressed to a certain stage and then paused until Tech 1 is up and running, as the actions rely on the new software implementation to be progressed. Affected timeframes will be adjusted in the Road Map as the Tech 1 implementation progresses and the impacts can be better quantified.

ATTACHMENTS:

Nil

– END OF REPORT –



12 DEPARTMENTAL UPDATESDEPARTMENTAL UPDATE REPORT

Author / Authorising Officer: Michelle Webster, General Manager Commercial ServicesJason Bradshaw, General Manager Corporate ServicesGerhard Joubert, General Manager Infrastructure and Utilities

EXECUTIVE SUMMARY:

The following information provides an update on key activities for the Commercial Services, Corporate Services and Infrastructure and Utilities.

Commercial Services

Key Activities Summary

1. Airport2. Quarry 3. Saleyards4. Land Development 5. General Manager

Corporate Services


1. Financial Services Update

Infrastructure and Utilities


Infrastructure1. Update of current works2. Change of Ownership Deed of Assignment – Glencore3. Bowen Basin Regional Roads and Transport Group Meeting 21 March 2018

Water Utilities1. Blackwater School Raw Water

Disaster Management



Commercial Services

1. Airport

Operational Office Transport Security ASIC/VIC audit; still awaiting audit report. Mitigation of some identified

issues have already commenced. 2017 Emerald Airport Annual Technical Inspection report received; report has been submitted to

Council and mitigation is continuing. Airport insurance assessment undertaken. Emerald Airport Advisory Committee held 26 March 2018.

Airport Feasibility Study 100% complete; report submitted to Council. Next step will be to a Master Plan consultant.

Capital Projects

Check In / Glass partition changes Other options are currently being examined and were discussed at the Airport Advisory Committee.

Maintenance shed for Polaris and ER Trailer Shed has been sourced and will be purchased and installed in May

Garden Entrance to Emerald Airport Discussions held with CQ University for student engagement in project design and concept.

Hangers (2) in GA area GHD have reviewed potential sites. Airport is now awaiting an engineering report.

Emerald Airport Flood Mitigation Works for West Side of Airport concrete lining drain. Compliance Work to commence May 2018.

Extend/widen taxiway B-1 & B2 to txy D as first stage of GA apron area upgrade Tender documentation has been prepared and is being reviewed. Tender will be advertised following the review.

Emerald Runway Enrichment Runway testing and closure; Runway 06/24 was closed Saturday afternoon/evening 03 March 2018

for additional test work in preparation for the upcoming runway rectification project. Proposed timeline is still on track.

Springsure aerodrome - Reseal runway Design Springsure and Rolleston design and testing to be combined and both completed for $16,300. A

saving of almost $14,000

Emerald Airport - hangar upgrade inc toilets, electrical, kitchen Work in progress. 80% complete.

Emerald Airport - hangar front office building inc fencing Work in progress. 80% complete.

Transverse slope grading - regulatory (ATI non-conformance) Has been reviewed by an Engineer. Awaiting final quotation



2. Quarry

Operational Work has commenced towards implementing the new Quality Assurance standard ISO 9001:2015

for Shepton and Mungabunda Quarries. The new standards should be fully implemented by mid-April, providing two months of evidence for the Recertification Audit being conducted Thursday 31 May and Friday 1 June 2018.

A crushing campaign has been completed at Shepton consisting of the production of -75 select fill a total of 9053 Tonnes was produced in the crush run.

Jaw liners are being replaced on CR01 of the fixed crushing plant also inspections will be carried out on the screening houses and the 2 cone crushers and the Canica crusher by the appropriate contractor who specialises in these works.

Sales for the month out of Shepton Quarry as of the 23 March 2018 is a total of 8655.30 tonnes with a further week of sales to be completed before the end of the month.

Crushing has also commenced at Mungabunda Quarry to date 27 March 2018 they have crushed 6500 tonnes of unspecified gravel. A total of 18000 tonnes of unspecified and 14500 tonnes of 2.5 Road base is required for supply to the Infrastructure and Utilities department.

A slow month of sales out of Mungabunda this month with a total of 153 tonnes of 2.5 Road base sold this however is expected to pick up in the month of April with further infrastructure projects coming on line.



Capital Projects Construct stormwater run-off control system

Stock piles of crusher dust that were in the way of drainage for the storm water plan have now been moved and site personnel will continue with implementation of storm water controls.

3. Saleyards

Operational Total numbers sold at Regular Auction Sale was 8,702 head plus an additional 842 head Private

Weigh cattle plus 860 head weigh only. The sale on 27 March was cancelled due to Easter. Approximately an additional 480 head to private weigh on 28 March 2018. Total gross sales for month of March $8,016,106. The market has remained reasonably firm on the back of recent beneficial rains around the Central

Highlands.

Maturing the Infrastructure Pipeline (MIPP) – Early Stage Assessment – Emerald Saleyards Upgrade (Dump Ramp, Hay Shed, Holding Yards, Upgrade to Draft Area)

Project progressing in accordance with plan.

Capital Projects

Draft Area Install Solutions has commenced minor lane reconfigurations and gate alterations at the lead on to

the two scales.

Additional Draft Facility Install Solutions has commenced minor lane reconfigurations and gate alterations at the lead on to

the two scales. Bill Vowles of Kattle Gear Australia is completing the final working drawings to allow the main draft

area to go to tender.

Full Weighbridge Deck Install Solutions have completed the weighbridge cage and lead on and off ramp panelling. Mettler

Teledo have now completed the calibration of the new weighbridge. A trial of the new weighbridge in the last couple of days has presented us with some problems with the hydraulic capability of our 30 year old hydraulic pump.

4. Land Development Investigated land use relevant to identified blocks for matter of whether the Central Highlands

Regional Council (Council) can build houses in Bauhinia or Rolleston to encourage to be in the community.

Prepared a list of Council owned and controlled vacant land and Reserves for agistment and provided the list to Council’s GIS Unit to prepare Maps.

Met with Mr Jarol Emslie of Emerald in relation to his proposal to install a 40ft shipping container to be used as a cooler to accommodate the dead kangaroos. He was advised that Council hasn’t got any land that it owns or controls which would be suitable for his proposed development. The Industrial land in North Emerald was suggested for him to explore with the land owners.

Investigated the matter relating to gazetting of Rainworth Fort Access which is located within Lot 1 on RP605207 in Springsure.

Aurizon will provide Council with the details of the contact person that Council can write to in relation to gifting of the frontage to Lot 142 on SP117856 at Dip Access Road, Springsure.



5. General Manager Attended Australian Livestock Markets Association Board Meeting 1 and 2 March in Canberra.

Attended deputations with Office of Minister of Agriculture concerning Chain of Responsibility impacts on Saleyards. Meet with representatives from National Rural and Livestock Transport Association.

Worked from the Springsure Office on 9 March and attended office Toolbox meeting. Attended CHDC Economic Futures Forum on 19 March. Commercial Services Department Toolbox Meeting held 20 March. Attended Change Management Training Session 20 and 26 March. Attended Whole of Management Team Meeting 23 March. Attended ELT Quarterly TOTO Meeting 28 March. Attended Corporate Software Project Board Meeting 28 March. Liaised with Gilkerson Legal in regard to Shepton Quarry lease matters. Liaised with Insitu Advisory in regard to Expressions of Interest.

Corporate Services

1. Financial Services Update A review of banking and investment procedures identified opportunities for improved efficiency and

financial return through establishing a cash management account with Council’s bankers with an interest rate of 1.50% rather than the current credit interest rate of 0.30%. This will allow funds to be transferred between accounts with no transaction fees and will optimise returns for credit balances.

Operational areas will continue to be reviewed to identify potential for innovation and efficiency.

18/19 Budget development well underway, heavy focus on capital projects’ justifications and prioritisations

Due date for 2nd Half rates levy was 3 April 2018 (I will provide an update of the percentage of levy collected prior to meeting)

An Auction will be held at 10am on 18 April 2018 at the Emerald Town Hall for properties that are being sold to recover rate arrears. Notice of Auction signs have now been placed on 10 properties throughout the region and an advertisement has also been placed in the local paper, CQ News. A property will be withdrawn from the sale if payment is made in full up to the day of the auction.

Infrastructure and Utilities

Infrastructure

1. Update on Current Projects East Kerb and channel is due to commence in the next week. Blackwater – Fay, Railway,

Saddlewood and William Streets. Duaringa – Margaret and Mary Streets. East Footpaths – Parks and Wey Streets, Blackwater, and Normanby Street, Dingo are complete.

Acacia and Railway Streets in Blackwater have been awarded to a Contractor to commence in April. Building Our Regions round 3 funding for Floodways - Progress has been halted by wet weather,

however six of the 16 sites under the east package have commenced. Works are expected to be complete mid-June.



Stormwater – works in Blackwater, Bluff, Dingo and Duaringa are complete. Mungabunda Road Pave and Seal – Due to commence Monday 9 April. East Resheets – Bluff-Jellinbah, Burkan, Coreen and, Palmgrove Roads, complete. Fairfield,

Mapala and Mungabunda Roads commencing 9 April. Buckland Road Pave and Seal complete. South Footpaths – Worrijo, Wood and Charles Streets complete.Gap Street has small amount

remaining. Barcoo, Dame and Cairdbeign Streets yet to commence. South Resheets – Springton, Wyntoon and Kilmore Roads complete. Fairview Road has

commenced. Carnarvon Gorge Bridges – Ingellara and Rewan crossings have been delayed due to wet weather.

Contractor is in the process of remobilising to commence works. Fairbairn Dam Road rehabilitation – all subgrade works complete, laying of pavement has

commenced, bitumen seal booked for mid-April. Campbell Ford Drive Kerb and Channel works awarded to local contractor. Emerald town bikeways project to commence early April, and the contract has been awarded to

local contractor, CQ Concreting. 2 concrete floodways on Withersfield Road completed NDRRA package 2 works well underway, all major works are planned to be completed this week NDRRA package 3 for Gordon and Kilgour Roads, price submitted $500k worth of rehabilitation works completed on Hibernia, Fairhills Roads and Walsh Street, with

Retro Corry Road planned for late April completion. Routine TMR maintenance works completed in all areas following on from recent rain events. Anakie-Sapphire intersection works have been awarded to Rock N Road Bitumen, planned to start

mid-April TMR signage audit awarded to Beehive Property Maintenance is due to commence early April with

planned completion late May

2. Change of Ownership Deed of Assignment – GlencoreThe original Compensation Agreement for Mining Lease 1832 was signed on 23 July 2002 between Peak Downs Shire Council and The Oaky Creek Joint Venture. The agreement was for an additional area of surface land to be included in Mining Lease 1832 which included an unnamed and unmade road reserve. The Council agreed to accept the amount of One Dollar ($1.00) in full compensation

The Due a restructure in the Oaky Creek Joint Venture with the Joint Venture parties transferring their interests as detailed in Deed of Assignment it is necessary for the incoming parties to assume the obligation of the outgoing parties under the Compensation Agreement with Council.

A Deed of Assignment has been forwarded to Council for signature.

3. BBRRTG meeting in Woorabinda 21 March 2018 Chain of Responsibility information session by LGAQ regarding the new legislation that is coming in

soon. Basically the new legislation aligns with the Workplace Health & Safety Legislation

o An obligation to do what is reasonably able to be done to ensure the safety of transport activities.

o The requirement to avoid making requests and entering into contracts that will create safety risks or break the law.

o Who will it effect? – any time Council uses a vehicle that weighs over 4.5t when loaded.o Fleet, Road Maintenance, Construction, Landfills and Garbage Services, Quarries, and

Saleyards.o It is the driver and their employer’s responsibility to ensure that they comply with the legislation.o If Council engages a contractor, we have a duty of care that if we notice anything then we have

a responsibility to ask the question eg. excessive hours workedo As a general rule when we here at Council engage a contractor we engage them on the

premise that they are responsible for managing compliance. This is clearly stated in the “request for quote”.



Transport and Main Roads and the Local Government Association of Queensland are currently updating the Memorandum of Agreement for the Roads Transport Alliance. The agreement outlines the principles and governance arrangements for the operation of the Alliance and formalises the cooperation required to achieve the most effective outcomes across shared state and local government transport interests.

Transport and Main Roads raised concerns that the State-wide TIDS expenditure was at 41%. Bowen Basin Group are confident that they will again reach 100% by the end of the financial year. Council has two projects, the majority of the Mulcahys Road project was sealed the week before Easter with the remaining section to be completed this month and Wyuna which is due to commence this month.

Water Utilities1. Blackwater High School Water

Recent testing of the water line discovered that the line to the school had been linked in with the irrigation control to one of the football grounds in Hunter Street. Pipe manifold changes will be required at the pump end for both Parks and Water Utilities requirements.This will be addressed in budget considerations for 2018/19. Investigation is also being made to converting this system to recycled water (treated effluent) following enquiry under the “Level Playing Fields”.

Disaster Management SunWater is implementing an emergency warning system (sirens) for Emerald.

These sirens are intended to be activated in the advent of a catastrophic dam failure. SunWater is leading the project, with community consultation scheduled for early April, with completion of works scheduled for June 2018. Council officers have been assisting the process.

Four (4) applications submitted to the 2018/19 round of SES Non Recurrent Subsidies with one being successful - $20,000 towards replacement of an Emerald SES flatbed truck (1999 model) with over 200,000kms.

An order has been placed with Bell Rescue for a new 4x4 specialised Road Accident Rescue tuck for Rolleston. This vehicle will be fitted with the latest Halmatro Rescue equipment, which is being supplied by QFES.

Work has begun on Stage two (2) at the New Blackwater SES Facility. Local builder M. J. Lavel from Springsure is doing the construction, which is due to be completed June 2018.



Field investigations and planning for new rain and river gauging stations in Upper Comet around Carnarvon Gorge completed.

Flood modelling has been completed for upper Comet, and a conceptual flood mitigation solution investigated for Arcadia State School.

Request for quote issued for installation of new river height rain gauge at Medway Station on Medway Creek.

A new river rain gauge has been installed by SunWater and Council on Borilla Creek just upstream of the dam impoundment.

Council has commenced a detailed evacuation planning project for Emerald with consultants AECOM. Council is working with DTMR to acquire updated higher resolution LiDAR terrain data for a number of

projects – Yamala Enterprise Area and Yamala Feeder Road Network, update Emerald Flood model and investigate some further mitigation options, and Apis Creek Road upgrade.

ATTACHMENTS:

1. NHVR Update - Co R v 1.0 RRTG - CHRC [12.1.1]

– END OF REPORT –



http://www.nhvr.gov.au/cor



13 GENERAL BUSINESS



14 CLOSED SESSION14.1 Departmental Updates

CLOSED SESSION REPORT

This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local

government or someone else, or enable a person to gain a financial advantage.

15 LATE AGENDA ITEMS

16 CLOSURE OF MEETING

L AGENDA · AGENDA CONTENTS 1 PRESENT ... Road through freehold Lot 1 on HT50 and in a North...

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