KRONOS Electronic Timekeeping 5.1 Upgrade. The Payroll Department Upgrades KRONOS!!! With this new...

KRONOS Electronic Timekeeping

5.1 Upgrade

The Payroll Department Upgrades KRONOS!!!

With this new system upgrade comes a few

enhancements. Timecard editing and the Approval process

remains the same. Employee punches can be viewed in Real Time by

Supervisors.

INTRODUCTION

Daily or Range of Dates Approvals

Reports – Including Page breaks by Employee on Time Detail Reports

New Online Help Feature – Use of Key word in Search box

Scheduling – Some new features, less group oriented

Calendar View - Analysis Tool for trends in Employee absenteeism and tardiness

Enhancements that may be useful to KRONOS Supervisors

Applying and Removing a Daily/Range of Dates Timecard

Approval

How it works:

Daily Approvals can be done from an Employee’s Timecard. Supervisor will need to select a date, range of dates or an entire pay period.

Once an Approval is applied to a particular time period:

Edits can no longer be made to that time period. The Approved time period will appear with a Gray background. The Insert and Delete Row icons will disappear.

Applying a Daily Approval in V 5.1

Applying the Approval

STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)


STEP 2 - Highlight the employee you would like to Approve and click on Timecard. (Please ensure that all Missed punches have been updated for the time period you are about to approve.)


STEP 3 - In the Time period drop box, select the time period you would like to Approve

(e.g. 9/12/2006)


STEP 4 - Click on “Approvals” then ”APPROVE”


STEP 5 - Go back out to Reconcile Timecard and Click on “Refresh”


STEP 6 - ‘1 Partial’ should now appear next to the Employee’s name in the ‘Manager Approval’ column. This means the Timecard was partially approved by one Supervisor

Removing an Approval

Please Note: Only the original approver can remove his/her approval. No change can be made to the approved date or range of dates until a removal has been done.

STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)


STEP 2- Highlight the Employee’s name and click on ‘Timecard’


STEP 3 - Select the time period you want to Remove the earlier Approval from

(e.g. 9/12/06)


STEP 4 - Go to ‘Approvals’ in the tool bar and click on “REMOVE APPROVAL”


STEP 5 - Go back out to Reconcile Timecard


STEP 6 - Click on ‘Refresh,’ the “1 partial” in the Managers Approval column should now disappear

New/Enhanced Reports

How it works:

New Reports are now available including the Timecard Signoff/Approval Audit Trail.

Time Detail Report can now include Page breaks by employee by using the Options section.

Reports

STEP 1 - Go into the Reconcile Timecard or Pay period Close Genie

Running Timecard Signoff/Approval Audit Trail Report

STEP 2 - Select Pay period or Range of Dates


STEP 3 - Highlight Employee names


STEP 4 - Launch Report


STEP 5 - Select Timecard


STEP 6 - Highlight Timecard Sign-off/Approval Audit Trail


STEP 7 - Select Run Report


STEP 8 - Select Check Run Status


STEP 9 - Keep clicking on Refresh status until status column reads as Complete


STEP 10 - Once status is complete click on View Report or double click on the highlighted report. (Please ensure your Pop-up Blocker has been disabled)


STEP 11 - You can now view when and who approved an employee’s timecard


STEP 1 - Go into Reconcile Timecard or Pay period Close Genie

Running a Time Detail Report with Page Breaks

STEP 2 - Select Pay period, Specific date or Range of dates


STEP 3- Highlight Employee names


STEP 4 - Launch Report


STEP 5 - Select Detail Genie


STEP 6 - Highlight Time Detail Report


STEP 7 - Select Set Options


STEP 8 - Select Employee Page Break and Click “Yes”


STEP 9 - Select Run Report


STEP 10 - Select Check Run Status


STEP 11 - Click on Refresh status until status column reads as Complete


STEP 12 - Once status is complete click on View Report. (Please ensure your Pop-up Blocker has been disabled)


STEP 13 - You can now view each employee’s hours on a separate page.

Online Help Feature

How it works:

Select the Question mark icon (?) in the tool bar.

Locate the Search tab which is now available.

Type in a key word to find information on a particular topic such as Reports.

Online Help Feature

STEP 1 - Go into an Employee’s timecard

Finding Help in Kronos 5.1

STEP 2 - Click on the Question mark icon (?) located on the top right hand corner


STEP 3 - A new window will open


STEP 4 - You can search by either a topic or Click on the Search button and search using a key word


STEP 5 - You can now view all topics related to your Search word.


Enhanced Scheduling

How it works:

Note that pre-existing schedules will be converted to 5.1 and will continue to function in the same way as 4.3 with the following enhancements:

The Schedule Editor has replaced the Schedule Planner Genie.

You should now be able to schedule a pay code for consecutive days using the Schedule Editor genie.

Enhanced Scheduling

STEP 1 - Go into Schedule Editor

Scheduling a Pay Code for Consecutive days

STEP 2 - Highlight the employee’s name


STEP 3 - Click on “Pay Code” then “ADD”


STEP 4 – The Pay Code Editor window will open up


STEP 5 - Select the “Effective Date”

(e.g. 9/25/2006)


STEP 6 - Select the “Pay code”

(e.g. 458 Education/Training)


STEP 7 - Fill in the “Amount” of hours

(e.g. 8 if employee is an 80 hour or 7.5 if employee is 75 hours)


STEP 8 - Fill in “Display Start Time”

(e.g. 8:00AM)


STEP 9 - Fill in the “Number of Days” the employee will be out

(e.g. 5)


STEP 10 - Click on “OK”


STEP 11 - Click “Save”

(The gold bar at the top should disappear)


STEP 12 - Next to the employee’s name, you should see the Pay code and the amount of hours for each day the employee will be out


STEP 13 - If you go into the employee’s timecard, you should also see the Pay code and the amount of hours for each day the employee will be out


Calendar View

How it works:

Analysis tool for identifying trends in employee timekeeping.

This tool works well in conjunction with the Scheduling feature.

There will be further communications regarding the availability of this feature.

Calendar View

241 Orovitz BuildingLocator 1425

305-284-6787

You may print these instructions for future reference by selecting the File Print Option (Notes Pages suggested).

Thank you.

KRONOS Electronic Timekeeping – 5.1 UpgradeFarah Marchong Hosein (9/2006)

PAYROLL/ELECTRONIC TIMEKEEPING

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