KIMS JAN. 2017 Strategic Plan 2017-2020kims.org.kw/uploads/content/content-1145727376.pdfKuwait...

Kuwait Institute for Medical Specialization (KIMS) Established in 1984 to lead the postgraduate medical education through specialized training and continuous professional development.!

Strategic Plan 2017-2020 Leading Postgraduate Education and Training in Kuwait

KIMS JAN. 2017

Goal One Excellence in Medical Education Organisational Practices

Goal Two

Standardised Outcome- based Postgraduate Education and Professional Development

Goal ThreeQuality in Medical Education and Professional Development

VISION Leading the improvement of society’s health through training and education

MISSION To promote health ensure high quality professional in medicine and dentistry

CODE OF CONDUCT

R.E.S.P.E.C.T

Read more…

Goal 1 1. Optimise organisational structure for

effective organisational practices and communication

2. Update & develop organization policy and procedure including the manual of policy and procedures.

3. Achieve national and international recognition for KIMS (Institutional Recognition).

4. Develop and monitor key performance indicators for KIMS.

Goal 2 1. Standardised residency training program

policies and procedures based on best practice of medical education.

2. Continuous quality improvement auditing (internal and external) of training programs.

3. Standardised examination based on international best practice of assessment.

4. Establishment of standardised professional development program.

Goal 3 1. Develop and monitor standards of

recognition of new specialty training programs.

2. Develop and monitor standards of internal review for training programs.

3. Develop and monitor quality improvement plan and indicators for key organization functions and activities.

4. Develop the risk management plan and indicators of key organisation functions and activities.

KIMS STRATEGIC GOALS JANUARY 1, 2017

CODE OF CONDUCT - RESPECT • Responsiveness to national health system needs

• Enhance equity, fairness and professionalism

• Support Continuous improvement initiative

• Partnership with leading education centres and organizations

• Empower faculty

• Commitment to standard of excellence in education and training

• Treat all with respect and integrity

Kuwait Institute for Medical Specialization Term of Reference

The Council The Council shall meet four times per year and as

need upon the invitation by the chair. The invitation letter

shall include the place and the date/time of the meeting.

The invitation shall be sent to members at least one week

prior to the date of the meeting with the agenda and the

supporting documents.

The Secretary General upon approval of the Chair will

prepare the items of the agenda.

The meeting is considered valid if at least more than

50% of the council including the chair or the vice-chair

attended.

The decision is made by majority of the vote (50% + 1),

the ballets are equal the chair will have the preferential

side.

The Council

The Chair

The Minister of Health

Members

Undersecretary of Ministry of Health (Vice-Chair)

Secretary General - KIMS

Executive Director - KIMS

Vice Rector - Kuwait University (KU) - Health Science Centre (HSC)

Dean of Medicine (KU)

Dean of Dentistry (KU)

Civil Service Commission - Scholarship Affairs

President of Kuwait Medical Association

President of Kuwait Dental Association

THE COUNCIL Updated - January 2017


The Organisational Structure

VISION Leading the improvement of society’s health through training and education.

MISSION To fulfil the mandate of KIMS to promote health ensure high quality professional in medicine and dentistry via education, training, continuous professional development.

The Council

THE COUNCIL Updated - January 2017


Role

The Council of Medical Specialties at KIMS is the Institutional Advisory Board established by Ministerial Decree and reports to the Council (Board of Trustee) Responsibility and Authority

The Council of Medical Specialties Council is responsible for: 1. Review the general policies related to specialty training and issues recommendation to the Council. 2. Review levels of training and its requirements.

3. Review the reports from the KIMS offices and issues recommendations to improve the medical

education. 4. Review and issues recommendation as required by the Council.

Term of Office

The usual term of office of the chair for four years. The usual term of office of members is five years.

Meetings The Council shall meet regularly (twice per year) and as need. The invitation will be sent by the chair. The

minutes and the recommendation will be reported to the Council.

The Council of Medical Specialties

The Chair

The Secretary General

Members

Chairs of Committees - KIMS

Chairs of Specialty Faculty - Three members by rotation




THE COUNCIL OF MEDICAL SPECIALITIES

Updated - January 2017


Role

The Scientific Council at KIMS is the Institutional Educational Committee established by Ministerial Decree. The Scientific Council reports to the Council (Board of Trustee) Term of Office


Meetings

The Scientific Council shall meet regularly, at least every three (3) months and as needed. The decision is made by the majority of the votes (50% of attendees plus 1). The meeting minutes shall be reported to the Council.

The Scientific Council

The Chair


Members

Undersecretary for Medical Affairs

Director, Office Postgraduate Education (PGE)

Director, Centre for Professional & Education Development (CEPD)

Program Directors of All Training Programs

Resident Representation (Elected)

THE SCIENTIFIC COUNCIL



Role





Term of Office





The Chair


Members








Kuwait Institute for Medical Specialization

Role The Accreditation Committee at KIMS is a committee established by the Secretary General by an administrative decree (1/2015) to establish standard of accreditation of training programs. The committee report to the Secretary General and the Council (Board of Trustee). Responsibility and Authority The accreditation committee is responsible to the Secretary General and the Council. The Accreditation Committee is responsible for: - Review applications for establishment of new training

program and its fulfilment with standard of accreditation of

international standards.

- Regular review of the current training programs (Internal

Review).

- Collaborate with the national and international

organization on issues related to accreditation.

Term of Office The usual term of office of the chair for three years. The chair is appointed by the Secretary General. The usual term of office of members is three years

Meetings The Accreditation Committee meetings will be conducted at least once a year and as needed. Quorum consists of a majority of the voting members of the committee (50% plus one). The chair shall only vote when the vote is conducted by secret ballot or when it is necessary to break a tie.

Accreditation & Quality Affairs

The Chair

Director, Office of Accreditation & Quality Affairs

Members

Director, Office of Postgraduate Education

Chair of Specialty Faculty - Three members

Program Directors - Three members

Consultants (Ministry of Health) - Two members

THE ACCREDITATION COMMITTEE



Role





Term of Office





The Chair


Members









Role The Appeal Committee at KIMS is a committee established by the Secretary General by an administrative decree (18/2014) to review appeal submitted by physician in training related to admission, evaluation and examination. Responsibility and Authority The appeal committee is an executive committee and its decision is final. The Appeal Committee is responsible for: - Review request from program director for extension of remediation, probation and dismissal from the training program - Review request from the physician in-training regarding admission, in-training evaluation and assessment, annual report, eligibility for examination and result of examination.

Term of Office The chair is appointed by the Secretary General. The usual term of office of members is three years

Meetings The Appeal Committee meetings will be conducted every month according to established annual schedule and as needed. Quorum consists of a majority of the voting members of the committee (50% plus one). The chair shall only vote when the vote is conducted by secret ballot or when it is necessary to break a tie.

The Appeal Committee

The Chair

Vice Rector of Kuwait University for Health Science Centre

Members

Dean of Faculty of Medicine

Executive Director, KIMS

Directors: Accreditation and Quality Affairs Director, Office of Postgraduate Education Director, & Office of Examination

Legal Office, KIMS


THE APPEAL COMMITTEE



Role





Term of Office





The Chair


Members









Role The Credential Committee at KIMS is a committee established by the Secretary General by an administrative decree (62/2014) to evaluate the credential of training of physician and dentist. The committee report to the Secretary General. Responsibility and Authority The credential committee is responsible to the Secretary General. The Credential of Training Committee is responsible for: - Evaluate and credential training of physician and

dentists.

- Draft certificates of credential of training.

The applicant shall submit his application using standardised application form (attached).


Meetings The Credential Committee meetings will be conducted at least once a year and as needed. Quorum consists of a majority of the voting members of the committee (50% plus one). The chair shall only vote when the vote is conducted by secret ballot or when it is necessary to break a tie.

The Credential Committee

The Chair

Executive Director, KIMS

Members

Directors: Accreditation and Quality Affairs Director, Office of Postgraduate Education Director, Office of Scholarship & Office of Examination

Chairs of Specialty Faculties

THE CREDENTIAL COMMITTEE



Role





Term of Office





The Chair


Members









Role The policy committee at KIMS is a committee established by the Secretary General by an administrative decree (2/2015) to establish policies and procedures related to postgraduate training and examination. The committee report drafted policies to the Secretary General to be approved by the Scientific Council. Responsibility and Authority The policy committee is responsible to the Secretary General and the Scientific Council. The Policy Committee is responsible for: - Draft the policies and procedures for training programs.

- Review admission, training and examination policies of

the training programs.

- Review the appeal policies for admission, in-training

evaluation and examinations.

- Review policies on leaves and leave of absence.

- Establish the policies & procedures archive and update it.


Meetings The Policy Committee meetings will be conducted at least once a year and as needed. Quorum consists of a majority of the voting members of the committee (50% plus one). The chair shall only vote when the vote is conducted by secret ballot or when it is necessary to break a tie.

The Appeal Committee

The Chair

Director, Office of Accreditation & Quality Affairs

Members

Program Directors - 6 Members

Directors: Office of Postgraduate Education Director, Office of Faculty Development & Office of Examination

Administrative Office, KIMS


THE POLICY COMMITTEE



Role





Term of Office





The Chair


Members









Role & Responsibility

- Manages the postgraduate training programs at KIMS and execute the decisions

of the Council and The Scientific Council in relation to the programs rotations.

- Manages issues related to the program

directors, site coordinators and clinical tutors.

- Manages the admission process to

postgraduate training programs and publish

the list of applicants successfully enrolled in

each program. - Manages the physician in-training annual reports in collaboration with the PGTC of

each program.

- Executes the policies related to physician in-training evaluation, leaves, and leaves of absence. - Issues certificate of completion of training

to be sent to the Examination Office.

continue…

Postgraduate Education

Director

Dr. Abdullah Ali, MD FRCSC

OFFICE OF POSTGRADUATE EDUCATION



Role





Term of Office





The Chair


Members









Role & Responsibility …

- Receives appeals related to admission, in-training evaluation, remediation, probation and dismissal from the program to be presented

to the appeal committee. - Maintains and secures the resident files and records. - Supervises the in-training examination and report results to the Secretary

General for promotion.

- Manages clinical tutor evaluation and prepare faculty annual reports to

be submitted to the PGTC of each program and the Scientific Council.

- Follows the implementation of the accreditation and quality indicators

established by the Office of Accreditation and Quality Affairs related to postgraduate training.

- Approves the workshops and symposia organised by the postgraduate

training programs.

- Issues the certificate of specialization to be signed by the Secretary

General and the Chair.

- Issues to whom it may concerns letters related to postgraduate training. - Maintains and secures graduates files and records. - Issues regular and annual reporting to the Secretary General and the

Scientific Council.

Postgraduate Education

OFFICE OF POSTGRADUATE EDUCATION




- Prepares the annual faculty development activities for clinical tutors to ensure their competencies in postgraduate education. - Educates clinical tutors on teaching methodology and administrative competencies related to program management. - Educates program directors and their assistance on curriculum development and assessment. - Issues regular and annual reporting to the Secretary General and the Scientific Council.

Faculty Development

Director

Dr. Andleeb Arshad

OFFICE OF FACULTY DEVELOPMENT



Role





Term of Office





The Chair


Members










- Recommends standards of accreditation

and review process of the training programs

and report it to the Secretary General and the Scientific Council.

- Establishes the standards of accreditation of new training program and specialties for

approval by the accreditation committee of

the institute.

- Establish the standards for training sites,

teaching units for the training programs. - Establishes the indicator of quality performance of the program, directorates

and the institute and report the results for the

Scientific Council, the Medical Specialty

Council, the Council.

- Collaborates and establishes collaborative initiative with the national and international

organization related to accreditation of

medical education.

Accreditation & Quality Affairs

Director

Dr. Maitham Husain, MD FRCPC

OFFICE OF ACCREDITATION & QUALITY AFFAIRS



Role





Term of Office





The Chair


Members










- Prepares the list of eligible candidate for the

final certifying examination in collaboration

with the PGE Office. - Prepares the schedule of examination for

specialties and subspecialties.

- Organises the registration for examination

and determined the time and sites of

examination in coordination with the chair of

examination committees.

- Overseas the examination committees and their meetings.

- Manages the chair and member of the

examination committee, examiners, and

invigilators.

- Ensures that examination committees fulfil

the criteria for “chair of examination committee” and “examiner” based on the

institute criteria.

continue…

Examination

Director

Dr. Kefaya Abdulmalek, MD FRCPC

OFFICE OF EXAMINATION



Role





Term of Office





The Chair


Members









Role & Responsibility …

- Prepares the list of external examiners for each specialty and prepares

letters of invitation.

- Manages exam preparation and printing and ensure its security and confidentiality.

- Ensures compliance with confidentiality of all components of the exam

by the chair, members and internal and external examiner in accordance

with the signed confidentiality agreement and reports any breaches to the

Secretary General for immediate action.

- Issues examination cards for candidates.

- Overseas the examination results for approval by the Secretary General. - Receives appeals related to examination to be presented to the appeal

committee.

- Issues regular and annual reporting to the Secretary General and the

Scientific Council.

Examination

OFFICE OF EXAMINATION




- Monitors the CEPD programs conducted by

the CEPD providers.

- Evaluates the CEPD programs and its compliance with the rules and regulations

approved by the Council and credits its

related activities.

- Coordinates with the CEPD coordinators in

the Specialty Faculties at KIMS.

- Validate the CEPD certificate issued by the

CEPD providers. - Credits CEPD activities with credits system

approved by the Council.

- Collaborate with the national, regional and

international CEPD centres to improve the

service provided.

- Accredits the CEPD providers nationally. - Issues regular and annual reporting to the

Secretary General and the Council.

CEPD

Director

Dr. Fahad Al-Gimlas, MD FRCSC

CENTRE OF EDUCATION & CONTINUOUS DEVELOPMENT



Role





Term of Office





The Chair


Members








Integrating Evidence Based in Healthcare Practice in residency training programs at KIMS ……

Dr. Fahad Al-Ghimlas, CEPD Director at KIMS!

For more information about the upcoming event visit BORHAN website at http://www.borhan.org.kw

Annual Conferences Leading Postgraduate Education and Training in Kuwait

KIMS JAN. 2017

KIMS-CARE

Conference of Advance Residency Education for Resident and Faculty

Feb. 11-13, 2017

BORHAN Evidence Based Workshop for Residents

March 21-23, 2017

Postgraduate Training Program January 2017

Residency Training Program

A five-year structured training program. The programs are based on clinical rotations in different hospital and/or healthcare centres with specific goals and objective based on CanMEDS competency framework. Successful completion of all rotations for the year leads to successful ITER and hence promotion to next level of training. for more information visit the PGE Office website

kims.vdiscovery.org/pge

Postgraduate Structure

Program Director

The Program Director is the Chair of the Postgraduate Training Committee (PGTC) or the Residency Training Committee (RTC) which is responsible for overall management of the training program.

Read more about the role of the program director in page 2

Site Coordinator

A Member of the PGTC

responsible for resident

in each training Site.

Each program will have

several site coordinators.

Clinical Tutor

A member of the training

program who is

responsible about the

delivering the rotation

delivery of objectives and

goals.

POSTGRADUATE TRAINING STRUCTURE

Postgraduate Training Program January 2017

Program Director Role - Chairs the PGTC committee and /or its subcommittee(s) except the examination committee.

- Nominates the acting program director while on leaves or absence and inform the PGE Office.

- Participates in the committee(s) and assignments delegated to him/her.

- Prepares the manual of training including the objective of the training, the curriculum in coordination and collaboration with members of the PGTC.

- Approves the workshops for the training programs.

- Implements and executes KIMS policies related to admission, in-training evaluation, leaves, leave of absence, and supervision of residents.

- Collaborates with the Chair of the Specialty Faculty and member of the PGTC to advance the training program.

- Monitors the evaluation of the clinical tutors and sites of training used in the program.

- Evaluates the resident during the training in collaboration with the site coordinators and clinical tutors.

- Prepares the remediation plan for resident in difficulty and follows the progress report(s).

- Manages the in-training examinations for the specialty.

- Ensures residents professional and psychological safety and well being.

- Manages the administrative duties related to the training program and assigned responsibilities by the Scientific Council and the Secretary General.

Postgraduate Structure

Policies related to residency training at KIMS.

Admission In-training Evaluation Patient Safety Professional Policy Remediation,

Probation & Dismissal

Leaves during training

Resident Safety Intimidation &

Harassment Resident Supervision Examination Appeal

Resident are part of the following Committees

Postgraduate Training Committee (PGTC)

The Scientific Council Appeal Committee Policy Committee

“ The Program Director ensures the professional and psychological safety and well!being of the residents” …

Postgraduate Training Committee January 2017

Postgraduate Training Committee Role The Postgraduate Training Committee of the Program at KIMS is established by The Secretary General. The PGTC complies with the decision and recommendation of the Council, The Scientific Council and the Policy Committee. The PGTC is responsible for overall function of the specialty postgraduate training.

Responsibility and Authority The PGTC is responsible for: - Develops the curriculum of training and ensures its implementation after approval by the Scientific Council. - Nominates the list of clinical tutors for the specialty. - Evaluate the performance of the clinical tutors and the sites of training for the specialty and reports recommendation to the Scientific Council.

Composition of the Committee This committee is the Specialty Postgraduate Education Committee at KIMS and is established as follows: 1. Program Director Chair 2. Assistant Program Director(s) Member(s) 3. Site Coordinator(s) Member(s) 4. Resident(s) elected Member(s)

Term of Office The usual term of office of the chair for five years. The usual term of office of members is five years.

Meetings The PGTC will meet regularly at least every two (2) months and as needed. A member who fail to attend 3 consecutive meetings or 4 total meetings per year without specific reason shall be considered resigned. The PGTC should report to the Scientific Council and the Postgraduate Office regularly.

Postgraduate Structure !1

Site Coordinator

A Member of the PGTC

responsible for resident

in each training Site.

Each program will have

several site coordinators.

Clinical Tutor

A member of the training

program who is

responsible about the

delivering the rotation

delivery of objectives and

goals.

POSTGRADUATE TRAINING COMMITTEE

The Residency Training Committee of the Institute

Postgraduate Training Committee January 2017

Postgraduate Structure !2

Site Coordinator Role

Provides general orientation to the clinical service area the physical space.

Provides the resident the learning objectives of the rotation and provides an orientation of the resident expectation, duties and responsibilities.

Assigns the rotating resident to monthly duty list in coordination with the head of the department.

Ensures adequate teaching delivered to all rotating residents.

Ensures that all educational activities agreed on by the program PGTC are conducted to the residents.

Provides orientation to the safety measures including patient safety policies, occupational health and infection control measures related to the site.

Ensures supervision by tutors is provided appropriate to the level of training.

Discusses end of rotation evaluation with each resident.

Demonstrate the physician competencies listed in the Tutor evaluation form and encourage the resident to provide anonymous feedback (Tutor Evaluation and Clinical Rotation Evaluation)

Clinical Tutor Role

Provides the resident appropriate supervision according to the level of training to ensure that both patient safety and learning objectives of the program are met.

Supports the resident to achieve their learning objective of the rotation including demonstrating and providing the knowledge, skills and attitude to achieve the goals and objectives.

Provides a mid-rotation evaluation (verbally) and end of rotation evaluation (verbally and written) and inform the resident of any major concerns early.

Provides safe learning environment free of intimidation and harassment

Demonstrate the physician competencies listed in the Tutor evaluation form and encourage the resident to provide anonymous feedback (Tutor Evaluation and Clinical Rotation Evaluation)

Policies related to Clinical Tutors at KIMS

Tutor Evaluation Professional Policy Resident Supervision


Role





Term of Office





The Chair


Members








Note

KIMS STRATEGIC GOALS JANUARY 1, 2017

Kuwait Institute for Medical Specialization (KIMS) visit our website at

WWW.KIMS.ORG.KW!

Strategic Plan 2017-2020 Leading Postgraduate Education and Training in Kuwait

KIMS JAN. 2017

KIMS JAN. 2017 Strategic Plan 2017-2020kims.org.kw/uploads/content/content-1145727376.pdfKuwait...

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