IT, Office Software & e Automation - · PDF fileseminar status Compulsory ... Understand the...

Last Modified on 8/21/2012 by Florentin Popescu ©Wittenborg University

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Bachelor Module Guide

IT, Office Software & Automation

(IS11)

(FL11)

Aims and Objectives of this module:

Have an understanding of some of the main concepts

of IT at a general level;

Demonstrate knowledge and competence in using the common functions of a personal computer and its operating system;

Accomplish everyday tasks associated with creating, formatting and finishing small sized word and excel processing documents ready for distribution;

Understand the basic concepts of databases and demonstrate the ability to use a database on a personal computer.

Demonstrate competence in using presentation tools on a personal computer.

Demonstrate their ability to use electronic mail software to send and receive messages


Module Description Module Name IT, Office Software & Automation

Module Code IS11

Period Year 1 Phase 1 Block 1-3 or 5-7

Teacher

Email Address

Prerequisite High School Diploma or final certificate, equivalent to the Netherlands HAVO Diploma

Introduction ECDL is a European certificate which shows you have sufficient knowledge about basic terms of IT, using the computer and managing files, word processing, spreadsheets, databases, presentations and Information and Communication

Goals Have an understanding of some of the main concepts of IT at a general level;


Accomplish everyday tasks associated with creating, formatting and finishing small sized word and excel processing documents ready for distribution;

Understand the basic concepts of databases and demonstrate the ability to use a database on a personal computer.

Demonstrate competence in using presentation tools on a personal computer.

Demonstrate their ability to use electronic mail software to send and receive messages

Content 1. Basic Concepts of Information Technology 2. Using a Computer and Managing Files 3. Word Processing 4. Spreadsheets 5. Databases 6. Presentation

Instruction / Study Load

24 Lesson hours 8 Preparation Lesson hours 10 Assignments / Homework hours 20 Exam and exam preparation hours 22 Literature ( Depending on the length and difficulty of the book ) hours The course uses 154 pages from the book(s) and journal articles where :

154 pages easy reading and understanding material –38 hours Criteria:

Difficult reading and understanding material – 3 pages per hour

Average reading and understanding material – 5 pages per hour

Easy reading and understanding material – 7 pages per hour Total 84 Hours

IBA Final Qualification Mapping

Mapped with numbers 9 and 17 See EEG for further reference.

Teaching Language

English

Teaching Methods

- Classroom lecturing - Case study discussions


- Feedback and presentation sessions - Video and film - Discussion sessions - Research Papers

Module / Lecture and seminar status

Compulsory

Testing and assessment

Assignment / Report / Essay (2) See EEG for further reference.

European Credits

Pass

Required literature

Learning to Pass ECDL Syllabus 5.0 Using Office 2007, Phillips, J et al ,Pearson Publications Oxford Heinemann, ISBN: 9780435578466

Recommended literature

World Wide Web http://www.cctglobal.com/index.htm

Notes


Module plan

Module name It, office software & automation

Block 1 - 5

Lesson 1

Content Hardware

Hardware

What is a personal computer?

Apple computers

Laptop & palmtop computers

Features of handheld portable digital devices

Personal digital assistant (pda)

Mobile phones (cell phones)

Media players

Smartphones

Parts of a computer

The cpu

Memory (ram)

Rom-bios

Disks

The hard (fixed) disk

Input/output ports

Universal serial bus (usb) port

Serial port

Parallel port

Network port

Firewire port

Computer performance

Factors affecting computer performance

Cpu clock speed

Ram size

Hard disk speed and storage

Hard disk space

De-fragmenting files

Multitasking considerations

Cpu speeds

Memory and storage

What is computer memory?

Ram

Rom

Rom-bios

Video (graphics) memory


Measurement of storage capacity

Types of storage media

Internal hard disks

External hard disks

Cds

Dvds

Recordable cd & dvd drives

Usb flash drives (memory sticks)

Memory cards

Network drives and on-line file storage

Floppy disks (diskettes)

Input devices

Input devices.

Keyboard

Mouse

Scanners

Tracker balls

Touch pads

Joysticks

Web cams

Digital cameras

Microphones

Output devices

Output devices

Traditional computer monitor

Flat screen computer screens

Projection devices

Speakers and headphones

Speech synthesizers

Printers

Different types of printer

Laser printers

Colour laser printers

Inkjet printers

Dot matrix printers

Input and output devices

Software concepts

What is software?

What is an operating system?

Examples of software applications

Word processing applications

Spreadsheets applications

Database applications

Presentation applications

E-mailing applications


Web browsing applications

Photo editing applications

Computer games

Difference between the operating system and application programs

Accessibility options

Voice recognition software

Screen reader software

Screen magnifier software

On-screen keyboard

Network types

Lan (local area network)

Wlan (wireless local area network)

Wan (wide area network)

Client/server networks

Internet

World wide web (www) vs. The internet

Intranets

Extranets

Data transfer

Downloading from & uploading to a network

Data transfer rate measurement

Broadband vs. Dial-up internet connection services

Internet connection options

Features of a broadband internet connection

Aims

Understand the basic concepts of hardware, software and information technology (it).

Understand and distinguish between main-frame computer, minicomputer, network computer, personal computer, and laptop computer in terms of capacity, speed, cost, and typical users.

Know the main parts of a personal computer: the central processing unit (cpu), the hard disk, common input/output devices, types of memory, removable storage devices such as diskette, zip disc, cd-rom etc. Understand the term peripheral device.

Know some of the factors that impact on a computer's performance, e.g. Cpu speed, ram size, number of applications running.

Understand some of the functions of the cpu in terms of calculations, logic control, immediate access memory etc. Know that the speed of the cpu is measured in megahertz (mhz) or gigahertz (ghz).

Understand different types of computer memory such as: ram (random-access memory), rom (read-only memory) and distinguish between them.

Know how computer memory is measured; (bit, byte, kb, mb, gb). Relate computer memory measurements to characters, fields, records, files and directories/folders.

Identify some of the main devices for inputting data into a computer such as mouse, keyboard, trackball, scanner, touchpad, light pen, joystick, digital camera, and microphone.


Identify common output devices for displaying the results of processing carried out by a computer such as: monitors, screens, printers, plotters, speakers. Know where these devices are used.

Understand some devices are both input/output devices such as touch screens.

Compare the main types of memory storage device in terms of speed, cost and capacity such as: diskette, zip disk, data cartridges, cd-rom, internal/external hard disk.

Understand the purpose of formatting a disk.

Distinguish between operating systems software and applications software. Understand the reasons for software versions.

Describe the main functions of an operating system and name some common operating systems.

List some common software applications such as word processing, spreadsheets, database, web browsing, desktop publishing, accounting, together with their uses.

Understand the term graphical user interface (gui).

Understand how computer-based systems are developed. Know about the process of research, analysis, programming and testing often used in developing computer-based systems.

Required preparation

Ecdl module 1

Tasks (self-study / homework)

In class given assignments and homework

Lesson 2

Content ICT in everyday life

Electronic world

What does ‘information and communication technology’ (ict) mean?

Internet services for consumers

E-commerce

E-commerce

Advantages of e-commerce

Disadvantages of e-commerce

E-banking

E-government

E-learning

Uses of computer applications in education

Teleworking

Some of the advantages of tele-working

Some of the disadvantages of tele-working

Communication

Electronic mail (e-mail)

Instant messaging (im)

Voice over internet protocol (voip)

Really simple syndication (rss) feeds

Blogging (web logos)


Podcasts

Virtual communities

Online (virtual) communities

Social networking websites

Internet forums (message boards / discussion boards)

Chat rooms

Online computer games

Publishing and sharing content online.

Sharing photos, video and audio clips.

Precautions when accessing online communities

Health

What is ergonomics?

Repetitive strain injury (rsi)

Lighting issues when using a computer

Screen and keyboard positioning

Seating issues when using a computer

Wellbeing when using a computer

Make sure that cables are safely secured

Make sure that power points are not overloaded

Environment

Computer recycling options

Computer energy saving options

Security

Identity/authentication

Computer logon user name (id) and password.

Password policies

Data security

Off-site backups

Why do you need to back up your computer?

Organising your computer for more efficient backups

Complete vs. Incremental backups

What is a firewall?

Data theft issues

Viruses

Computer viruses

Computer virus infection issues

Protecting against computer virus infection

What to do if you discover a virus on your computer


The limitations of anti-virus software

Legal issues

Copyright

What is copyright?

Copyright issues when copying files

Site licenses

Checking software license status

What is an ‘end-user license agreement’?

Examining the ‘end-user license agreement’ within office 2007 software

Types of license agreement

What is shareware?

What is freeware?

Open source software

Data protection

Data protection and privacy issues

Data protection legislation

Aims

Understand the terms, local area network (lan), wide area network (wan). Understand the term client/server.

List some of the advantages associated with group working such as: sharing printers, applications, and files across a network.

Understand what an intranet is and understand the distinction between the internet and an intranet.

Understand what an extranet is and understand the distinction between an intranet and an extranet.

Know what the internet is and know some of its main uses.

Understand what the world wide web (www) is and distinguish it from the internet.

Understand the use of the telephone network in computing. Understand the terms public switched telephone network (pstn), integrated service digital network (isdn), asymetric digital subscriber line (adsl). Understand the terms analogue, digital, modem, transfer rate (measured in bps – bits per second).

Identify some situations where a computer might be more appropriate than a person for carrying out a task and where not.

Know some of the uses of large-scale computer applications in business such as: business administration systems, airline booking systems, insurance claims processing, online banking.

Know some of the uses of large-scale computer applications in government such as: public records systems (census, vehicle registration, revenue collection, electronic voting).

Know some of the uses of large-scale computer applications in hospitals/health care such as: patient records systems, diagnostic tools and instruments, specialist surgical equipment.


Know some of the uses of computer applications in education such as: student registration and timetabling systems, computer-based training (cbt), distance learning, homework using the internet.

Understand the term electronic mail and know its main uses.

Understand the term e-commerce. Understand the concept of purchasing goods and services online, including giving personal details before a transaction can be carried out, payment methods, consumers’ basic right to return unsatisfactory goods.

List some of the advantages of purchasing goods and services online, such as: services available 24 hours a day, opportunity to view a wide range of products, list some of the disadvantages of purchasing gods and services online such as: choosing from a virtual store, no human contact, risk of insecure payment methods.


Ecdl module 1



Lesson 3

Content A first look at windows vista

Vista – different versions

Starting vista

Moving a window

Drag and drop

Select, then manipulate

Single clicking vs. Double clicking

Viewing your ‘computer details’

Resizing a window, narrower or wider

Resizing a window, taller or shorter

Resizing a window in two directions at once

Maximising a window

Minimising a window

Closing a window

The start button

The start menu

Running a program using the start menu

Entering text into a program

Saving data

Opening a file within a program

Shutting down windows

Closing an application that is not responding

The windows desktop

What is the windows desktop?

Desktop icons

Moving desktop icons

Windows taskbar

Taskbar clock

Customising your desktop

Customising the desktop background wallpaper picture


Customising the desktop background colour

Setting a screen saver

Setting your screen resolution

Modify the computer date and time

Setting the computer keyboard language and other regional settings

Setting the computer sound volume

The sidebar and gadgets

Reordering gadgets

Closing a gadget

Applications

Running more than one program at a time

Starting wordpad

Using print screen within wordpad

Identifying the parts of an application window

Notepad

Calculator

Welcome centre

Switching between programs

The ‘switch between windows’ icon

Using windows flip 3d

Cascading windows

Displaying windows side by side

Installing programs

Removing programs

Creating and using a desktop shortcut

Deleting a desktop shortcut

Shutting down an application that has frozen

Restarting the computer

Help

How to get help

The help ‘back’ and ‘forward’ buttons

Printing a help topic

Browsing for help

Re-displaying the opening help screen

Demos

Aims

Start the computer.

Shut down and restart the computer using an appropriate routine.

View the computer’s basic system information: operating system and version number, installed ram (random-access memory).

Change the computer’s settings: date & time, volume settings, desktop display options (colour settings, screen pixel resolution, screen saver options). Set and change keyboard language.

Format a diskette.

Install and uninstall a software application.

Use keyboard print screen facility and paste contents into a document.

Use available help functions.

Launch a text editing application. Open and create a text file.


Save the file to a specified location on a drive.

Close the text editing application.

Recognize common desktop icons such as those representing files, directories/folders, applications, printers, recycle bin/wastebasket.

Select and move desktop icons.

Open a file, directory/folder or application from the desktop.

Create a desktop shortcut icon.

Identify the different parts of a window: title bar, menu bar, toolbar, status bar, scroll bar.

Collapse, expand, resize, move and close a window.

Switch between open windows.


Ecdl module 2



Lesson 4

Content Files, folders and disks

What are files?

What are folders?

Types of drive and drive letters

Running the windows explorer program

Views within the windows explorer

Using the windows explorer scroll bar

Expanding and contracting drives and folders

Types of windows explorer icons

Drives, folders and files

Data storage devices

File sizes and disk storage capacities

Manipulating folders

Navigating to the sample files folder

Creating a folder

Creating a subfolder

Renaming a folder

Deleting a folder

Displaying folder details

Manipulating files

Viewing file details

Sorting the file list within the windows explorer

Recognising common file types

Selecting multiple files

Counting the number of files, files of a particular type in a folder

Changing file attribute status

Renaming files

Deleting files

Restoring files and folders from the recycle bin


Emptying the recycle bin

Copying and moving files

The windows clipboard

Moving files between folders

Copying files between folders

Backups

Online backups

Backing up data to a removable drive

File compression

What is file compression?

Extracting compressed files

Compressing files

Disk formatting

Searching for data

Viewing recently accessed files

Searching for files on your hard disk

Advanced searching by file size

Advanced searching by date

Advanced searching by file content

Advanced searching using partial file names and specific locations

Searching for a file using wildcards instead of the full name

Viruses, spyware and cookies

Computer viruses

Spyware

Cookies

Virus checking programs

Scanning for viruses

Updating anti-virus programs

Printing issues

Selecting a printer

Changing the default printer

Installing a new printer on the computer

Printing from an application

Using the print manager

Aims

Understand how an operating system shows drives, folders and files in a hierarchical structure.

Know that the devices used by an operating system to store files and folders are the hard disk, diskette, cd-rom or network drive

Navigate to a file or folder on a drive.

Create a directory/folder and a further subdirectory and sub-folder.


Open a window to display directory/folder name, size and location on drive.

Recognize common file types: word processing files, spreadsheet files, database files, presentation files, image files, audio files, video files, compressed files, temporary files.

Count the number of files or files of a particular type in a folder (including any files in sub-folders).

Change file status: read-only/locked, read-write.

Sort files by name, size, type or date modified.

Re-name files and directories/folders.

Select a file or directory/folder individually or as a group of adjacent, non-adjacent files or directories/folders.

Copy files or directories/folders between directories/folders and between drives.

Move files or directories/folders between directories/folders and drives.

Understand why making a backup copy of files to a removable storage device is important.

Delete files or directories/folders to the recycle bin/wastebasket.

Restore files or directories/folders from the recycle bin/wastebasket.

Empty the recycle bin/wastebasket.

Use the search/find tool to locate a file or a directory/folder.

Search for files by content, date modified, date created, size, wildcards.

View a list of recently used files.

Understand what file compression means.

Compress files in a folder on a drive.

Extract compressed files from a location on a drive.


Adjust main settings;

Use the built-in help features;

Deal with a non-responding application;

Operate effectively with the desktop environment;

Work with desktop icons and windows;

Manage and organize files and directories/folders;

Know how to duplicate, move and delete files and directories/folders and compress and extract files;

Know what a virus is and what the effects of a virus might be.

Understand some of the ways a virus can be transmitted onto a computer.

Understand the advantages of a virus scanning application.

Understand what ‘disinfecting’ files means.

Use a virus scanning application to scan specific drives, folders, files.

Understand why virus scanning software needs to be updated regularly.

Change the default printer from an installed printer list.

Install a new printer on the computer.

Print a document from a text editing application.

View a print job’s progress using a desktop print manager.

Pause, re-start and delete a print job using a desktop printer manager


Ecdl module 2



Block 2 - 6

Lesson 1


Content The Microsoft word 2007 screen

Starting microsoft word 2007

The microsoft word 2007 screen

The levels of command organisation

The office button

Ribbon tabs

Switching between tabs using the mouse wheel

Groups

Dialog box launcher

Starting to use Microsoft word 2007

Using the default microsoft word document

Saving microsoft word documents

Opening and closing documents

Saving your file using a different file name

Creating a new document

Using help within microsoft word

Alt key help

Closing microsoft word

Saving documents using different formats

Creating documents using different templates

Switching between word views

Manipulating text

Select, then format

Selecting text

Inserting, deleting, undo and redo

Insert and overtype mode

Copying text within a document

Moving (cutting) text within a document

The clipboard

Using the clipboard

The office clipboard

Removing items from the office clipboard

Text formatting

Font type

Font size

Grow font and shrink font icons

Font size keyboard shortcut

Bold, italic or underline

Subscript and superscript

Case changing

Highlighting


Font colour

Copying text formatting

Removing formatting

Using zoom

Inserting special characters and symbols

Paragraph formatting

Paragraph marks

Soft paragraph (line break) marks

Good practice aligning and indenting text

Aligning text

Indenting paragraphs

Applying single or double line spacing within paragraphs

Applying spacing above or below paragraphs

Good practice: use paragraph spacing rather than using the return key

Applying bullets to a list

Applying numbering a list

Modifying bullet and numbering formatting

Removing bullet or numbering formatting

Adding borders and shading

Adding a border

Modifying your borders

Adding shading

Modifying your shading

Applying borders to selected text

Finding and replacing text

Finding and replacing text

Tabs

Tab stops

Setting and removing tabs

Viewing tab marks within a document using the show/hide icon

Styles

Applying styles to a word, line or a paragraph

Page formatting

Page orientation and paper size

Changing the page size

Page margins

Page breaks

Good practice – use page breaks rather that repeatedly pressing the return key


Headers and footers

Page numbering

Header and footer fields

Cover pages

Aims

Open (and close) a word processing application.

Open one or several documents.

Create a new document (based on the default template or on other available templates).

Save a document to a specified location on a drive.

Save a document in another file type such as: text file, rich text format, html, template, software specific file extension, version number.

Switch between open documents.


Close a document.

Change between page view modes.

Use magnification /zoom tools

Display and hide built-in toolbars.

Display and hide non-printing characters.

Modify basic options/preferences in the application: user name, default directory/folder to open, save documents.

Insert text.

Insert special characters and symbols.

Select character, word, line, sentence, paragraph or entire body text.

Edit content by inserting new characters, words within existing text. Use over-typing to replace existing text.

Use the undo and redo commands.

Copy text within a document or between open documents.

Move text within a document or between open documents.

Delete text.

Use the search command to search for a specific word or phrase.

Use a simple replace command to replace a specific word or phrase

Change text appearance using fonts sizes and types.

Apply text formatting such as bold, italic and underline.

Apply subscript and superscript to text.

Apply case changes to text.

Apply different colours to text.

Copy formatting from one piece of text to another.

Use automatic hyphenation.

Insert or remove paragraph marks.

Insert or remove soft carriage return (line break) marks.

Align text to left, centre or right. Justify text.

Indent paragraphs from left or right margins. Use first line and hanging indents.

Apply single or double line spacing within paragraphs.

Apply spacing above and below paragraphs.

Set, remove and use tabs: left, right, centre, decimal.

Apply and remove bullets or numbers to a single level list.

Change the style of bullets or numbers in a single level list from built-in standard options.

Add a box border and shading to a paragraph.

Change document orientation using portrait or landscape. Change paper size.


Change margins of entire document: top, bottom, left, right.

Insert or delete a page break in a document.

Add and modify text in headers and footers.

Add fields in headers and footers: date, page number information, file location.

Apply automatic page numbering to a document


Ecdl module 3



Lesson 2

Content Tables

Inserting a table

Navigating within a table

Selecting and editing text within a table

Selecting cells, rows, columns or the entire table

Inserting and deleting rows and columns

Modifying column width or row height

Modifying cell borders

Adding shading to cells

Modifying cell border width, colour and style

Graphics

Inserting pictures

Inserting clip art

Inserting shapes

Inserting smartart

Inserting a chart

Selecting, resizing and deleting graphics

Copying or moving graphics

Multiple documents

Switching between open documents

Tiling or cascading documents on your screen

Comparing documents side by side

Copying or moving selected items between documents

Mail merge

Starting the mail merge wizard

Mail merge wizard - step 1 of 6 ‘select document type’

Mail merge wizard - step 2 of 6 ‘select starting document’

Mail merge wizard - step 3 of 6 ‘select recipients’

Mail merge wizard - step 4 of 6 ‘write your letter’

Mail merge wizard - step 5 of 6 ‘preview your letters’

Mail merge wizard - step 6 of 6

Creating a mailing list to be used within a mail merge


Merging a mailing list to produce labels

Customisation

Setting and customising Microsoft word options

Setting the user name

Setting the default opening and saving folder

Proofing and printing

The importance of proofing

Spell checking a document

Adding words to the built-in custom dictionary

Removing a word from the spell checking dictionary

Printing options

Printing only odd or even pages

Printing part of a document

Printing more than one page of a document per printed sheet

Previewing and printing a document

Aims

Create a table.

Insert and edit data in a table.

Select rows, columns, cells or the entire table.

Insert and delete rows and columns.

Modify column width and row height.

Modify cell border, width, style, colour.

Add shading to cells.

Insert a picture, an image or a chart into a document.

Copy a picture, an image or a chart within a document and between open documents.

Move a picture, an image or a chart within a document or to another document.

Re-size a picture, image or chart.

Delete a picture, image or chart

Understand the term mail merge and the concept of merging a data source with a main document such as a letter or a label document.

Open and prepare a main document for a mail merge by inserting data fields.

Open and prepare a mailing list or other data file for use in a mail merge.

Merge a mailing list with a letter and label document.

Understand the importance of proofing your document such as: checking the layout, presentation (margins, appropriate font sizes and formats) and spelling.

Spell-check a document and make changes such as correcting spelling errors, deleting repeated words.

Add words to a built-in custom dictionary.

Preview a document.

Set print output options such as: entire document, specific pages, number of copies.

Print a document from an installed printer using defined print options


Ecdl module 3

Tasks (self- In class given assignments and homework


study / homework)

Lesson 3

Content A first look at excel

Starting the excel program

What is the active cell?

The excel cell referencing system

Entering numbers and text

Default text and number alignment

Adding a column of numbers

Worksheets and workbooks

Saving a workbook

Closing a workbook

Creating a new workbook

Opening a workbook

Switching between workbooks

Saving a workbook using another name

Saving a workbook using a different file type

Help

Getting help

Searching for help

The help 'table of contents'

Printing a help topic

Alt key help

Selection techniques

Why are selection techniques important?

Selecting a cell

Selecting a range of connecting cells

Selecting a range of non-connecting cells

Selecting the entire worksheet

Selecting a row

Selecting a range of connecting rows

Selecting a range of non-connected rows

Selecting a column

Selecting a range of connecting columns

Selecting a range of non-connecting columns

Good practice when creating of editing lists

Manipulating rows and columns

Inserting rows into a worksheet

Inserting columns into a worksheet

Deleting rows within a worksheet

Deleting columns within a worksheet

Modifying column widths

Modifying column widths using 'drag and drop'


Automatically resizing the column width to fit contents

Modifying row heights

Copying, moving and deleting

Copying a cell or range contents within a workbook.

Deleting cell contents

Moving the contents of a cell or range within a workbook

Editing cell content

Undo and redo

Copying the contents of a cell or range between worksheets (within the same workbook)

Moving the contents of a cell or range between worksheets (within the same workbook)

Moving the contents of a cell or range between worksheets (in different workbooks)

Copying the contents of a cell or range between worksheets (in different workbooks)

Autofill

Sorting a cell range

Searching

Searching and replacing data

Manipulating worksheets

Switching between worksheets

Renaming a worksheet

Good practice with naming worksheets

Inserting a new worksheet

Deleting a worksheet

Copying a worksheet within a workbook

Moving a worksheet within a workbook

Copying or moving worksheets between workbooks

Aims

Open (and close) a spreadsheet application

Open one or several spreadsheets.

Create a new spreadsheet (using the default template).

Save a spreadsheet to a specified location on a drive.

Save a spreadsheet under another file name.

Save a spreadsheet in another file type such as: text file, html, template, software specific file extension, version number.

Switch between worksheets and open spreadsheets.


Close a spreadsheet.

Use magnification/zoom tools.

Display and hide built-in toolbars.

Freeze and unfreeze row and/or column titles.

Modify basic options/preferences in the application: user name, default directory/folder to open, save spreadsheets

Enter text, numbers or dates in a cell.


Select a cell, a range of adjacent or non-adjacent cells or the entire worksheet.

Select a row or a range of adjacent or non-adjacent rows. Select a column or a range of adjacent or non-adjacent columns.

Insert rows and columns in a worksheet.

Modify column width and row height.

Insert additional cell content. Replace existing cell content.

Use the undo and redo commands.

Copy the contents of a cell or a cell range within a worksheet, between worksheets or between open spreadsheets.

Use the autofill tool/copy handle tool to copy or increment data entries.

Move the contents of a cell or a cell range within a worksheet, between worksheets or between open spreadsheets.

Use the search command to search for specified cell content in a worksheet.

Use the replace command to replace specified cell content in a worksheet.

Sort a cell range by one criterion in ascending or descending order.

Insert and delete a new worksheet.

Rename a worksheet.

Copy a worksheet within a spreadsheet or between open spreadsheets.

Move a worksheet within a spreadsheet or between open spreadsheets


Ecdl module 4



Lesson 4

Content Font formatting

Font type

Font size

Bold, italic, underline formatting

Cell border formatting

Formatting the background colour

Formatting the font colour

Alignment formatting

Aligning contents in a cell range

Centring a title over a cell range

Cell orientation

Text wrapping

Format painter

Number formatting

Number formats

Decimal point display

Applying and removing comma style formatting (to indicate thousands)

Currency symbol

Date styles

Percentages


Applying percentage formatting to a cell or range

Freezing row and column titles

Techniques for freezing row and column titles

Formulas

Creating formulas

Good practice: the easy way to create formulas

Copying formulas

Operators

Formula error messages

Relative & absolute cell referencing

Relative cell referencing within formulas

Absolute cell referencing within formulas

Functions

What is a function?

Common functions

Sum function

Average function

Max function

Min function

Count function

The counta function

The countblank function

What are 'if functions'?

Using the if function

Using charts

Inserting a column chart

Inserting a line chart

Inserting a bar chart

Inserting a pie chart

Resizing a chart

Deleting a chart

Chart title or labels

Chart background colour

Changing the column, bar, line or pie slice colours in a chart

Modifying the legend fill colour

Changing the chart type

Modifying charts using the layout tab

Copying and moving charts within a worksheet

Copying and moving charts between worksheets

Copying and moving charts between workbooks


Customising excel

Modifying basic excel options

Minimising the ribbon

Autocorrect options

Worksheet setup

Worksheet margins

Worksheet orientation

Worksheet page size

Headers and footers

Header and footer fields

Scaling your worksheet to fit a page(s)

Preparing to print a worksheet

Visually check your calculations

Displaying gridlines when printing

Printing titles on every page when printing

Printing the excel row and column headings

Spell checking

Previewing a worksheet

Comparing workbooks side by side

Zooming the view

Printing options

Aims

Format cells to display numbers to a specific number of decimal places, to display numbers with or without thousands marker (commas).

Format cells to display different date styles.

Format cells to display a currency symbol.

Format cells to display numbers as percentages.

Format text in cells: font size, font type.

Apply formatting to cell contents such as: bold, italic, underline, double underline.

Apply different colours to cell contents and cell background.

Copy formatting from one cell or range to another cell or range.

Apply text wrapping to contents within a cell.

Align contents in a selected cell or cell range: left and right; top and bottom.

Centre a title over a cell range.

Change orientation of data in a cell.

Add border effects to a selected cell or cell range.

Create different types of charts and graphs from spreadsheet data: pie charts, column charts, bar charts, line charts.

Add and remove titles and labels to a chart.

Change the background colour of a chart.

Change the colour of column, bar, line and pie slices in a chart.

Change the chart type.

Copy and move charts within a worksheet or between open spreadsheets.

Resize and delete charts

Generate formulas using cell references and arithmetic operators (addition, subtraction, multiplication, division)


Recognize and understand standard error values associated with using formulas.

Understand and use relative, mixed and absolute cell referencing in formulas.

Enter simple formulas in a cell.

Generate formulas using sum, average, min, max and count functions.

Generate formulas using the logical operator if.

Change margins: top, bottom, left, right.

Change worksheet orientation - portrait or landscape. Change paper size.

Adjust page setup to fit contents on one page or a specified number of pages.

Add and modify headers and footers.

Insert fields in headers and footers: page numbers, date, time, file name, worksheet name.

Understand the importance of checking spreadsheet calculations and text before distribution.

Preview a spreadsheet.

Set print options: turn gridlines off or on, print column headings.

Use automatic title row printing to print titles on every page.

print part of a worksheet or a pre-defined cell range. Print charts.


Ecdl module 4



Block 3 - 7

Lesson 1

Content Database concepts

What is a database?

What are databases used for?

What is a relational database?

What is a table?

What is a record (row)?

What is a field (column)?

What is data?

The difference between data and information

Data types

Common uses of large-scale databases

Database designers, database administrators and database users

A first look at access 2007

Opening access 2007

Exploring the access 2007 window

The ribbon (toolbar)

Ribbon tabs

Groups & dialog box launcher

Navigating - quick keys (shortcut keys)

Navigating – pointer keys & quick keys

Navigating – mouse wheel

Contextual tabs

Minimising the ribbon


Quick access toolbar

The office button

Microsoft access help

Opening a database & security issues

Opening a database

Security warnings

Trusted locations - trust centre

Setting the default folder location within access

Creating a database & using views

Creating a new database

Creating a new blank database

Saving a table

Adding and renaming fields

Using datasheet view

Using design view

Changing the view

Table modification and navigation

Adding fields - design viewdata type - overview

Data type - descriptions

Using the attachment data type

Adjusting column width

Moving a column to rearrange the column order

Adding records to a table

Navigating through records within a table

Navigation pane

Field properties, validation & input masks

Field properties

Input mask

Validation rules

Field properties - guides tables

Manipulating records & tables

Closing an object - table

Renaming an object - table

Editing data within a record

Deleting data within a record

Using the undo command

Deleting a single record

Deleting multiple records

Save as – database object

Deleting a table


Primary keys and indexing

Defining a primary key

Indexing

Creating a single-field index

Creating a multiple-field index

Deleting multi-field indexes

Filtering & sorting

Text filters

Applying a single filter

Clearing a single filter

Creating multiple filters

Clearing multiple filters

Sorting

Aims

• Understand what a database is. • Understand the difference between data and information. • Understand how a database is organized in terms of tables, records • And fields. • Know some of the common uses of large-scale databases like: airline booking

systems, government records, bank account records, hospital patient • Understand that each table in a database should contain data related to a

single subject type. • Understand that each field in a table should contain only one element of data. • Understand that field content is associated with an appropriate data • Type like: text, number, date/time,yes/no • Understand that fields have associated field properties like: field size, format,

default value. • Understand what a primary key is. • Understand what an index is. • Understand how it allows for faster data access


Ecdl module 5



Lesson 2

Content Relationships

Table relationships

One-to-many relationship

Many-to-many relationship

One-to-one relationships

Creating relationships between tables

Referential integrity

Cascade options

Cascade update related fields

Cascade delete related records

Enabling cascade options


Deleting relationships

Access 2007 forms

Forms overview

Creating forms

Modifying forms

Modifying a form title

Modifying a form logo

Modifying a form label

Saving a form

Form view

Adding and formatting attachments

Modifying records

Deleting records

Adding records

Closing forms

Opening forms

Deleting a form

Access 2007 queries

What are queries?

Creating a simple query

Adding criteria to a query

Running a query

Editing criteria in a query

Saving a query

Creating a two table query and sorting the results

What are wildcards?

Deleting a query

Access 2007 reports

What are reports?

Creating a simple report

Using the report wizard

Modifying the layout of a report

Widening a report column

Modifying the report title

Adding logos to a report

Autoformating a report

Modifying field names within a report

Inserting and formatting the date & time

Adding available fields to a report

Resizing reports for printing

Closing a report

Deleting a report

Access 2007 printing & exporting issues


What does exporting data mean?

What is a spreadsheet format?

What is text only and csv format?

What is an xml file?

Exporting a table or query output as an excel spreadsheet using the export wizard

Exporting a table or query output as a text file using the export wizard

Exporting a table or query output as an xml formatted file using the export wizard

Considerations before printing

Print previewing

Which orientation, portrait or landscape?

Adjusting layout in print preview

Setting margins

Printing a complete table

Printing selected records

Printing a query or reports

Printing forms

Aims

• Understand that the main purpose of relating tables in a database is to minimize duplication of data.

• Understand that a relationship is built by matching a unique field in one table with a field in another table.

• Understand the importance of maintaining the integrity of relationships between tables.

• Know that professional databases are designed and created by database specialists.

• Know that data entry, data maintenance and information retrieval are carried out by users.

• Know that a database administrator provides access to specific data for appropriate users.

• Know that the database administrator is responsible for recovery of a database after a crash or major errors.

• Understand that a report is used to print selected information from a table or query.

• Create and name a report based on a table, query. • Change arrangement of data fields and headings within a report layout. • Present specific fields in a grouped report by sum, minimum, maximum,

average, count, at appropriate break points. • Add, modify text in headers, footers in a report. • Export a table, query output in spreadsheet, text (.txt, .csv), and xml format to

a location on a drive. • Change the orientation (portrait, landscape) of a table, form, query output,

report. Change paper size. • Print a page, selected record(s), and complete table. • Print all records using form layout, specific pages using form layout. • Print the result of a query. • Print specific page(s) in a report, print complete report.


Ecdl module 5




Lesson 3

Content First steps with presentations

Opening powerpoint

Opening a presentation

Navigating between slides

Using the zoom tool

Changing powerpoint views

Using help

Saving a presentation

Closing a presentation

Closing powerpoint

Opening multiple presentations

Switching between multiple presentations

Creating a presentation

Creating a new presentation

Inserting a new slide

Good practice when creating slide content

Undo and redo

Saving a presentation

Saving a presentation using a different name

Manipulating slides

Inserting slides with a particular slide layout

Modifying the slide layout

Changing the background colour on the active slide

Changing background colour on all the slides within a presentation

Themes

Applying a theme to a presentation

Text boxes (placeholders)

What are text boxes (placeholders)?

Resizing a text box (placeholder)

Moving a text box (placeholder)

Selecting, copying moving, resizing and deleting text

Selecting text

Moving text within a slide

Moving text between slides within a presentation or between presentations

Copying text within a slide

Copying text between slides within a presentation or between presentations

Deleting text


Searching your presentation

Using find

Using replace

Font formatting

Font formatting options

Changing the font type

Changing font size

Increasing or decreasing the font size

Bold, italic or underline formatting

Strikethrough effects

Shadow effects

Character spacing

Changing case

Font colour

Clearing all text formatting

Paragraph formatting

Text alignment

Columns

Modifying bullet point formatting

Using numbering instead of bullet points

Changing the list level

Indenting bulleted text

Line spacing vs. Paragraph spacing

Line spacing

Paragraph spacing

Using outline view

Powerpoint presenter notes

Text direction

Text alignment within a text box (placeholder)

Text autofit

Using the format painter

Tables

Table selection techniques

Column selection

Row selection

Entire table selection

Creating a table

Applying a style to a table

Cell background shading

Adding table effects

Adding 'quick styles' to selected text

Applying borders to cells

Deleting rows or columns

Inserting rows or columns


Modifying column width and row height

Distributing rows and columns

Aims

Open, close a presentation application. Open, close presentations.

Create a new presentation based on default template.

Save a presentation to a location on a drive. Save a presentation under another name.

Save a presentation as another file type: rich text format, template, show, image file format, version number.

Switch between open presentations.

Set user preferences in the application: user name, default folder to open and save files.


Use magnification/zoom tools.

Display, hide built-in toolbars.

Restore, minimize the ribbon.

Understand the uses of different presentation view modes: normal view, slide sorter view, outline view, slide show view.

Recognize good practice in adding slide titles: use a different title for each slide to distinguish it in outline view, when navigating in slide show view.

Change between presentation view modes: normal view, slide sorter view, slide show view.

Choose a different built-in slide layout for a slide.

Apply an available design template to a presentation.

Change background color on specific slide(s), all slides.

Add a new slide with a specific slide layout like: title slide, chart and text, bulleted list, table/spreadsheet.

Copy, move slides within the presentation, between open presentations.

Delete slide(s).

Insert a graphical object (picture, image, drawn object) into a master slide. Remove a graphical object from a master slide.

Enter text into footer of specific slides, all slides in a presentation.

Apply automatic slide numbering, automatically updated date, non-updating date into footer of specific slides, all slides in a presentation.

Recognize good practice in creating slide content: use short concise phrases, bullet points, numbered lists.

Enter text into a placeholder in standard, outline view.

Edit text in a presentation.

Copy, move text within, between presentations.

Delete text.

Use the undo, redo command.

Change text formatting: font sizes, font types.

Apply text formatting: bold, italic, underline, shadow.

Apply different colors to text.

Apply case changes to text.

Align text: left, centre, right in a text frame.

Indent bulleted text. Remove indent from bulleted text.

Adjust line spacing before and after bulleted, numbered lists.

Switch between the different standard bullet, number styles in a list.

Enter, edit text in a table slide.

Select rows, columns, entire table.

Insert, delete rows and columns.


Modify column width, row height.


Ecdl module 6



Lesson 4

Content Selecting, copying moving, resizing and deleting illustrations

Selecting an illustration

Moving an illustration

Copying an illustration

Deleting an illustration

Resizing an illustration

Stretching an illustration

Copying illustrations between presentations

Moving illustrations between presentations

Inserting illustrations

Inserting illustrations within powerpoint

Inserting pictures

Inserting clip art

Inserting shapes

Inserting text into a shape

Inserting perfect circles or perfect squares

Inserting a line

Inserting a drawn line

Inserting an arrow

Inserting a text box

Inserting smartart

Inserting charts

Formatting shapes

Formatting the shape background fill colour style

Formatting the shape line weight and style

Formatting the shape line colour

Applying a shadow to an illustration

Modifying arrow line shapes and size

Rotating or flipping an illustration

Rotating illustrations by dragging with the mouse

Layering illustrations to the front or back

Aligning graphics relative to each other or relative to the slide

Aligning shapes relative to the left of a slide

Aligning shapes relative to the center of a slide

Aligning shapes relative to the right of a slide

Aligning shapes relative to the top of a slide

Aligning shapes relative to the bottom of a slide

Grouping and ungrouping objects


Formatting charts

Changing the chart type

Changing the background colour in the chart

Changing the column, bar, line or pie slice colours in the chart

Chart title manipulation

Adding data labels to a chart

Organisation charts

What is an organisation chart?

Creating an organisation chart

Adding labels to items within an organisation chart

Adding a co-worker to an organisation chart

Adding a subordinates within an organisation chart

Adding a manager within an organisation chart

Removing an item from an organisation chart

Moving, copying and deleting slides

Moving slides within a presentation or between presentations

Copying slides within a presentation

Deleting a slide or slides

Copying slides between presentations

Moving slides between presentations

Slide masters

What is a slide master?

Inserting a picture (clipart) into a master slide

Inserting an image (from a file) into a master slide

Inserting a drawn object (shape) into a master slide

Removing a graphic from a master slide

Creating a footer

Automatic slide numbering

Slide shows

Running a slide show

Slide show transition effects

Slide show animation effects

Modifying slide show animation effects

Hiding slides

Isplaying hidden slides

Printing and proofing

Spell-checking

Using portrait or landscape slide orientation

Selecting your output format

Visually inspect each slide before printing


Printing a presentation

Customising and compatibility issues

Modifying powerpoint options

Compatibility issues when saving a presentation

Other file types you can use for saving a presentation

Saving a presentation as a template

Creating a new presentation based on a customized template

Aims

• Insert a graphical object (picture, image, drawn object) into a slide. • Select a graphical object. • Copy, move graphical objects, charts within the presentation, between open

presentations. • Resize, delete graphical objects, charts in a presentation. • Rotate, flip a graphical object. • Align a graphical object relative to a slide: left, centre, right, top, bottom. • Add different types of drawn object to a slide: line, arrow, block arrow,

rectangle, square, oval, circle, text box. • Enter text into a text box, block arrow, rectangle, square, oval, circle. • Change drawn object background colour, line colour, line weight, line style. • Change arrow start style, arrow finish style. • Apply a shadow to a drawn object. • Group, ungroup drawn objects in a slide. • Bring a drawn object one level forward, one level backward, to the front, to the

back of other drawn objects. • Input data to create built-in charts in a presentation: column, bar, line, pie. • Select a chart. • Change the chart type. • Add, remove, edit a chart title. • Add data labels to a chart: values/numbers, percentages. • Change the background color of a chart. • Change the column, bar, line, pie slice colors in a chart. • Create an organization chart with a labeled hierarchy by using a built-in

organization chart feature. • Change the hierarchical structure of an organization chart. • Add, remove co-workers, subordinates in an organization chart. • Add, remove transition effects between slides. • Add, remove preset animation effect for different slide elements. • Add presenter notes to slides. • Select appropriate output format for slide presentation like: overhead,

handout, on-screen show. • Hide, show slides. • Spell check a presentation and make changes like: correcting spelling errors,

deleting repeated words. • Change slide setup, slide orientation to portrait, landscape. Change paper

size. • Print entire presentation, specific slides, handouts, notes pages, outline view

of slides, number of copies of a presentation. • Start a slide show from first slide, from current slide. • Navigate to next slide, previous slide specified slide during a slide show.


Ecdl module 6


Module Evaluation Plan Module Name IT, Office Software & Automation

Block Type of Evaluation % Weight of Final Module Mark

Evaluation 2 1-3,5-7 Assignment / Report / Essay 100%

Total mark required for pass 5.5 Total must equal 100%

Short explanation

There is a short description of this in the Education Guide under Examinations and Evaluation leading

to EC Credits.

Content of the exam covers the topics that have been given in the module plan. Teacher explanation:

Final mark required for pass:5.5

Notes: Required Attendance of 75 % of the lecture. If students miss more than 1 lesson in a block of 4 weeks, they can be barred from taking the exam at the Exam week, and will be required to wait until the re-sit at the following block Exam week. After this, the next opportunity will be the following year.

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