IPEDS Workshop

2004 SHEEO/IPEDS MeetingWashington, DC

March 30 – April 1, 2004

Recap of 2003-04

Recap of 2003-04 IPEDS Data Collection

Current Collection Spring 2004

Opened March 5 Closes for institutions April 21 Closes for coordinators May 5

Components Enrollment Student Financial Aid Graduation Rates Finance

Spring News

• NCAA and Graduation Rates– NCAA has requested that member

institutions submit data directly to NCAA

– Institutions may not use printed data forms directly from IPEDS data collection system

Spring 2004

Reporting Status SummaryTitle IV, as of 3/26/04

EF F GRS SFA

N/A 221 689 910 663

No Data 1268 4490 3980 4460Data, not clean 951 593 708 549

Clean 441 378 418 357Locked/Complete

3761 492 626 613

Total 6642 6642 6642 6642

Spring Followup

• First followup emails were sent 3/24– 1044 notices sent to institutions

that haven’t done anything on any spring survey, including EF

– 2340 notices sent to institutions who have started/finished EF, but have no data in any other spring survey

Winter 2003-04

• Opened after Thanksgiving• Extended 4 days due to

weather

Fall 2003

• CIP notes– 4240 institutions reported 1990

CIPs– 2330 institutions reported

CIP:2000– All C data were migrated as

CIP:2000– If an old CIP walked to 2+ new

CIPs, we created xx.xx88

1990CIP data

CollectionSystem

CIP2000 data

PASMigration

CIP2000 data

How CIP conversion works

PY Revision System

• New this year– Survey data submitted in 2002-03 can

be revised– Surveys not submitted last year can be

submitted• FSA strongly encouraged institutions that

had been fined or warned last year to submit PY data as well as CY data this year

• Parallel collection periods

PY Revision System

• How many institutions used the PY system?– C = 185– EAP = 102– S = 60– SA = 52

– Remember, IC was not available

Data Validity Study

• New project will look at data in PY revision system– Assess reliability and validity of

data collected in 2002-03– Compare with outside sources– Look at imputations

Compliance

Fall Noncompliance(revised)

Survey 2002-03 2003-04

InstitutionalCharacteristics 75 8

Completions 199 12

Winter Noncompliance(revised)

Survey 2002-03 2003-04

Employees by Assigned Position

79 12

Fall StaffNotApplicable 12

Salaries 50 9

Spring Noncompliance(revised)

Survey 2002-03 2003-04

Enrollment 68

Student Financial Aid

134

Finance 184

Graduation Rates

104

2002-03 Noncompliance

Two rounds of fines imposed• Group 1 – 13 schools missed

surveys in more than one collection period

• Group 2 – 65 schools failed to respond to one or more surveys in one collection

About 350 warning letters sent

Group Collections missed

Surveys missed

Total fine amount

1 (13) 2 (11)3 (2)

2 (3)3 (4)5 (3)6 (2)7 (1)

$358,000

2 (65) 1 (65) 1 (44)2 (18)3 (1)4 (2)

$883,000

Fines Withdrawn

• Of the 78 institutions fined, FSA withdrew 9 because– Combined reports were

submitted and NCES/IPEDS was not informed

– Branch or other entity closed or was sold to another institution (thus reporting responsibility shifted)

Fall 2002Compliance Update

• Missing 2002 Completions data– 187 institutions were total NR– 1 submitted partial data

• In Fall 2003, institutions could use Prior Year Data Revision System to enter missing data– 120 entered and locked – 6 entered data but didn’t lock– 51 remained nonrespondents– 11 lost eligibility/closed/merged

Fall 2002 Compliance Update

• Missing 2002 IC (Price) data– 49 institutions were total NR– 26 submitted partial data

• In Fall 2003, institutions could provide these data with their 2003 response (in the 2002-03 column)– 28 provided complete data – 25 entered partial data (no off-campus)– 8 remained nonrespondents– 5 were found N/A (not applicable)– 9 lost eligibility/closed/merged