IPEDS:Recent Changes & Future Challenges

SAIR 2005

October 24, 2005

Charleston, SC

IPEDS Data Collection

New for 2005–06

Human Resources

• Technical Review Panel (TRP) held last fall

• Suggestions were posted on IPEDS What’s New (http://nces.ed.gov/ipeds/trp9.asp)

• The following will be implemented in 2005–06:

One HR component

• Merge winter components (EAP, SA, S) into one component with three sections – Simplify reporting – Ensure data consistency and accuracy

• EAP will be the driver– Determine component sections using data

reported on EAP– Carry forward data reported on EAP to

subsequent sections as much as possible

Simplify, simplify

• Reorganize survey items– Provide more logical flow– For example, headcount information

collected before salary intervals

• Restructure glossary and instructions– Single set of instructions for all 3

sections– Clearer definitions

Faculty

• Problem: inconsistent reporting of faculty

• Solution: – Use EAP to define and determine

instructional staff – Eliminate current instruction for

institutions to use their own definition of faculty; institutions must use IPEDS categories and definitions

SA

S

Medical +

non-medical

Medical school

• Expand definition of "medical school" – Any school that grants an M.D. or D.O.

• Medical school pages– Include all employees affiliated with (housed with

or under the authority of) the medical school – Do not include any employees in health

disciplines not considered part of the medical school

• Provide caveats box to list disciplines included in the medical school pages

Also…• Out– Faculty with less than 9-month

contracts

• Continue to collect headcount • Eliminate collection of salary and

expenditure information

• In– Add ability to report staff without

faculty status in the Fall Staff section so that numbers correspond with EAP section

And Finally…

• Add statement of purpose to beginning of instructions to communicate intent

• Provide FAQs• Add question at the end to determine if

there were any employees that were difficult to categorize or that were not reported (and why)

Finance

• Like Enrollment, available in both winter and spring

• Must be locked by end of spring collection

Finance

• 2 new clarifying questions:– Intercollegiate athletics (FASB +

GASB)• Are revenues and expenses accounted

for as auxiliary enterprises or treated as student services?

– Pell grants (FASB)• Are Pell Grants accounted for as pass-

through transactions or as federal grant revenues to the institution?

Data collection system

• Developing Excel file import formats for HR, F

• Available for 2005-06 collection cycle, starting with Winter collection

Collection Schedule

2005–06

Fall Collection

SurveysInstitutional Characteristics

Completions

Collection open

September 7

Institution close

October 19

Coordinator close

November 2

Winter Collection

Surveys

Human Resources

Enrollment (available)

Finance (available)

Collection open December 7

Institution close January 25

Coordinator close February 8

Spring Collection

Surveys

Enrollment

Finance

Student Financial Aid

Graduation Rates

Collection open March 8

Institution close April 19

Coordinator close May 3

Followup ScheduleEmail to KH (collection open) Open

Letter to CEO (no reg KH) Close – 4wks

Email to KH (no data) Close – 4wks

Phone to CEO (no reg KH) Close – 3wks

Phone to CEO/KH (no data) Close – 2wks

Email to KH (no data) Close – 2wks

Email to KH (not locked) Close – 2wks

Email to KH (no data) Close – 1wk

Email to KH (not locked) Close – 1wk

Noncompliance Update

Noncompliance

IPEDS Fall Collection

Survey 2002-03 2003-04 2004-05

Institutional Characteristics

75 7 3

Completions 199 12 12

Noncompliance

IPEDS Winter Collection

Survey 2002-03 2003-04 2004-05

Employees by Assigned Position

79 7 13

Fall Staff N/A 11 N/A

Salaries 50 9 5

Noncompliance

IPEDS Spring Collection

Survey 2002-03 2003-04 2004-05

Enrollment 68 8 5

Graduation Rates

104 29 16

Student Financial Aid

134 34 15

Finance 184 35 32

FSA Noncompliance Actions

Number of institutions fined, warned

2002-03 2003-04 2004-05

Fined78

$1,241,000

39

$370,000

39

$175,500

Warned ~350 30 12

Total ~428 69 51

IPEDS 2006 and Beyond

OMB Clearance

• Next package will request clearance for 2006-07 through 2008-09

• New items include:

Preliminary Early Estimate of Fall Enrollment

• 8 numbers – on IC– FT, PT enrollment • Undergraduate• First-time undergraduate• Graduate• First-professional

• Clearly identified as early estimates, so data can be different from what will be reported on EF

Preliminary Early Estimate of Fall Enrollment

Level of Student

Full time Part time Total

Undergrad R R CV

First-time undergrad

R R CV

Graduate R R CV

First-professional R R CV

Grand total estimated Fall 2006 enrollment CV

R = reported valueCV = calculated value. Totals will be generated from the detail provided by the institution.

Fall Enrollment• Degree-granting institutions would

get new column• Divide Other degree/certificate-

seeking undergraduate students into:– Transfers into the institution (first-time

at institution)– Other degree/certificate-seeking

students

• Full time and part time

Fall Enrollment – Transfers In

Full-time undergraduate students

Degree/certificate-seeking Non-degree/ non-certif-seeking

TotalFirst-time

Trans-fers in Other Total

R/E R R R CV R CV

Total CV CV CV CV CV CV

R = reported value; CV = calculated value

Human Resources

• Institutions with <15 full-time employees–Would do short Fall Staff section

(collects data by primary occupational activity, by race/ethnicity and gender)

Race/Ethnicity

• YES

• SOON

• Depends on OMB clearance – check Federal Register

Possible impact of HEA

Current House Bill

• HR609– (1) provide consumers with an easy-to-

use, comprehensive web-based tool for researching and comparing institutions of higher education;(COOL)

– (2) increase the transparency of college cost, price, and financial aid; and

– (3) raise public awareness about pse, particularly among low-income families, non-traditional students, and first-generation college students.

How to do this--

• Establish TRP to– Determine what is needed– Best way to collect data

(considering burden and cost)– Determine comparability of data– Redesign COOL to• display new data• include sorting function/ better

search mechanism

More requirements

• Publish data on COOL--– Cost of attendance and SFA (we already do

this)– Also net average price– Instructional expenditure per FTE– Enrollment data

• # and % FT/PT and resident/nonresident

– Faculty / student ratios– Faculty & staff data (FT/PT)– Graduation and transfer rates

Links to institution

• Data should include–Mission– Accreditation– Student services– Transfer of credit policies– Placement rates and other

measures of success

Also Requires

• College Affordability Index

• Ability to compare institutions in COOL

Current Senate Bill

• S1614 – to extend HEA– put on fast track last week

(attached to budget cutting bill)– Includes much that will impact

IPEDS

Possible New Requirements• Ability to compare institutions in

COOL ** (we’re already planning for this)

• 10 years of cost of attendance data on COOL, including average annual cost of attendance

• SFA data (we have this already)• % students successfully transferring

academic credit

More new data

• Data on students who complete– UG cert or degree and get job– UG degree and go to grad school

• Ranking of institutions showing– Dollar and % increases in tuition by

quartiles

• All data will be made available for degree-granting institutions by control and level

• Assistance provided to institutions by each State

SAIR Session

• Tues 10/25, 9:15 - 10:00

• IPEDS: Alternatives to Unit Records

• Mary Sapp + Susan Broyles + Jan Plotczyk

Current projects of interest

First-professional degree classification• SAIR Session–Mon 10/24, 2:15 - 3:00– IPEDS First-professional Degree

Programs: A Policy Update and Hearing

– Ed Delaney + Susan Broyles

First-professional degree classification• Technical Review Panel meeting– December 12-13, 2005 in DC– Attendance open to sponsored

invitees PLUS other interested parties*

– Limited seats available– Interested parties MUST register

to reserve a seat

New institutional category variable• Technical Review Panel meeting

held last 2 weeks ago in DC

• Addressed issue of sector bleed, degree creep

• Watch for TRP summary to be posted soon

instcatDegree-granting

Baccalaureate or above1 - No baccalaureate2 - Primarily bacc + above3 - Other bacc granting

4 - Associate's + certificates

Nondegree-granting6 - Above bacc certificates7 - Subbacc certificates

Combined data allocation

• Project to allocate combined IPEDS data among parent reporters and children

• Will make IPEDS data more usable

• Keyholders will be contacted for input

Webinars

• Assorted data collection topics• Done live, then posted to AIR

website• In Sept, did 3 for new KHs• Coming up:– Finance– HR– Student surveys

SAIR session

• Mon 10/24, 3:30 - 4:15

• Getting IPEDS Data Back (software demo)

• Darline Morris + Susan Broyles + Jan Plotczyk

• DAS, Tables Library, Report Templates, ExPT

Questions?

Susan Broyles

Susan.Broyles@ed.gov

202-502-7318

Jan Plotczyk

Janice.Plotczyk@ed.gov

202-502-7459