IP Phone User_guide

8/8/2019 IP Phone User_guide

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User's guide

Postes 4038IP / 4039 / 4068IP


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Introduction

1

How

Thank you for choosing a telephone from the 4038IP/4039/4068IP manufacturedby France Tlcom.Your terminal has a new ergonomic layout for more effective communication.

A large graphic screen, in conjunction with various keys and the navigator,

allows you to make calls, configure and program your telephone,

a receiver that is pleasant to use: it fits nicely in the hand with a flexible gripsection,

communication is even more convenient using the audio keys (loudspeaker,hands free),

using the convenient alphabetic keypad, you can call your correspondents byname,


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How to use this guide

2

How

These symbols can be supplemented by small icons or text.

Actions Keypad

Lift the receiver. Numeric keypad.

Hang up. Alphabetic keypad.

Specific key on numerickeypad.

Display and display keys Programmable keys and

icons

Partial view of display. line key.

Display key.Icon corresponding tokey.

Other symbols used

Means that the function is accessible from the Menu page.

Means that the function is accessible from the Perso page.

Means that the function is accessible from the Info page.

Means that the function is subject to programming. If necessary,contact your installer.

Means that the function depends on the system. If necessarycontact your installer.

Means that the function is only avalable on the e-diatonis/Diatonissystems.

2

65

3ab

c def

jklmn

o

2

Smith John

Perso

Info


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Contents

3

Toc

Postes 4038IP / 4039 / 4068 IP . . . . . . . . . . . . .p. 4

1. Description of the screens . . . . . . . . . . . . . . . . . p. 6Welcome screens. Call management screen.

2. Customize your terminal . . . . . . . . . . . . . . . . . . p. 9Modifying your personal code. Lock / unlock your telephone.Adjusting the audio functions. Adjusting screen brightness.Activate/disable the personal assistant. Personal assistant:reaching you with one number only. Extension unit.

3. Using your telephone . . . . . . . . . . . . . . . . . . . . . p. 12Identify the terminal you are on. Making a call. Receiving a call.Redialling. Make a call-back request to a busy number. Call pick-up. Manager/secretary filtering.

4. Voice message service . . . . . . . . . . . . . . . . . . . . p. 15Initializing your voice mailbox. Customising your voice greeting.Consulting your voice mailbox. Send a voice message copy.

5. Divert your calls to another number . . . . . . . .p. 17

Divert your calls to another number. Diverting calls to yourvoice mailbox. When you return, cancel all diversions.

6. Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18Using call by name. Program your call keys. Make calls via yourprogrammed call keys.

7. During a conversation . . . . . . . . . . . . . . . . . . . .p. 19Sending DTMF signals. Calling a second person during a

conversation. Transferring a call. Three-way conference.Switching between calls (Broker call). Store a number.

8. Guarantee and clauses . . . . . . . . . . . . . . . . . . . . p. 21


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Postes 4039 / 4038 IP / 4068 IPPostes 4039 / 4038 IP / 4068 IP

4

4068IP

Handset

Socket for connecting headphones or aHands-free / Loudspeaker unit

Audio keys

Hang-up key: to terminate a call.

Hands-free/Loudspeaker Key: to make or answer a call without lifting the receiver. lit in hands-free mode or headset mode (short press). flashing in loudspeaker mode (long press)

Intercom/Mute key: During a conversation: press this key so that your correspondent can

no longer hear you. Terminal idle: press this key to answer calls automatically without

picking up the receiver.

To adjust the loudspeaker or handset volume up or down.

Indicator light Flashing green: incoming call Flashing red: alarm

Alphabetic keypad


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5

Display and display keysContains several lines and pages providing information on calls and the functions acces-sible via the 10 keys associated with the words on the screen.

Transfer icon: pressing the key next to this icon allows you to programor change the transfer function.

Headset connected. Appointment programmed.

Silent mode activated. Telephone locked.

Display keys: pressing a display key activates the function shown associa-ted with it on the screen.


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Description of the screens1

6

Other

1.1 Welcome screens

Menupage

Persopage

Infopage

DateTime and status icon

Scroll bar: showsthe position on a

page

Call forwarding icon:Stationary: no forwardingactivated.Rotating: forwardingactivated

Displays the content of thepage selected

Menu page: contains all

functions and applicationsaccessible via the keys

associated with the words onthe screen. From this page, it ispossible to adjust the ringervolume and screen brightness,program the time of anappointment, lock the terminal,define the default pagedisplayed, configure voice mail,

and access telephone functions such as calling back one of the last 10

numbers or intercepting calls.


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1

Descriptionofthescre

ens

7

De

Perso page: contains call

line keys (allowing supervision

of calls) and programmable callkeys. The up-down navigator isused to access all the direct callkeys (apart from thosedisplayed by default). Direct callkeys are programmed ormodified via the Informationkey.

Info page: containsinformation on the telephoneand the status of its functions:name, telephone number,number of messages, activationof transfer function,appointment reminder, etc.

Left-right navigator:used to move from one page to another.

Up-down navigator:used to scroll through the content of a page.


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1

8

1.2 Call management screen

DateIncoming callicon

Time andstatus icon

Call holdingicon

Call in progress icon

Incoming call presenta-tion screen. This screen is

temporarily displayed when acall arrives and shows thename and/or number of thecaller.

Pop-up displayof functions

accessible whilethe call is taking

place

Each tab corresponds to a call, the status of which is symbolized by its icon(in progress, held, arrival of new call). When a call is in progress, use theleft-right navigator to look at held or incoming calls.

Use the up-down navigator to display the functions accessible. These func-tions (transfer, conference, etc.) are directly related to the status of the callconsulted. For example, the transfer function will not be available betweena call in progress or a held call and an incoming call.

Back/Exit key:used to switch from a telephone screen to an application screen. For exam-ple, can be used while a call is in progress to look up a number, program anappointment reminder, etc.

Calls can also be managed from the Perso page.While the call is in progress, press the Back/Exit key and display the Persopage.Calls in progress or waiting are displayed on the different line keys. It is thenpossible to converse with the caller of your choice by pressing the key asso-ciated with him.


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Customize your terminal2

9

Other

The customization functions of the telephone are accessed from the Menu page.

2.1Modifying your personal code

2.2 Lock / unlock your telephone

2.3 Adjusting the audio functions

reach the 'Menu'page

follow informations

displayed on the screen

menu

10:30 Settings My phone

Password


depending the displayedinformations, enter your password

or confirm

menu

10:30 Lock 2

65

3abc de

f

jklmn

o


adjust ringing (melody, volume, mode,...) byfollowing instructions displayed on the

screen

menu

10:30 Settings recording

Ringing

My options


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2

10

2.4 Adjusting screen brightness (4038IP/4039)

2.5Activate/disable the personalassistant


increase or decreasethe contrast

adjust the contrast byconsecutive presses

menu

10:30 Settings recording

ContrastOR

Screen


apply

menu

10:30 Settings Assistant

Settings

Assistant: OFFON/OFF Choice

Settings

Assistant: ON


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2

Customizeyourterm

inal

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Cu

2.6Personal assistant: reaching you withone number only

2.7 Extension unit


select type ofdiversion

dial number of a colleagueor your secretary

dial an outside linenumber

dial number of yourMobile 4076 or DECT

activate/deactivatetransfer to operator

apply

menu

10:30 Settings Assistant

Menu Internal Nr External Nr

Mobile Nr Operator

An extension unit can be fitted to your telephone.This provides additional keys which can beconfigured as function keys, line keys, call keys etc.To affix labels: push the holding strip of the unitbackwards to you and lift it. Install the label under

the keypad, in the housing designed for, and placethe keypad back into position.


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Using your telephone3

12

Other

3.1 Identify the terminal you are on

The number of your telephone is displayed on the 'Info' page.

3.2 Making a call

3.3 Receiving a call

3.4 Redialling

Access the Info page using the navigator.

Info

lift the receiver hands free programmedline key

dial directly thenumber for your

call

To make an external call, dial the outside line access code

before dialling your correspondent's number.

OR OR OR2

65

3abc de

f

jklmn

o

lift thereceiver

hands free press the key next to the 'incoming call'icon

OR OR

Paul

is calling

last number redial


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3

Usingyourteleph

one

13

Us

3.5 Make a call-back request to a busy number

3.6 Call pick-up

You hear a telephone ringing in an office where no-one

can answer. If authorised, you can answer the call on your own telephone. If the telephone ringing is in your own pick-up group:

If the telephone ringing is not in your pick-up group:

the number you are callingis busy

hang up

Call back

'group call pick-up' programmed key


number oftelephone

ringing

'telephone call pick-up' programmedkey

number of telephoneringing

The system can be configured to prevent call pick-up oncertain telephones.

menu10:30 Pick up Set 2

65

3abc def

jklmn

o

OR2

65

3abc de

f

jklmn

o


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14

3.7 Manager/secretary filtering

System configuration allows manager/secretary groups to beformed, so that the managers calls can be directed to one or more secretaries.

From the managers or secretarys telephone:

incoming calls are filtered by a chosen person(secretary, etc.)

Filterprogrammed key

same key to cancel

Filtering is indicated on the managers telephone by theicon corresponding to the filtering programmed key.


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Voice message service4

15

Other

4.1 Initializing your voice mailbox

4.2 Customising your voice greeting

You can replace the greeting message by a personal message.

light flashesenter your personal code then recordyour name according to voice guide

instructions

Your personal code is used to access your voice mailboxand to lock your telephone.


to start recording

recording end of recording to pause recording

to return to the default message apply

menu

10:30 Settings Mailbox

Pers messageVoice mail

Ready to recordRecord

Voice mail

recording

StopOR

Pause

OR

Default


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4.3 Consulting your voice mailbox

If the key flashes, a new voice message or a new text message has been received.

4.4 Send a voice message copy

follow informationsdisplayed on the screen

press the key next to 'consultvoice or text message'

display number of newand old messages

personalcode

select message tocopy by consecutive

presses

number to becalled

correspondents name

send message record a comment

Voice 2

65

3abc de

f

jklmn

o

Consult Send copy 2

65

3abc de

f

jklmn

o OR

Send messageOR

Record


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Divert your calls to another number5

17

Other

5.1 Divert your calls to another number

5.2 Diverting calls to your voice mailbox

5.3 When you return, cancel all diversions

press the key associatedwith the type of

diversion required(immediate, if busy, if no

reply etc.)

Dial thedestination

number

press the OK key ifprogramming is not

automatically recorded

2

65

3abc de

f

jklmn

o

press the key associated with'divert to voice mailbox'

press the OK key if programmingis not automatically recorded

if necessary, confirmcancellation of the

diversion

press the key next to 'cancel ordeactivate the diversion'


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Directory6

18

Other

6.1 Using call by name

6.2 Program your call keys

6.3 Make calls via your programmed call keys

display the correspondentsidentity

enter the firstletters of the name

confirm if the nameof the person you are

calling is notdisplayed

select the name from thedisplayed list

make the call

follow informations

displayed on the screen

press a call key or a programmable key (F1or F2), either directly or via the ' I' key

Perso

OR

access the Persopage using thenavigator

find the correspondent youwant to call from theprogrammed call keys

call the chosencorrespondent

Perso

Helen


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During a conversation7

19

Other

7.1 Sending DTMF signals

During a conversation you sometimes have to send DTMF signals, such as with avoice server, an automated attendant or a remotely consulted answering machine.The feature is activated by default.

7.2 Calling a second person during a conversationDuring a conversation, to call a second person.

7.3 Transferring a call

During a conversation, to transfer the call to another number:

7.4 Three-way conference

During a conversation, a second call is on hold.

during a conversation to disable to activate

Paul

in conversation

Deact DTMF MF code

to disable dial directly thenumber for your

call

dial

Deact DTMF 2

65

3abc de

f

jklmn

o OR

New call 2

65

3abc de

f

jklmn

o

to disable number to be

called

Deact DTMF 2

65

3abc de

f

jklmn

o

Transfer

three-way conference cancel conference andreturn to firstcorrespondent

hang up on allcorrespondent

Conference


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7

20

7.5 Switching between calls (Broker call)

During a conversation, a second call is on hold.To accept the second call:

7.6 Store a number

During a call, to save the number onto a call key:

during aconversation

key associated withthe 'incoming call'

icon

your first call is placed on hold

John

in conversation

Paul

in conversation

during a conversation

press a call key on the Persopage

enter the name of yourcorrespondent

apply

Paul

in conversation

Save to rep

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Guarantee and clauses

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OtherIndependently of the legal warranty that covers this appliance, it is guaranteed for 1 year, partsand labour, counting from the date indicated on your invoice.The invoice will be demanded if making a claim under the warranty. The warranty does not

however apply in the following cases: in the event of use that does not comply with theinstructions given in this users manual, faults or damage caused by natural wear, damageresulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.),noncompliant installation or modifications or repairs carried out by people who are notapproved by the manufacturer or retailer.

Warning: never place your telephone in contact with water. To clean your telephone, you mayhowever use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.) which maydamage the plastic parts of your telephone. Never spray it with cleaning products.Earpiece may retain magnetic objects.

The wording is not contractual and may be subject to change. Some functions of your telephoneare controlled by a software key and the configuration of the unit.

Declaration of complianceEC: We,France Tlcom,hereby declare that we assume the 4038IP or 4039 or 4068IP product to be compliant with theessential requirements of Directive 1999/5/CE of the European Parliament and Council.

A copy of the original of this declaration of compliance can be obtained from your installer. Anyunauthorised modification to the products shall render this declaration of compliance null andvoid. All rights reserved.

Standby power consumption = 3,5 W.

4068IPThis apparatus makes use of a frequency spectrum, which use is not harmonized throughout thecountries of the EC. The frequency spectrum may be shared with other applications and itsoperation is subject to the following two conditions: (1) this device may not cause harmfulinterference, and (2) this device must accept any interference received, including interferencethat may cause undesired operation. The device is designed and manufactured not to exceedthe emission limits for exposure to radio frequency energy in SAR (Specific Absorption Rate)set by the concerned countries (Federal Communications Commission for the United-States)

Mean radiated electromagnetic power < 1 mW.DAS (Specific Absorption Rate) < 0,01 W/kg (maximum allowable limit of 2 W/kg).

The CE marking indicates that this product complies with the following EC directives.


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http://www.francetelecom.com

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Marquedpo

separFranceTlcom-3GV19001

ZUAAEd.0

1-Mars2005-Documentnoncontractuel.

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