INDEPENDENT DEVELOPMENT TRUST · CONTACT PERSON Linnet Mendoza TELEPHONE NUMBER 079 943 8198 / 012...

INDEPENDENT DEVELOPMENT TRUST

TENDERING PROCEDURES, RETURNABLE DOCUMENTS, AGREEMENT AND CONTRACT DATA, PROVISIONAL BILLS OF QUANTITIES, SCOPE OF WORK,

SITE INFORMATION, SPECIFICATIONS AND DRAWINGS

EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE

KITCHEN

TENDER NO: DCS07001EM

CLOSING DATE: 28 SEPTEMBER 2017 @12h00

Independent Development Trust Physical Address, International Business Gateway Sanlam Building North Wing 3rd Floor Corner 6th Avenue & New Road Midrand Contact: Name: Linnet Mendoza Telephone: 011 357 4605

Principal Agent Paradox Young and Associates Office 11 Berkley Office Park 8 Bauhinia Street Highveld Technopark, Centurion Contact: Name: Israel Nhimura Telephone: 012 665 0391

Tenderer Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CIDB Registration Number: . . . . . . . . . . . . . . . . . . . . . .CIDB Grade . . . . . . . . . . . . . . . . . . . . . . . . . . .

Total of the prices inclusive of value added tax: R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

Amount in words inclusive of value added tax: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

…………

TABLE OF CONTENTS

THE TENDER ....................................................................................................................................................... 2

PART T1: TENDERING PROCEDURE ..................................................................................................................... 3

T1.1 TENDER NOTICE AND INVITATION TO BID (SBD 1) .......................................................................................... 3 T1.2 TENDER DATA ..................................................................................................................................................... 9

PART 2: RETURNABLE DOCUMENTS ................................................................................................................. 36

T2.1 LIST OF RETURNABLE DOCUMENTS .............................................................................................................. 38 T2.2 RETURNABLE SCHEDULES (ALL COMPULSORY) ............................................................................................. 39

THE CONTRACT................................................................................................................................................. 88

PART C1 : AGREEMENT AND CONTRACT DATA ................................................................................................ 89

C1.1 FORM OF OFFER AND ACCEPTANCE ............................................................................................................. 90 C1.2 CONTRACT DATA .......................................................................................................................................... 94

C2 PRICING DATA ............................................................................................................................................. 98

C2.1 PRICING INSTRUCTIONS................................................................................................................................ 99 C2.2 BILLS OF QUANTITIES .......................................................................................................................................103

PART C3 SCOPE OF WORKS ............................................................................................................................. 104

C3 SCOPE OF WORK ................................................................................................................................................105

PART C4 SITE INFORMATION .......................................................................................................................... 108

C4 SITE INFORMATION .............................................................................................................................................109

ANNEXURES ................................................................................................................................................... 110

NEC3 ENGINEERING AND CONSTRUCTION SHORT CONTRACT ..........................................................................................111 ARCHITECTURAL SPECIFICATIONS ................................................................................................................................112 DETAILED ELECTRICAL SPECIFICATIONS ........................................................................................................................113 OCCUPATIONAL HEALTH AND SAFETY REGULATIONS ......................................................................................................114 IDT COMPULSORY QUESTIONNAIRE ............................................................................................................................115 DRAWINGS ............................................................................................................................................................116

2

THE TENDER

3

Part T1: TENDERING PROCEDURE

T1.1 TENDER NOTICE AND INVITATION TO BID (SBD 1)

Tender No. DCS07001EM 4


EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN

T1.1 Tender Notice

On behalf of the Department of Correctional Services, the Independent Development Trust, Gauteng Region, invites tenders for the EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE, GAUTENG REGION

Only tenderers, who have a CIDB contractor grading of Grade 5 CE (Civil Engineering) or higher and who have suitably qualified and experienced construction manager, who will be the single-point of accountability and responsibility for the management of the construction works will be considered.

The evaluation process will be as follows: STEP 1: Compliance (Gate Keepers)

• Certificate of Attendance or signed attendance register at Compulsory Briefing

• Preference Points Claim Forms (SBD 6.1)

• Central Supplier Database Registration

• Copy of Tax Clearance Certificate & Tax Compliance Status PIN issued by South African Revenue Services

• Signed Original Certificate/Affidavit of Authority for Signatory

• Signed Declaration of Interest (SBD 4)

• Certificate of Independent Bid Determination (SBD 9)

• Declaration of Bidder’s Past Supply Chain Management Practices (SBD 8)

• Fully completed compulsory questionnaire

• Signed Notarized Joint Venture or consortium Agreement Between Parties (if it is a joint venture bid)

• CIDB Registration Certificate for required contractor grade

• Company Registration Documents

• Valid Certified Copy of a Letter of Good standing with Compensation For Occupational Injuries and Diseases Act (COIDA) Registration Certificate

• Record of Addenda to the tender document

• Amendments, Qualifications and Alternatives

• Signed Form of Offer and Acceptance

• Fully Completed Bill of Quantities (in INK) Priced & P’s & G’s completed in a split format (e.g. Time related, Value related & Fixed), tender document (original IDT document)

Only competent bidders who have fully complied with the Compliance (Gate keeper) documentation will be further evaluated on functionality.


STEP 2: Functionality Criteria Points Allocation

• Relevant experience on similar construction projects (namely sewerage works, renovations to existing buildings, water & sanitation) 30 points

• Client references relevant to the above-mentioned projects 5 points

• Safety Health & Environmental Quality (SHEQ) specific plan 15 points

• Qualifications, Experience and competency of key personnel 20 points

• Programme schedule / Approach and Methodology 20 points

• Schedule / availability of plant and equipment 10 points Total 100 points

Only tenders who obtain 70% (70 points) minimum functionality threshold will be evaluated further.

Step 3: Price / BBBEE Only competent tenders who have exceeded the minimum functionality threshold will be evaluated on a 80/20 (Price / B-BBEE) points basis in terms of the Treasury Regulations of 2011, where functionality will be evaluated as follows: Tenderers tendering as joint ventures / cosortiums are required to submit an original consolidated B-BBEE certificate from a SANAS accredited verification agency in order to qualify for points for the B-BBEE status level as one entity

All queries relating to this tender may be addressed in writing to the IDT’s Principal Agent : Paradox Young and Associates, Mr. Israel Nhimura; Fax No. 086 663 3104, e-mail: [email protected]. Service providers who calls the IDT’s Agent or IDT’s employee requesting information on this tender be an award is made, or tries to influence outcome of this tender will be disqualified.

A compulsory clarification meeting with representatives of the Employer will take place on site (Baviaanspoort Correctional Centre Kitchen, R513 Road, Dewagensdrift) at 11h00 on the 15th September 2017. Tenderers must sign a compulsory attendance register in the name of the tendering entity. Addenda if any, will be issued only to tenders appearing on the attendance register.

Tenders documents must be downloaded from IDT website on the following link: http://www.idt.org.za/business opportunities/current-tenders The tender closing date is 12h00 on the 28th September 2017 followed by a public opening. Tenders must only be submitted on the original tender documentation issued by the IDT (copy). Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.

Telegraphic, telephonic, telex, facsimile, e-mail and late tenders WILL NOT be accepted. Tenderers are to ensure that the bid document and all SBD forms are fully completed.

Disclaimer – The employer reserves the right not to appoint the lowest or any tender.


SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)

TENDER NO: DCS07001EM CLOSING DATE: 28/09/2017 CLOSING TIME: 12H00

DESCRIPTION EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

Independent Development Trust, International Business Gateway

Sanlam Building North Wing, 3rd Floor

Corner 6th Avenue & New Road, Midrand

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION NUMBER

TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX]

Yes

No

B-BBEE STATUS LEVEL SWORN AFFIDAVIT

Yes

No

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) AND NAME THE APPLICABLE IN THE TICK BOX

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS)

A REGISTERED AUDITOR

NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

I. ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ENCLOSE PROOF]

II. ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ANSWER PART B:3 BELOW ]

III. SIGNATURE OF BIDDER ……………………………… IV. DATE

V. CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g. resolution of directors, etc.)

VI. TOTAL NUMBER OF ITEMS OFFERED

VII. TOTAL BID PRICE (ALL INCLUSIVE)

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

DEPARTMENT/ PUBLIC ENTITY IDT CONTACT PERSON Israel Nhimura

CONTACT PERSON Linnet Mendoza TELEPHONE NUMBER 079 943 8198 / 012 665 0391

TELEPHONE NUMBER 011 357 4605 FACSIMILE NUMBER 086 663 3104

FACSIMILE NUMBER 086 618 4659 E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]


PART B TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT

BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY

INFORMATION NAMELY: ( BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER.

2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?

YES NO

3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO

3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA?

YES NO

3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA?

YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

http://www.sars.gov.za/


T1.2 TENDER DATA

9


EMERGENCY INTERVENTION AT BAVIANSPOORT CORRECTIONAL CENTRE KITCHEN, GAUTENG PROVINCE

T1.2 Tender Data

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement. (See www.cidb.org.za) which are reproduced without amendment or alteration for the convenience of tenderers as an Annexure to this Tender Data. The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies. The additional conditions of tender are:

Clause number

Tender Data for TENDER NO: DCS07001EM

F.1.1

The employer is the Independent Development Trust.

http://www.cidb.org.za/

10

F.1.2

The tender documents issued by the employer comprises: THE TENDER

Part T1: Tendering procedures T1.1 Tender notice and invitation to tender T1.2 Tender data Part T2: Returnable documents T2.1 List of returnable documents T2.2 Returnable schedules

THE CONTRACT

Part C1: Agreements and contract data C1.1 Form of offer and acceptance C1.2 Contract data Part C2: Pricing data C2.1 Pricing instructions C2.2 Bills of quantities Part C3: Scope of work C3 Scope of work Part C4: Site information C4 Site information

Annexures

11

Clause number


F.1.4

The employer’s agent is: Name of Consulting firm; Paradox Young and Associates Contact person: Mr. I. Nhimura Physical address Office 11 Berkley Office Park 8 Bauhinia Street Highveld Technopark, Centurion Telephone: 012 665 0391 Cell: 079 943 8198

F.2.1

F.2.1.1

F.2.1.1.1

F.2.1.1.2

Eligibility Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders: CIDB Grading In order to be considered for an appointment in terms of this tender, the tenderer must be registered with the CIDB, in a contractor grading designation in accordance with the sum tendered for a Grade 5CE class or higher of construction work. Joint ventures are eligible and preferred with particular reference to local participation and as such submit tenders provided that:

1. every member of the joint venture is registered with the CIDB; 2. the lead partner has a contractor grading designation in the Grade 5CE class of

construction work; and 3. the combined contractor grading designation calculated in accordance with the

Construction Industry Development Regulations is equal to 5CE contractor grading designation determined in accordance with the sum tendered for a (CE) Civil Engineering class of construction work

Key Personnel In order to be considered for an appointment in terms of this tender, the tenderer must have the following key personnel in its permanent employment at the close of tender. Alternatively, a signed undertaking from an organisation having the required personnel, stating that they will undertake the necessary work on behalf of the tenderer in terms of a sub-consultant agreement, will be acceptable. Such undertaking must be attached to the “Key Personnel” schedule, Part T2.2: Returnable Schedules. Individuals must be identified for each of the key personnel listed on the “Key Personnel” schedule, Part T2.2: Returnable Schedules. Where the key personnel are no longer accessible to undertake the necessary work after the award of the tender, the contractor shall within a period of 5 working days replace the key personnel listed on the “Key Personnel” schedule, Part T2.2: Returnable Schedules with a person with equivalent competencies and subject to approval by the employer. A suitably qualified and experienced construction manager who will be the single-point of accountability and responsibility for the management of the construction works.

12

Clause number

Tender Data for TENDER NO. DCS07001EM

F.2.6 Acknowledge addenda Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary apply for an extension to the closing time. If the Addenda has financial impilcations, failure to acknowledge the addenda may eliminate your bid form evaluation . This is due to incomparability of offers with the rest of the bidders.

F.2.7

Clarification Meeting A compulsory clarification meeting with representatives of the employer will take place on site, Baviaanspoort Correctional Centre Kitchen, Physical address , R513 Road, Dewagensdrift at 11h00 on the 15th September 2017. Tenderers must sign the attendance register in the name of the tendering entity. Addenda if any, will be issued to tenders appearing on the attendance register.

F.2.8 Seek clarification Tenderers can request clarification of the tender documents, if necessary, by notifying the employer only in writing at least five working days before the closing date stated in F.2.15.

F2.9 Insurances Refere to contract data for insurance requirments.

F.2.11 Alterations to documents Do not make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. Erasures and the use of masking fluid are prohibited.

F.2.12

Alternative Tender Offers No alternative tender offers will be considered.

F.2.13

Submitting a Tender Offer

F.2.13.4

F2.13.5

F.2.13.6

F.2.13.6

The tenderer will sign the original of the tender offer. The tenderer will seal the original tender offer (clearly marked “Original). Two-envelope system – not applicable The employer’s details and address for delivery of tender offers and identification details that are to be shown on each tender offer package are: Employer’s address: Gauteng Regional Office International Business Gateway Sanlam Building North Wing 3rd Floor Corner 6th Avenue & New Road Midrand ________

13

F.2.13.9

Identification details: Tender No. DCS07001EM Description:Emergency Intervention at Baviaanspoort Correctional Centre Kitchen, Gauteng Province, Accept that tender offers submitted by facsimile, e-mail or reproduced will be rejected by the employer. Tender documents must be submitted in an original format as issued by the employer.

F.2.15

F.2.15.1

Closing Time of Tender The closing time for submission of tender offers is 12h00, 28th September 2017. Location of tender box: Reception at IDT Gauteng Regional Office International Business Gateway Sanlam Building North Wing 3rd Floor Corner 6th Avenue & New Road Midrand Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.16

F.2.16.1

Tender Offer Validity The bidder is required to hold the tender offer valid for a period of 40 calendar days.

F.2.19 Inspections, Tests and Analysis Access shall be provided for inspections, tests and analysis as may be required by the employer.

F.2.23 Certificates The tenderer is required to submit with his tender a Certificate of Contractor Registration issued by the Construction Industry Development Board, copy of tax clearance certificate and valid tax compliance status PIN issued by the South African Revenue Services. Where a tenderer tenders through joint venture formation, such tenderers should include a notarized joint venture agreement duly signed by each partner and an original consolidated B-BBEE certificate. Individuals should submit copy of tax clearance certificate and valid tax compliance status PIN issued by the South African Revenue Services.

F.3.1 Opening of Tender Submissions Tenders will be opened in public shortly after tender closing. A record will be circulated to all tenderers detailing the names of all the tendering entities, tendered amounts, preferences claimed and time for completion.

F3.2 Two-envelope system – not applicable

14

Clause number


F3.3

Evaluation of Tender Offers The evaluation will be a three step process as follows: STEP 1: Compliance (Gate Keepers)

• Certificate of Attendance or signed attendance register at Compulsory Briefing

• Preference Points Claim Forms (SBD 6.1)

• Central Supplier Database Registration

• Copy of Tax Clearance Certificate & Tax Compliance Status PIN issued by South African Revenue Services

• Signed Original Certificate/Affidavit of Authority for Signatory

• Signed Declaration of Interest (SBD 4)

• Certificate of Independent Bid Determination (SBD 9)

• Declaration of Bidder’s Past Supply Chain Management Practices (SBD 8)

• Fully completed compulsory questionnaire

• Signed Notarized Joint Venture or consortium Agreement Between Parties (if it is a joint venture bid)

• CIDB Registration Certificate for required contractor grade

• Company Registration Documents

• Valid Certified Copy of a Letter of Good standing with Compensation For Occupational Injuries and Diseases Act (COIDA) Registration Certificate

• Record of Addenda to the tender document

• Amendments, Qualifications and Alternatives

• Signed Form of Offer and Acceptance

• Fully Completed Bill of Quantities (in INK) Priced & P’s & G’s completed in a split format (e.g. Time related, Value related & Fixed), tender document (original IDT document)

Only competent bidders who have fully complied with the Compliance (Gate keeper) documentation will be further evaluated on functionality (Step 2)

15

Clause number


F.3.3 Step 2: Functionality The quality criteria and maximum score in respect of each of the criteria are as follows: Scoring Quality (Functionality) A maximum equal to 100 tender evaluation points will be awarded for quality. Only bidders who score

70% and above (i.e. 70 points and above out of a total of 100 points) will be further evaluated in terms of the 80/20 price/preference points system. The functionality will be scored using the following values: Relevant Experience on Similar Construction Projects (30 points):

Points are allocated for relevant experience on similar scale construction projects completed in the past 10 years. The similarity referes to project of similar kind (namely sewerage works, renovations to existing buildings, water & sanitation), complexity and value in terms of the CIDB categorization. In support tenderers are to complete the “Project Experience” returnable schedule and attach thereto copies of relevant completion certificates (practical completion or works completion or final completion or an original certified letter from the client confirming completion of such a project).

Evaluation points will be awarded in terms of the following table:

Number of Similar Construction Projects completed in the

last 10 years

Number of points

5 30

4 25

3 17

2 15

1 13

0 0

Client References (5 points):

Points are allocated for performance on previous projects executed in terms of the respective completed “Client Reference Scorecards” (see returnable schedules) for the projects listed on the above-mentioned “Relevant Project Experience” returnable schedule


Projects

Overall assessment by Client

Poor

Fair

Good

Very Good

Project A 0,2 0,6 0,8 1

Project B 0,2 0,6 0,8 1

Project C 0,2 0,6 0,8 1

Project D 0,2 0,6 0,8 1

Project E 0,2 0,6 0,8 1

Total number of points

1 3 4 5

16

Clause number


F.3.3 Qualification and Competencies of key staff (20 points):

Points are allocated for professional qualifications of allocated key personnel for the project under consideration. For each key personnel allocated to the project, the bidders shall submit for following: Curriculum Vitae together with certified proof of qualifications (as per returnable schedule T2.1.21)

Evaluation points will be awarded in terms of the following table: Qualifications (Subtotal 10 Points)

Category Qualification

Degree Diploma Certificate

Contracts Director 2 1 0,5

Contracts Manager 2 1 0,5

Quantity Surveyor 2 1 0,5

Site Engineer 2 1 0,5

Foreman 2 1 0,5

Subtotal number of points

10 5

2,5

Competence of Key Personnel (Subtotal 10 Points)

Category Experience

Between 1-5 Years

Between 6 - 10 Years

Between 11 - 15 Years

16 Years and above

Contracts Director 0.5 1 1.5 2

Contracts Manager 0.5 1 1.5 2

Quantity Surveyor 0.5 1 1.5 2

Site Engineer 0.5 1 1.5 2

Foreman 0.5 1 1.5 2

Subtotal number of points

2.5 5 7.5 10

F.3.3 Programme Schedule / Approach & Methodology (20 points):

Points are allocated for the submission of a realistic, well structured (correctly sequenced), within the stipulated timeframe and in a acceptable project management computer programme. This must be accompanied by an approach and methodology paper detailing the implementation of the project (maximum 3 pages)


Category

Poor

Fair

Good

Programme Logic and Build Methodology 0 -5 6 - 10 11 – 17

Late

On-time

Early

Proposed completion 0 1 3

17

Clause number


F.3.3 Schedule / Availability of Plant & Equipment (10 points):

Points are allocated for submission of proof of availability of basic construction Plant & Equipment relevant to this project.


Category

Insufficient

Fair

Satisfactory

Availability of plant 0 – 4 5 – 7 8 - 10

F.3.3 Safety Health and Evironmental Quality (SHEQ) Specification Plans (15 points):

12 Points are allocated for submission of comprehensive project specific: - Health and Safety Plan, - Evironment Plan

- Quality Management Plan

3 Points will be allocated for tenderers who have access to at least one H&S personnel with Professional registration from SACPCMP as a Safety Officer or Proof of Application to Register as Safety Officer with SACPCMP


Category

Poor

Fair

Good

Health and Safety Plan, 0 2,5 5

Enviroment Plan 0 1,5 3

Quality Management Plan 0 2 4

Subtotal 0 6.0 12

Category

No

Yes

Professional registration of at least one H&S personnel or Proof of Application to Register

0 3

Subtotal 0 3

18

Clause number

Tender Data for TENDER NO. DCS07001EM

F.3.4 Step 3: Price / BBBEE The procedure for the evaluation of a responsive tender will be in terms of the Preferential Procurement Regulations 2011 on a 80/20 preference point system., with the formula for the calculation of total number of tender evaluation points as detailed below (F.3.11.3). The procedure for the evaluation of responsive tenders is as follows

or

Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid The financial offer will be scored using (option 1) in Table F.1 where the value of W1 is: 1) 90 where the financial value inclusive of VAT of all responsive tenders received have a value in excess of R 50 000 000 or 2) 80 where the financial value inclusive of VAT of one or more responsive tender offers have a value that equals or is less than R 50 000 000 Up to 100 minus W1 tender evaluation points will be awarded to tenderers who complete the preferencing schedule and who are found to be eligible for the preference claimed Score the preference claimed of the remaining responsive tender offers in terms of Regulation 5(2) and 6(2) of the Preferential Procurement Regulations, in accordance with the table below:

B-BBEE Satus Level

of Contribution

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

min

min180

P

PPtPs

min

min190

P

PPtPs

19

F.3.5 QUALITY CRITERIA :SCORECARD LEGEND (Summary)

VARIABLES

TOTAL POINTS

CRITERIA

DESCRIPTION OF CRITERIA

POINTS

FUNCTIONALITY POINTS 100

Relevant Experience In similar Scale Construction Projects completed in the past 5 years

30 As per Tender Data F 3.3

Points allocated for track record based on the similar scale of previous projects executed by tenderer in

consideration

As per Tender Data F 3.3

Client References relevant to the abovementioned projects


Points allocated for previous client references and

submission in relation to nature of work


Qualifications & Competences of Key Staff


Points awarded for required competencies & qualifications of allocated personnel for the

project in consideration


Safety, Health & Environmental Quality (SHEQ) specific plan

15 As per Tender Data F 3.3 Points awarded for required

plans & Professional registration of Safety officer


Programme Schedule / Approach & Methodology


Points allocated for turn-around project delivery period and detailed project schedule

submission by tenderer in consideration


Schedule / Availability of Plant & Equipment


Points allocated for the availability of key required plant & equipment for the project in consideration


Tenderers are required to score minimum points of 70% for Quality as stated in the Tender Data. Tenderers who fail to meet the required minimum number of points for quality as stated in the Tender Data will not be considered for further evaluation.

EMPOWERMENT POINTS (NP) 20

B-BBEE Points 20

B-BBEE Contributor Level 1 Points allocated to entities

who are contributing towards the empowerment of black

people (a SANAS accredited BEE Certificate MUST be

submitted with the bid documents before any points

can be allocated)

20

B-BBEE Contributor Level 2 18







FINANCIAL OFFER / PRICE POINTS (NFO)

80

Finacial Offer / Price 80

Formula 2, Option 1, A = (1 – {p – pm/pm}) Formula used to calculate

Financial Offer / Price

pm = Comparative price of the mean/average qualifying tender

p = Comparative offer of the tender under considerastion

TOTAL EVALUATION POINTS (TEV)

100

Formula, TEV = NFO + NP A maximum of 80 points to be

awarded for price and 20 points for

preference

NFO = number of tender evaluation points awarded for the financial offer

NP = number of tender evaluation points awarded for preference

Notes: 1.Tenderers are required to score minimum points of 70% for Quality / functionality stated in tender data 2. Tenderers who fail to meet the required minimum number of points for quality stated in the tender data will be rejected 3. Tenderers who fail to disclose information as per the returnable schedules will be disqualified

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4. Tenderers to submit the following means of verification: a) Project list of current and previous projects b) Performance and quality reports from clients and consultants c) Certified certificates of qualification of key staff and CV’s including references d) Traceable References for projects completed (submit signed stamped & scored forms) e) Schedule of plant and equipment

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Clause number Tender Data for TENDER NO. DCS07001EM

F.3.6

F.3.6.1

Acceptance of Tender Offers Tender offers will only be accepted if: a) the tenderer has registered with the Central Suppliers Database and included with

the bid a copy of the Master Registration Number (Supplier Number)

b) the tenderer has submitted a copy of the tax clearance certificate and the tax compliance status PIN issued by the South African Revenue Services;

c) the tenderer is registered with the Construction Industry Development Board in an appropriate contractor grading designation;

d) the tenderer or any of its directors is not listed on the Register of Tender Defaulters

in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector;

e) the tenderer has not:

(a) abused the Employer’s Supply Chain Management System; or ii) failed to perform on any previous contract and has been given a written notice

to this effect;

f) the tenderer has completed the Declaration of Interest and there are no conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process and persons in the employ of the state are not permitted to submit tenders or participate in the contract;

g) has completed the Compulsory Supplier Questionnaire – Contractors and there are no conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process.

h) the tenderer has submitted the CIPRO documentation and certified copies of ID’s for

all members;

i) the tenderer completed, signed and witnessed form of offer;

j) the tendered is in good standing with Companstion for Occupational Injuries and

Diesease Act (COID);

k) the tenderer has submitted a fully prices Bill of Quantities completed in ink; l) the tenderer attended a compusorly briefing session and completed attendance

register or certificate of attendance is signed by the representative of the Employer.

m) FICA documents are certified and not older than three months.

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F.3.6.2

Notice to Unsuccessful Tenderers Should tenderers not hear from the IDT within ninety (90) calendar days of closure, they should consider their submission unsuccessful unless there is granted extenson of tender validity period. Award will be posted on I-tender withing CIDB website within 21 days of award otherwise. No written notification directed to each tenderer will be issued by the Employer to unsuccessful tenderers.

F.3.7 Seek clarification

Request clarification of the tender documents if necessary by notifying the employer in writing at least five working days before the closing Date stated in the tender data

F.3.8

Provide Copies of the Contract The number of paper copies of the signed contract to be provided by the employer is one.

F3.9 The additional conditions of tender are: The employer is not obliged to accept the lowest bidder.

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ANNEXURE F : STANDARD CONDITIONS OF TENDER (As contained in ADDENDUM F of the CIDB Standard for Uniformity in Construction Procurement)

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Standard Conditions of Tender

F.1 General

F.1.1 Actions F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices. F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate. Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive

for improper acts in some circumstances. A conflict of interest can create an appearance of impropriety that can undermine confidence in the ability of that person to act properly in his or her position even if no improper acts result.

2) Conflicts of interest in respect of those engaged in the procurement process include

direct, indirect or family interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation,allegiance or loyalty which would in any way affect any decisions taken.

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract. F.1.2 Tender Documents The documents issued by the employer for the purpose of a tender offer are listed in the tender data. F.1.3 Interpretation F.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender. F.1.3.2 These conditions of tender, the tender data and tender schedules which are only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender. F.1.3.3 For the purposes of these conditions for the calling for expressions of interest, the following definitions apply:

(b) Conflict of interest means any situation in which: i) someone in a position of trust has competing professional or personal interests which

make it difficult to 24ecogn his or her duties impartially; ii) an individual or organisation is in a position to exploit a professional or official capacity in

some way for their personal or corporate benefit; or iii) incompatibility or contradictory interests exist between an employee and the organisation

which employs that employee. b) Comparative offer means the tenderer’s financial offer after all tendered parameters that will

affect the value of the financial offer have been taken into consideration in order to enable comparisons to be made between offers on a comparative basis

c) Corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents in the tender process; and

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d) Fraudulent practice means the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels

e) organization means a company, firm, enterprise, association or other legal entity, whether incorporated or not, or a public body

f) Quality (functionality) means the totality of features and characteristics of a product or service that bear on its ability to satisfy stated or implied needs

F.1.4 Communication and employer’s agent Each communication between the employer and a tenderer shall be to or from the employer ’s agent only, and in a form that can be read, copied and recorded. Writing shall be in the English language. The employer shall not take any responsibility for non-receipt of communications from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender data. F.1.5 The employer’s right to accept or reject any tender offer F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative tender offer, and may cancel the tender process and reject all tender offers at any time before the formation of a contract. The employer shall not accept or incur any liability to a tenderer for such cancellation and rejection, but will give written reasons for such action upon written request to do so. F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender process or the rejection of all responsive tender offers re-issue a tender covering substantially the same scope of work within a period of six months unless only one tender was received and such tender was returned unopened to the tenderer. F.1.6 Procurement procedures F.1.6.1 General Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be concluded with the tenderer who in terms of F.3.11 is the highest ranked or the tenderer scoring the highest number of tender evaluation points, as relevant, based on the tender submissions that are received at the closing time for tenders. F.1.6.2 Competitive negotiation procedure F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed, tenderers shall submit tender offers in response to the proposed contract in the first round of submissions. Notwithstanding the requirements of F.3.4, the employer shall announce only the names of the tenderers who make a submission. The requirements of F.3.8 relating to the material deviations or qualifications which affect the competitive position of tenderers shall not apply. F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked in terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in each round to enter into competitive negotiations, based on the principle of equal treatment and keeping confidential the proposed solutions and associated information. Notwithstanding the provisions of F.2.17, the employer may request that tenders be clarified, specified and fine-tuned in order to improve a tenderer’s competitive position provided that such clarification, specification, fine-tuning or additional information does not alter any fundamental aspects of the offers or impose substantial new requirements which restrict or distort competition or have a discriminatory effect. F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to make a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings. Tenderers shall be advised when they are to submit their best and final offer. F.1.6.2.4 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after tenderers have been requested to submit their best and final offer.

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F.1.6.3 Proposal procedure using the two stage-system F.1.6.3.1 Option 1 Tenderers shall in the first stage submit technical proposals and, if required, cost parameters around which a contract may be negotiated. The employer shall evaluate each responsive submission in terms of the method of evaluation stated in the tender data, and in the second stage negotiate a contract with the tenderer scoring the highest number of evaluation points and award the contract in terms of these conditions of tender. F.1.6.3.2 Option 2 F.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite all responsive tenderers to submit tender offers in the second stage, following the issuing of procurement documents. F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the method of evaluation stated in the tender data, and award the contract in terms of these conditions of tender.

F.2 Tenderer’s obligations

F.2.1 Eligibility F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or any of his principals, is not under any restriction to do business with employer. F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by the employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain the employer’s written approval to do so prior to the closing time for tenders. F.2.2 Cost of tendering Accept that the employer will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including the costs of any testing necessary to demonstrate that aspects of the offer satisfy requirements. F.2.3 Check documents Check the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. F.2.4 Confidentiality and copyright of documents Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. F.2.5 Reference documents Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications, conditions of contract and other publications, which are not attached but which are incorporated into the tender documents by reference.

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F.2.6 Acknowledge addenda Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary apply for an extension to the closing time stated in the tender data, in order to take the addenda into account. F.2.7 Clarification meeting Attend, where required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the tender data. F.2.8 Seek clarification Request clarification of the tender documents, if necessary, by notifying the employer in writing at least five working days before the closing time stated in the tender data. F.2.9 Insurance Be aware that the extent of insurance to be provided by the employer (if any) may not be for the full cover required in terms of the conditions of contract identified in the contract data. The tenderer is advised to seek qualified advice regarding insurance. F.2.10 Pricing the tender offer F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those applicable 14 days before the closing time stated in the tender data. F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices. F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract identified in the contract data. F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of contract identified in the contract data may provide for part payment in other currencies. F.2.11 Alterations to documents Not make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. Erasures and the use of masking fluid are prohibited. F.2.12 Alternative tender offers F.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a main tender offer, strictly in accordance with all the requirements of the tender documents, is also submitted as well as a schedule that compares the requirements of the tender documents with the alternative requirements that are proposed. F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender data or criteria otherwise acceptable to the employer. F.2.13 Submitting a tender offer F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide the whole of the works, services or supply identified in the contract data and described in the scope of works, unless stated otherwise in the tender data.

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F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either electronically (if they were issued in electronic format) or by writing in black ink. F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the tender data, with an English translation of any documentation in a language other than English, and the parts communicated electronically in the same format as they were issued by the employer. F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall hold liable for the purpose of the tender offer. F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages as “ORIGINAL” and “COPY”. Each package shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer’s name and contact address. F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the returnable documents listed in the tender data in an envelope marked “financial proposal” and place the remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer’s name and contact address. F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on the outside only the employer’s address and identification details as stated in the tender data. F.2.13.8 Accept that the employer shall not assume any responsibility for the misplacement or premature opening of the tender offer if the outer package is not sealed and marked as stated. F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless stated otherwise in the tender data. F.2.14 Information and data to be completed in all respects Accept that tender offers, which do not provide all the data or information requested completely and in the form required, may be regarded by the employer as non-responsive. F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data not later than the closing time stated in the tender data. Accept that proof of posting shall not be accepted as proof of delivery. F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason, the requirements of these conditions of tender apply equally to the extended deadline. F.2.16 Tender offer validity F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in the tender data after the closing time stated in the tender data. F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for an agreed additional period with or without any conditions attached to such extension. F.2.16.3 Accept that a tender submission that has been submitted to the employer may only be withdrawn or substituted by giving the employer’s agent written notice before the closing time for tenders that a tender is to be withdrawn or substituted. F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with the requirements of F.2.13 with the packages clearly marked as “SUBSTITUTE”.

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F.2.17 Clarification of tender offer after submission Provide clarification of a tender offer in response to a request to do so from the employer during the evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the competitive position of tenderers or substance of the tender offer is sought, offered, or permitted. Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do so.

F.2.18 Provide other material F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing arrangements, or samples of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided, by the time for submission stated in the employer’s request, the employer may regard the tender offer as non-responsive. F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required. F.2.19 Inspections, tests and analysis Provide access during working hours to premises for inspections, tests and analysis as provided for in the tender data. F.2.20 Submit securities, bonds, policies, etc. If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in the contract data. F.2.21 Check final draft Check the final draft of the contract provided by the employer within the time available for the employer to issue the contract. F.2.22 Return of other tender documents If so instructed by the employer, return all retained tender documents within 28 days after the expiry of the validity period stated in the tender data. F.2.23 Certificates Include in the tender submission or provide the employer with any certificates as stated in the tender data.

F.3 The employer’s undertakings

F.3.1 Respond to requests from the tenderer F.3.1.1 Unless otherwise stated in the tender Data, respond to a request for clarification received up to five working days before the tender closing time stated in the Tender Data and notify all tenderers who drew procurement documents. F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used to prequalify a tenderer to submit a tender offer in terms of a previous procurement process and deny any such request if as a consequence:

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a) an individual firm, or a joint venture as a whole, or any individual member of the joint venture

fails to meet any of the collective or individual qualifying requirements; b) the new partners to a joint venture were not prequalified in the first instance, either as

individual firms or as another joint venture; or c) in the opinion of the Employer, acceptance of the material change would compromise the

outcome of the prequalification process. F.3.2 Issue Addenda If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period from the date that tender documents are available until three days before the tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time stated in the Tender Data, the Employer may grant such extension and, shall then notify all tenderers who drew documents. F.3.3 Return late tender offers Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned. F.3.4 Opening of tender submissions F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not be opened. F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in the tender data, the name of each tenderer whose tender offer is opened and, where applicable, the total of his prices, preferences claimed and time for completion for the main tender offer only. F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request. F.3.5 Two-envelope system F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data and announce the name of each tenderer whose technical proposal is opened. F.3.5.2 Evaluate the quality of the technical proposals offered by tenderers, then advise tenderers who remain in contention for the award of the contract of the time and place when the financial proposals will be opened. Open only the financial proposals of tenderers, who score in the quality evaluation more than the minimum number of points for quality stated in the tender data, and announce the score obtained for the technical proposals and the total price and any preferences claimed. Return unopened financial proposals to tenderers whose technical proposals failed to achieve the minimum number of points for quality. F.3.6 Non-disclosure Not disclose to tenderers, or to any other person not officially concerned with such processes, information relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a contract, until after the award of the contract to the successful tenderer.

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F.3.7 Grounds for rejection and disqualification Determine whether there has been any effort by a tenderer to influence the processing of tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or fraudulent practices. F.3.8 Test for responsiveness F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly received:

a) complies with the requirements of these Conditions of Tender, b) has been properly and fully completed and signed, and c) is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender documents without material deviation or qualification. A material deviation or qualification is one which, in the Employer’s opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified in the Scope of Work,

b) significantly change the Employer’s or the tenderer’s risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or withdrawal of the non-conforming deviation or reservation. F.3.9 Arithmetical errors, omissions and discrepancies F.3.9.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where there is a discrepancy between the amounts in figures and the amount in words, the amount in words shall govern. F.3.9.2 Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate; b) omissions made in completing the pricing schedule or bills of quantities; or c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or schedules of prices; or ii) the summation of the prices.

F.3.9.3 Notify the tenderer of all errors or omissions that are identified in the tender offer and confirm the tender offer as tendered. F.3.9.4 Where the tenderer elects to confirm the tender offer as tendered, correct the errors as follows:

a) If bills of quantities or pricing schedules apply and there is an error in the line item total resulting from the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

b) Where there is an error in the total of the prices either as a result of other corrections required by this checking process or in the tenderer’s addition of prices, the total of the prices shall govern and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply) to achieve the tendered total of the prices.

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F.3.10 Clarification of a tender offer Obtain clarification from a tenderer in writing on any matter that could give rise to ambiguity in a contract arising from the tender offer. F.3.11 Evaluation of tender offers F3.11.1 General Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a comparative offer and evaluate them using the tender evaluation methods and associated evaluation criteria and weightings that are specified in the tender data:

F.3.11.2 Method 1: Financial offer

In the case of a financial offer:

a) Rank tender offers from the most favourable to the least favourable comparative offer.

b) Recommend the highest ranked tenderer for the award of the contract, unless there are compelling and justifiable reasons not to do so.

c) Re-rank all tenderers should there be compelling and justifiable reasons not to recommend the highest ranked tenderer and recommend the highest ranked tenderer, unless there are compelling and justifiable reasons not to do so and the process set out in this sub-clause is repeated.

F.3.11.3 Method 2: Financial offer and preferences

In the case of a financial offer and preferences:

a) Score each tender in respect of the financial offer made and preferences claimed, if any, in accordance with the provisions of F.3.11.7 and F.3.11.8.

b) Calculate the total number of tender evaluation points (TEV) in accordance with the following formula: TEV = NFO + NP where: NFO is the number of tender evaluation points awarded for the

financial offer made in accordance with F.3.11.7; NP is the number of tender evaluation points awarded for preferences claimed in accordance with F.3.11.8.

c) Rank tender offers from the highest number of tender evaluation points to the lowest.

d) Recommend the tenderer with the highest number of tender evaluation points for the award of the contract, unless there are compelling and justifiable reasons not to do so.

e) Rescore and re-rank all tenderers should there be compelling and justifiable reasons not to recommend the tenderer with the highest number of tender evaluation points, and recommend the tenderer with the highest number of tender evaluation points, unless there are compelling and justifiable reasons not to do so and the process set out in this sub-clause is repeated

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F.3.11.4 Method 3: Financial offer and quality

In the case of a financial offer and quality:

a) Score each tender in respect of the financial offer made and the quality offered in accordance with the provisions of F.3.11.7 and F.3.11.9, rejecting all tender offers that fail to score the minimum number of points for quality stated in the tender data, if any.

b) Calculate the total number of tender evaluation points (TEV) in accordance with the following formula: TEV = NFO + NQ where: NFO is the number of tender evaluation points awarded for the

financial offer made in accordance with F.3.11.7; NQ is the number of tender evaluation points awarded for quality offered in accordance with F.3.11.9.



e) Rescore and re-rank all tenderers should there be compelling and justifiable reasons not to recommend the tenderer with the highest number of tender evaluation points, and recommend the tenderer with the highest number of tender evaluation points, unless there are compelling and justifiable reasons not to do so and the process set out in this sub-clause is repeated

F.3.11.5 Method 4: Financial offer, quality and preferences

In the case of a financial offer, quality and preferences:

a) Score each tender in respect of the financial offer made, preference claimed, if any, and the quality offered in accordance with the provisions of F.3.11.7 to F.3.11.9, rejecting all tender offers that fail to score the minimum number of points for quality stated in the tender data, if any.

b) Calculate the total number of tender evaluation points (TEV) in accordance with the following formula, unless otherwise stated in the Tender Data: TEV = NFO + NP + NQ where: NFO is the number of tender evaluation points awarded for the

financial offer made in accordance with F.3.11.7; NP is the number of tender evaluation points awarded for preferences claimed in accordance with F.3.11.8. NQ is the number of tender evaluation points awarded for quality offered in accordance with F.3.11.9..



e) Rescore and re-rank all tenderers should there be compelling and justifiable reasons not to recommend the tenderer with the highest number of tender evaluation points, and recommend the tenderer with the highest number of tender evaluation points, unless there are compelling and justifiable reasons not to do so and the process set out in this sub-clause is repeated.

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F.3.11.6 Decimal places Score financial offers, preferences and quality, as relevant, to two decimal places. F.3.11.7 Scoring Financial Offers Score the financial offers of remaining responsive tender offers using the following formula: NFO = W1 x A where: NFO = the number of tender evaluation points awarded for the financial offer. W1 = the maximum possible number of tender evaluation points awarded for the financial offer as

stated in the Tender Data. A = a number calculated using either formulas 1 or 2 below as stated in the Tender Data. Table F.1: Formulae for calculating the value of A

Formula Basis for comparison Option 1a Option 2a

1 Highest price or discount )m

)m((1

P

PP P/Pm

2 Lowest price or percentage commission/fee

)m

)m((1

P

PP Pm/P

a Pm is the comparative offer of the most favourable comparative offer. P is the comparative offer of the tender offer under consideration.

F.3.11.8 Scoring preferences Confirm that tenderers are eligible for the preferences claimed in accordance with the provisions of the tender data and reject all claims for preferences where tenderers are not eligible for such preferences. Calculate the total number of tender evaluation points for preferences claimed in accordance with the provisions of the tender data. F.3.11.9 Scoring quality Score each of the criteria and subcriteria for quality in accordance with the provisions of the Tender Data. Calculate the total number of tender evaluation points for quality using the following formula: NQ = W2 x SO / MS where: SO is the score for quality allocated to the submission under consideration;

MS is the maximum possible score for quality in respect of a submission; and W2 is the maximum possible number of tender evaluation points awarded for the quality as stated in the tender data

F.3.12 Insurance provided by the employer If requested by the proposed successful tenderer, submit for the tenderer’s information the policies and / or certificates of insurance which the conditions of contract identified in the contract data, require the employer to provide. F.3.13 Acceptance of tender offer Accept the tender offer, if in the opinion of the employer, it does not present any unacceptable commercial risk and only if the tenderer:

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a) is not under restrictions, or has principals who are under restrictions, preventing participating in the employer’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses the professional and technical qualifications, professional and technical competence, financial resources, equipment and other physical facilities, managerial capability, reliability, experience and reputation, expertise and the personnel, to perform the contract,

c) has the legal capacity to enter into the contract, d) is not insolvent, in receivership, bankrupt or being wound up, has his affairs

administered by a court or a judicial officer, has suspended his business activities, or is subject to legal proceedings in respect of any of the foregoing,

e) complies with the legal requirements, if any, stated in the tender data, and f) is able, in the opinion of the employer, to perform the contract free of conflicts of

interest. F.3.14 Prepare contract documents F.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the employer as part of the tender documents to take account of:

a) addenda issued during the tender period, b) inclusion of some of the returnable documents, and c) other revisions agreed between the employer and the successful tenderer.

F.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any. F.3.15 Complete adjudicator’s contract Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for both parties to complete formalities for appointing the selected adjudicator at the same time as the main contract is signed. F.3.16 Notice to unsuccessful tenderers F.3.16.1 Notify the successful tenderer of the employer’s acceptance of his tender offer by completing and returning one copy of the form of offer and acceptance before the expiry of the validity period stated in the tender data, or agreed additional period. F.3.16.2 After the successful tenderer has been notified of the employer’s acceptance of the tender, publish in the IDT website the appointment of this tender. F.3.17 Provide copies of the contracts Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the contract as soon as possible after completion and signing of the form of offer and acceptance. F.3.18 Provide written reasons for actions taken Provide upon request written reasons to tenderers for any action that is taken in applying these conditions of tender, but withhold information which is not in the public interest to be divulged, which is considered to prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between tenderers.

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Part 2: Returnable Documents

38

T2.1 LIST OF RETURNABLE DOCUMENTS

List of returnable documents are for ensuring that everything the employer requires a tenderer to submit with his tender is included in, or returned with his tender submission for the purpose of evaluating tenders and other schedules which upon acceptance become part of the subsequent contract. Tick below if returnable document is attached or completed properly.

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LIST OF RETURNABLE DOCUMENTS

TICK IF ATTACHED

Compliance (Gate keepers)

T2.1.1 Preference Points Claim Forms (SBD 6.1)

T2.1.2 Central Supplier Database Registration

T2.1.3 Copy of Tax Clearance Certificate & Tax Compliance Status PIN issued by South African Revenue Services

T2.1.4 Certificate of Attendance or signed attendance register at Compulsory Briefing

T2.1.5 Signed Original Certificate of Authority for Signatory

T2.1.6 Signed Declaration of Interest (SBD 4)

T2.1.7 Certificate of Independent Bid Determination (SBD 9)

T2.1.8 Declaration of Bidder’s Past Supply Chain Management Practices (SBD 8)

T2.1.9 Signed Notarized Joint Venture or consortium Agreement Between Parties (if it is a joint venture)

T2.1.10 CIDB Registration Certificate for requested grade

T2.1.11 Contractor's Certified Copy of Registration of Incorporation or Company Registration Documents

T2.1.12 Valid Certified Copy of a Letter of Goodstanding with Compansation For Occupational And Injuries Dieses Act (COIDA) Registration Certificate

T2.1.13 Record of Addenda to the tender document

T2.1.14 Ammendments, Qualifications and Alternatives

C1.1 Signed Form of Offer and Acceptance

C2.2 Fully Completed (in INK) Priced, tender document (original IDT document)

Annex E

Fully Completed IDT Compulsory Questionnaire with all attachments

Non-Mandatory but for Scoring/Evaluation Purposes

T2.1.15 Original or original certified B-BBEE Certificate certificate from a SANAS or Sworn-Affidavit

T2.1.16 Experience on projects of similar nature and magnitude

T2.1.17 Letters of Appointment, Completion Certificates for projects in T2.1.16

T2.1.18 Stamped Client Reference Forms with scoring (for T2.1.16 projects)

T2.1.19 Key Personnel

T2.1.20 Organogram of key personnel,

T2.1.21 CVs of Key Personnel

T2.1.22 Programme Schedule

T2.1.23 Schedule of Plant And Equipment

T2.1.24 Contractor’s Health and Safety Declaration

T2.1.25 Safety Health Environmental And Quality Management System (SHEQ) Plan

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T2.2 RETURNABLE SCHEDULES (ALL COMPULSORY)

40

2.2 RETURNABLE SCHEDULES THAT WILL BE INCORPORATED

INTO THE CONTRACT (to be attached with submission)

List of returnable schedules are for ensuring that everything the employer requires a tenderer to submit with his tender is included in, or returned with his tender submission for the purpose of this tenders and other schedules which upon acceptance become part of the subsequent contract. Tick below if returnable document is attached or completed properly.

DESCRIPTION TICK IF ATTACHED

All Mandatory Documents in T2.1

Declaration Concerning Fulfillment of the Construction Regulations, 2003

Contract data

Conditions of contract

Special Conditions of Contract

Forms of securities

Fully completed and priced tender document

Complete Set of Drawings

41

SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value equal to and above R30 000 up to R50 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to exceed R30 000 and below R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable;

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

B-BBEE STATUS LEVEL OF CONTRIBUTOR 20

Total points for Price and B-BBEE must not exceed 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

42

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1. B-BBEE Status level certificate issued by an authorized body or person;

2. A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3. Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black

economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic

Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

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5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be

ii) Subcontracted............…………….…………%

iii) The name of the sub-contractor……………………………………………..

iv) The B-BBEE status level of the sub-contractor........................................

v) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

YES NO

vi) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned by: EME

√

QSE

√

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Black people who are military veterans

OR

Any EME

Any QSE

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8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:…………………………………………………………….

8.2 VAT registration number:……………………………………….………………….

8.3 Company registration number:…………….……………………….……………..

8.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited [TICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………

8.6 COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]

8.7 Total number of years the company/firm has been in business:…………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contributor indicated in

paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the

preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any

45

organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

46

T2.1.2 PROOF OF CENTRAL SUPPLIER DATABASE REGISTRATION Attached hereto is my / our Master Registration Number (Supplier Number) with the Central Suppliers Database. My / our failure to submit the Master Registration Number (Supplier Number) with the Central Suppier Database with my / our tender document will lead to the conclusion that my / our company is not registered with CSD and invalidate the tender

47

T2.1.3 COPY OF TAX CLEARANCE CERTIFICATE AND TAX COMPLIANCE STATUS PIN IMPORTANT NOTES:

1. National Treasury SCM Instruction No. 7 of 2017 / 2018 provides guidance to Accounting Officers of departments and constitutional institutions and Accounting Authorities of public entities listed in Schedules 2 and 3 to the Public Finance Management Act (PFMA) Act No.1 of 1999, regarding the implementation of the South African Revenue Service (SARS) revised system for the management of tax compliance including the introduction of the Standard Bidding Document 1 to give effect to the tax compliance status system.

IMPLEMENTATION OF THE TAX COMPLIANCE STATUS SYSTEM To comply with the above instruction government entities have to;

- Utilise Standard Bidding Document 1 issued with the Treasury Instruction

- As a bid condition, Accounting Officers and Authorities must request bidders to register on government’s Central Supplier Database and include in their bid a copy of their Master Registration Number (Supplier Number) in order to enable the institution to verify the supplier’s tax status on Central Supplier Database

- An Accounting Officer and Authority may also request a supplier to provide tax compliance

status PIN to verify bidder’s tax compliance status

48

T2.1.3 TAX CLEARANCE CERITFICATE

[Copy of Tax Clearance Certificate and Tax Compliance status PIN obtained from SARS to be inserted here]

49

T2.1.4 CERTIFICATE OF ATTENDANCE AT COMPULSORY BRIEFING

This is to certify that (tenderer) ...............................................................................................................

of (address) ............................................................................................................................................

........................................................................................................... was represented by the person(s)

named below at the compulsory meeting held for all tenderers at (location) ..........................................

................................................ on (date).................................... starting at (time) ...............................

I / We acknowledge that the purpose of the meeting was to acquaint myself / ourselves with the site of the works and / or matters incidental to doing the work specified in the tender documents in order for me / us to take account of everything necessary when compiling our rates and prices included in the tender.

Particulars of person(s) attending the meeting: Name: .... ....................................................... Signature: .................................................................. Capacity: ....................................................... Identity number: ………………………………………... Name: .... ....................................................... Signature: .................................................................. Capacity: ....................................................... Identity number: …………………………………………

Attendance of the above person(s) at the meeting is confirmed by the Employer's representative, namely: Name: .... ....................................................... Signature: .................................................................. Capacity: ....................................................... Date and Time: ..........................................................

50

T2.1.5 CERTIFICATE OF AUTHORITY FOR SIGNATORY

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must complete

the certificate set out below for the relevant category, and attach their Registration Certificates for

Companies, Close Corporations and Partnerships, or Agreements and Powers of Attorney for Joint

Ventures or ID documents to the page provided at the end of this form.

(I)

COMPANY

(II)

CLOSE

CORPORATION

(III)

PARTNERSHIP

(IV)

JOINT VENTURE

(V)

SOLE

PROPRIETOR

(I) CERTIFICATE FOR COMPANY I, ………………………………………………………, Id number ………………………………. chairperson

of the Board of Directors of ……………………………………………… hereby confirm that by resolution

of the Board (copy attached) taken on ................................... 20......, Mr/Ms ……………………..acting

in the capacity of …………………………………….., was authorised to sign all documents in connection

with the tender for Contract No ……………… and any contract resulting from it, on behalf of the

company.

Chairman: ......................................................................................

As Witnesses: 1. ....................................................................................

2. ..................................................................................... Date: …………………..

(II) CERTIFICATE FOR CLOSE CORPORATION

We, the undersigned, being the key members in the business trading as ……………………………. hereby authorise Mr/Ms ...................... …………., acting in the capacity of ………………………….. , to sign all documents in connection with the tender for Contract No ......... and any contract resulting from it, on our behalf.

NAME ADDRESS SIGNATURE DATE

ID No………………..

ID No………………...

ID No………………..

ID No………………..

Note : This certificate is to be completed and signed by all of the key members upon whom rests

the direction of the affairs of the Close Corporation as a whole.

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(III). CERTIFICATE FOR PARTNERSHIP

We, the undersigned, being the key partners in the business trading as, .................................................

............................................................. hereby authorize Mr/Ms .............................................................

acting in the capacity of ......................................................................................... , to sign all

documents in connection with the tender for Contract No .................................... and any contract resulting from it, on our behalf.

NAME ADDRESS SIGNATURE DATE

Note : This certificate is to be completed and signed by all of the key partners upon whom rests

the direction of the affairs of the Partnership as a whole.

(IV) CERTIFICATE FOR JOINT VENTURE We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorize Mr/Ms

…………………………………………… , authorized signatory of the company, .........................................

acting in the capacity of lead partner, to sign all documents in connection with the tender offer for

Contract No ....................................... and any contract resulting from it, on our behalf.

This authorization is evidenced by the attached power of attorney signed by legally authorized signatories of all the partners to the Joint Venture.

NAME OF FIRM ADDRESS AUTHORISING

SIGNATURE, NAME AND CAPACITY

Lead partner

52

Note : This certificate is to be completed and signed by all of the key partners upon whom rests

the direction of the affairs of the Partnership as a whole.

(V) CERTIFICATE FOR SOLE PROPRIETOR I, …………………………………………….., hereby confirm that I am the sole owner of the business trading as ………………………………………………………. Signature of Sole owner: ……………………………… As Witnesses: 1. ……………………………… 2. ……………………………… Date: ………………………………

53

T2.1.6 DECLARATION OF INTEREST (SBD 4) 1. Any legal person, including persons employed by the state*, or persons having a kinship

with persons employed by the state, including a blood relationship, may make an offer or offers in

terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or

proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof,

be awarded to persons employed by the state, or to persons connected with or related to them, it

is required that the bidder or his/her authorised representative declare his/her position in relation

to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or

where it is known that such a relationship exists between the person or persons for or on

whose behalf the declarant acts and persons who are involved with the evaluation and or

adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

2.1 Full Name of bidder or his or her representative: 2.2 Identity Number: 2.3 Position occupied in the Company (director, shareholder etc.): 2.4 Company Registration Number:

2.5 Tax Reference Number: 2.6 VAT Registration Number:

54

* “State” means –

(a) any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act,

1999 (Act No. 1 of 1999);

(b) any municipality or

municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

2.7 Are you or any person connected with the bidder presently employed by the state?

Yes No

2.7.1 If so, furnish the following particulars:

Name of person / director / shareholder/ member: Name of state institution to which the person is connected: Position occupied in the state institution: Any other particulars:

2.8 Did you or your spouse, or any of the company’s directors / shareholders / members or their spouses conduct business with the state in the previous twelve months?

Yes No

2.8.1 If so, furnish particulars:

55

2.9 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?

Yes No

2.9.1 If so, furnish particulars.

2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?

Yes No


2.11 Do you or any of the directors /shareholders/ members of the company have any interest in any other related Companies whether or not they are bidding for this contract?

Yes No


DECLARATION I/We, the undersigned

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.11.1

ABOVE IS CORRECT.

I/WE ACCEPT THAT THE STATE MAY ACT AGAINST ME IN TERMS OF PARAGRAPH 23

OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO

BE FALSE.

SIGNATURE: IDENTITY NUMBER: (of person authorised to sign on behalf of the Tenderer) DATE:

56

T2.1.7 CERTIFICATE OF INDEPENDENT BID DETERMINATION (SBD 9)

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association

of firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot

be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused

the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to

ensure that, when bids are considered, reasonable steps are taken to prevent any form

of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD

9) must be completed and submitted with the bid:

57

CERTIFICATE OF INDEPENDENT BID DETERMINATION (SBD 9)

I, the undersigned, in submitting the accompanying bid:

TENDER NO. DCS07001EM for the EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN, GAUTENG PROVINCE

(Bid Number and Description)

In response to the invitation for the bid made by:

THE INDEPENDENT DEVELOPMENT TRUST

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that: (Name of Bidder)

3. I have read and I understand the contents of this Certificate;

4. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;

5. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;

6. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;

7. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder

8. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium will not be construed as collusive bidding.

9. In particular, without limiting the generality of paragraphs 6 above, there has been regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

58

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid; or

(f) bidding with the intention not to win the bid.

10. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.

11. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

12. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

13. Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

SIGNATURE: __________________ IDENTITY NUMBER: _________________________ (of person authorised to sign on behalf of the Tenderer) DATE:

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T2.1.8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (SBD 8)

1 This Standard Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes

No


4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes

No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No


http://www.treasury.gov.za/


60

CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND

CORRECT. I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN

AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. ………………………………………... ………………………….. Signature Date

………………………………………. ………………………….. Position Name of Bidder

61

T2.1.9 JOINT VENTURE OR CONSORTIUM AGREEMENT BETWEEN PARTIES Attached hereto is our duly signed, notarised Joint Venture Agreement. Our failure to submit the agreement with our tender document will lead to the conclusion that the joint venture has not been formally formed and all parties were not involved in the tender process and as such, the bid will be disqualified.

62

T2.1.10 CIDB REGISTRATION CERTIFICATE Attached hereto is my / our registration certificate with the Construction Industry Development Board. My / our failure to submit the certificate with my / our tender document will lead to the conclusion that my / our company is not registered with CIDB. NOTE: The CIDB can be contacted or visited on www.cidb.org.za for more information and registration. Obtain a “Code of Conduct for all parties engaged in construction procurement” for you information.

http://www.cidb.org.za/

63

T2.1.11CONTRACTOR'S COPY OF REGISTRATION OF INCORPORATION OR COMPANY REGISTRATION DOCUMENTS Attached hereto is my / our original certified copies of company registration of incorporation or company registration documents. My failure to submit the copy with my / our tender document will lead to the conclusion that I am / we are not registered as claimed and as such, the bid will be disqualified

64

T2.1.12 COPY OF A LETTER OF GOODSTANDING WITH COMPANSATION FOR OCCUPATIONAL AND INJURIES DISEASE ACT (COIDA) REGISTRATION CERTIFICATE Attached hereto is my / our certified copy of A LETTER OF goodstanding with the Compensation for Occupational Injuries and Diseases, e.g. letter of good standing. My / our failure to submit the certificate with your tender offer will lead to the conclusion that your entity/ company is not registered with COIDA, and therefore, the bid will be disqualified.

65

T2.1.13 RECORD OF ADDENDA TO THE TENDER DOCUMENTS

We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

Attach additional pages if more space is required.

Signed

Date

Name

ID number

Position

Tenderer

66

T2.1.14 AMENDMENTS, QUALIFICATIONS AND ALTERNATIVES (This is not an invitation for amendments, deviations or alternatives but should the Tenderer desire to make any departures from the provisions of this contract he shall set out his proposals clearly hereunder. The Employer will not consider any amendment, alternative offers or discounts unless forms (a), (b) and (c) have been completed to the satisfaction of the Employer). I / We herewith propose amendments, alternatives and discounts as set out in the tables below: (a) AMENDMENTS

PAGE, CLAUSE OR

ITEM NO

PROPOSED AMENDMENT

[Notes: (1) Proposals for amendments to the General and Special Conditions of Contract are not acceptable, and will be ignored;

(2) The Tenderer must give full details of all the financial implications of the amendments and qualifications in a covering letter attached to his tender.

(b) ALTERNATIVES

PROPOSED ALTERNATIVE

DESCRIPTION OF ALTERNATIVE

[Notes: (1) Individual alternative items that do not justify an alternative tender, and an alternative offer for time for completion should be listed here.

(2) In the case of a major alternative to any part of the work, a separate Bill of Quantities, programme, etc, and a detailed statement setting out the salient features of the proposed alternatives must accompany the tender.

(3) Alternative tenders involving technical modifications to the design of the works and methods of construction shall be treated separately from the main tender offer.]

67

(c) DISCOUNTS

ITEM ON WHICH DISCOUNT IS OFFERED

DESCRIPTION OF DISCOUNT OFFERED

[Note: The Tenderer must give full details of the discounts offered in a covering letter attached to his tender, failing which, the offer for a discount may have to be disregarded. Only unconditional discounts will be considered]

SIGNATURE: ..............................................……… IDENTITY NUMBER: …………………………….. (of person authorised to sign on behalf of the Tenderer) DATE:………………………………

68

T2.1.15 B-BBEE CERTIFICATE Attached hereto is my / our original or original certified copy of my / our B-BBEE Certificate issued by a verification agency accredited by SANAS. My failure to submit the certificate with my / our tender document will lead to the conclusion that I am / we do not wish to claim preference points in terms of my / our B-BBEE status. (Note: Joint Venture and Consortium to submit a consolidated B-BBBEE certificate)

69

T2.1.16 EVALUATION SCHEDULE: PROJECT EXPERIENCE The Tenderer shall provide details of his relevant experience on similar scale projects completed in the past 10 years. In support tendreres are to complete the “Project Experience” schedule below and attach thereto copies of (a) Letters of Appointment, and (b) all the relevant Completion Certificates (practical completion, work completion & final completion)

PROJECT NAME BRIEF PROJECT

DESCRIPTION

PROJECT VALUE (Excl

VAT)

ORIGINAL

CONTRACT

PERIOD

START DATE

ACTUAL COMPLETION DATE

A.

B.

C.

D.

E.

F.

70

T2.1.17 EVALUATION SCHEDULE: LETTERS OF APPOINTMENT, AND RELEVANT COMPLETION CERTIFICATES (PRACTICAL COMPLETION, WORK COMPLETION & FINAL COMPLETION) Tenderer is to attach all letter of appointment and completion certificate corresponding to the project listed in T2.1.18 above.

71

T2.1.18 EVALUATION SCHEDULE: REPORT ON CONTRACTOR’S COMPETANCE &

PERFORMANCE ON A SIMILAR PROJECT FOR TENDER RECOMMENDATION PURPOSES

The following are to be completed by the Client and Principal Agent and is to be supported in each case

by a letter of award and the works completion certificate.

PROJECT A:

Type of Project & Brief Description of Scope of Work, e.g. (new school, renovation of clinic):

………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

Client: . ..................................................................................................................................

Contract Amount: ................................................................................................................

Contract Duration: ...............................................................................................................

Actual Contract Duration:………………………………………………………………………….

RATE SERVICE PROVIDER ON THEIR OVERALL PERFORMANCE

DESCRIPTION SCORE TICK APPROPRIATE SCORING

Very Good 1

Good 0,8

Fair 0,6

Poor 0,2

Any other remarks considered necessary to assist in evaluation of the Contractor?

....................................................................................................................................................................

....................................................................................................................................................................

Principal Agent Firm: ..........................................................................................................

Telephone: ............................................................................................................................

PA Signature: ............................................... Date: ...............................................

Client Signature: .......................................... Date: ...............................................

Stamp

72





PROJECT B:


………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

Client: . ..................................................................................................................................

Contract Amount: ................................................................................................................





Very Good 1

Good 0,8

Fair 0,6

Poor 0,2


....................................................................................................................................................................

....................................................................................................................................................................


Telephone: ............................................................................................................................



Stamp

73





PROJECT C:


………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

Client: . ..................................................................................................................................

Contract Amount: ................................................................................................................





Very Good 1

Good 0,8

Fair 0,6

Poor 0,2


....................................................................................................................................................................

....................................................................................................................................................................


Telephone: ............................................................................................................................



Stamp

74





PROJECT D:


………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

Client: . ..................................................................................................................................

Contract Amount: ................................................................................................................





Very Good 1

Good 0,8

Fair 0,6

Poor 0,2


....................................................................................................................................................................

....................................................................................................................................................................


Telephone: ............................................................................................................................



Stamp

75





PROJECT E:


………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

Client: . ..................................................................................................................................

Contract Amount: ................................................................................................................





Very Good 1

Good 0,8

Fair 0,6

Poor 0,2


....................................................................................................................................................................

....................................................................................................................................................................


Telephone: ............................................................................................................................



Stamp

76

T2.1.19 EVALUATION SCHEDULE: KEY PERSONNEL

The Tenderer shall list below the personnel that he intends to utilize on the Works, including key personnel that may have to be hired for the project.

CATEGORY OF EMPLOYEE

NUMBER OF PERSONS

EXISTING KEY PERSONNEL, PART

OF THE CONTRACTOR'S ORGANISATION

KEY PERSONNEL TO BE HIRED FOR THE

PROJECT IMPORTED IF NOT AVAILABLE

LOCALLY

UNSKILLED PERSONNEL TO BE RECRUITED FROM

LOCAL COMMUNITY

HDI NON-HDI HDI NON-HDI HDI NON-HDI

Construction Manager, Site Agent, Project Managers

Foremen, Quality Control and Safety Personnel

Technicians, Surveyors, etc

Artisans and other Skilled workers

Plant Operators

Others:.........................

.....................................

.....................................

.....................................

...

The Tenderer is referred to Clause F.2.1.1.2 of the Tender Data and shall insert in the spaces provided on the following pages details of the key personnel required to be in the employment of the tenderer or other organization, in order for the tenderer to be eligible to submit a tender for this project. Proof of professional registration must be appended to these schedules, together with the Curriculum Vitae of each individual. SIGNATURE: ..............................................……… IDENTITY NUMBER: …………………………….. (of person authorised to sign on behalf of the Tenderer) DATE:………………………………

77

T2.1.20 EVALUATION SCHEDULE: ORGANOGRAM OF KEY PERSONNEL TO BE ENGAGED ON THE PROJECT

78

T2.1.21 EVALUATION SCHEDULE: CURRICULUM VITAE OF KEY PERSONNEL (Comprehensive CVs, certified copies of qualifications and registration certificates are required for Key personnel provided in section T2.1.21. Site Agent, Construction Project Manager, Quantity Surveyor, Technician and Foreman)

79

T2.1.21.A _ CV FOR CONTRACTOR CONSTRUCTION CONSTRUCTION PROJECT MANAGER

Name: Date of birth:

Profession: Nationality:

Qualifications:

Professional Body:

Category of Registration:

Registration Number:

Professional Body:



Professional Body:



Name of Employer (firm):

Current position: Years with firm:

Employment Record:

Experience Record Pertinent to Required Service:

Certification: I, the undersigned, certify that, to the best of my knowledge and belief, this data correctly describes me, my qualifications and my experience. ........................................................…………………......... ……..…………………. SIGNATURE OF THE INCUMBANT IN THE SCHEDULE DATE

…………………………………………………….

INCUMBANT’S IDENTITY NUMBER

80

T2.1.21.B_ EVALUATION SCHEDULE: CV FOR SITE AGENT



Qualifications:

Professional Body:



Professional Body:



Professional Body:





Employment Record:



…………………………………………………….


81

T2.1.21.C_EVALUATION SCHEDULE: CV FOR QUANTITY SURVEYOR



Qualifications:

Professional Body:



Professional Body:



Professional Body:





Employment Record:



…………………………………………………….


82

T2.1.21.D_EVALUATION SCHEDULE: CV FOR TECHNICIAN / ARTISAN /

SURVEYOR



Qualifications:

Professional Body:



Professional Body:



Professional Body:





Employment Record:



…………………………………………………….


83

T2.1.21.D_ EVALUATION SCHEDULE: CV FOR FOREMAN



Qualifications:

Professional Body:



Professional Body:



Professional Body:





Employment Record:



…………………………………………………….


84

T2.1.22EVALUATION SCHEDULE: PROGRAMME SCHEDULE The Tenderer shall attach a programme schedule (using a computer programme) reflecting the proposed sequence and tempo of execution of the various activities comprising the work for this Contract. The programme shall be in accordance with the information supplied in the Contract, requirements of the Project Specifications and with all other aspects of his Tender.

PROGRAMME (EXAMPLE ONLY)

ACTIVITY

MONTHS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

[Note: The programme must be based on the completion time as specified in the Contract Data. No other completion time that may be indicated on this programme will be regarded as an alternative offer, unless it is listed in Table (b) of Form I hereafter and supported by a detailed statement to that effect, all as specified in the Tender Data]

SIGNATURE: ..............................................……… IDENTITY NUMBER: …………………………….. (of person authorised to sign on behalf of the Tenderer) DATE:………………………………

85

T2.1.23EVALUATION SCHEDULE: SCHEDULE OF PLANT AND EQUIPMENT The following are lists of major items of relevant equipment that I / we presently own or lease and will have available for this contract if my / our tender is accepted. (will be hired)

(a) Details of major equipment owned by me / us and are immediately available for this contract (provide proof of ownership).

DESCRIPTION (type, size, capacity etc) QUANTITY YEAR OF

MANUFACTURE

Attach additional pages if more space is required

(b) Details of major equipment that will be hired, or acquired for this contract if my / our

tender is accepted (provide proof from plant hire company that they will be hired to you)

DESCRIPTION (type, size, capacity etc) QUANTITY

HOW ACQUIRED

HIRE/ BUY

SOURCE

Attach additional pages if more space is required

The Tenderer undertakes to bring onto site without additional cost to the Employer any additional plant not listed but which may be necessary to complete the contract within the specified contract period. Failure to complete this form properly and correctly, will lead to the conclusion that the tenderer does not have the necessary plant and equipment resources at his disposal, and will prejudice his tender. SIGNATURE: ..............................................……… IDENTITY NUMBER: …………………………….. (of person authorised to sign on behalf of the Tenderer) DATE:………………………………

86

T2.1.24 CONTRACTOR'S HEALTH AND SAFETY DECLARATION In terms of Clause 5(1)(h) of the OHSA 1993 Construction Regulations 2014 (referred to as "the Regulations" hereafter), a Contractor may only be appointed to perform construction work if the Employer is satisfied that the Contractor has the necessary competencies and resources to carry out the work safely in accordance with the Occupational Health and Safety Act No 85 of 1993 and the OHSA 1993 Construction Regulations 2014. To that effect a person duly authorized by the tenderer must complete and sign the declaration hereafter in detail. Declaration by Tenderer 1. I the undersigned hereby declare and confirm that I am fully conversant with the Occupational

Health and Safety Act No 85 of 1993 (as amended by the Occupational Health and Safety Amendment Act No 181 of 1993), and the OHSA 1993 Construction Regulations 2014.

2. I hereby declare that my company / enterprise has the competence and the necessary resources to safely carry out the construction work under this contract in compliance with the Construction Regulations and the Employer's Health and Safety Specifications.

3. I hereby undertake, if my tender is accepted, to provide a sufficiently documented Health and Safety Plan in accordance with Regulation 5(1) of the Construction Regulations, approved by the Employer or his representative, before I could be allowed to commence with construction work under the contract. I hereby agree that my company/enterprise will not have a claim for compensation for delay or extension of time because of my failure to obtain the necessary approval for the said safety plan.

4. I confirm that copies of my company's approved Health and Safety Plan, the Employer's Safety

Specifications as well as the OHSA 1993 Construction Regulations 2014 will be provided on site and will at all times be available for inspection by the Contractor's personnel, the Employer's personnel, the Engineer, visitors, and officials and inspectors of the Department of Labour.

5. I hereby confirm that adequate provision has been made in my tendered rates and prices in the

bill of quantities to cover the cost of all resources, actions, training and all health and safety measures envisaged in the OHSA 1993 Construction Regulations 2014, including the cost for specific items that may be scheduled in the bill of quantities.

6. I hereby confirm that I will be liable for any penalties that may be applied by the Employer in terms

of the said Regulations for failure on my part to comply with the provisions of the Act and the Regulations as set out in Regulation 33 of the Regulations.

7. I agree that my failure to complete and execute this declaration to the satisfaction of the Employer

will mean that I am unable to comply with the requirements of the OHSA 1993 Construction Regulations 2014, and accept that my tender will be prejudiced and may be rejected at the discretion of the Employer.

8. I am aware of the fact that, should I be awarded the contract, I must submit the notification

required in terms of Regulation 4 of the OHSA 1993 Construction Regulations 2014 (example attached hereafter) before I could be allowed to proceed with any work under the contract.

SIGNATURE: IDENTITY NUMBER: (of person authorised to sign on behalf of the Tenderer) DATE:

87

T2.1.25EVALUATION SCHEDULE: SAFETY HEALTH ENVIRONMENTAL AND QUALITY MANAGEMENT SYSTEM (SHEQ) PLAN Attached hereto are my / our SHEQ Plan, all in compliance with the Health and Safety Specification, environmental and quality management plan – Annexure A and Letter of undertaking from a Qualified OHS Consultant. Note: The bidder who is appointed shall be required to submit his SHEQ plans to relevant authorities for approval within 21 calender days. Failure to get these plans approved within this period will results in the contractor losing his construction period without an extension of construction period. (PLEASE ATTACHED HERE)

88

THE CONTRACT

89

PART C1 : AGREEMENT AND CONTRACT DATA

90

C1.1 FORM OF OFFER AND ACCEPTANCE

91

C1.1 Form of Offer and Acceptance

Offer The employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN, GAUTENG PROVINCE

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rand (in

words); R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (in figures)

This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the contractor in the conditions of contract identified in the contract data. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Identity number . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer (Name and . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . address of organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name and signature of witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CIDB Registration number ____________________________________________________

NOTE: Failure of a tenderer to sign this part of the tender form (offer) will invalidate the tender AA A

92

Acceptance By signing this part of this form of offer and acceptance, the employer identified below accepts the tenderer’s offer. In consideration thereof, the employer shall pay the contractor the amount due in accordance with the conditions of contract identified in the contract data. Acceptance of the tenderer’s offer shall form an agreement between the employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

The terms of the contract, are contained in:

Part C1: Agreements and contract data, (which includes this agreement) Part C2: Pricing data Part C3: Scope of work. Part C4: Site information

and drawings and tender documents or parts thereof, which may be incorporated by reference into Parts 1 to 4 above. Deviations from and amendments to the documents listed in the tender data and any addenda thereto as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement. No amendments to or deviations from said documents are valid unless contained in this schedule. The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of deviations (if any), contact the employer’s agent (whose details are given in the contract data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the contract data. Failure to fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement. Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the schedule of deviations (if any). Unless the tenderer (now contractor) within five working days of the date of such receipt notifies the employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Identity number . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the Employer Independent Development Trust

Physical Address _______________ _______________

Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . signature of witness . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . . . . . .

93

Schedule of Deviations 1 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

By the duly authorised representatives signing this agreement, the employer and the tenderer agree to and accept the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the tender data and addenda thereto as listed in the tender schedules, as well as any confirmation, clarification or changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance. It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall have any meaning or effect in the contract between the parties arising from this agreement.

94

C1.2 CONTRACT DATA

95


EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN, GAUTENG PROVINCE C1.2 Contract Data for TENDER NO. DCS07001EM The Conditions of Contract are clauses of the NEC3 Engineering and Construction Short Contract (April 2013) published by Institution of Civil Engineers (ICE together with IDT’s Special Conditions of Contract. Copies of these conditions of contract may be obtained from the South African Institution of Civil Engineering Association (SAICE) Tel: 011 805 5947

Each item of data given below is cross-referenced to the clause in the NEC3 Engineering and Construction Short Contract to which it mainly applies. The additions, deletions and alterations to the NEC3 Engineering and Construction Short Contract are:

Clause Number

Contract Data for TENDER NO.DCS07001EM

13. 51.

Add: The Scope of Works include:

- Rerouting the existing sewer line to outside the kitchen walls, thoroughly cleaning the

existing line and decommissioning it.

- Servicing and replacing the fire-fighting equipment

- Renovating the kitchen cells to bring them up to standard and certification of services

- Upgrading the grease trap located outside the kitchen

- Installing a standby pump for the sewer treatment plant

Add: Contract Period is eight (8) weeks Add: Defects date is two (2) weeks after completion Add: Defects correction period is two (2) weeks Add: The delay damages are R 2,500.00 per day Add: The assessment dates will be on a fortnightly basis Add: The retention is 10% Add: Electronic mail delivered to the electronic mail address provided in the bid document is effective communication. Delete Clause 51 Payment. Add: The contractor will be paid within 30 days of Independent Development Trust receiving the approved Payment Certificates and invoices. Default interest, where applicable, shall only be effective after the 30 calendar days from the date of submission of undisputed payment certificate to the employer at the rate of repo rate plus 3%.

96

SPECIAL CONDITIONS OF CONTRACT

To the

NEC3 ENGINEERING AND CONSTRUCTION SHORT

CONTRACT (APRIL 2013)

NAME OF PROJECT: EMERGENCY INTERVENTION AT BAVIAANSPOORT

CORRECTIONAL CENTRE KITCHEN

1. INTRODUCTION

WHEREAS, the Independent Development Trust (“IDT”) made an Offer of Appointment and the

Contractor has accepted such appointment subject to the conditions stipulated in the aforesaid Offer

of Appointment Letter, which conditions include signing of the NEC3 Engineering and Construction

Short Contract (hereinafter referred to as “Main Agreement”) and the Contract Data.

AND WHEREAS, this Special Condition of Contract shall form part of the Main Agreement between

the Employer and the Contractor.

2. ADDITIONS TO THE MAIN AGREEMENT AND THE CONTRACT DATA

2.1 JOINT VENTURE AGREEMENT

2.1.1 Should the Joint Venture Agreement be dissolved or any of the JV partner pull out

the JV Agreement for any reasons whatsoever, the Employer hereby reserve its

right to terminate the contract with immediate effect.

2.1.2 Should one JV partner pull out of the JV agreement and the replacement JV partner

does not meet the BBBEE threshold stipulated in clause 5.4 of the Special

Condition of the Principal Contract, the IDT shall be entitled to cancel the contract

with immediate effect.

2.1.3 Should the BBBEE status of the Joint Venture be changed to a lower rate than the

bidding rate, based on legislation applicable at the time of tender closing, the IDT

shall be entitled to cancel the contract.

97

3. SUBCONTRACTING

3.1 A service provider awarded the contract may not sub-contract more than 25% of the

value of the contract to any other enterprise that does not have an equal or higher

BBBEE status level than the person concerned, unless the contract is subcontracted

to an exempted micro enterprise that has the capability and ability to execute the sub-

contract.

3.2 Service provider awarded the project shall subcontract not less than 15% of the contract

value to Black-owned local firms with preferably women, youth and people with

disability

4. LOCAL ENTERPRISE

Service provider awarded the project shall purchase at least 10% of the materials locally

where available.

5. TRAINING

Service provider awarded the project shall train local labour on life skills, on the job and

accredited certification in e.g. plumbing, bricklaying, electrification, etc. from accredited

institution.

98

C2 Pricing Data

99

C2.1 PRICING INSTRUCTIONS

100

INDEPENDENT DEVELOPMENT TRUST EMERGENCY INTERVENTION AT BAVIAANSPOORT CORRECTIONAL CENTRE

KITCHEN C2.1 Pricing Instructions

1 The Bills of Quantities have been drawn up in accordance with the Standard System of

Measuring Building Work (as amended) published and issued by the Association of South African Quantity Surveyors (Sixth Edition (Revised)), 1999. Where applicable the:

a) Civil engineering work has been drawn up in accordance with the provisions of the latest

edition of SABS 1200 Standardized Specifications for Civil Engineering Works. b) Mechanical work has been drawn up in accordance with the provisions of the Model Bills of

Quantities for Refrigeration, Air-Conditioning and Ventilation Installations, published by the South African Association of Quantity Surveyors, July 1990).

c) Electrical work has been drawn up in accordance with the provisions of the Model Bills of Quantities for Electrical Work, published by the South African Association of Quantity Surveyors, (July, 2005).

2 The Agreement is based on the NEC3 Engineering and Construction Short Contract

(April 2013). 3 It will be assumed that prices included in the Bills of Quantities are based on Acts, Ordinances, Regulations, By-laws, International Standards and National Standards that were published 28 days before the closing date for tenders. (Refer to www.stanza.org.za or www.iso.org for information on standards). 5 The prices and rates in these Bills of Quantities are fully inclusive prices for the work described

under the items. Such prices and rates cover all costs and expenses that may be required in and for the execution of the work described in accordance with the provisions of the Scope of Work, and shall cover the cost of all general risks, liabilities, and obligations set forth or implied in the Contract Data, as well as overhead charges and profit. These prices will be used as a basis for assessment of payment for additional work that may have to be carried out.

6 The drawings listed in the Scope of Works used for the setting up of these Bills of Quantities

are as provided 7 REFERENCE TO ANY PARTICULAR PRODUCT Reference to any particular trademark, name, patent, design, type, specific origin or producer

is purely to establish a standard for requirements. Products or articles of an equivalent standard may be substituted.

8 FIXED PRICE The rates contained in the Bills of Quantities will apply irrespective of the final quantities of the

different classes and kinds of work actually executed. Rates for work of similar description occurring in different sections of the Bills of Quantities shall

be identical. Bidders are to take note that the contract price adjustments are not applicable to this contract.

Bidders should therefore make provision in the Contract Sum, schedule of rates, etc. for possible price increases during the contract period, as no claims in this regard shall be considerd/entertained.

10 An item against which no price is entered will be considered to be covered by the other prices

or rates in the Bills of Quantities. A single lump sum will apply should a number of items be grouped together for pricing purposes.

http://www.stanza.org.za/

http://www.iso.org/

101

11 Where any item is not relevant to this specific contract, such item is marked N/A (signifying “not applicable”)

12 The Contract Data and the standard form of contract referenced therein must be studied for

the full extent and meaning of each and every clause set out in Section 1 (Preliminary and General) of the Bills of Quantities

13 The Bills of Quantities is not intended for the ordering of materials. Any ordering of materials,

based on the Bills of Quantities, is at the Contractor’s risk. 14 The amount of the Preliminary Section to be included in each monthly payment certificate shall

be assessed as an amount prorated to the value of the work duly executed in the same ratio as the preliminaries bears to the total of prices excluding any contingency sum, the amount for the Preliminary Section and any amount in respect of contract price adjustment provided for in the contract.

Provisional sums are provided for some items in the Schedule of Quantities. Work done under these items will be at the written direction of the Employer. The Employer reserves the right, during the execution of the works, to adjust the stated amounts upwards or downwards according to the work actually done under the item, or the item may be omitted altogether, without affecting the validity of the Contract.

The Tenderer shall not under any circumstances whatsoever delete or amend any of the sums

inserted in the “Amount” column of the Bill of Quantities and in the Summary of the Bill of Quantities unless ordered or authorized in writing by the Employer before closure of tenders. Any authorized changes made by the Tenderer to provisional items in the schedule, or to the provisional percentages and sums in the Summary of the Bill of Quantities, will be treated as arithmetical errors.

15 Where the initial contract period is extended, the monthly charge shall be calculated on the

basis as set out in 14 but taking into account the revised period for completing the works. 16 The amount or items of the Preliminary Section shall be adjusted to take account of the

theoretical financial effect which changes in time or value (or both) have on this section. Such adjustments shall be based on adjustments in the following categories as recorded in the Bills of Quantities:

a) an amount which is not to be varied, namely Fixed (F) b) an amount which is to be varied in proportion to the contract value, namely Value Related

(V); and c) an amount which is to be varied in proportion to the contract period as compared to the

initial construction period excluding revisions to the construction period for which no adjustment to the contractor is not entitled to in terms of the contract, namely Time Related (T).

17 Where no provision is made in the Bills of Quantities to indicate which of the three categories

in 12 apply or where no selection is made, the adjustments shall be based on the following breakdown:

a) 10 percent is Fixed; b) 75 percent if Value Related c) 15 percent is Time Related.

18 The adjustment of the Preliminary Section shall apply notwithstanding the actual employment

of resources in the execution of the works. The contract value used for the adjustment of the Preliminary Section shall exclude any contingency sum, the amount for the Preliminary Section and any amount in respect of contract price adjustment provided for in the contract. Adjustments in respect of any staged or sectional completion shall be prorated to the value of each section.

19

102

C2.2 BILLS OF QUANTITIES

103



KITCHEN

C2.2 Bills of Quantities

AmountItemNo

Quantity Rate

Centre Kitchen

Emergency Intervention at Baviaanspoort Correctional

Tender No. DCS07001EM

SECTION 1

PRELIMINARIES AND GENERAL (PROVISIONAL)

BILL No. 1

ItemContractual Requirements1

FIXED-CHARGE ITEMS

Item

Contractor's initial obligations in respect of the Occupational Health and Safety Act and Construction Regulations

2

ItemSubmission and Approval of the Health and Safety File3

ItemSubmission of the Environmental Management Plan 4

ItemSubmission of Quality Control and Quality Assurance File

5

Establish Facilities on the Site :

ItemFurnished Office6

a) Facilities for Engineer (SABS 1200 AB)

ItemNameboards7

ItemOffices and storage sheds8

b) Facilities for Contractor

ItemAblution and latrine facilities9

ItemTools and equipment10

ItemWater supplies, electric power and communications11

ItemDealing with water (Sub clause 5.5)12

-B1-

PreliminariesBill No. 1Section No. 1

Carried to Collection R

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ItemAccess (Sub clause 5.8)13

ItemPlant14

ItemOther fixed-charge obligations15

ItemRemove Engineer's and Contractor's Site establishment on completion

16

ItemContractual Requirements17

TIME-RELATED ITEMS

Item

Contractor's initial obligations in respect of the Occupational Health and Safety Act and Construction Regulations

18

Operate and maintain facilities on the Site:

ItemFurnished Office (PSAB 3.2)19

a) Facilities for Engineer for duration of construction (SABS 1200 AB)

ItemRemuneration of the Community Liaison Officer 20

ItemCompliance with the specified environmental requirements

21

ItemDealing with water (Sub clause 5.5)22

b) Facilities for Contractor for duration of construction, except where otherwise stated

ItemAccess (Sub clause 5.8)23

ItemPlant24

ItemSupervision25

ItemCompany and head office overhead costs26

ItemOther time-related obligations personnel27

ItemProvision of Security Personnel28

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ItemProvision of full-time construction safety officer 29

ItemPlant30

Compensation in terms of subclause 9.1.4 of the General Conditions of Contract 2010 for delays due to the circumstances described in sub-clause 9.1.1 and 9.1.4 clause , for delays incurred.

ItemLabour31

ItemSupervision32

ItemOther services, facilities not covered by (a), (b) & (c).33

Itema) Acceptance testing of material and workmanship called for by the Engineer at a nominated laboratory

34

SUMS STATED PROVISIONALLY BY ENGINEER

ItemOverheads, charges and profit on item (a)35

Itemb) Employment of PSC members with 4 members for the duration of the contract

36

ItemOverheads, charges and profit on item (b)37

Itemc) Allowance for accredited training of local unskilled labour

38

TRAINING

ItemCharges on profit on item (c) above39

Itemd) Supervision charges and assistance and relocating services by Service Authorities

40

PAYMENTS TO SERVICE AUTHORITIES

ItemCharges on profit on item (d) above41

-B3-



Preliminaries

Section No. 1

Bill No. 1

AmountPageNo

COLLECTION

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3

2

1Total Brought Forward from Page No.

-B4-


Carried to Final Summary R

AmountItemNo

Quantity Rate

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SECTION 2

ALTERATIONS AND DEMOLITIONS (PROVISIONAL)

NOTE : Tenderers are advised to study the Model Preambles for Trades as published by The Association of South African Quantity Surveyors

BILL No. 1

The Contractor shall provide and afterwards remove all necessary temporary tarpaulins, barricades, screens, fencing, temporary waterproofing, dustproofing, etc. required to isolate any sections of the existing buildings all to the satisfaction of the Principal Agent and remove when directed.

The Contractor shall cover up and protect from injury all work not removed and shall make good at his own expense any damage that may occur.

Existing services must be maintained at all times to the existing buildings. If it is found necessary to disconnect any service than suitable temporary or alternate servicesmust be provided to the existing buildings.

Special care shall be exercised during the progress of the work to ensure that any electrical installation, IT installations, cables, water supply pipes, telephone and other services which may be encountered are not intefered with and notice must be given to the Principal Agent if any disconnection or alterations become necessary.

Preparation of exising screeds/plaster shall imply the use of an approved screed or plaster repairing compound.

SUPPLEMENTARY PREAMBLES

-B5-

Alterations and DemolitionsBill No. 1Section No. 2


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All sizes and dimensions stated herein are approximate and deemed only sufficient to identify the item of work concerned.

In taking down and removing existing work the utmost care must be taken to avoid any structural or other damage to the remaining portions of the building and theContractor shall provide all shoring, needling, strutting, etc to ensure the stability of all structures during the alteration/demolition work. The Contractor will be held solely responsible for the safety and stability of the buildings for the whole period of the contract and must make good any damage at his own expense.

Any water supply or other piping that may be encountered and found necessary to disconnect or cut are to be effectually stopped off and any new connections that may be necessary shall be made with the proper fittings to the satisfaction of the Principal Agent. Where sanitary fittings, geysers are to be removed the Contractor shall allow for removing all exposed waste or water supply pipes to the nearest suitable junction or connection and stopping off, as well as for making good plaster, screeds.

The Contractor shall remove from the site all material, rubble, debris, rubbish resulting from the alterations/demolitions.

Prices for the removal of concrete surface beds, concrete slabs, must include for removal of reinforcement, screeds, conduits, damp proof membrane and cart off site. The Contractor is to note that removal of the existing floor finishes such as vinyl, carpets, ceramic tiles has been measured separately.

Taking down existing walls is to include for skirting, cornices, conduits, pipes, brick or concrete fins, lintels, built into the structure and for making good walls, floors, ceilings as described. The Contractor is to note that items for the removal of joinery such as shelves, pelmets, curtain rails, pinning boards, signage has been measured separately.

Removal of doors, windows, fittings is to include for their removal complete with frames, ironmongery, glass, quadrants, architraves, skirting, manganese bars, burglar bars and all accessories to walls, reveals,

-B6-



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around openings, for cutting out sills etc, for hacking up flooring at openings and for making good.

Removal of sanitary fittings is to include for the removal and blocking off of service pipes, taps, traps, fixing brackets, cisterns, etc complete.

Building up of existing openings where given in number shall be deemed to include preparing existing surfaces all round, brickwork properly toothed and bonded to existing and shot pinned to concrete, wedging up and unless otherwise stated making good finishes on both sides to match existing.

Allow for watering the works sufficiently to prevent nuisance from dust.

OLD MATERIALS TO BE CARTED AWAY:

Old materials from the alterations, except where described to be re-used or handed over, as well as all rubbish ,etc. must be regularly carted from the site and not be allowed to accumulate on or around the site.

OLD MATERIALS NOT TO BE RE-USED:

None of the old materials are to be used for new work except where specifically described as being set aside for re-use.

HANDING OVER OF MATERIALS:

Where certain materials or articles from demolitions or articles are described as to be handed over by the Contractor to the Client Representative or Representative/Agent, such materials or articles shall be transported to the client's yard. The Contractor must obtain an official receipt listing the materials or articles and dates of handing over. If the Contractor fails to submit the receipt when requested, it shall be deemed that the materials or articles are still in his possession and he will be held liable to the Client for the full replacement value thereof, which amount will be deducted from any monies due to the Contractor.

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REMOVAL OF EXISTING WORK

1m3Mass brickwork1

Breaking down and removing brickwork etc

30m2Half brick wall2

22m2One brick wall3

18No

Servicing 850 x 950mm high Standard PFX7 window frames, complete with 793 x 893mm high Flatex 345 or similar approved Internal Fixed Screen and 920 x 1 000mm high Flatex 345 or Similar approved External Hinged Screen . Repair and replace missing and damaged components as per Drawing POL 2012/W1

4

Servicing of existing doors, windows, locksets etc

3No

Servicing of 1208 x 2020mm high Steel Grille Gate & Solid Steel Door, locksets, hinges to operate as per Drawing POL 2012/D1A

5

65m2Corrugated iron roof covering and timber purlins6

Taking down and removing roofs, floors, panelling, ceilings, partitions, etc

320m2

Carefully examine and remove existing corrugated roof covering with ridging, inspect and rectify all irregularly sized timber purlins and re-install corrugated roof coverings, replace all defective and loose drive screws with longer driven screws, washer and cupped washer, seal small holes with flashing membrane system and leave watertight (measured flat)

7

Repair of Corrugated Iron Roof Coverings

5NoChromium plated towel rail not exceeding 1000mm long8

Taking out and removing ironmongery

5NoChromium plated toilet paper holder9

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3NoChromium plated hat and coat hook10

161m235mm Granolithic from floors11

Hacking up/off and removing granolithic, screeds, plaster, etc from concrete or brickwork and preparing surfaces for new screeds, plaster, etc

3m225mm Granolithic from treads and risers of stairs12

40mGranolithic skirting 70mm high13

480m2Internal plaster from walls14

161m2Internal plaster from ceilings and beams15

25m2External plaster from walls, columns and beams16

554m235mm Granolithic and waterproofing from concrete roofs17

37m2120 x 300mm Tiles to floors18

Hacking up/off and removing quarry tile floor and wall finishes including removing mortar bed or backing and preparing concrete or brick surfaces for new screed, plaster or tile finishes

160m2200 x 250mm Tiles to walls19

120m22mm Galvanised steel piping including fittings and brackets

20

Taking out and removing piping, sanitary fittings, etc including disconnecting piping from fittings and making good floor and wall finishes (making good tiling and paintwork elsewhere)

65m100mm Cast iron piping including fittings and brackets21

180m22mm Copper piping including fittings and brackets22

3NoStainless steel wash hand basin23

2NoStainless steel sink and drainer on brick wall plinths24

7NoVitreous china WC pan with flush valve25

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3NoVitreous china wall hung urinal with flush valve26

3NoStainless steel wall hung urinal with flash valve27

17m2Glass from steel windows including cleaning out rebates and preparing for new glass

28

Taking out and removing glass and mirrors

3NoMirror 600 x 800mm high from wall29

BUILDING UP OPENINGS

61m2Half brick walls30

Brickwork in NFP bricks in class II mortar in building up openings

22m2One brick walls31

32m2Cutting toothings and bonding new brickwork to existing32

Sundries

-B10-



Alterations and Demolitions

Section No. 2

Bill No. 1

AmountPageNo

COLLECTION

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10

9

8

7

6


-B11-


Carried Forward to Summary of Section No. 2 R

AmountItemNo

Quantity Rate

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BILL No. 2

WATERPROOFING

The Tenderer is referred to the relevant Clauses in the separate document Model Preambles for Trades (1999 Edition), the Department of Public Works document No. OW 371 Specification of Materials and Methods to be used and to the Supplementary Preambles which are incorporated at the front of these Bills of Quantities.

PREAMBLES


Proprietary products shall be used as specified. Substitute products of similar quality and specification may only be used with prior approval by the Principal Agent.

Proprietary products in descriptions:

WATERPROOFING TO ROOFS

280m2On flat roofs to falls and currents1

"Robex Protadeck/Protaseal"or equal similar Architect approved waterproofing laid on screed to falls (screed elsewhere measured). Tenders to please note Polyurea or robex (spray on waterproofing) on the slab need to cure properly before application (max 5% measured moisture content).

120mSealing edges to brickwork or concrete2

3m250mm Thick on waterproofing to flat roofs3

19mm Crushed stone evenly spread with larger stones around outlets

-B12-

WaterproofingBill No. 2Section No. 2


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20m2Flashings4

Five coat "Acrylastic"or equal similar Architect approved fibre reinforced heavy duty maintenance free acrylic waterproofing

100mBandage cover flashing strip 250mm wide including sealing edges

5

280m2On waterproofing to roofs6

Two coats bituminous aluminium paint

JOINT SEALANTS ETC

96mIn joint sealing and pointing all round external window and door frames.

7

Clear Neutral silicone sealant:

-B13-



Waterproofing

Section No. 2

Bill No. 2

AmountPageNo

COLLECTION

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13


-B14-



AmountItemNo

Quantity Rate

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BILL No. 3

ROOF COVERINGS ETC.


PREAMBLES




Fixing shall be done according to SABS 1200HB with minimum 225mm end laps.

Fixing:

The contractor will be required to provide a written guarantee, stating that :1. The roof sheeting is of the specified thickness.2. The client is indemnified against any defects, including colour deterioration for a minimum period of 15 years.

Guarantee:

Prices for roof covering and cladding are to include for all necessary drive screws, hook bolts, sheet bolts, nuts, washers, etc., for drilling holes for screws and bolts including removing all swarf from the sheeting and all right angle cutting and waste (Measured net).

Pricing:

-B15-

Roof CoveringsBill No. 3Section No. 2


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CORRUGATED METAL SHEETING AND ACCESSORIES

65m2Roof covering with pitch not exceeding 17 degrees.1

0,8mm thick colour one side IBR profile steel roof sheeting and accessories, fixed to intermediate purlins with 12x65mm class 3 timber, or 12x55mm class 3 metal self drilling screws (leak king). Sheets to be fixed with 3 fasteners per sheet per purlin. Holes for roof sheeting screws to be drilled not punched. Determine direction of wind before laying sheets to project a minimum of 50mm beyond purlins at eaves. Apply mastic sealant to all side laps. All in accordance with the manufacturers recommendation.

48mRidge capping 450mm girth, including "Sondor" corrugated pattern polyclosers.

2

ROOF AND WALL INSULATION

65m2

Insulation laid taut over purlins and fixed concurrent with roof covering including Galvanized steel straining wires and sisalation tape.

3

135mm Thick, non-combustible, lightweight "Factorylite" building insulation with reinforced foil (white metalised foil) facing on both sides with thermal resistance of 2.56 m2.K/W. This system or other equal Architect approved system installed as per manufacturer's specifications

-B16-



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METAL SHEETING

28mValley flashing 550mm girth with minimum 225mm laps, fixed to roof sheeting (measured net).

4

0.8mm Nominal thickness ditto, but flashings:

-B17-



Roof Coverings

Section No. 2

Bill No. 3

AmountPageNo

COLLECTION

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17

16


-B18-



AmountItemNo

Quantity Rate

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BILL No. 4

CARPENTRY AND JOINERY


PREAMBLES




Prefabricated timber roof trusses shall be constructed of South African pine by a firm of specialist designer manufacturer's as approved by the Architect.

Prefabricated roof trusses:

Prices must include for all cross and windbracing according to the manufacturer's instruction.

Prices must include for the design, plans and approval of all timber trusses and no claim shall be considered.

Pre-fabricated timber roof trusses shall comply with the requirements of SABS Specification 0163 and be constructed of South African pine as described in clause 8.5 to the designs shown on the Manufacturer's detail drawings. The timber shall be of cross-sectional dimensions shown, cut to correct lengths with ends square or at the required angle.

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Carpentry and JoineryBill No. 4Section No. 2


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Trusses shall be assembled in truss fabricating jigs with the truss having the proper camber, all tightly clamped together with joints secured using approved connector plates of galvanised steel sheet. Connector plates shall be pressed into the timber simultaneously from both sides of the truss with a hydraulic press capable of exerting such pressure as will ensure complete penetration of the teeth into the timber.

The connector plates shall be of such size as will ensure that the joints so made will adequately withstand the forces exerted on the joints.

In coastal areas connector plates in buildings without ceilings shall be painted with two coats of epoxy tar complying with SABS Specification 801 Type 2, or rust neutralising paint.

Approval of pre-fabricated roofing systems, whether measured as an alternative or not, shall be subject to the following requirements:

(a) The Manufacturer of the pre-fabricated trusses shall hold a certificate of competence issued by the Insitute for Timber Construction.

(b) A polyester print, size A1 having a minimum thickness of 0,5mm, shall be submitted by the Contractor to the Regional Representative at an early stage for approval by the Directorate: Structural Engineering Services.

(c) The drawings shall be signed by a Registered Professional Engineer whose name appears on the Departmental panel for structural work.

(d) In the case of systems buildings, approval shall be given with submission of the contract drawings on acceptance of the tender.

The following minimum information shall be shown on the drawings:

(a) Details of the roof system with the position of the rafters and purlins indicated thereon as well as typical elevations.

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(b) Bracing as recommended by the Institute for Timber Construction.

(c) Sizes and grading of the timber components.

(d) Truss sizes, e.g. height of ridge or angle of pitch.

(e) Plate sizes for every construction point. (Code numbers only are deemed insufficient).

(f) Seperate connection details for hip, valley and jack rafters.

(g) Maximum spacing for purlins and brandering to ceilings shall be according to Subclauses 7.6.1 and 7.6.2 and Clauses 7.8, 7.9 and 9.5.

(h) The type of roof covering as well as the design load. Over and above the supervision undertaken by the Representative / Agent, the Truss Fabricator or his Design Engineer shall inspect the completed roof structure and issue a certificate of confirmation to the Department that:

"The roof structure(s) has (have) been erected in accordance with the Design Engineer's drawings, as accepted by the Department, and the relevant details given in the manual "THE ERECTION AND BRACING OF TIMBER ROOF TRUSSES" issued by the National Timber Research Institute and the Institute for Timber Construction".

Descriptions of frames shall be deemed to include frames, transomes, mullions, rails, etc.

Joinery:

Descriptions of hardwood joinery shall be deemed to include pelleting of bolt holes.

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All nailing of timber roof trusses, purlins, etc shall be done with galvanised nails. In coastal areas, copper, aluminium or stainless steel nails shall be used.

Fixing:

Items described as "nailed" shall be deemed to be fixed with hardened steel nails or shot pins to brickwork or concrete.

Where items are described as "bolted" the bolts have been measured elsewhere.

ROOFS ETC

12m38 x 114mm Wall plate.1

Sawn softwood:

26m38 x 152mm Rafters. (Provisional).2

2,592m38 x 50mm Purlins.3

22m50 x 76mm Bearer fascia support (Provisional).4

Wrought softwood:

280NoTRI FIX or equal hurricane clip fixed using 10 x 32mm galvanised clout nails (Provisional).

5

Sundries:

-B22-



Centre Kitchen



PREFABRICATED ROOF TRUSSES, ETC.

Prefabricated timber roof trusses shall be constructed of South African pine by a firm of specialist designer manufacturers. Trusses to be a minimum of 1200mm centres and are to support metal roof covering. Ceilings are either gypsum plasterboard or claddit (suspended or fixed). Prices must include for the design , plans and approval of all timber trusses and no claim shall be considered. An Engineers approval certificate is required once the roof truss installation is complete and is for the contractors account.

The contractor will be required to provide a certificate of approval signed by a reigistered Profesional Engineer that the trusses have been designed, manufactured and installed in accordance with the relevant SABS specifications

Plate nailed timber roof truss construction:

6NoMono pitch truss 16,00 x 1,80m high overall with 1200mm eaves overhang with truss sprocket at eaves

6

Allow for the manufacture of plate nailed timber roof trusses and delivery to site

90m2Two coats creosote on sawn timbers7

Sundries

EAVES, VERGES, ETC

60m

12 x 225mm Fascia board three times drilled, and brass screwed to and including 38 x 50 x 114mm long S.A. Pine cleats twice brass screwed to rafter foot including galvanised steel H-profile jointing strips, screws, holes etc.

8

Pressed fibre-cement:

3NoExtra on last for splay cut end.9

4NoExtra for 90 degree bend.10

-B23-



Centre Kitchen



66m

80 x 275 x 12mm Barge board drilled and brass screwed to purlin ends including galvanised steel H-profile jointing strips, screws, holes etc.

11

-B24-



Carpentry and Joinery

Section No. 2

Bill No. 4

AmountPageNo

COLLECTION

Centre Kitchen



24

23

22

21

20


-B25-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 5

PLASTERING


PREAMBLES




GRANOLITHIC

161m2Average 40mm thick on horizontal top surfaces to falls 1

Untinted granolithic on concrete

188m250mm high monolithic upwards sloping concave skirting as per Drawing POL 2012 / B1

2

-B26-

PlasteringBill No. 5Section No. 2


Centre Kitchen



HIGH BUILD EPOXY WALL FINISH

480m2On walls.3

Apply multi component, solvent free, pigmented hi-build epoxy wall coating to mechanically sound plaster. Plaster to have a moisture content of less than 5% and be acid etched prior to application of first coat. Application is to be carried out by a specialist sub contractor approved by the supplier of the epoxy coating. Plaster to be checked for moisture content prior to application and confirmation of receipt of this to be supplied to the architects before any epoxy coatingsare applied. Fill all defects in screed using scraper coat as specified by the epoxy coating manufacturer. Apply one coat primer as required by epoxy supplier. Over coat with one coat hi-build, self leveling epoxy to give finished coat thickness of 3mm:

EPOXY FLOOR FINISH

34m2On floors4

Prepare and prime concrete with Vuka Prime 102 then install Vuka Lux solvent free epoxy at 2mm to 3mm thickness in strict accordance with the technical data obtainable from Vuka Floors or similar approved

161m2On floors.5

Vuka Crete HD water based polyurethane compound 9mm thick in strict accordance with the manufacturer's technical data or similar approved

-B27-



Centre Kitchen



INTERNAL PLASTER

480m2On walls.6

Cement plaster on brickwork:

20m2In narrow widths.7

161m2On ceilings8

Cement plaster on concrete

EXTERNAL PLASTER

180m2On walls.9

Cement plaster on brickwork:

5m

90mm x 90mm, 1.5mm thick 304 Grade Stainless Steel Corner protectors (90°) in Satin finish supplied with pre-drilled holes.

10

CORNER PROTECTORS, DIVIDING STRIPS, ETC

-B28-



Plastering

Section No. 2

Bill No. 5

AmountPageNo

COLLECTION

Centre Kitchen



28

27


-B29-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 6

PLUMBING AND DRAINAGE (PROVISIONAL)


PREAMBLES




Pipes shall be hard drawn and half-hard pipes of the class stated. Class 0 (thin walled hard drawn) pipes shall not be bent. Class 1 (thin walled half-hard), class 2 (half-hard) and class 3 (heavy walled half-hard) pipes shall only be bent with benders with inner and outer formers. Fittings to copper waste, vent and anti-syphon pipes, capillary solder fittings and compression fittings shall be 'Cobra Watertech' type. Capillary solder fittings shall comply with ISO 2016. Only compression fittings shall be used in walls or in ground.

Copper pipes:

Chasing pipes into new walls shall be regarded as "building in" and is not measured separately. The cost of chasing, wrapping in suitable bown paper and making good shall be included in the rates for pipes.

Chasing:

-B30-

Plumbing and DrainageBill No. 6Section No. 2


Centre Kitchen



No allowance for holes and drilling for pipes through new walls has been made in these bills of quantities, the price for all holes and making good shall be deemed to be included in the description of pipes.

Holes for pipes through new walls:

Where fittings have reducing ends or branches they are described as 'reducing'. In the case of pipes with diameters not exceeding 60mm only the largest end or branch size is given. Should the Contractor wish to use other fittings and bushes or reducers he may do so on the understanding that no claim in this regard will be entertained. In the case of pipes with diameters exceeding 60mm all sizes are given and no claim for extra bushes, reducers, etc will be entertained.

Reducing fittings:

Descriptions of pipes laid in trenches shall be deemed to include for carting away all surplus excavated material to a dumping site located by the contractor.

Description of pipes laid in trenches:

No claim for rock excavation will be entertained unless the Contractor has timeously notified the quantity surveyor thereof prior to backfilling.

Excavations:

'Soft rock' and 'hard rock' shall be as defined in 'Earthworks'.

Pipes shall be laid and bedded and trenches shall be carefully backfilled in accordance with manufacturers' instructions.

Laying, backfilling, bedding, etc of pipes:

Where no manufacturers' instructions exist pipes shall be laid in accordance with clauses 5.1 and 5.2 of each of the following: SABS 1200 L : Medium pressure pipelines LD : Sewers LE : Stormwater drainage Pipe trenches etc shall be backfilled in accordance with clause 3, 5.5, 5.6, 5.7 and 7 of SABS 1200DB: Earthworks (Pipe trenches) Clause 5.7.2 will only be applicable if authorised by the Engineer in writing.

-B31-



Centre Kitchen



Flush pans shall have straight or side outlets and 'P' or 'S' traps as necessary.

Flush pans:

Units shall have standard aprons on all exposed edges and tiling keys against walls where applicable.

Stainless steel basins, sinks, wash troughs, urinals, etc:

Descriptions of wall mounted, floor standing, drop-in, etc type sanitary fittings shall be deemed to include fixing in position and all fixing accessories.

Fixing:

Descriptions of proprietary items shall include fixing in position and all fixing accessories as specified by the manufacturer.

Descriptions of waste unions shall be deemed to include rubber or vulcanite plugs and chains fixed to fittings.

Waste unions:

Electrical sleeve pipes to be Class 34 and are to include for draw wires.

Sleeve pipes:

-B32-



Centre Kitchen



RAINWATER DISPOSAL:

40m155 x 100 x 115mm Aluminium ogee roof gutters with baked enamel finish fixed with concealed brackets

1

0,6mm Chromadek seamless gutters and rainwater pipes

4NoExtra over gutter for stopped end.2

3NoExtra over gutter for outlet for 100 x 75mm pipe3

16m75 x 100mm Diameter rainwater pipes 4

4NoExtra over rainwater pipe for shoe. 5

4NoExtra over rainwater pipe for eaves or plinth offset 1 200mm projection.

6

5No

OVE Model OSPA1 or FRANKE Model 356185 or similar and approved vandal proof WC pan manufactured from 1.2mm grade 304 (18/10) stainless steel, fully welded and polished to a no. 4 satin finish, L=485mm, W=390mm, H=435mm with circular flushing rim & bowl, full flow P-trap, 38mm diameter supply flush pipe: both with sufficient length to protrude through the wall.(All connections to be outside). Integral 35mm wide fixing flange to both sides and top, 7 times bolted to wall and floor complete with expanded metal mesh for mechanical bond for plaster / screed to the pan flange. Required pipe lengths 1500mm. Complete as per Drawing POL 2012/S1

7

SANITARY FITTINGS

5No

WALCRO No.104C or similar and approved brass back entry non hold open Toilet Flush Valve with integral vacuum breaker and modified push-rod connector, complete with 38mm flushpipe, bend & pan connector. Prison type brass finished ECONOFLUSH as type KF3.404 is an approved alternative including elbow, Straight pipe and pan connector. Complete as per Drawing POL 2012/S1

8

-B33-



Centre Kitchen



3No

OVE Model OSB1A/125 or similar and approved vandal proof hand wash basin manufactured from 102mm Grade 304 AISI (18/10) stainless steel: fully welded and polished to a no.4 satin finish; size 340 x 350 x 125mm, including a fitted 15mm push-button tap mounted at top with 38mm CP brass waste outlet, built flush into brick wall and secured with steel lugs complete as Drawing POL 2012/S2

9

1NoDouble Bowl washing trough10

3No

Kwikot Model SUR-BOWL-TE Grade 304 (18/10) Stainless Steel bowl urinal (Code: SUR-BOWL-TE), size 330 x 415mm high with 40mm waste outlet fixed to wall with anchor bolts, all in accordance with manufacturer`s recommendations or similar and approved

11

WASTE UNIONS ETC

6No32mm Code 301 chrome plated basin waste union.12

Waste unions etc:

TRAPS ETC

3No

Bottle trap (Code: 345/50) includes bottle trap, with 75mm deep re-seal and adjustable telescopic pipe, 1 1/4" female inlet x 40mm diameter outlet for pvc tube chrome plated

13

'Cobra Watertech' or equal and Architect approved traps etc:

3No

WALCRO metering Shower rose CIRS-V2 with 150 NHS shower valve or similar and approved min 2400mm above FFL as per POL 2012/S3

14

TAPS, VALVES, ETC

3No

In-Line Demand non hold open type stopcock as Walcro type 111D with prison type push rod assembly or similar and approved, with unions both sides for servicing

15

-B34-



Centre Kitchen



3No

Push-button metering non-hold open valve as Walcro 150 C with prison type push rod assembly or similar and approved. Secured to wall with 100x65x7mm MS angle 100mm long and shaped around valve

16

2No19mm Heavy Duty Bib taps17

3No28 mm Brass fullway gate valve. 18

Rough finish brass steel:

4No32 mm Ditto. 19

2No28 mm Brass full way gate valve and connecting to HDPE pipe.

20

SANITARY PLUMBING

35m40mm Waste piping fixed to walls.21

uPVC piping (SABS 967-1987):

40m50mm Ditto.22

65m110mm Ditto.23

32m50mm Pipe and laying in ground or filling not exceeding 2m deep including excavation, filling in and ramming.

24

55m110mm Ditto.25

6NoSplay cut end to 40mm Pipe.26

4NoDitto to 50mm pipe.27

4NoLabour bend to 40mm pipe.28

8No40mm Bend.29

Extra over uPVC piping for:

6No50mm Ditto.30

5No110mm Ditto.31

5No110mm Pan connector.32

-B35-



Centre Kitchen



5No110mm Bent pan collar.33

6No40mm Access bend.34

7No50mm Ditto.35

4No110mm Ditto.36

5No50 x 40mm Straight reducer.37

4No40mm Junction.38

7No50mm Ditto.39

4No110mm Ditto.40

4No40mm Access junction.41

3No50mm Ditto.42

2No110mm Ditto.43

3No110mm Access bend with anti-syphon horn.44

ItemTesting waste water pipe system.45

Testing:

-B36-



Centre Kitchen



WATER SUPPLIES

Pipes shall be hard drawn and half-hard pipes of the class stated. Class 0 (thin walled hard drawn) pipes shall not be bent. Class 1 (thin walled half-hard), class 2 (half-hard) and class 3 (heavy walled half-hard) pipes shall only be bent with benders with inner and outer formers. Fittings to copper waste, vent and anti-syphon pipes, capillary solder fittings and compression fittings shall be 'Cobra Watertech' type. Capillary solder fittings shall comply with ISO 2016. Only compression fittings shall be used in walls or in ground.

Copper pipes:

Unless specifically otherwise stated, descriptions of pipes shall be deemed to include for fixing to walls etc. casting in, building in or suspending not exceeding 1m below suspension level

Fixing of pipes

Where pipes have been chased in walls, the price for making good of plaster and paint etc shall be deemed to be included in the discription of pipe chased in walls.

Copper pipes chased in walls:

Where fittings have reducing ends or branches they are described as 'reducing'. In the case of pipes with diameters not exceeding 60mm only the largest end or branch size is given. Should the Contractor wish to use other fittings and bushes or reducers he may do so on the understanding that no claim in this regard will be entertained. In the case of pipes with diameters exceeding 60mm all sizes are given and no claim for extra bushes, reducers, etc will be entertained.

Reducing fittings:

75m15mm Pipe chased into brick walls.46

Class 2 copper pipes:

45m22mm Ditto.47

27m28mm Ditto.48

-B37-



Centre Kitchen



32m32mm Ditto.49

32m

42mm Pipe and laying in ground or filling not exceeding 1m deep including excavation in earth, filling in and ramming.

50

6No15mm Fittings.51

Extra over class 2 copper pipes for capillary fittings:

9No22mm Fittings.52

15No28mm Fittings.53

21No32mm Staight reducer.54

12No32mm Tee.55

9No32mm Reducing tee.56

9No42mm Ditto.57

3No200 Litre water geyser58

Electric water heaters:

ItemTesting water supply pipe system.59

Testing:

1No

'Everyway' hose reel complete with 30m rubber hose, chromium plated stopcock, shut-off nozzle and wall bracket.

60

FIRE APPLIANCES ETC.

3No

9kg Dry chemical fire extinguisher with mounting bracket fixed to and including 19 x 144 x 500mm high wrought meranti backing board, four times bolted to wall with M8 expansion bolts..

61

-B38-



Centre Kitchen



WATER SUPPLIES TO FIRE APPLIANCES

25m28mm pipes. 62

Class 2 copper pipes:

42m35mm Pipes.63

6No28mm Fittings.64

Extra over class 2 copper pipes for brass compression fittings:

7No35mm fittings.65

ItemTesting fire water pipe system.66

Sundries:

-B39-



Plumbing and Drainage

Section No. 2

Bill No. 6

AmountPageNo

COLLECTION

Centre Kitchen



39

38

37

36

35

34

33

32

31


-B40-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 7

GLAZING


PREAMBLES




All glazing shall be in accordance with SABS 0400 - 1990, SABS 1263 - 1. All safety flazing materials (individual panes) shall be permanently marked. Such marking shall be visible after glazing process. If it is not marked, it is not safety glass.

GLAZING TO STEEL WITH PUTTY

17m2Panes exceeding 0,1m2 and not exceeding 0,5m2.1

6.38mm Clear Laminated Safety Glass:

-B41-

GlazingBill No. 7Section No. 2


Centre Kitchen



TOPS, SHELVES, DOORS, MIRRORS, ETC.

3NoMirror 450 x 1000mm high with four screws.2

6mm Silvered float glass copper backed mirrors with polished edges holed for and fixed with chromium plated dome capped mirror screws with rubber buffers to plugs in brickwork or concrete:

-B42-



Glazing

Section No. 2

Bill No. 7

AmountPageNo

COLLECTION

Centre Kitchen



42


-B43-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 8

PAINTWORK


PREAMBLES




All work to be executed in strict accordance with the specifications of the paint manufacturer.

Where surfaces of plaster etc are sandy / friable, the first coat must be replaced with plaster primer thinned 10% with turpentine.

PAINTWORK ETC TO NEW WORK

ON PLASTERED SURFACES

500m2Interior walls.1

Prepare and apply one undercoat and paint with two coats Heavy duty , light coloured oil base coating:

180m2Exterior walls2

161m2Ceilings3

-B44-

PaintworkBill No. 8Section No. 2


Centre Kitchen



ON BRICK SURFACES

120m2Facings (Externally).

4

Clean down with spirits of salts solution and apply two coats silicone-based brick dressing on:

ON WOOD

50m2General surfaces of timbers at eaves.5

Prepare and apply one coat wood primer, one undercoat and two coats superior quality smooth gloss enamel on:

ON METAL

53m2Exterior gates, grilles, burglar screens, balustrades, etc. (both sides measured over the full flat area).

6

Clean down thoroughly with galvanised iron cleaner, wash down with water, prime with one coat galvanised metal primer and finish with two coats superior universal non drip enamel on:

22m2Windows with burglar bars (both sides measured).7

Clean down thoroughly with galvanised iron cleaner, wash down with water, prime with one coat metal primer and finish with two coats superior quality enamel on:

-B45-



Paintwork

Section No. 2

Bill No. 8

AmountPageNo

COLLECTION

Centre Kitchen



45


-B46-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 9

ELECTRICAL INSTALLATIONS


PREAMBLES

10,000.00ItemAllow the amount of R 10,000.00 for removing existing Electrical installations

1

Removal of Existing Electrical Installations

28No

Light Fittings: 356mm x 138mm x 95mm, 2x19W, LED Light with 2225lm lumen per lamp, Tamper-proof (see specification)

2

New Work

10NoFlush Light Switch (1 lever, 1 way)3

3NoFlush TV Socket4

6NoFlush 2 x16A Switched Socket5

4NoFlush 1 x16A Switched Socket6

10NoGalvanised Steel Flush Mount Wall Box - Light Switch (105 x 65 x 45D mm) - (2 x 4 Wall Box)

7

13NoGalvanised Steel Flush Mount Wall Box - Light Switch (105 x 105 x 45D mm) - (4 x 4 Wall Box)

8

4NoGalvanised Steel 1-Way Conduit Box9


12NoGalvanised Steel Angle Conduit Box11

-B47-

Electrical InstallationsBill No. 9Section No. 2


Centre Kitchen




340mGalvanised Steel 20mm Diameter Conduit13

102NoGalvanised Steel 20mm Coupling14

2NoGalvanised Steel 20mm Diameter 90 degree Bend15

204NoGalvanised Steel 20mm Dia Saddles16

1NoIssuing of COC (Certificate of Compliance)17

1NoAs-Built Drawings Markup18

1NoDB Labelling & Cable Marking19

1NoComplete Surface-Mounting DB (see drawing)20

30m25mm2 4 core SWA copper cable21

30m16mm2 Bare Copper Earthwire22

1NoTV Aerial & accessories23

160m2.5mm2 PVC Insulated Wiring Conductor - Red24

160m2.5mm2 PVC Insulated Wiring Conductor - Black25

160m2.5mm2 PVC Insulated Wiring Conductor - Blue26

320m2.5mm2 Bare Copper Wiring Conductor27

160m4mm2 PVC Insulated Wiring Conductor - Red28

160m4mm2 PVC Insulated Wiring Conductor - Black29

480m4mm2 Bare Copper Wiring Conductor30

480m6mm2 PVC Insulated Wiring Conductor - Red31

480m6mm2 PVC Insulated Wiring Conductor - Black32

Not PricedItemAccessories for Steel Conduit tubing (including tamper-proof screws)

33

-B48-



Centre Kitchen



Not PricedItem

Accessories for mounting Kitchen Cells DB & Connection of Supply Cable to the DB (including tamper-proof screws, Cable ties, Glands & etc)

34

-B49-



Electrical Installations

Section No. 2

Bill No. 9

AmountPageNo

COLLECTION

Centre Kitchen



49

48


-B50-



Centre Kitchen



SECTION SUMMARY - KITCHEN CELL RENOVATIONS

BillNo

PageNo

Amount

11Alterations and Demolitions1

14Waterproofing2

18Roof Coverings3

25Carpentry and Joinery4

29Plastering5

40Plumbing and Drainage6

43Glazing7

46Paintwork8

50Electrical Installations9

-B51-

Section No. 2


AmountItemNo

Quantity Rate

Centre Kitchen



SECTION 3

DAYWORKS

BILL No. 1

40hrForeman1

Labour

5hrSteel fixer2

20hrConcretor3

40hrChargehand4

20hrArtisan (Welder, Plumber, etc)5

20hrPipe layer6

20hrSemi Skilled Labourer7

20hrUnskilled Labour8

20hrSecurity guard9

300,000.00ItemAllow for Provisional Sum of R 300,000.00 (Three Hundred Thousand Rand) for materials

10

Materials

10,000.00ItemOverheads, charges and profit on materials11

10hrFront-end Loader, approx. flywheel power 145 kW12

Plant (rates include establishments)

20hrBack acting excavator, approx. flywheel power 100 kW13

20hrHand vibrating compactor, static mass14

8hrMobile Crane, 5 tonne at 3m radius15

-B52-

DayworksBill No. 1Section No. 3


Centre Kitchen



20hrCompressor, 10.3 m3/min including tools and hoses16

20hrPoker vibrator17

20hrConcrete Mixer 0.3 m3 dry mix capacity18

20hr50 mm Water Pump including hoses19

20hrTipper, 10 m3 capacity20

5hrTipper, 5 m3 capacity21

8hrFlat bed, 7 tonne capacity22

8hrFlat bed, 5 tonne capacity23

40hr1 tonne LDV24

-B53-



Dayworks

Section No. 3

Bill No. 1

AmountPageNo

COLLECTION

Centre Kitchen



53


-B54-



AmountItemNo

Quantity Rate

Centre Kitchen



SITE CLEARANCE AND EARTHWORKS

BILL No. 2

Alterations and Demolitions

180m2Making good brickwork at end of one brick wall1

Making good brickwork

180m2Floors in patches2

Making good untinted granolithic

280t.kmCart materials and debris to unspecified sites and dump (provisional)

3

100mTemporary fencing closure4

115m2Demolition of Building Structure5

100mDemarcation Fencing - Allow R 600 per metre6

290m

Removal of existing Valves for uPVC pipe diameters ranging from 50mm to 355mm and hand over to Municipality or dispose as instructed by the engineer.

7

350m2Saw cut, remove and dispose of reinfrorced concrete and tiling up to 200mm thickness

8

Excavations

Rate Onlym2Remove and temporarily store paving block units9

Rate Onlym2Remove and temporarily store grass sods10

Rate OnlymRemove and temporarily store all types of kerbs11

12m3valve boxes and other small concrete works12

a) Excavate in all materials and place within free haul distance for :

-B55-

Site Clearance and EarthworksBill No. 2Section No. 3


Centre Kitchen



Rate Onlym3Restricted excavation in all material along the road reserves and dispose from the site

13

130m3Hard rock material14

Extra-over items (a) for excavation in:

50m3Allow for restricted blasting around existing pipework15

180m3To make up deficiency in blanket material for bulk fill from designated borrow pits

16

Import Material

180m3To make up deficiency in blanket material for bulk fill from commercial borrow pits

17

80m3

Importing of G5 material from commercial, lay and compact to 95% Mod. AASHTO at identified sections along the pipe route

18

Rate OnlyNoOpening and closing down of designated borrow pits19

40m3Deal with overburden20

4,000.00ItemAdditional lateral support (Provisional) for ensuring the stability of the excavation

21

Existing Services

Existing services that intersect or adjoin pipe trench excavations

10No i) Electric cables22

a) Services that intersect a trench

10No ii) Telephone/Eskom cables23

10No iii) Stormwater/Sewer pipe not exceeding 1200mm diameter

24

10No iv) Water main up to 300mm diameter25

10No iv) Water main exceeding 300mm but not exceeding 600mm diameter

26

-B56-



Centre Kitchen



10Novi) Overhead cables27

150mi) Electric cables28

b) Services that adjoin a trench

150m ii) Telephone/Eskom cables29

150m iii) Stormwater/Sewer pipe not exceeding 1200mm diameter

30

150miv) Water main up to 300mm diameter31

150m v) Water main exceeding 300mm but not exceeding 600mm diameter

32

200m vi) Overhead cables33

600m3Hand excavation for the detection, exposure and protection of existing services

34

90,000.00Item

Supply specialist equipment for detection of fire hydrant connections and stand connections. Allow the amount of R 90,000.00

35

-B57-



Site Clearance and Earthworks

Section No. 3

Bill No. 2

AmountPageNo

COLLECTION

Centre Kitchen



57

56


-B58-



AmountItemNo

Quantity Rate

Centre Kitchen



SEWER

BILL No. 3

Excavation

95mExceeding 0.0m but not exceeding 1.0m1

a) Excavate in all materials for trenches backfill, compact, and dispose of surplus/unsuitable material, for pipes: up to 200 mm in diameter for total trench depth:




Rate OnlymExceeding 0.0m but not exceeding 1.0m5

b) Excavate in all materials for trenches backfill, compact, and dispose of surplus/unsuitable material, for pipes: over 200 mm up to 400 mm in diameter for total trench depth:




280m3Breaking reinforced concrete surface beds9

Extra-over items (a) for (provisional):

-B59-

SewerBill No. 3Section No. 3


Centre Kitchen



Shore trench:


Shore trench opposite structure or service or in unsuitable excavated materials for depths



Pipework

Rate Onlyma) 110 mm dia13

Supply, lay, joint, bed Class B bedding and test uPVC Heavy Duty Class 34 pipes

150mb) 160 mm dia14

90mb) Allow for pipe jacking15

Manholes


Precast concrete manholes 1050 mm diameter complete with step irons and heavy duty Type 2A concrete cover and frame as per drawings for depths:



50,000.00Item

a) Allow for supply and connecting a standby pump at the sewer treatment plant as specified by the mechanical engineer, including all connections. Allow the amount of R 50,000.00 (Fifty Thousand Rand Only)

19

Sewer Pump

2,500.00ItemOverheads, charges and profit on item (a) above20

-B60-



Centre Kitchen



2NoBreak into existing manhole and connect new 160mm sewer pipe complete

21

Connect to Existing

2NoBreak into existing 160mm sewer line , construct new manhole and connect new sewer pipe complete

22

2NoBreak into existing 250m sewer line , construct new manhole and connect new sewer pipe complete

23

Rodding Eyes

5Noup to 1.0 m24

Supply and install sewer rodding eyes complete as per detail drawings for depths:

Existing Services

5,000.00ItemPermanent protection of existing service25

Dealing with services

5,000.00ItemTemporary protection of existing service26

200m3Selected granular material (cradle)27

Provision of bedding from all sources

120m3Selected fill material (blanket)28

5m3Concrete bedding cradle in strength concrete Grade 15 MPa/19 mm

29

10NoDensity Tests30

Tests ordered by the Engineer

20NoMod.AASHTO. Max dry density test31

60m3Supply and place natural permeable material from approved sources, 19 mm nominal size

32

Subsurface Drains

-B61-



Centre Kitchen



220m2Supply and Install Synthetic-fibre Filter Fabric 33

1,500m110 mm internal diameter, unperforated34

Supply, handle, lay and bed SABS 791 class 51 normal duty uPVC pipes for subsurface drains, complete with socketed rubber ring-coupled joints:

-B62-



Sewer

Section No. 3

Bill No. 3

AmountPageNo

COLLECTION

Centre Kitchen



62

61

60


-B63-



AmountItemNo

Quantity Rate

Centre Kitchen



BILL No. 4

GREASE TRAP CONSTRUCTION

Earthworks

25m3Holes.1

Excavation in earth not exceeding 2m deep:

2m3Soft rock.2

Extra over trench and hole excavations in earth for excavation in:

1m3Hard rock.3

25m3Surplus material from excavations and/or stock piles on site to a dumping site to be located by the contractor.

4

Extra over all excavations for carting away:

29m2Sides of trench and hole excavations not exceeding 1,5m deep.

5

Risk of collapse of excavations:

ItemKeeping excavations free from mud and all water including subterranean sources.

6

Keeping excavations free of water:

3m3Backfilling to trenches, holes, etc.7

Earth filling obtained from the excavations and / or prescribed stock piles on site compacted to 95% Mod. AASHTO density:

3m3Under floors, steps, pavings, etc.8

Earth filling (G5 material) supplied by the contractor compacted to 95% Mod AASHTO density:

-B64-

Grease TrapBill No. 4Section No. 3


Centre Kitchen



1m3Under floors etc. (Provisional).9

Coarse river sand filling supplied by the contractor:

12m2

Compaction of ground surface under floors etc including scarifying for a depth of 150mm, breaking down oversize material, adding suitable material where necessary and compacting to 93% Mod AASHTO density.

10

Compaction of surfaces:

3NoAllow for compaction tests by an approved laboratory to determine density of filling material.

11

Prescribed density tests on filling:

12m2

Under floors, etc., including forming and poisoning shallow furrows against foundation walls, etc., filling in furrows and ramming.

12

Approved brand of anti-termite soil poison applied by a Registered Pest Control company and guaranteed against termite infestation for ten years:

29m2To bottoms and sides of trenches, holes, etc.13

Concrete, Formwork and Reinforcement

1m3Surface blinding under footings and bases.14

15Mpa/19mm Concrete

3m3Bottom slab (Provisional).15

25MPa / 19mm Reinforced Concrete:

2m3Top slab16

4NoMaking and testing set of three 150x150x150mm concrete strength test cubes (Provisional).

17

Test blocks:

-B65-



Centre Kitchen



25m2Surface beds, slabs, etc18

Finishing top surfaces of concrete smooth with a power float:

6m2Slabs (Provisional).19

Rough Formwork to Sides:

12m2Slabs20

Smooth Formwork to Soffits:

4m10mm Joints not exceeding 300mm high (Provisional).21

Expansion joints with bitumen impregnated softboard between vertical concrete or brick surfaces:

2m50 x 3mm Saw cut joints in top of concrete22

Saw cut joints

37m2REF. 245 fabric reinforcement in concrete surface beds, slabs, etc.

23

Fabric reinforcement:

250kg8mm Diameter bars.24

Mild steel reinforcement to structural concrete work:


High tensile steel reinforcement to structural concrete work:


-B66-



Centre Kitchen



Masonry

13m2230mm brick walls.27

Brickwork of NFX bricks (14 MPa nominal compressive strength) in Class I mortar:

29m2345mm brick walls.28

29m2To walls (Provisional).29

Bagging and sealing the outer face of the inner skin of walls with 1:3 cement and sand mixture and seal with two coats "Brixeal" bitumen emulsion waterproofing coating:

29m2

12mm Bitumen impregnated fibre board built in vertically or horizontally between brick skins, concrete, etc (Provisional).

30

Joint forming material in movement joints:

6m10 x 12mm In expansion joints in walls including raking out expansion joint filler as necessary (Provisional).

31

Approved polysulphide sealing compound including backing cord, bond breaker, primer etc.:

114m115mm Wide reinforcement built in horizontally.32

Brickwork reinforcement:

165m230mm Wide reinforcement built in horizontally.33

4m2Extra over brickwork for face brickwork externally.34

Face brick to match existing or equal Architect approved face bricks pointed with weathered joints and perpends

Plumbing and Drainage

53m110mm Pipe and laying in filling under solid floors.35

uPVC piping (SABS 967-1987):

80m160mm Pipe and laying in filling under solid floors.36

-B67-



Centre Kitchen



3No110mm Bend37

Extra over uPVC piping for:

10No110mm junction38

4No110mm Inspection eye39

1No110mm Two way vent valve40

1No110mm Bent pan collar41

3No160mm Bend42

ItemTesting waste water pipe system.43

Testing:

4No600 x 450 Cast Iron Manhole covers44

Manhole Covers

-B68-



Grease Trap

Section No. 3

Bill No. 4

AmountPageNo

COLLECTION

Centre Kitchen



68

67

66

65


-B69-



Centre Kitchen



SECTION SUMMARY - CIVIL WORKS

BillNo

PageNo

Amount

54Dayworks1

58Site Clearance and Earthworks2

63Sewer3

69Grease Trap4

-B70-

Section No. 3


AmountItemNo

Quantity Rate

Centre Kitchen



SECTION 4

FIRE SERVICES INSTALLATIONS

BILL No. 1

Preliminaries and General

Item

The Contractor shall make provision for 4 x copies of O & M Manuals in accordance with the detail in the Standard specification.

1

Operating and Maintenance Manuals

Item

The Contractor shall make provision for a detailed set of As Fitted Layout drawings of the entire installation, as the project progresses.

2

As-Built Layout Drawings

Item

The Contractor shall make provision for a detailed set of shop drawings of the entire installation, prior to the installation on site.

3

Workshop Drawings

Item

The Contractor shall make provision for 1 x Full Year Maintenance and Guarantee of the entire installation. 11 x Standard Maintenance visits and 1 x Major Service is required throughout the 12 months. New fire extinguishers to be serviced in accordance with SANS 10400-T

4

Maintenance and Guarantee

Item

The contractor to allow for penetrations, duct housing, sleeves and all other builder's works associated with the design intent.

5

Builder's Works

Statutory Signage

-B71-

Fire Services InstallationsBill No. 1Section No. 4


Centre Kitchen



8NoE3, 200 mm x 450 mm (h x w)6

Supply including delivery and installation and commissioning with 12 months maintenance of the following photo luminescent pictorial and escape signs to comply with SANS 1186-1, SANS 1186-5 and SANS 10114-2. Signs shall be suspended on the ceiling grids or wall mounted as indicated on the tender drawings. Suspended signs to be mounted to the ceiling grid using slypins. All signs are to come in an anodised aluminium frame. Signs are to be mounted between 2-2.5m above finished floor level.

16NoF13, 200 mm x 450 mm (h x w)7

Fire Extinguishers

16No4.5 kg DCP Fire Extinguisher complete with fire cabinet8

Fire extinguishers are to comply with SANS 1151, SANS 1910 and SANS 11601. The installation of the fire extinguishers are to comply with SANS 1475-1 and SANS 10105-1.

Fire Hose Reels

1NoRelocation of 1 fire hose reel9

Fire hose reels shall comply with the requirements of SANS 543. Fire hose reels shall be installed in accordance with SANS 10105-1 and SANS 10400-W and shall be maintained in accordance with the requirements in SANS 1475-2.

1NoRepair of a fire hose reel fire hose reel cabinet10

-B72-



Fire Services Installations

Section No. 4

Bill No. 1

AmountPageNo

COLLECTION

Centre Kitchen



72


-B73-



AmountItemNo

Quantity Rate

Centre Kitchen



VENTILLATION

BILL No. 2

Preliminaries and General

ItemThe Contractor shall make provision for the lifting and rigging of all his own plant and equipment.

1

Rigging

Item

The Contractor shall make provision for 4 x copies of O & M Manuals in accordance with the detail in the Standard specification.

2

Operating and Maintenance Manuals

Item

The Contractor shall make provision for 1 full day's training of the Clients Staff, on the operation of the installation.

3

Training of Client's Staff

Item

The Contractor shall make provision for a detailed set of As Fitted Layout drawings of the entire installation, as the project progresses.

4

As-Built Layout Drawings

Item

The Contractor shall make provision for a detailed set of shop drawings of the entire installation, prior to the installation on site.

5

Workshop Drawings

ItemThe Contractor shall make provision to commissioning, leakage and flow test the installation during construction

6

Commissioning and Testing

-B74-

VentillationBill No. 2Section No. 4


Centre Kitchen



Item

The Contractor shall make provision for 1 x Full Year Maintenance and Guarantee of the entire installation. 11 x Standard Maintenance visits and 1 x Major Service is required throughout the 12 months. New fire extinguishers to be serviced in accordance with SANS 10400-T

7

Maintenance and Guarantee

Item

The contractor to allow for penetrations, duct housing, sleeves and all other builder's works associated with the design intent.

8

Builder's Works

Kitchen Prison Cell and Ablution ventilation and fume extraction

6NoTROX Prison Grilles 400 X 400, 9

Installation of Kitchen prison cell and ablution ventilation and fume extraction systems in Cell 1, 2 and 3

6NoSound Attenuators10

3NoIn-line fan 220L/s 200Pa11

40mRound duct 300mm dia12

15mRectangular duct 250 x 250mm13

5mRectangular duct 150 x 150mm14

11NoHygizone system15

45m400 x 400mm around ducts16

Flatex 345 or similar approved hot dipped galvanised screening welded to 40 x 40 x 5mm mild steel angle iron and 40 x 5mm flatbar square tamper proof cage

3NoInstall and commission the ventilation systems17

General, BMS and Recommissioning

-B75-



Ventillation

Section No. 4

Bill No. 2

AmountPageNo

COLLECTION

Centre Kitchen



75


-B76-



Centre Kitchen



SECTION SUMMARY - MECHANICAL INSTALLATIONS

BillNo

PageNo

Amount

73Fire Services Installations1

76Ventillation2

-B77-

Section No. 4


Centre Kitchen



PageNo

FINAL SUMMARY

SectionNo

Amount

4PRELIMINARIES1

51KITCHEN CELL RENOVATIONS2

70CIVIL WORKS3

77MECHANICAL INSTALLATIONS4

RSUB TOTAL

300,000.00R

Allow the sum of R 300,000.00 (Three Hundred Thousand Rand) for Contingencies to be used or deducted in full at the Principal Agent's discretion.

CONTINGENCIES

RSub Total

RVALUE ADDED TAX (14%)

-B78-

Carried to Form of Tender R

104

Part C3 SCOPE OF WORKS

105



KITCHEN

C3 Scope of Work

1 DESCRIPTION OF THE WORKS 1.1 Employer’s objectives

The employer’s objective is to provide for the Emergency Intervention at Baviaanspoort Correctional Centre Kitchen, Gauteng Province

1.2 Overview of the works

Civil Works

- Rerouting sewer line collecting effluent from kitchen toilets to outside the main building. - The 110-diameter sewer line running in the kitchen is to be moved to the outside of the building,

and run under the surface bed of the cells as proposed in (Drawing No. FIJ17008/SE001/REV-A). The pipe diversion will include breaking existing concrete surface beds in the kitchen and cells to accommodate for the new pipe to be laid. There are walls that will be demolished too, but an option of pipe jacking will be explored to minimise the destruction to these areas and considering that the area is extremely confined.

- High pressure cleaning of old sewer pipe line, disinfection of old sewer pipe line and entire kitchen floor and decommissioning of old sewer pipe line

- Upgrading of the grease traps externally - The installation of a standby pump for the sewer treatment plant should also be prioritized as a

breakdown of the only functional pump will render the facility unusable.

Mechanical Installations

- Emergency remedial work to make the kitchen facility fire compliant. The building requires servicing fire hose reels and additional fire extinguishers.

- All ablution areas connected to the kitchen and inmate cells: Install hygizone system to urinals and flush toilet units. Install an 80 L/s disc valve in the ceiling of each shower that is not in an area with sufficient windows opening to outside air.

Architectural

- Renovations to kitchen cells making them habitable. Install high performance epoxy systems to floors and walls

- Replace damaged roof sheeting and trusses to the kitchen cells area - Redo waterproofing to kitchen cell areas - Painting walls with high performance paint to kitchen cells area - Servicing door and window frames in kitchen cells

Electrical Works

- Increasing the number of 16A switched socket outlets to suite the functionality requirements - All switched socket outlets shall be fed via an earth leakage device as per the SANS 10142-1:

Wiring Code. All switches, sockets and other outlet cover plates shall have their respective distribution boards and circuit numbers engraved on the cover in an approved manner.

- All the new plug sockets and switches shall conform to SABS IEC 60669 and SABS IEC 60884 - New lighting to be installed is to have minimum average values that conform to the SANS10114

Code of Practice for Interior Lighting Part 1: Artificial Lighting. All the new fluorescent fitting to be installed should have electronic control gear. Lighting installed inside kitchen cells to be

106

vandal proof. The number of lights per area is recommended to meet the required lighting levels as per requirement on the OHSA regulations. The recommended number of light fittings per area is based on the lighting assessment and caters to ensure that even if we lose 20% of the lights in an area the minimum acceptable illuminance will still always be achieved. These lights can give minimum lumination of 100 Lux per 8 m2 which will ensure compliance with SANS 10114 and the OHSA.

1.4 Location of the works

The designated site is located at Baviaanspoort Correctional Centre Kitchen, Dewagensdrift

1.5 Temporary works There are no temporary works involved on this project

2 DRAWINGS The drawings used for setting up the Bills of Quantities as provided in the bid document

3. MANAGEMENT

3.1 Recording of weather The Contractor shall erect an effective rainfall gauge on the site and record the daily rainfall figures in a book. Such book shall be handed to the employer’s representative for his signature no later than 12 days after rain that is considered to justify an extension of time occurred.

3.2 Unauthorised persons The Contractor shall keep unauthorized persons from the works at all times. Under no circumstances may any person except guards be allowed to sleep on the building site.

3.3 Management meetings

The Employer’s Representative and the Contractor shall hold meetings relating to the progress of the works at regular intervals and at other such times as may be necessary. The Contractor shall attend all site meetings and shall ensure that all persons under his jurisdiction are notified timeously of all site meetings should the Employer’s Representative require their attendance at such meetings. The Contractor shall keep on site a set of minutes of all site meetings, daily records of resources (people and equipment employed), a site instruction book, a complete set of contract working drawings and a copy of the procurement document and make these available at all reasonable times to all persons concerned with the contract.

3.4 Forms for contract administration

The Contractor shall be required to submit an updated contractor monthly report as per IDT template during site meetings, which will be used by the consultant to update the Employer.

3.5 Payment certificates

The Contractor to ensure that the VAT invoice required with each certificate is delivered timeously. The Contractor to ensure timeous submission of all required documentation for the expedient processing of payment certificates, as required by the Employer, e.g. BAS entity forms, company registration details, VAT clearance certificates, contractor’s monthly reports, etc. The Contractor

107

is responsible for such documentation submission. Contractor’s monthly reports to be attached to every payment certificate and no certificate shall be paid without a report for that month.

3.6 ANNEXURES

4.6.1 NEC3 Engineering and Construction Short Contract (ANNEXURE A) 4.6.2 Architectural Specifications (ANNEXURE B) 4.6.3 Detailed Electrical Specifications (ANNEXURE C) 4.6.4 Standard Occupational Health and Safety Specification (ANNEXURE D) 4.6.5 IDT Supplier Questionnaire (ANNEXURE E) 4.6.6 Drawings (Annexure F)

108

Part C4 SITE INFORMATION

109



KITCHEN

C4 Site Information

Site is located at Baviaanspoort Correctional Centre Kitchen , R513 Dewagensdrift.

110

ANNEXURES

111

ADDENDUM A

ANNEXURE A

NEC3 Engineering and Construction Short Contract

112

ANNEXURE B

ANNEXURE B

Architectural Specifications

T2 DESIGN LAB cc SANITARYWARE SPECIFICATIONS AND DETAILS

BAVIAANSPOORT CORRECTIONAL SERVICES 1702-MAIN KITCHEN REFURBISHMENT

SAPX597 Maximum Security toilet

SAPX597 Heavy Duty Wall and Floor Mounted WC Pan 395 x 550 x 485 mm high. Franke SA to manufacture

unit from Grade 304 (18/10) Stainless Steel, 1,2 mm and 1,6 mm gauge. Unit to be manufactured with a

pressed concealed flushing rim and integral “P” Trap with a 100 mm outlet pipe and a 38 mm back entry inlet

pipe extended to 450 mm. The pan to be manufactured with a shroud, with external flanges for securing the

pan through the wall and into floor with anchor bolts. (Bolts elsewhere measured).

▪ Grade 304 (18/10) Stainless Steel 1.2 mm / 16 mm gauge ▪ Hygienic and vandal resistant ▪ Pressed components to ensure consistent quality and performance ▪ 6 liters flushing ▪ Heavy duty outer casing conceals the plumbing ▪ Pressed concealed flushing rim ▪ Provision for secured fixing through wall and into floor ▪ Optional outlet and flush inlet pipes are available, which can shortened /lengthened to suit plumbing. ▪ Sub-assembly of pan is pickled and passivized to prevent corrosion of the welding inside the inlet and outlet

pipes

Water Conservation and Quality Assurance Complies with SABS and LGA DIN EN International Standards. Please refer to page 3 for details.

The unit is designed to use a back entry flush valve that is installed in a duct behind the toilet. The two 450 mm pipes (inlet and outlet) must penetrate the back wall where the flush mechanism is connected. The flush button is then drilled through the wall which is covered by a stainless steel sleeve. Recommended flush mechanisms are the WC-104C-SS or the WC-106C-SS.

It is not recommended using a toilet seat as the fixing bolts cannot be accessed from under the toilet pan. In non-high risk installations an access panel can be installed but it is not recommended with this toilet pan

▪ Description: SAPX597 with external flanges with 450 mm long extended pipes ▪ Product code: 356185 ▪ Order code: FR-SAPX597

Prison bowl urinal – Vandal resistant

Prison bowl urinal – wall hung – ‘SBE’ Barron urinal

Prison bowl urinal for security applications, Franke Model SBE’ (Back Entry Inlet) Barron Bowl Urinal, 316 x 425

x 241 mm. Bowl urinal to be manufactured from Grade 304 (18/10) Stainless Steel, with a 1,2 mm gauge. This

unit to be supplied complete with a perforated waste outlet and a 50 mm diameter Stainless Steel outlet pipe

which extends 250 mm though the back wall. Bowl to be fitted with two security type mounting brackets for

fixing with 4 x ‘M8’ wall bolts for mounting to the wall. (bolts elsewhere measured).

▪ Grade 304 (18/10) Stainless Steel ▪ Heavy duty construction external surfaces of 1.2 mm gauge Stainless Steel ▪ Provision for secured fixing to wall ▪ Back entry perforated outlet to suit standard 50 mm waste pipe connection

‘SBE BARRON BOWL URINAL 316 x 425 x 241 mm

▪ Product code: 333261 ▪ Order code back entry: FR-BAR-PR-TE

The waste is integrated into the body of the wall mounted urinal make vandalism difficult

The prison Barron urinal comes with a back entry spreader

HDSSB Heavy Duty Surround Wash Hand Basin – Security

Type – with Splash Back

Franke Model HDSSB Surround Wall Mount Basin, 390 x 320 x 250 mm, with a 150 mm splash back. Unit to be

manufactured from Grade 304 (18/10) Stainless Steel, 1.2 mm gauge. The unit to be manufactured with a

pressed bowl 360 x 280 x 140 mm deep and an outer casing with a welded base plate. Basin to be supplied

complete with a pressed perforated waste outlet, with a 50 mm diameter Stainless Steel outlet pipe which

extends 250 mm. Supplied with four x 8 mm Ø x 250 mm long galvanized mild steel threaded rods for fixing

the basin to the wall

▪ Grade 304 (18/10) polished Stainless Steel ▪ Heavy duty construction external surfaces of 1.2 mm gauge ▪ Basin with pressed bowl ▪ Hygienic and vandal resistant ▪ 150 mm splash back with tap holes (HDSSB Model 2520009 / 325318) ▪ Provision for secured fixing to wall ▪ Fully enclosed with concealed plumbing and extended stainless steel outlet through wall ▪ Heavy duty construction external surfaces of 1.2 mm gauge stainless steel ▪ Back entry perforated outlet to suit standard 50 mm waste pipe connection ▪ Order code: FR-HDSSB

Vandal resistant urinal flush valve with stainless steel sleeve

Specifications for the built in urinal valve designed for single bowl urinals. 15mm BSP DZR with internal flow

control, strainer, no- hold feature and steel sleeve. Ideal for vandal proof installations such as single bowl

urinals and basins. For high ideal for vandal prone installations such as prison cells, mining bathrooms and

industrial factories. Operating pressure: 30 – 600 kPa (±0.3 – 6 Bar).

Walcro duct concealed toilet flush valves

In some cases, vandalism is a problem so a completely hidden and out of reach flush valve must be installed.

That is where a duct is used. A duct is a long passage way behind the toilets where the flush valves are

accessed and can be maintained. So the flush valve is not accessible from within the bathroom. Three basic

duct flush valve models are available and each has three different push button types or designs

Duct Flush Valve models

Item 103 104 106

Inlet diameter 20 mm 25 mm 25 mm

Minimum pressure 100 kPa 30 kPa 30 kPa

Maximum Pressure 600 kPa 600 kPa 600 kPa

Isolating valve No Yes No

VR Button WC-103LCVR WC-104LCVR WC-106LCVR

XP Button WC-103LCXP WC-104LCXP WC-106LCXP

Stainless steel button WC-103LC-SS WC-104LC-SS WC-106LC-SS

Stainless Steel Shower Tray – BS400 or BS401 – Pressed

Shower tray specification:

Stainless steel shower tray: Franke Model BS400 (800 x 800 x 75 mm deep) OR BS401 (900 x 900 x 75 mm

deep), 75 mm deep Pressed Shower Tray. Shower tray manufactured from Grade 304 (18/10) Stainless Steel

with a 1.2 mm gauge. The shower tray has curved corners and a patterned base, with 40 mm apron all round

and 38 mm ‘BSP’ integrated waste outlet. (Waste fitting elsewhere measured). Click here to view the

dimensions on a separate page

Features:

▪ Grade 304 (18/10) Stainless Steel 1,2 mm gauge ▪ Hygienic cannot chip or crack ▪ Designed for the highest level of anti-vandal resistance ▪ Rounded internal corners for easy cleaning ▪ One piece pressed seamless design with raised surface ▪ Built- in fall to 38 mm BSP grated waste outlet in corner position

BS400 – 800 x 800 x 75 mm:

▪ Product code: 2580006 ▪ Order code: FR-BS400 – 800 x 800 x 75 mm

BS401 – 900 x 900 x 75 mm:

▪ Product code: 2580005 ▪ Order code: FR-BS401 – 900 x 900 x 75 mm

Stainless steel shower panels – recessed or wall mounted

Shower panel specification

Recessed stainless steel shower panel

Recessed Stainless steel Shower Panel 1485 x 322 x 45 mm by Franke South Africa. Shower panel to be manufactured from Grade 304 (18/10) Stainless Steel with a 1,2 mm gauge. Manufactured complete with angled corners and a recessed storage shelf in the front panel with a front rail. Shower panel t to be manufactured with holes to accommodate the mixer/tap (please specify) and shower rose (please specify). (Fittings elsewhere measured)

Features :

▪ Grade 304 (18/10) Stainless Steel in 1,2 mm gauge ▪ Wall mounted with recessed plumbing connections ▪ Provision for Shower Rose and Mixer. (Items sold separately) ▪ Recessed storage shelf for soap or shampoo ▪ Vandal resistant ▪ Hygienic and durable

Walcro 101D demand bib/wall tap

The Walcro 101D demand bib tap is attached to the mains with 15 mm diameter BSP inlet. Made with DZR brass with chrome finish. The tap comes with internal flow control, spout strainer and a no- hold feature with water saving auto shut- off. Cold water or pre- mixed hot water. SANS 1808- 66

Minimum pressure 3.0 Bar Maximum pressure 6.0 bar Sound insulation No Running time On demand Height 80 mm Reach 107 mm Order code WC-101D

Stainless steel mirrors for commercial & industrial applications

Stainless steel mirrors are used where hygiene and/or high abuse is likely. Typical environments include food factories, prisons, public buildings, hospitals, schools etc. These mirrors are suitable for fixing to any flat substrate. The mirrors are manufactured from high-grade 304 (18/8) stainless steel that will not rust or discolor. Stainless steel is virtually unbreakable and hygienic, and make for very effective vandal proof mirrors. The mirrors are polished to an ultra-bright finish to maximize reflection clarity and are lightweight. The mirrors comply with all known local and national Health & Safety legislation

▪ Stainless steel mirror 1 mm thick. ▪ Size: 600 x 500 x 1 mm ▪ Product: 359902 / 2120078 ▪ Order code: FR-CHRH601 ▪ Price: R 1 915.20 Incl. VAT

113

Annexure C

ANNEXURE C

Detailed Electrical Specifications

Office Suite AF1/3, Gallagher Exchange Office Park

688 Gallagher Avenue, Halfway House, Midrand, 1685

P.O. Box 63, Noordwyk, 1687

Tel: (011) 312 0182, Fax: 086 690 6932

Email: [email protected]

ELECTRICAL DESIGN DOCUMENT

FOR

BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN –

EMERGENCY WORKS

Prepared for: Prepared by:

Paradox Young & Associates Pty Ltd

Office 11

Berkley Office Park

8 Bauhinia Street

Highveld Technopark

Centurion

Contact Person:

Mr Israel Nhimura

Tel: 012 665 0391

Cell: 079 943 8198


Iqhaza Consulting Engineers

Office Suite AF1/3

Gallagher Exchange Office Park

688 Gallagher Avenue

Halfway House

Midrand

Contact Person:

Mr Comick Shabalala

Tel: 011 312 0182

Cell: 082 449 2272

Email: [email protected] / [email protected]

mailto:[email protected]

Page | 1

Table of Contents

1. Approval Page .............................................................................................................. 2

2. Introduction .................................................................................................................... 3

3. General Use of the Building ....................................................................................... 3

4. Scope of work ................................................................................................................ 3

5. Engineering Analysis ..................................................................................................... 4

Existing MV/LV Main Infrastructure ........................................................................... 4

Cable Volt Drops........................................................................................................... 5

Supply to Kitchen Cells DB ............................................................................................. 5

Schedule of cables .......................................................................................................... 5

Name and Number of DB – ........................................................................................... 6

Schedule of Breakers ....................................................................................................... 6

Schedule of Light Fittings ................................................................................................ 6

Type of Luminaires, size and Lux levels – ................................................................ 6

Socket Outlets; Normal, Dedicated and Emergency ............................................ 8

Light switches ..................................................................................................................... 8

Conduit and Wire ways .................................................................................................. 8

Earthing and Lightning Protection – ............................................................................ 9

6. Schedule of Drawings.................................................................................................. 9

7. Bill of Quantities – .......................................................................................................... 9

Page | 2

1. Approval Page

Project Name : Baviaanspoort Correctional Centre Kitchen – Emergency

Works

Project Number : BAV/EME/03/17/01

Description : Design Document for the electrical refurbishment

emergency works at Baviaanspoort Correctional Centre

Kitchen

Revision No : 0

Date : 08 May 2017

CLIENT CONSULTANT

Paradox Young & Associates Pty Ltd

Office 11

Berkley Office Park

8 Bauhinia Street

Highveld Technopark

Centurion

Contact Person:

Mr Israel Nhimura

Tel: 012 665 0391

Cell: 079 943 8198


Iqhaza Consulting Engineers

Office Suite AF1/3

Gallagher Exchange Office Park

688 Gallagher Avenue

Halfway House

Midrand

Contact Person:

Mr Comick Shabalala Pr. Eng.

Tel: 011 312 0182

Cell: 082 449 2272


APPROVAL

For Paradox Young & Associates For Iqhaza Consulting Engineers

Name: Name:

Signature:

Signature:

Date:

Date:

Page | 3

2. Introduction

This preliminary design document covers the refurbishment and upgrading of existing

general electrical installations including the support services at Baviaanspoort

Correctional Centre Kitchen.

Currently the installations do not comply with SANS 10142, Code of Practice for Wiring

of Premises and the Department of Public Works Standards.

The design will ensure that complete installation shall conform to the following:

• The Department’s Standard Specification for General Electrical Installations.

• The Department’s Quality Specification for Electrical Material and Equipment.

• The Code of Practice for Wiring of Premises, SANS 10142-1 where applicable.

• South African Bureau of Standards, standardized specification for Civil

Engineering Construction SANS 1200.

• The Occupational Health and Safety Act, No.85 of 1993, as amended.

• The Municipal by-laws and special requirements of the supply authorities of the

area or district concerned.

• The National Building Regulations and Building Standards Act, Act 103 of 1997

and SANS 0400.

• The quality management system must comply with ISO 9000 part 1 and ISO

9001, 9002, 9003 and ISO 9004 parts 1 and 3 as amended

3. General Use of the Building

The building is used as a kitchen Cells for prison cooks.

4. Scope of work

The document covers refurbishment and upgrading of all electrical installation and

equipment to the latest acceptable standards at the Baviaanspoort Correctional

Centre Kitchen building.

The installation shall consist of the following:

• Installation of a new Distribution Board.

• Installation of TV aerial and points in the Kitchen Cells.

• Provision of energy efficiency light fittings.

• Replacement of the existing electrical installation.

• Installation of lightning protection.

Page | 4

• Undertake load balancing.

• Contractor to issue COC (Certificate of Compliance) for the electrical

installations

5. Engineering Analysis

Existing MV/LV Main Infrastructure

The Baviaanspoort Prison Kitchen facility receives its main electrical

supply from a 800kVA substation (i.e. 800kVA 11000/400V Dyn11, 50Hz

Transformer) located just outside the kitchen yard.

The main LV (Low Voltage) distribution box has a main circuit breaker

(800A, three-phase) with three downstream circuit breakers (i.e. 200A

three-phase for the Boiler-room, 150A three-phase for the Bakery and

400A three-phase for the Kitchen).

The kitchen is fed via a 100m 240mm2 4 core SWA copper cable

(0.122/km, 0.211mV/A/m) and BCEW with a current carrying capacity

of 416A.

The fault levels at the main LV DB and the kitchen board are as follows:

Description Z% Three-phase Fault Level

Main LV DB 5.0% 28.2kA

Kitchen Board 0.8% 14.2kA

The kitchen cells’ DB shall be fed via a 30m 25mm2 4 core SWA copper

cable (0.8749/km, 1.515mV/A/m) and BCEW with a current carrying

capacity of 119A.

The fault levels at the kitchen cells DB and the kitchen board are as

follows:

Description Z% Three-phase Fault Level

Kitchen Cells DB 1.5% 5.7kA

Generator – There’s an existing 250kVA 400V generator that is in a

working condition and supplies the essential loads in the kitchen building

including kitchen cells.

Page | 5

Cable Volt Drops

The maximum allowed voltage drop on LV systems is 5%.

Voltage Drop for the 240mm2, 4 core SWA copper cable

Volt Drop 0.211 mV/A/m = (0.211/1000)V x 416A x 100m = 8.78V which is 2.12%.

The voltage drop for the cable supplying the kitchen cells DB is:

Volt Drop 1.515 mV/A/m = (1.515/1000)V x 100A x 30m = 4.55V which is 1.10%.

The LV cable to the kitchen will not form part of this emergency scope.

Supply to Kitchen Cells DB

The existing kitchen DB will be replaced in the major refurbishment project. This

emergency project will install a new small DB for the kitchen cells electrical circuits.

o A 30m 25mm2 4 core SWA copper cable shall be installed from the existing

incomer side of the 400A three-phase kitchen’s main DB to the kitchen cells

DB.

o Kitchen Cells DB – 100A three-phase, 6kA

o Supply and feeder cable size - All the cables are underground.

o Earthing and Lighting system – Surge Protection will be provided in the

distribution boards. All metal parts and equipment will be earthed and

bonded to the fixed electrical installation protective earthing as per SANS

10142.

o All distribution boards shall be refurbished with new isolators, circuit breakers

to accommodate the surge protection equipment

Schedule of cables

• LV –

CABLE SIZE FROM TO

25mm2, 4 core SWA copper cable

Main

Kitchen

DB

New

Kitchen

Cells DB

Page | 6

Name and Number of DB –

• All distribution boards will be labelled and danger warnings signs will be

installed as per SANS10142 requirement.

Schedule of Breakers

Kitchen

Cell DB

Main

Breaker Downstream Breakers Earth

Leakage,

6kA

Surge

Arrestor 100A,

3ph, 6kA

10A, 1ph,

6kA

20A, 1ph,

6kA

1 4 5 1 1

Schedule of Light Fittings

Type of Luminaires, size and Lux levels –

All wiring for lights will be redone by means of 2.5mm2 PVC insulated

conductors 600/1000V grade, protected by 10A SP MCB’s. Existing

conduits will be used, where new conduits are used galvanized conduits

will be installed.

The light fittings shall consist of a high-pressure die-cast marine grade

aluminium body with a robust clear polycarbonate diffuser and shall be

designed to operate 2x 19W LEDs per light fitting. The luminaire bears the

SANS 60598-2-1 safety mark. The fitting shall be surface mounted

applications.

The fitting’s body and diffuser shall be designed in such a way to prevent

collection of dust on the accessible surface of the body, thus also

preventing any grip of the luminaire. The luminaire shall be designed to

allow entry of surface conduits via 20mm conduit threaded entries at

both ends, as well as a 25mm hole in the centre of the back of the body.

A silicone sponge gasket ensures reliable IP65 rating. The one-piece,

injection-moulded polycarbonate diffuser shall be vandal resistant with

Tamper-proof screws with centre-pin. It is secured to the body by six

stainless steel Allen head screws. The removable gear tray is

manufactured from mild steel, powder coated white to optimise

luminaire efficiency. All control gear components are mounted on the

gear tray. The gear tray can be removed by loosening four Allen head

Page | 7

screws in keyhole slots, which allow the gear tray to be relieved into a

suspended position, ensuring ease of maintenance. All control gear

components are removable and bear the relevant SABS mark. All

screws, bolts and metal parts are stainless steel or non-corrosive

material. Mains connections are by means of a suitable screw terminal

block with a wire clamping contact.

Electronic temperature monitoring prevents overheating of LEDs and

power supply.

Dimensions (LxWxH) 356mm x 138mm x 95mm

Weight (with gear) 2.4kg

Power factor ≥0,95

Electronic control Gear Constant Current Driver IP66

Materials & finishing Housing – Aluminium (EN 1706 AC-44300)

Diffuser - Polycarbonate

Light Colour Neutral White (4000K)

Light Source LED

Lifetime 50 000 hours

Lumen per lamp 2225lm

The lighting installation is guided by SABS 0114-1.

The number of lamps is given by the formula:

N = (I x A)/(n x L x Cu x LLF)

Where;

N = Number of fittings required

n = Number of lamps per fitting

I = Illuminance level required (lux or lumen/m2)

A = Area at working plane height (m2)

L = Lumens per lamp (lumen)

Cu = Coefficient of Utilization

LLF = Light loss factor

Page | 8

Item

No.

Typical Room

Description Area

Proposed

Light Fitting

Type

Standard

Lux Level

(lx)

Minimum

No of

Fittings

Required

Simulated

Lux

Levels

1 Kitchen Cell

01 39 2 x 19W LED 200 4 219

2 Cell 01

Ablution 9 2 x 19W LED 200 1 251

3 Kitchen Cell

02 34 2 x 19W LED 200 4 251

4 Cell 02

Ablution 10 2 x 19W LED 200 1 229

5 Kitchen Cell

03 43 2 x 19W LED 200 4 197

6 Cell 03

Ablution 15 2 x 19W LED 200 2 280

7 Dining Area 112 2 x 19W LED 200 12 229

Total 28

Socket Outlets; Normal, Dedicated and Emergency

Damaged wiring for plugs will be redone by means of galvanized conduits and

4mm2 PVC insulated conductors 600/1000V grade protected by 20A SP MCB’s.

For office, existing damaged socket outlets will be replaced.

Light switches

The standard light switches as per the General Electrical Installations shall be

utilized.

Conduit and Wire ways

The wiring on site should conform to prevailing and applicable standards (SABS

0142) installed. The types of wires used are as follows

Lights 2.5mm2 PVC insulated wire

Socket Outlets 4 mm2 PVC insulated wire

Air Conditioning 6 mm2 PVC insulated wire

Page | 9

Wherever possible, the conduit installation is to be concealed in the building

work; however, where unavoidable conduit installed on the surface must be

plumbed or levelled and only straight lengths will be used.

Earthing and Lightning Protection –

Surge Protection will be provided in the distribution boards. All metal parts and

equipment will be earthed and bonded to the fixed electrical installation

protective earthing as per SANS 10142.

6. Schedule of Drawings

WCS 050733/1 KITCHEN - POWER LAYOUT

WCS 050733/2 KITCHEN - LIGHTS LAYOUT

WCS 050733/3 MAIN PANEL 2 SINGLE LINE LAYOUT

WCS 050733/4 DB1 SINGLE LINE LAYOUT

WCS 050733/5 DB2 SINGLE LINE LAYOUT

7. Bill of Quantities –

BOQ is attached

LIGHT FITTING

Technical Product Specifications

of 6

Table of contents

1. General Specifications ................................................................................................ 3

2. Photometry ...................................................................................................................... 3

3. Mechanics ....................................................................................................................... 4

4. Electrical Characteristics ............................................................................................. 5

5. Power Supply .................................................................................................................. 5

6. Environment .................................................................................................................... 5

of 6

1. General Specifications

Product Description

The luminaire consists of a high-pressure die-cast

marine grade aluminium body with a robust clear

polycarbonate diffuser and is designed to operate

LEDs of up to 55W. The luminaire bears the SANS

60598-2-1 safety mark. It is specifically designed for

surface mounted applications.

The body and diffuser are designed in such a way

to prevent collection of dust on the accessible

surface of the body, thus also preventing any grip

of the luminaire. The luminaire is designed to allow

entry of surface conduits via 20mm conduit

threaded entries at both ends, as well as a 25mm

hole in the centre of the back of the body. A

silicone sponge gasket ensures reliable IP 65

rating. The one-piece, injection-moulded

polycarbonate diffuser is vandal resistant. It is

secured to the body by six stainless steel Allen

head screws. Tamper-proof screws with centre-pin

are available upon request. The removable gear

tray is manufactured from mild steel, powder

coated white to optimise luminaire efficiency. All

control gear components are mounted on the

gear tray. The gear tray can be removed by

loosening four Allen head screws in keyhole slots,

which allow the gear tray to be relieved into a

suspended

position, ensuring ease of maintenance. All control

gear components are removable and bear the

relevant SABS mark. All screws, bolts and metal

parts are stainless steel or non-corrosive material.

Mains connections are by means of a suitable

screw terminal block with a wire clamping

contact.

Electronic temperature monitoring prevents

overheating of LEDs and power supply.

Power factor ≥0,95.

Main applications

• Prison and police cells

• Railway Stations

• Subways

• Mines –Industry

• Underground parking areas

• Public buildings

Recommended mounting height N/A

2. Photometry

of 6

Light source LED

LED Mid Power

Light color Neutral White (4000K)

Color rendering (Ra) >70

Lifetime 50 000 hours*

Lumen package 9W 19W 55W

1180lm / 135 (EM) 2225lm / 135 (EM) 6630lm / 663 (EM)

Optics

Photometry:

*at a lumen depreciation of not more than 30% (L70)

DESCRIPTION Lumen(*) Mass (KG)

ROUGHGUARD LED 19W 2 225 2.4

3. Mechanics

Electronic control Gear Constant Current Driver IP 66

Materials and finishing Housing – Aluminium (EN 1706 AC-44300) Diffuser – Polycarbonate

Coating RAL colours on request

Installation Surface mount

Dimensions (LxWxH) 356mm x 138mm x 95mm

Weight (with gear) 2.4kg

Access Yes

Aerodynamic resistance (CxS): N/A

of 6

4. Electrical Characteristics

Line Voltage 230VAC

Mains voltage Tolerance (AC) 198-277 VAC

Line frequency 50Hz

Electrical Safety Class (IEC) Class I

Surge protection No

Lighting control Optional - DALI

- 1-10V (for 9W and 19W versions

only)

- Nightlight (10% of lumen value)

5. Power Supply

Power Factor ≥0.95

Removable Yes

Thermal Safety Yes

6. Environment

Storage temperature -40< T < 60 ᵒC

Operating temperature <35ᵒC

of 6

Enclosure Tightness IP 65

Enclosure Mechanical Withstand Impact IK 08

Certification IEC 60598-1

114

Annexure D

ANNEXURE D

Occupational Health and Safety Regulations

HEALTH AND SAFETY SPECIFICATION

FOR THE

BAVIAANSPOORT CORRECTIONAL CENTRE KITCHEN

EMERGENCY INTERVENTION

MAY 2017

TITTLE: HEALTH AND SAFETY SPECIFICATION FOR BAVIAANSPOORT

CORRECTIONAL CENTRE KITCHEN

PREPARED FOR: PARADOX YOUNG AND ASSOCIATES

OFFICE 11, BERKLEY OFFICE PARK

8 BAUHINIA STREET

HIGHVELD TECHNOPARK

CENTURION

TEL: 012 665 0391

CELL: 079 943 8198

PRAPERTED BY: PHUNGASHE HEALTH CONSULTING

38 HIBISCUS ROAD

43 MARIANDOWNS

CAVERSHAM GLAM

3610

TEL: 061 416 2618

FAX: 086 590 6828

DATE: 05 MAY 2017

Ms AYANDA BUTHELEZI

PrCHSA

CONTENTS

1. PREAMBLE 2. LEGAL FRAMEWORK 3. DEFINITIONS 4. PROJECT BACKGROWND 5. MINIMUM SHE ADMINISTRATIVE REQUIREMENTS FOR THE PROJECT 5.1 Health and Safety Plan 5.2 Health and Safety File 5.3 Notification of Construction Work 5.4 Health and Safety Policy 5.5 Assignment of Contractors Responsible Person to Supervise Health and Safety Management on Site 5.6 Competency of Contractor’s Appointed Competent Personnel 5.7 Health and Safety Organogram 5.8 Compensation for Occupational Injuries and Diseases Act, 1993 requirements 5.9 Hazard Identification and Risk Analysis and Progress Hazard 5.10 Medical fitness 5.11 Health and Safety Training 5.12 Health and Safety Audits, Monitoring and Reporting 5.13 Incidents and Emergency Plans 5.14 First Aid Boxes and First Aid Equipment 5.15 Accident / Incident Reporting and Investigation 6. PHYSICAL REQUIRMENTS 6.1 Public Safety and Security 6.2 Personal Protective Equipment and Clothing 6.3 Hazards and Potentially Hazardous Situations 6.4 Demolition Work 6.5 Excavations 6.6 Edge Protection 6.7 Stacking of Materials 6.8 Speed Restrictions and Protections 6.9 Hazardous Chemical Substances 6.10 Plant and Machinery 6.11 Fire Extinguishers and Fire Fighting Equipment 6.12 Working at Heights 6.13 Refurbishment of Sewer Pipes 6.14 General Machinery 6.15 Temporal Power Supply 6.16 Portable Electrical Tools and Explosive Powered Tools 6.17 Hand Tools 6.18 Portable Electrical Tool 6.19 Housekeeping and waste disposal 7. OCCUPATIONAL HEALTH AND ENVIRONMENTAL MANAGEMENT 7.1 Occupational Hygiene 7.2 Environmental Management 7.3 Welfare Facilities 7.4 Alcohol and drugs 8. CONCLUTION

1. PREAMBLE

In terms Construction Regulations 2014 section 5(1) (b) the Health and Safety Agent

on behalf of the Client shall prepare a Health and Safety Specification for the

proposed construction project.

Paradox Young and Associates appointed Phungashe Health and Safety Consulting

to be Construction Health and Safety Agents for the Emergency Intervention at

Baviaanspoort Correctional Centre Kitchen appointed.

This Health and Safety Specification is governed by the Occupational Health and

Safety act no. 85 of 1993 here within referred to as “The Act”, notwithstanding this,

cognisance should be taken of the fact that no single act or its Regulations can be

read in isolation.

This specification covers the requirements for eliminating and/ or mitigating health

safety risks, injuries, accidents and incidents on site. It addresses legal compliance,

hazard identification and risk assessment, risk management and promotion of health

and safety culture within the project. This specification also makes provision for the

protection of personnel other than the employees.

The purpose of this specification is to assist in achieving compliance with The Act

and the Construction Regulations to reduce incidents and in juries. Its sets

recommendations that should be followed so that Health Safety of all persons

potentially at risk, and the potential risks to the environment may receive the same

priority as other facets of the project such as Time, Quality and Costs.

2. LEGAL FRAMEWORK

Occupational Health and Safety Act no.85 of 1993 and its Regulations

Compensation for Occupational Injuries and Disease act no. 130 of 1993

National Environmental Management Act no. 107 of 1998

Bi-Laws

3. DEFINITIONS

Definition listed in The Act, its Regulation and all related legislation shall apply unless

otherwise stipulated.

4. PROJECT BACKGROUND

Baviaanspoort Correctional Centre Kitchen is in a serous need of an urgent upgrade

to ensure compliance with statutory requirements for food handling facilities. The

following were identified as areas that require rectification:

• Rerouting sewer line outside the kitchen to halt sewer effluent contaminating

the kitchen floors (Pipe Jacking)

• Replacing fire extinguishers and repairs to hose reels

• Renovations to kitchen cells roof, upgrading ventilation, lighting and ablutions

• Construction of new grease traps

• Installing standby pump for sewer plant

5. MINIMUM SHE ADMINISTRATIVE REQUIREMENTS FOR THE

PROJECT

5.1 Health and Safety Plan

All bidders must prepare a documented Health and Safety (H&S) Plan as per

Construction Regulations 7(1) (a) based on the information / requirements contained

in this specification. The H&S Plan must document measures to be taken by the

Contractor to meet the requirements of the specification .

5.2 Health and Safety File

The successful bidder shall, in terms of Construction Regulation 7(1)(b) compile and

keep a H&S File on site at all times that must include all documentation required in

terms of this specification. It must also include a list of all Sub Contractors on site that

are accountable to the Principal Contractor and the agreements between the parties

and details of work being done. The Principal Contractor H&S File shall after

compilation be submitted to the SHE Agent for approval before any work

commencement on site.

Domestic Sub Contractors must fall under the Principal Contractors H&S File.

Nominated and Selected Sub Contractors must open their own H&S Files.

Subcontractors H&S Files shall be approved by the Principal Contractor and will also

be subjected to evaluation by the SHE Agent.

5.3 Notification of Construction Work

The successful bidder shall notify the Department Labour Office nearest to site in

writing before construction work commences in the format of Annexure 2 of

Construction Regulations 2014. A stamped form must be kept in the H&S File.

5.4 Health and Safety Policy

The H&S Policy which should be signed by the Chief Executive Officer must form a

part of the Safety Plan. The policy must outline H&S objectives for the project and set

out how they will be achieved and implemented. The HIV and alcohol and drugs

policies must also be provided.

5.5 Assignment of Contractors Responsible Person to Supervise Health and

Safety Management on Site

The successful bidder must submit competencies for appointments as per

Construction Regulations 2014 requirements. Appointments shall be structured or

guided by the scope of works to be performed by the contractor.

It is acknowledged that the Principal Contractor may need to allocate more than one

appointment to certain staff members. This practice may only take place if H&S

Standards would not be negatively affected. Should the H&S Agent deem such

practice as having a negative effect on H&S Standards, and then alternative

arrangements will have to be made.

A H&S Officer must be appointed by the successful bidder subject to the following

conditions:

• The person must either have completed a SAMTRAC (Safety Management

Training Course), which is administered by NOSA, a 3 Week SHE

Management Course, which is administered by Lexis Nexus, National

Diploma in Safety Management or another course approved by Client’s Agent

as a minimum requirement.

• The H&S Officer must be registered with South African Council for Project

and Construction Management Professions (SACPCMP).

The H&S Officer can be part time in the project provided that he visits the site a

minimum of once a week and there is a trained H&S Representative that is full time

on site to monitored H&S compliance during the absence of a H&S Officer.

Below is the table containing the legal appointments that the contractor shall appoint

on site.

Item Regulation Appointment Responsible Person

1. CR 8(1) Construction Manager Principal Contractor

2. CR 8(2) Assistant Construction Manager (Optional) Principal Contractor

3. CR 8(5) H&S Officer Principal Contractor

4. CR 8(7) Construction Supervisor Principal Contractor

5. CR 8(8) Assistant Construction Supervisor (Optional) Principal Contractor

6. CR 9(1) Risk Assessor Principal Contractor

7. CR 10(1)(a) Fall protection planner Principal Contractor

8. CR 13(1)(a) Excavation supervisor Principal Contractor

9. CR 14(1) Supervisor demolition work Principal Contractor

10. CR 16(2) Scaffold Erector & Scaffolding Inspector Principal Contractor

11. CR 21(2)(i) Power tool controller Principal Contractor

12. CR 23(1)(d) Construction vehicle and mobile plant operator Principal Contractor

13. CR 23(1)(k) Construction vehicle and mobile plant inspector Principal Contractor

14. CR 24(d) Temporal electrical installations inspector Principal Contractor

15. CR 28(a) Stacking and storage supervisor Principal Contractor

16. CR 29 (h) Fire equipment inspector Principal Contractor

17. EMR 9 Portable electrical inspector Principal Contractor

18. GAR (9)2 Accident/ Incident Investigator Principal Contractor

19. GRS 3(4) First aid attendant Principal Contractor

20. GSR 9 Welding flame/ cutting equipment inspector Principal Contractor

21. GSR 13 (a) Ladder inspector Principal Contractor

22. HCSR 3(3) Hazardous chemical substances supervisor Principal Contractor

23. OHS 8(2)(a) Hand tools inspector Principal Contractor

24. OHS 17 Health and Safety Representative Principal Contractor

5.6 Competency of Contractor’s Appointed Competent Personnel

Contractor’s competent persons for the various risk management portfolios shall fulfil

the criteria as stipulated under the definition of Competent Person in accordance with

the Construction Regulations and The Act. The competency shall be subjected to

approval by the H&S Agent

5.7 Health and Safety Organogram

An organogram outlining the H&S Management structure including relevant

appointments/ competent persons shall be provided by the successful bidder and be

kept in the health and safety file.

The site H&S Management Organogram shall be updated by the Contractor when

there are any changes in the Site Management Structure.

5.8 Compensation for Occupational Injuries and Diseases Act 1993 (Act No.

130 of 1993) (COID Act) requirements

The Principal Contractor shall warrant that all employees are fully covered in terms of

the COID Act and that such cover shall remain in force for the duration of the project.

All bidders must supply proof of such insurance cover to the Client at the time of the

bid.

The Principal Contractor shall ensure that all Sub-Contractors appointed by him are

fully covered in terms of the COID Act, and that such cover shall remain in force for

the duration of their contractual relationship with the Principal Contractor. Domestic

Sub Contractors must be covered under the Principal Contractor’s cover.

The Principal Contractor must also provide Public Liability Cover that shall

adequately make provisions for any losses and/or his employee’s acts and/or

omissions whilst working on the Client’s premises.

5.9 Hazard Identification and Risk Analysis and Progress Hazard Identification

and Risk Analysis

The Principal Contractor must allow for and cause a Site Specific Hazard

Identification and Risk Analysis exercise to be performed by a Competent Person

before commencement of construction work. The risks assessed shall form part of

the Construction Phase Health and Safety Plan to be submitted by the contractor for

approval by the SHE Agent. The Risk Assessment must include:

• A list of hazards identified for the works;

• A documented risk assessment based on the list of hazards and tasks;

• A set of safe working procedures for the high risk tasks intended to eliminate,

reduce and/or control the risks assessed;

• A monitoring and review procedure of the risk assessment as the risks

change.

The Principal Contractor must allow for and ensure that all Sub-Contractors are

informed, instructed and trained by a Competent Person/s regarding hazards, risks

and related safe work procedures before any work commences and thereafter at

regular intervals as the risks change and as new risks develop.

The Principal Contractor shall allow for and be responsible for ensuring that all

persons who could be negatively affected by construction operations are informed

and trained according to the hazards and risks and are conversant with the Safe

Work Procedures, control measures and other related rules (for example “tool box

talk” strategy to be implemented).

Should the H&S Agent or other Clients Representative identify alternative hazardous

activities performed by the Principal Contractor or its Sub-Contractors on site for

which a Risk Assessment was not performed, then the Principal Contractor will be

required to perform such an exercise before continuing such work.

5.10 Medical Fitness

The Principal Contractor and all Sub-Contractors must ensure that every employee

on site has a valid medical certificate of fitness specific to the construction work to be

performed and issued by an Occupational Health Practitioner in the form of Annexure

3 of Construction Regulations 2014.

5.11 Health and Safety Training

Induction

The Principal Contractor shall allow for and ensure that all site personnel undergo a

site-specific H&S Induction Training Session before starting work. A record of

attendance shall be kept in the Health and Safety file. Induction training shall also

include training on the risks associated with the works to be executed, safe work

procedures and emergency procedures.

All visitors to the site must also be subjected to site-specific induction training

highlighting items such as site safety and health risks, steps to follow in the event of

emergency, restricted areas and on the site health and safety rules.

Awareness

The Principal Contractor shall ensure that, on site, regular Toolbox Talks take place

at least once a week. These talks must deal with risks relevant to the construction

work at hand.

Competency

All Competent Persons shall have the knowledge, experience, training, and

qualifications which are specifically applicable to the work they have been appointed

to supervise, control, and execute.

The abovementioned competency requirements will be assessed on a regular basis

by the H&S Agent by means of Audits.

The Principal Contractor is responsible for ensuring that competent Sub-Contractors

are appointed to carry out construction work.

5.12 Safety, Health and Environmental Audits, Monitoring and Reporting

The Client’s H&S Agent shall at least once a month during the duration of the

contract conduct H&S Audits for the work operations, including a full audit of physical

site activities, as well as an audit on the administration of H&S. Copies of the audit

reports will be forwarded to the Principal Consultant and the Principal Contractor with

seven days and must be kept in the Site H&S File. The H&S Agent may at any time

visit the site for an Audit without prior notification to the contractor.

The Principal Contractor must allow for and conduct similar audits on all Sub-

Contractors appointed by the Principal Contractor and forward copies of all reports to

the H&S Agent within seven working days of completion of the audits and file copies

on the Site H&S File.

5.13 Incident and Emergency Plan

The Principal Contractor shall allow for and submit with the safety file a detailed

incident and emergency plan for approval by the H&S Agent prior to commencement

of work on site. The Plan must cover the following:

• List of emergency services telephone numbers

• List of emergency team members

• How the emergency services will be contacted

• Emergency drills and evacuation sirens to be used

• Specifications on how they are planning to deal with the following possible

events:

▪ Fire emergency

▪ Vehicles accidents

▪ Strike actions

▪ Political / community protests

▪ Falls from heights

▪ Collapse of excavations

▪ Animals attacks

▪ Environmental Spills

5.14 First Aid Boxes and First Aid Equipment

The Principal Contractor shall allow for and provide an on-site First Aid Station with

first aid facilities, where required, including first aid boxes which must be kept

adequately stocked at all times.

All Sub- Contractors with more than five employees on site shall allow for and supply

their own first aid boxes.

In the event of hazardous chemical substances being present on site, first aiders

must be trained to address any incidents of accidental exposure and their first aid kits

be stocked accordingly.

5.15 Accident / Incident Reporting and Investigation

Injuries sustained on the site are to be categorized into the following categories:

• first aid;

• medical attendance (Doctor);

• disabling; and

• fatal injuries

All Sub- Contractors must report on any of the four categories of injuries to the

Principal Contractor as soon as is reasonably practicable after the event causing

injury

First aid cases must be recorded in the safety files dressing register

Medical Attendance accidents must be recorded on the safety file as per annexure 1,

the Principal Contractor’s competent person must investigate these accidents and

forward a copy of the report to the SHE Agent without delay within seven days for

further investigation

Section 24 of the OHSAct accidents must immediately be reported to the Health and

Safety Agent telephonically or by email after they occur. These accidents shall be

investigated under supervision of a H&S Agent. All incidents as described in Section

24 of the OHS Act must be reported in the prescribed period and manner to the

National Department of Labour. Copies of Section 24 reports, including WCL 1 & 2

forms must be forwarded to the Client.

The Principal Contractor must on at least a monthly basis report all injuries sustained

on site to the Client in the form of a detailed injury report.

6. PHYSICAL REQUIRMENTS

6.1 Public Safety and Security

Hoarding

The Principal Contractor must cordon off his site camp and the work stations to

prevent unauthorised entry and ensure public safety. The barricading shall be as

follows:

• The security fence must be 1,6 - 1,8-meter-high and must fence the entire

parameters of the site / area where the contractor will be executing works; a

shade cloth of equal length and height to the fence must be provide to hoard

the security fence. Other safe forms of solid barricades can be used to

barricading working area subjected to approval by the H&S Agent.

• A lockable gate must be provided to control access in all working stations

• During site layout planning the Principal Contractor must take into

consideration provision of adequate space for placing of temporal offices,

safely stacking, storing and lay down of material on site, construction vehicle

and plant movement space, delivery bays, parking bays, employees resting

areas and adequate working and movement areas. These safety factors must

be highly considered when determining the parameters of the security fence.

Warning / informative signs

The entrance of the site camp entrance and all the construction area entrances must

display safety warning signs which should contain a minimum of the following

information:

• Speed limit

• Visitors to report to the site office

• Construction activities ahead

• No unauthorised entry

• Type of Personal Protective Equipment required for the site as per risk

assessment

Warning signs shall also be posted in different location of the site to create

awareness of danger

Informative signs indicating the assembly point, location of fire extinguisher and first

aid kit should also be provided on site

6.2 Personal Protective Equipment (PPE) and Clothing

The Principal Contractor and all Sub-Contractors shall allow for and ensure that all

site employees are issued and wear, the following mandatory PPE:

• Safety Boots/Shoes

• Overalls

• Reflective vests

• Hard hats

and all required PPE as specified by the risk assessment of the task to be

undertaken.

The Principal Contractor and all Sub-Contractors shall allow for and make provision

and keep adequate quantities of SABS approved PPE on Site at all times.

The Principal Contractor and all Sub-Contractors shall clearly outline procedures to

be taken when PPE or Clothing is:

• Lost or stolen;

• Worn out or damaged.

The Principal Contractor must at all times ensure that no person enters the site

without the required PPE

Visitors to the Site must be provided by the Principal Contractor with the required

PPE such as Hard Hats, Earmuffs and Eye Protection.

Records of all PPE issued to staff must be kept on site in the health and safety file.

Employees are to be made conversant with the purpose of PPE and where and when

it is required to be used by employees.

Safety belts are not to be allowed on site only double lanyard safety harnesses are

permitted. Risk assessment for their length shall be conducted to specify length to

ensure they do not allow employees to hit the grown.

Suitable eye protection must always be worn by employees when performing, for

example, grinding, chipping, chasing and all activities which result in flying objects.

If onlookers may be struck by flying objects as a result of work being performed,

allowances must be made for the provision of suitable temporary screens.

Any person performing welding or brazing work must wear suitable eye protection,

gloves, aprons, and spats. Suitable screens are to be allowed for and be provided to

protect onlookers from the harmful rays associated with such activities.

When employees are required to work with corrosive liquids, allowance must be

made for suitable eye protection, gloves and acid resistant overalls to be provided.

Ear protection must be worn in designated noise zones (in excess of 85dB)

Suitable respirators must be provided to all employees and visitors required to be

working in or entering areas where toxic vapours could be present.

All employees working in an elevated position (1.5m or higher) or where the potential

exists that such employees may fall, each such employee must be provided with a

suitably secured safety harness.

Any person refusing to wear Personal Protective Equipment must be removed from

the premises.

6.3 Hazards and Potentially Hazardous Situations

The Principal Contractor shall immediately notify other Sub-Contractors as well as

the H&S Agent of any hazardous or potentially hazardous situations that may arise

during performance of construction activities.

Should a hazardous situation require work stoppages, the work must be stopped and

corrective steps taken such as the issue of Written Safe Work Procedures and the

issue of Personal Protective Equipment.

6.4 Demolition Work

Prior to any demolition work being carried out, which must be carried out in a pre-

determined manner specified Structural and Civil Engineer, the Principal Contractor

shall submit a method statement for approval by the H&S Agent

6.5 Excavations

Prior conducting any excavation, a detailed risk assessment taking into consideration

the depth and the type of soil as per Geotechnical Reports shall be conducted.

Prescribed control measures such as shoring should be implemented.

All excavations shall be carried out as per requirements of Construction Regulations

section 13.

Prior any excavation is carried out underground resources such as electrical cables,

water or sewage pipe and all other resources that might be buried shall be located.

They depth and type shall be specified. When locating underground electrical cables

insulated tools and insulated gloves shall be worn. Located underground services

shall be handled as per specifications of the discipline engineers. All excavations less

than 1.5 meters deep made within the barricaded construction site must be

demarcated using the danger tape. All excavation dipper than 1.5 meters that are

done within the construction site must be barricaded.

All excavations done outside the barricaded construction site boundaries must be

barricaded.

Barricading to be used for excavation includes snow netting and any other material

strong enough to restrain falls. The height of excavation barricading should be a

minimum of 750mm high

6.6 Edge Protection

All open edges of heights/ depths above 1.5 meters shall be guarded with suitable

guards that are strong enough to restrain a fully grown human from falls. Open edge

protection must be a minimum of 750 mm high.

All edges that may be deemed by the Health and Safety Agent pose safety risks shall

be provided with protection

6.7 Stacking of Materials

Stacking and storage of materials must be performed under the supervision of a

Competent Person who has been appointed in writing as required Construction

Regulations.

Storage areas must be designated, kept neat and under control. In addition to the

abovementioned the requirements of General Safety Regulations published in

Government Notice No. R.1031 dated 30 May 1986 and amendments thereto must

be complied with.

Adequate space stacking, storage and lay down areas must be provided on site

In the event that unauthorized persons enter an area where materials are stacked,

such area must be barricaded off to prevent access to such area.

Hazardous chemical substances shall be stored in dry storeroom as per

specifications of their material safety data sheets

6.8 Speed Restrictions and Protections

Unless otherwise stipulated, the maximum speed limit on site must be limited to 10

km/h.

Vehicle movement routes on site must be clearly indicated where applicable.

Signage to ensure the safe movement of vehicles on site, as well as to ensure the

health and safety of all employees and visitors on site, must be displayed in strategic

locations.

6.9 Hazardous Chemical Substances (HCS)

All employees required to use Hazardous Chemical Substances or products

containing Hazardous Chemical Substances must be adequately and

comprehensively trained with regard to the requirements of the Hazardous Chemical

Substances Regulations as published in Government Notice No. R. 1179 dated 25

August 1995 and amendments thereto, the potential sources of exposure and the

potential risks to their health caused by exposure.

In addition to the abovementioned, Material Safety Data Sheets must be kept on site

for all materials, which may contain hazardous chemical substances.

6.10 Plant and Machinery

Construction Plant and Vehicle

All Construction Plant must comply with and be used in conjunction with the

requirements of Regulation 23 of the Construction Regulations and in particular all

records of inspections rendering such plant safe must be kept on site.

Hired Construction Vehicles Plant and Machinery

The Principal Contractor and Sub-Contractors shall ensure that any hired plant and

machinery used on site is safe for use.

The requirements as stipulated by The Act and Construction Regulations shall apply.

The Principal Contractor shall ensure that operators hired with machinery are

competent and that certificates are kept on site in the Site Health and Safety File. All

relevant Sub- Contractors must ensure the same.

6.11 Fire Extinguishers and Fire Fighting Equipment

The Principal Contractor and Sub-Contractors shall allow for and provide or ensure

adequate provision of regularly serviced temporary firefighting equipment located at

strategic points on site, specific for the classes of fire likely to occur.

The appropriate notices and signs must be allowed for and be erected as required.

6.12 Working at Heights

Working at heights includes any work that takes place in an elevated position more

than 1.5 m above the level below.

The Principal Contractor must allow for the preparation of and submit a risk-specific

fall protection plan in accordance with the Construction Regulations. The fall

protection plan must form part of the H&S file.

Heights above 1.5 meters high must accessed using a scaffolding

Heights less than 1.5 meters high must be accessed using a ladder or trestles

Depths more than 1.5 meters deep must be accessed using a ladder

Employees working on height must be in possession of certificate of medical fitness

declaring them it to work on heights.

Scaffolding

Risk assessment for scaffolding shall be carried out before it is used on site.

Competent persons appointed in writing shall erect scaffolding (Scaffold Erector/s),

Supervise Scaffold and Inspect Scaffolding after erecting, weekly and after inclement

weather (Scaffold Inspector/s). Inspection registers shall be kept on the safety file.

Scaffolding used on site shall comply with the requirements of SANS 085 and the

copy of these standards must be available on site

Ladders

A risk assessment for ladders must be done.

Ladders used on site must be safe and fitted with nonslip devices. They must be of

correct height for the task, fastened and secured and are placed at a safe angle.

Competent person appointed in writing to inspect Ladders. Ladders inspected at

arrival on site and weekly thereafter. Inspections register kept.

6.13 Refurbishment of Sewer Pipes

Repairs of sewer pipes poses the risk of coming to contact or contaminating the

environment with sewage with contains pathogens that can cause acute gastro

intestinal disease which includes diarrhoea, noisier, vomiting and headaches; contact

diseases which may include eyes redness, yellowing of the skin or skin rashes; and

chronic diseases such as hepatitis.

The contractor must provide a documented method statement which must include

plans of ensuring that contaminated sewer pipes do not contaminate employees or

the environment.

Before any work is done on the sewer pipes the Principal Contractor must ensure

that the following:

• Sewer line under refurbishment has been isolated from the Centre’s active

sewer line

• Sewage does not unreasonable spread and contaminate undesignated areas

and areas outside the controlled construction areas

• Employees handling contaminated sewer pipes are protected from coming to

contact with sewage by wearing appropriate PPE which must include

respirators or masks, rubber boots, rubber gloves, full body impervious suits

and hard hats

Contaminated sewer pipes must be temporally stored in a demarcated area during

removal and be safely removed from site by the end of the working day to an

approved landfill site. The vehicle transporting sewer pipes must be of closed of

design to avoid contaminating the environment. Employees handling contaminated

sewer pipes must wear appropriate PPE.

All surfaces and equipment that had come to contact with sewage must be cleaned

and chemically disinfected. Chlorine can be used to effectively disinfect all

contaminated surfaces or equipment.

Contaminated pipes temporal storage area and transporting vehicle must be cleaned

and disinfected.

PPE that had been worn during sewage pipes handling activities must be be bagged

for proper disposal or sanitizing by the Principal Contractor. Employees must shower

/ wash using sustainable amount of water and disinfecting soap.

Employees must be trained on recognising sources of exposure sewage, measures

to be taken to prevent exposure and what can be done in case of exposure.

6.14 General Machinery

The Principal Contractor shall ensure compliance with the Driven Machinery

Regulations as published in Government Notice No. R. 298 dated 26 February 1988

and amendments thereto, which include inspecting machinery regularly, allowing for

and appointing a “Competent Person” to inspect and ensure maintenance, allow for

supplying and issuing PPE and allowing for training those who use machinery.

6.15 Temporal Power Supply

The Principal Contractor shall ensure proper planning for temporal power supply

taking into account unforeseen load requirements.

Only competent electricians shall be authorised to install or modify temporal supplies.

A Certificate of Compliance shall be obtained for temporal power supply before it can

be used.

6.16 Portable Electrical Tools and Explosive Powered Tools

The Principal Contractor shall ensure that use and storage of all explosive powered

tools and portable electrical tools follow legislation requirements.

The Principal Contractor must ensure that all electrical tools, electrical distribution

boards, extension leads, and plugs are kept in a safe working order.

The Principal Contractor must allow for and ensure the following:

• That a Competent Person undertakes routine inspections and records are

kept on site.

• That only authorized trained persons use the tools.

• That safe working procedures apply.

• That awareness training is carried out and compliance is enforced at all times.

• That PPE is provided and used.

• That a register recording the issue and return of all explosive rounds is

implemented and maintained, and

• That signs are erected in the areas where explosive powered tools are being

used.

6.17 Hand Tools

Hands tools shall be free from cracks and splinters. Their handles shall fit securely.

Working ends shall be sharp and true.

Hands tools shall be inspected by a competent person before use.

6.18 Portable Electrical Tools

The Principal Contractor must ensure that all electrical tools, electrical distribution

boards, extension cords and plugs are kept in a safe working order.

The Principal Contractor shall allow for and ensure the following:

• Competent person undertakes routine inspections and records are kept on

the file

• Only trained and authorised personnel use the tools

• Safe working procedures for electrical tools are developed and implemented

• PPE required for using the tools is provided and used

6.19 Housekeeping and waste disposal

All items of scrap, unsuitable of cuts and rubble are removed from working areas on

regular basis.

All hand tools and working material are properly store in designated areas

The contractor shall allow time/ personnel for continuously maintaining good house

keeping

An area should be designated for temporal storage of rubble and it should be

demarcated

Large quantities of waste shall not be allowed to accumulate on site. Waste shall be

disposed off in an approved land fill site.

7. OCCUPATIONAL HEALTH AND ENVIRONMENTAL MANAGEMENT

7.1 Occupational Hygiene

Occupational exposure is a major problem and all Contractors must ensure that

proper health and hygiene measures are put in place to prevent exposure to these

hazards.

All Contractors must prevent inhalation, ingestion and absorption of any harmful

chemical or biological agents. Control measures for these hazards shall be

implemented as stipulated in the risk assessment

Water to be utilized for drinking purposes may only be drawn from taps designated

for drinking water purposes. Fire hydrants and fire hose reels may not be utilized for

drinking water purposes.

7.2 Environmental Management

The Principal Contractor and Sub-Contractors shall take all precautionary steps to

prevent any pollution. All mitigation must be fully adhered to ensure a safe and

healthy environment.

7.3 Welfare Facilities

The Principal Contractor must allow for and supply:

• Sufficient ablution facilities on site. Separate facilities must be provided for

males and females. Plants to service the facilities must be in place.

• Safe drinking waters must be available for employees.

• Safe, clean storage areas for workers to store personal belongings and

personal protective equipment.

• Employees must not be exposed to hazardous materials/substances while

eating and must be provided with sheltered eating areas.

7.4 Alcohol and other Drugs

No alcohol and other drugs will be allowed on site

No person may be under the influence of alcohol or any other drugs while on the

construction site.

Any person on the construction site who is on prescription drugs must inform the

safety officer or the safety representative accordingly

Any person on the construction site who is suffering from any illness/condition that

may have a negative effect on his/her safety performance must report this to the

safety officer or safety representative.

Any person on the construction site who is suspected of being under the influence of

alcohol or other drugs must be sent home immediately and the instructed to report

back the next day for a preliminary inquiry. A full disciplinary procedure must be

followed by the Contractor concerned and a copy of the disciplinary action must be

forwarded to the Principal Contractor for his records.

8. CONCLUSION

Due to fact that this document is based on legislative requirements, the Client

requires that all Contractors comply with the requirements of this document and all

other relevant legislative requirements not covered by this document.

The Client or its duly appointed representative reserves the right to stop any

Contractor or Sub-Contractor from working whenever H&Srequirements are being

violated. Any resultant costs of such work stoppages will be for the relevant

Contractor’s account.

The requirements as specified by the Client in this document must not be deemed to

be exhaustive and the Client reserves the right to make changes as and if the Client

deems fit.

The Client will not entertain any claim of any nature whatsoever which arises as

result of costs incurred or delays being experienced due to the Contractor not

complying with the requirements of this document and/or any other applicable

legislative requirements imposed on the Contractor.

115

Annexure E

ANNEXURE E

IDT Compulsory Questionnaire

1

SUPPLIER DATABASE

REGISTRATION

QUESTIONNAIRE

Name of company …………………

Town / City…………………………

FOR OFFICE USE ONLY Date Received: ________________________ Received by: __________________________ IDT Stamp:

2

ALL SUPPLIER INFORMATION WILL BE TREATED STRICTLY CONFIDENTIAL. NOTE: a) The information required is mandatory. b) IDT reserves the right to conduct audits and investigations on any

applicant or information supplied in this questionnaire. c) Submit with your application the following documents:

1. An original cancelled cheque or an original stamped letter from the bank, verifying the banking details.(bank letter should not be older than 6 months old)

2. Copy of Company Registration documents. 3. Original Certified Copy of ID documents of Directors/owners/Members/

Shareholders. 4. Valid VAT certificate (where applicable). 5. Valid Tax Clearance Certificate (original). 6. Copy of registration certificate pertaining to your relevant industry. 7. Companies claiming Black Economic Empowerment as per IDT’s

definition (see below) to submit copies of the following:

7.1 An original or (original certified) copy of a BEE Certificate

8. Close Corporations to attach an Association Agreement (Not compulsory)

9. (Pty) Ltd.’s to attach Shareholders Agreement, Memorandum of Association as well as share certificates

The above documents to stipulate management responsibilities, profit sharing, liabilities/responsibilities, management contribution, protection in case of death etc.

BLACK ENTERPRISES

The following is a guide on how Independent Development Trust defines Black Enterprise Companies:

Definition: ‘Black’ means South African citizens who are Black, Indian or Coloured persons and EXCLUDES individuals belonging to such communities from any other country. Black Women-owned Enterprises (BWO):

At least 50% of the voting shares or interests are held and controlled by Black Women, and

Black Women have contributed at least 50% of the required capital, and

Black Women in the enterprise have not been given voting shares or interest just to capture or retain contracts, and

Black Women participate in the day to day management and decision making of the enterprise. They necessarily have the aptitude and potential to understand all issues involved in the running of the

3

enterprise including knowledge of the product and market within which their enterprise operates.

In a joint venture, skill must be transferable to the Black Women entrepreneur, which means that the Black Women entrepreneur must have the required educational level and/or aptitude.

4

SECTION A A1. BUSINESS INFORMATION

Title (Prof. / Dr / Mr / Mrs / Ms) and Surname: ____________________________________________ (If sole proprietor) ‘Trading as’ name of business: _________________________________________________________ (Contracts/order will be placed on this name and invoices must reflect it) Vat Registration Number: __________________________________ Business Tax Number: _______________________________________ Business Registration Number: _____________________________________ Firm’s Average Turnover: _______________________________________ Total Number of Full Time Employees: _______________________________ Total Number of Part Time Employees: _______________________________ Bodies / Institutes / Trade Assoc. Membership Details: _____________________________ Physical address of business: Building / complex name: __________________________________________________________ Street name and number: ___________________________________________________________ Suburb: _________________________________ City: ______________________________________ Code: __________________________________ Country: ____________________________________ Postal address of business: (This is the address to which an Invitation to render services and orders/contracts must be sent to) P O Box / Private Bag: ______________________City/Town: ________________________Code:_____ Telephone numbers of business: Code: ______ Number: ___________________ Accounts department (Tel no) Code_______ Number: ___________________

5

Contact person fax number: Code: _______ Number_________________________ (Will be used by IDT for electronic faxing of Request for Services, Contracts and Purchase Orders) Business e-mail:_____________________________________________________________ Your own business contact person/marketing representative name and telephone number: _________________________________________________________________

If Applicable

Sole Proprietor Title (Prof. / Dr Mr / Mrs / Ms/): _________________________ Sole Proprietor Full Name:_________________________________________ Sole Proprietor ID Number: ________________________________________ Previous Name of Business: _______________________________________ Previous Owners of Business: ______________________________________ ______________________________________________________________

6

SECTION B

B1. BANKING INFORMATION

Please attach an original cancelled cheque or an original bank verification letter (Not

older than 6 months)

Account Holder: ___________________________________

Bank Account number: _____________________________

Account type: _____________________________________

Bank: ___________________________________________

Branch Name: _____________________________________

Branch code: ______________________________________

Swift Code (Where Applicable):________________________

All payments will be made electronically directly to your bank account.

Kindly note that it will be your responsibility to inform the IDT, in writing, of any

changes in your banking details.

7

KINDLY ENSURE THAT ALL THE SECTIONS BELOW ARE FULLY COMPLETED)

SECTION C: PEOPLE

EMPOWERMENT 1. EMPLOYMENT EQUITY

Black Economic Empowerment (BEE) A BALANCED SCORECARDS MEASURING BROAD BASED BEE SHALL BE USED IN THE ALLOCATION

OF BEE POINTS

LIST OF ALL PARTNERS, PROPRIETORS AND SHAREHOLDERS. (Re (Attach shareholders’ Certificate)

The IDT as a development Agency plans and tracks on a continuous basis, key development

indicators. These select indicators relate to participation of different socioeconomic cohorts. Of

particular importance in this instance is the level of participation of Women, Youth, and People with

disabilities and Black population in the context of South Africa. This information is critical and

Suppliers and service providers should complete this section. It is important to note that this

information is used for statistical, planning for impact as well as tracking and internal reporting on the

cited empowerment indicators.

C1.

COMPLETE THE FOLLOWING INFORMATION FOR EACH PARTNER, PROPRIETOR, SHAREHOLDER, DIRECTOR AND OFFICER OF THE FIRM (e.g. Chairman, Secretary, Director, etc.)

Name

ID: Number

Company OR Trust Reg. Number

Race Gender

M/F

Disabled

Yes/No

Shares

%

Home Address

8

C2.

Shareholder’s % Breakdown

% Black Male % Black Female % Black Disabled

% % %

% White Male % White Female % White Disabled

9

B2. INDICATE WITH (X) COMPANY B-BBEE RECOGNITION LEVEL

B-BBEE Status Level Contributor Single Entity Joint Venture /

Consortium*

LEVEL ONE CONTRIBUTOR

LEVEL TWO CONTRIBUTOR

LEVEL THREE CONTRIBUTOR

LEVEL FOUR CONTRIBUTOR

LEVEL FIVE CONTRIBUTOR

LEVEL SIX CONTRIBUTOR

LEVEL SEVEN CONTRIBUTOR

LEVEL EIGHT CONTRIBUTOR

NON-COMPLIANT CONTRIBUTOR

Exempted Micro Enterprise (EME)

EME LEVEL THREE CONTRIBUTOR

EME LEVEL FOUR CONTRIBUTOR

*For Unincorporated Joint Venture / Consortium: Consolidated B-BBEE certificate from SANAS, IRBA or any Credible Accredited Verification Agency must be provided

B8. INDICATE WITH (X) COMPANY CIDB RATING GRADE 1 GB OR GBPE

GRADE 2 GB OR GBPE

GRADE 3 GB OR GBPE

GRADE 4 GB OR GBPE

GRADE 5 GB OR GBPE

GRADE 6 GB OR GBPE

GRADE 7 GB OR GBPE

GRADE 8 GB OR GBPE

GRADE 9 GB

10

B3. LIST OF ALL PARTNERS, PROPRIETORS AND SHAREHOLDERS.

(Re (Attach shareholders’ Certificate)

B4.

COMPLETE THE FOLLOWING INFORMATION FOR EACH PARTNER, PROPRIETOR, SHAREHOLDER, DIRECTOR AND OFFICER OF THE FIRM

(e.g. Chairman, Secretary, Director, etc.)

Name Race Gender

M/F

Disabled

Yes/No

% of time devoted to firm

Home Address

11

(PLEASE ATTACH THE COMPANY’S EMPLOYMENT EQUITY TARGET FOR NEXT FIVE YEARS)

Management Details

List all Managers of the firm

C3.

IDENTIFY BY NAME, RACE, GENDER, DISABLILTY AND LENGTH OF SERVICE, THOSE INDIVIDUALS IN THE FIRM (INCLUDING OWNERS AND NON-OWNERS) RESPONSIBLE FOR DAY-TO-DAY MANAGEMENT AND BUSINESS DECISIONS

Activity Name Race Gender

M/F

Disabled

Yes/No

Manage %

Length of

Service (Years)

Financial Decisions

Management Details

CEO

CFO

Supervision of Field / Production Services

Supervision of Office Personnel

12

BBBEE Recognition Level ______________________________________ Percentage Contributor_________________________________________ BBBEE Certificate Number______________________________________ Name of Company Listing BBBEE Certificate________________________________________ Scorecard Type: EME; QSE or GENERIC__________________________

C4.

BBBEE Information

C5.

CIDB GRADING FOR CONTRACTORS

Grade:_____________________

13

SECTION D:

OFFICES

D1. LOCALITY/OFFICES PLEASE INDICATE WITH (X) AREAS WHERE YOUR BUSINESS CURRENTLY OPERATES/ AREAS OF REPRESENTATION:

Gauteng

North West

Free State

Mpumalanga

Northern Cape

Limpopo

Western Cape

Eastern Cape

Kwazulu-Natal

Kindly indicate: Head Office Branch Office (s) where represented only.

HEAD OFFICE PHYSICAL ADDRESS:

POSTAL ADDRESS:

CONTACT PERSON:

CONTACT NUMBERS:

EMAIL ADDRESS:

14

BRANCHES

PHYSICAL ADDRESS:

POSTAL ADDRESS:

CONTACT PERSON:

CONTACT NUMBERS:

EMAIL ADDRESS:

Note that if the amount of branches exceeds the provided space,

please supply an attachment

15

SECTION E: CAPACITY

1. CAPACITY AND PAST PERFORMANCE

E1.

LIST THE THREE LARGEST CONTRACTS/ASSIGNMENTS COMPLETED BY YOUR FIRM IN THE LAST FOUR YEARS

Work performed/Project

/Assignment

Client & Contact Person

Physical Address & Telephone number (land line & mobile)

Professional Fees/ Project Value

E2. LIST THE CURRENT PROJECTS/ASSIGNMENT THAT YOUR FIRM IS INVOLVED IN

Assignment Client Physical Address & Professional & Contact Person Telephone number Fees/Project Value (landline and mobile) 1. 2. 3. 4.

16

E3. PREVIOUS APPOINTMENTS BY IDT

Project/Programme Name

Type of project

Contract Start

Contract End

Professional Fees/Project

Value

Financial year

IDT Contact Person & Tel

no.

E4. DID THE FIRM EXIST UNDER A PREVIOUS NAME? YES / NO IF YES, WHAT WAS THE NAME: ______________________________________________

E4.1 WHO WERE OWNERS/ PARTNERS/ DIRECTORS:

TECHNICAL E5. IS YOUR BUSINESS A PERMIT HOLDER UNDER THE SABS, MARK SCHEME? (Y / N )

…………………………………. IF YES, INDICATE PRODUCT(S) FOR WHICH PERMITS ARE HELD, INCLUDING PERMIT NUMBERS

QUALITY E6. HAS YOUR QUALITY MANAGEMENT SYSTEM BEEN ASSESSED & CERTIFIED BY ANY

NATIONAL / INTERNATIONALLY RECOGNISED ACCREDITED BODY (Y / N ) IF YES PROVIDE COPY OF CERTIFICATE.

17

F1. TYPE OF FIRM (Tick applicable box)

Close Corporation

Co-Operatives

Company

Joint Venture

One Person Business / Sole Trader

NPO / NGO

Partnership

Trust

Educational Institutions

Section 21 Companies

Municipalities

Other (specify) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

18

F.3

PROFESSIONAL CAPACITIES

( CONSULTANTS ) (Tick applicable box)

Consulting, Civil and Structural Engineering

Electrical Engineering

Mechanical Engineering

Project Management

Quantity Surveying

Social Facilitator

Architects

Other (specify) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F2. PARTICIPATION CAPACITIES (Tick applicable box)

Electrical / Mechanical Contractor

Joint Venture Partner

Main Contractor

Manufacturer

Prime Contractor

Professional Services

Specialist Sub-Contractor

Sub-Contractor

Supplier

Other (specify) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

19

F4. PROFESSIONAL CAPACITIES

( CONTRACTORS ) (Tick applicable box)

Building Construction

Civil Construction

Electrical Engineering Works

Marine Construction

Mechanical Engineering Works

Other (specify) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F5. SAFETY (CONTRACTORS) (Tick applicable box)

1. Does your business have an Occupational Health Policy complying to the Occupational Health and Safety Act (OHSA) Yes/No

2. Are you registered with Compensation for Occupational Injuries and Diseases Act (COIDA) Yes/No

COIDA registration number_________________________________

F6. Human Resources

1. Briefly state your Affirmative Action (AA) Policy.

20

F8. Proudly South African

Do you get more than 80% of your material from your Local Area

Geographically : Yes ______________________ No ______________________

Place

Nationally : Yes_______________________ No_______________________

Region

Internationally : Yes_______________________ No_______________________

Country

2. Are you registered with Compensation for Occupational for Occupational Injuries and Diseases Act (COIDA) Yes/No

COIDA registration number_________________________________

F7. NAME ALL THE BODIES/INSTITUTES/TRADE ASSOCIATIONS OF WHICH YOU HAVE MEMBERSHIP (E.g. The South African Council of Quantity Surveyors- Reg. No. 1589678)

21

F8. Services Offered ( Please chose Three only) (Tick applicable box)

Agriculture Information Technology

Catering

Mining

Communications and related

Recruitment Agencies

Corporate

Retail

Electrical Engineers

Social Facilitators

Farming

Transport

Information Systems

Architectural

Manufacturing

Cleaners

Quantity Surveyors

Safety Clothing and Equipment

Research

Economist

Selected by Government

Events Management

Training and Education

Hospitality

Architects

Land Surveyors

Civil Engineers

Project Management

Construction

Rental / Hiring

Development Consultants

Security

Engineers

Stationery / Office Equipment

Financial

Wholesalers

Printing

Maintenance

Office Furniture Furniture Removals

Legal Land Surveyors

Wholesalers Research

Community, Social and Personal Insurance

Hospital Equipment Consultants

Relocation Services Garden Services

Other (specify) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

22

SECTION G:

ATTACHMENTS (CONPLETION OF THIS SECTION IS COMPULSORY)

Please attach certified copies/original of the following documents:

Tick

Fully Completed Supplier Questionnaire

Cancelled cheque or an original bank verification letter

Original Certified Copies of ID Documents of owners / Directors etc.

Company Registration Documents

Shareholders agreements / certificates for companies

Original VAT certificate where applicable

Original valid Tax clearance certificate

Proof of registration with professional body where applicable

JV’S Agreement if any

Disability

Original Certified Copy of BEE Certificate (if Claiming BEE)

CIDB Registration Certificate

Utility Bill

Original Income Tax Exemption Certificate

NPO Registration Documents

Deed Of Trust

NB: The onus is on the supplier to ensure that updated (expiring) documents are submitted at the nearest IDT offices.

SWORN STATEMENT I/we, the undersigned, warrant that I/we am/are duly, authorised to do so, on behalf of the enterprise and certify that:

a) The information furnished is true and correct. b) If misrepresentation to gain any benefit is established, The

Independent Development Trust may in addition to any other remedy it may have

23

disqualify the applicant;

restrict the applicant, its shareholders and directors from obtaining business from Independent Development Trust for a period not exceeding 5 years;

in the event that a contract has been concluded, recover from the contractor all costs, losses or damages incurred or sustained as a result of the award of the contract;

cancel the contract and claim any damages suffered by having to make less favourable arrangements after such cancellation; and

c) Independent Development Trust is hereby empowered to take such

steps as it may require verifying information submitted, including, but not limited to, the use of independent auditors or other experts.

d) If there are any changes to the information supplied on this form, I/We

will inform Independent Development Trust’s Supply Chain Management Unit immediately.

Name of Enterprise: …………………………………………….……………………… Signature of Enterprise Representative: ……………………………………………………………………………………. Address: …………………………………………………………………………………….. Telephone no: …....………………………… Date: ……………………………

………………………………………. ……………………………………..

For and on behalf of the company Date

…………………………………………………………..

Capacity of signatory (Position held in Company)

24

SECTION H:

DECLARATION OF INTEREST: Item Question Yes No

H.1

Is the company or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or person prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram parterm rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

H.2

If so, furnish particulars:

H.3

Is the company or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes No

H.4


H.5

Was the company or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes No

H.6


H.7

Was any contract between the company and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No

H.8


H.9

Are members/employees of the company/suppliers also employees of the Independent Development Trust?

Yes

No



116

Annexure F

ANNEXURE F

Drawings

Brits NU

Pretoria NU

Bronkhorstspruit NU

Randburg NU

Wonderboom NU

Krugersdorp NU

Pretoria NU

Elandsfontein AH

Kempton Park NU

Cullinan NU

Bronkhorstspruit NU

Brits NU

Waltloo

Tierpoort AH

Nooitgedacht SH

Rietvlei Nature Reserve

Blue Hills AH

Olympus AH

Kempton Park NU

Leeuwfontein SH

Bronkhorstspruit NU

Bronkhorstspruit NU

Lindley SH

Mooiplaas SH

Elandsfontein

Kameeldrift SH

Gerardsville AH

Driefontein SH

Louwlardia

Derdepoort AH

Pretoria NU

Zwartkop SH

Cullinan NU

Timsrand AH

Lammermoor

West Park AH

Groenkloof

Clayville

Austin View

Hornsoord

Sonnedal

Tweefontein AH

Cornwall Hill

Moreletapark

Kirkney

Kosmosdal

Scientia

Kyalami

Raslouw AH

Bridle Park AH

Loeka Villa

Mahube Valley

Waverley

Bashewa AH

Mnandi AH

Snake Valley

Eersterus

Andeon AH

Villieria

Glen Austin AH

Olievenhoutsbos

Witpoort

Valhalla

Faerie Glen

Thaba-Tshwane

Eldoraigne

LeeuwkopVorna Valley

Mooikloof

Woodhill

Chartwell AH

Garsfontein

Erand AH

Mamelodi East

Laudium

Ifafi

Irene

Halfway House

Lonehill

Waterkloof AFB

Randjesfontein AH

Mooikloof SH

Irene Research Institute

Farmall AH

Stanza Bopape

Doornkloof SH

Shere AH

Pretoria Industrial

Bon Accord AH

Lyttleton Manor

Wierda Park

Klerksoord

Pretoria North

Danville

Silverton

Capital Park

Sunninghill

Glen Fernes

Annlin

Pumulani AH

Rietfontein

Lyttelton

Salvokop

The Reeds

Mamelodi West

Esselen Park Ext 1

Laezonia AH

Arcadia

The Orchards

Christoburg

Clubview

Suiderberg

Montana AH

Kameelfontein SH

Willow Glen AH

Weskoppies

Chantelle

Lynnwood

Theresa Park

Waterkloof Ridge

Skanskop

Waterkloof

Doornpoort

President Park AH

Pretoria CBD

Waterfall

Zwartkop Nature ReserveLyttelton

Rooihuiskraal

Wapadrand

Elarduspark

Dainfern

Phillip Nel Park

Schoemansville

Heatherdale AH

Wespark

Paulshof

Carlswald AH

Craigavon AH

Erasmia

Mountain View

Highveld Exts

Centurion

Brooklyn

Honingklip

Daspoort

Pretoria West

Elandsdrif Estates

Erasmuskloof

Gezina

Sinoville

Monavoni AH

Rosslyn

Prinshof

De Wilgers

Montana Tuine

Witfontein

Hartebeesthoek

Kwaggasrant

Country View

Onderstepoort Nature Reserve

Gerardsville AH

Hermanstad

Hatfield

Ninapark

Queenswood

Florauna

Fourways

Wonderboom AH

Claremont

Meyerspark

Rietondale

Pierre van Ryneveld

Rabie Ridge

Magaliessig

Inadan AH

Diepsloot AH

Doringkloof

Menlo Park

Glenferness AH

Wonderboom AH

Sunnyside

Monument Park

Murrayfield

Kilner Park

Rietfontein AH

Kyalami Estates

Dorandia

East Lynne

Karenpark

Wingate Park

Broadacres AH

Kempton Park NU

Wolmer

Booysens

Wonderboom

Erand

Noordwyk

Lynnwood Glen

Magalieskruin

Hospital View

Kya Sand

Riviera

Onderstepoort

Vergenoeg

Crowthorne AH

Kosmos

Witkoppen

Lynnwood Ridge

Van Wyksrestant AH

Wonderboom South

Silver Lakes

Bloubosrand

Derdepoort

Clarina

Airdlin

Pretoria Gardens

Clayville East

Zwartkop Ext 4,5,6,8

Sunderland Ridge

Wonderboom Aerodrome

Moregloed

Barbeque Downs

Waterkloof Glen

Newlands

Paulshof Ext

Colbyn

Rooihuiskraal North

Mayville

Winternest AH

Mandela Village

Nellmapius Ext 4

Muckleneuk

Constantia Park

Ililiba

Amandasig

Duduza

Bryntirion

Menlyn

Kwaggasrand

Montana Park

Beverley Estates

Waterkloof AH

Rooihuiskraal Ext

Lotus Gardens

Heuweloord

Kenley AH

Lynnwood Manor

La Montagne

Mchenguville

Erasmuspark

Jukskei Park

Sinoville Ext

Fourways Gardens

North Riding AH

Waterkloof Heights

Technikon Rant

Sun Lawns AH

Roseville

Ehlanzeni

Elandspoort

Lifateng

Val de Grace

Meerhof

Eloffsdal

Maokeng

Proclamation Hill

Maroeladal

Temong

Lukasrand

Cedar Lakes

Hesteapark

Jeffersville

Chloorkop

Lyttelton AH

Noordhang

Montana Park Exts

Bon Accord

Ecaleni

Willow Park AH

Hennopspark

Winnie Mandela Ext 4

New Muckleneuk

Kloofsig

Bronberrick

Wonderboom Nature Reserve

Rietvlei AH

Tembisa Ext 5

Mqantsa

The Reeds Ext 10

Montana Ext 2

Erasmusrand

Wonderboom NU

Commercia Ext 34

Radio Uitkyk

Monrick

Jan Niemand Park

Hillcrest

Tileba

Sedibeng

Villa Rosa

Parktown Estate

Isithame

Ashlea Gardens

Esangweni

Annlin West Ext 3

Zwartkop Ext 7

Winnie Mandela

Annlin Ext 37

Vusimusi

Kaya Sand

Sonnedal AH

Ekklesia

Makulong

Lindo Park

Igqagqa

Pipeline

Sethokga

Pretoria University & Schools

Douglasdale Ext

Amandasig

Asiatic Bazaar

Isekelo

Les Marais

Emkatini

Eastwood

Moteong

Tsepo

Weavind Park

Endulweni

Phumolong

Emangweni

Lydiana

MeritingLeboeng

Inxiweni

Bailey's Muckleneuk

Khatamping

Umfuyaneni

Isiphetweni

Emfihlweni

Welomlambo

Centurion Central

Rietvalleirand

Motsu

Brummeria

Die Hoewes Ext 25

Kopanong

Jiyana

Mashimong


Umthambeka

Halfway Gardens

Deerness

Entshonalanga

Esiziba

Emthafeni

Olievenhoutbos

Hennopspark Ext 5&9

Dainfern Ridge

Clubview Ext 2

Commercia Ext 9

Tlamatlama

Die Hoewes Ext 95

Hennops Park Industrial Ext

Nellmapius Ext 3

Emoyeni

Willowbrae AH

Sterrewag

Lekaneng

Teanong

Norscot

Ibaxa

Willow Park

Fourways Buccleuch

Die Hoewes Ext 19

Beverley

Moedi

Waterkloof Park

Tamara Park

Birchleigh North

Maroelana

Ibazelo

Elandsrand


Bellevue

Bapsfontein

Montana

Derdepoort Park

Norkem ParkCommercia

Die Hoewes Ext 100


Lusaka

Moretele View

Petervale

Trevenna

Mpho

Rabie Ridge Ext 5

Xubene

Koedoespoort Industrial

Tembisa Ext 11

Tembisa Ext 7

Phomolong

Thiteng


General Kemp Heuwel

Alphen Park

Zwartkop Ext 7,16


Pretoriuspark Ext 1

Pipeline

Die Hoewes Ext 6

Die Hoewes Ext 32

Bryanston

Umnonjaneni

Raslouw

Endayini

Hazelwood

Olifantsfontein

Olievenhoutbos

Mamelodi Sun Valley

Tembisa Station

Donkerhoek SH

Die Hoewes Ext 16

Chloorkop Ext

Lynnwood Park

Johannesburg North

Seotloana

Saulsville

Colbyn Valley

Baviaanspoort Prison

Mayville

Brummeria Exts

Die Hoewes Ext

Florapark

Die Hoewes Ext 14

Ivory Park

Diepsloot

Die Hoewes Ext 119

Eastmead

Pretoria University Sports Grounds

Eldorette

Elindinga

Die Hoewes Ext 52

Die Hoewes Ext 102

Winnie Mandela Park

Ivory Park

Diepsloot

Ivory Park

Olievenhoutbos

Ivory Park

Knopjeslaagte

Die Hoewes Ext 31

Nooitgedacht

Die Hoewes Ext

Maroeladal Ext 4

Die Hoewes Ext 51

Ivory Park

Die Hoewes Ext 54

Ivory Park

Die Hoewes Ext

Bultfontein

Ivory Park

Ivory Park

Ivory Park

Ivory Park

Ga-Rankuwa Zone 2

Geesteveld AH

Pretoria

Kungwini

Madibeng

Centurion

Midrand

City of Tshwane Metro

West Rand

Ekurhuleni Metro

Mogale City

Akasia

Nokeng tsa Taemane

Randburg

Mamelodi

Sandton

Tembisa

City of Johannesburg Metro

Pelindaba

Pretoria

Ekurhuleni Metro

Midrand

Centurion

Brits

Ivory Park

Diepsloot

Kempton Park

Saulsville

Magaliesberg Nature Reserve

Hartbeespoort Dam Nature Reserve

Hartebeespoort

Atteridgeville

Roodeplaat Dam Nature Reserve

Rabie RidgeMuldersdrift

Pretoria

Nellmapius

Ebony Park

Baviaanspoort

Hartebeespoort

Mayabuye

Hartebeespoort

Hartebeespoort

Nellmapius

Hartebeesfontein New Paradise

Hartebeespoort

Kempton Park

Olievenhoutbos

Zevenfontein

Hartebeespoort

Bapsfontein

Atteridgeville

Pipeline

Olievenhoutbos

Olievenhoutbos

Knopjeslaagte

Nooitgedacht

PRETORIA

BRITS

WONDERBOOM

RANDBURG

KRUGERSDORP

KEMPTON PARK

CULLINAN

BRONKHORSTSPRUIT

BENONI

Gauteng

North West

Akasia

Laudium

Erasmia

Tembisa

Midrand

Mamelodi

Hercules

Brooklyn

Boschkop

Villieria

Sunnyside

Sinoville

Silverton

Lyttelton

Wierdabrug

Eersterust

Ivory Park

Kameeldrift

Garsfontein

Douglasdale

Pretoria West

Pretoria Moot

Pretoria North

Atteridgeville

Wonderboompoort

Olifantsfontein

Hartbeespoortdam

Pretoria Central

535

885

532532

88268413

46604442

4388

4314

4308

3738

3356

1326

4740

8754

5331

4849

4687

4658

4624

4596

4439

4298

4269

4196

41934185

3874

3453

1987

7020

6148

5737

4588

4569

4516

4505

44344422

4352

4333

4246

2974 1025

18225

18217

1820218196

13910

12066

260147

255128

255026254858

174321

153715153714

138857

266659

268335

264758

258818

254976

135869

292721

290495

290238

289227

159046

138982

135882

135743

285691

280971

202171

183136

163187

160069

158536135514

135508

28.000000

28.000000

28.250000

28.250000

-26.0

0000

0

-26.0

0000

0

-25.7

5000

0

-25.7

5000

0

0 7 14 21 283.5Kilometers

VGIconsult773 CAMPERI STREET DORANDIA PRETORIA 0182TEL: (012) 546-3383FAX: (012) 565-4814E-mail: [email protected]

Projection Information

Transverse MercatorCentral Meridian = °False Easting = 0°False Northing = 0°Scale Factor = 1

Datum = WGS 84

1:70,000

PROJECT: ESTABLISHMENT OF A DOLOMITE RISK MANAGEMENT STRATEGY FOR THE ASSETSOF THE NATIONAL DEPARTMENT OF PUBLIC WORKS LOCATED ON DOLOMITE FORMATION IN SOUTH AFRICA

DOLOMITE LOCALITY MAP

WCS 037122 PRETORIA REGIONAL OFFICE

MAP 1: DISTRIBUTION OF DOLOMITE

LEGENDGAUTENG PROPERTIES

RSA POLICE STATIONS

PROVINCES

DISTRICT COUNCIL

MAGISTERIAL DISTRICTS 1996

MAJOR PLACES

SMALL PLACES

DOLOMITE BUFFER 4KM

NATIONAL ROADS

MAIN ROADS

Farai

Rectangle

Farai

Call Out

Baviaanspoort Prison

VALVE

GAS PIPELINE

GAS PIPELINE

GAS PIPELINE

WATER PIPELINE

SINK

SINK

SINK

SINK

DIESEL

TANK

GRIDINLET

GRID

INLET

GRIDINLET

GRID

INLET

GRID

INLET

GRID

INLET

GRID

INLET

GRID

INLET

GRID

INLET

GRIDINLET

GRIDINLET

GRID

INLET

FHFH

FH

FH

WATERVALVES

TAP

CECE

CE

CE

GRID

INLET

GRIDINLET

FLOOR LEVEL 1247.355

TOILET

DOOR

DOOR

DOORDOOR

DOORDOOR

TOILET

CORRIDOR

GARBAGE

BUILDING

DRAIN

DRAIN

DRAIN

DRAIN

DRAIN

DRAIN

GAS PIPELINE

GAS PIPELINE

INSIDE BUILDING

GUARD

HOUSE

WALL

WALL

FENCE

FENCE

TAP

X +2 840 700

X +2 840 800

Y +6

4 000

1248.50

1248

.25

1248

.00

1247.25

1247.00

1246.75

1246.50

1246.25

1247

.00

1246.7

5

1246.5

0

1247.25

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

X +2 840 700

X +2 840 800

X +2 840 675

X +2 840 725

X +2 840 750

X +2 840 775

Y +6

4 000

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

Y +6

4 000

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

Y +6

4 000

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

Y +6

4 000

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

Y +6

4 000

Y +6

3 975

Y +6

3 950

Y +6

4 025

Y +6

4 050

Y +6

4 075

GAS PIPELINE

46.14m

160mm uPVC

12.17

m16

0mm

uPVC

4.29m

160m

m uPVC



FENCE

FENC

E

FENC

E

11.50m

48.74m

16.16m

44.08m

13.77m25.02

40.83

2.06m

9.97m

60mm PAVINGBLOCKS1580m²

RECTANGULARSABS (FIG.12)

R 20

150

75

Edge restraints forpaving blocks

150mm G5 QUALITY MATERIAL OR BETTERCOMPACTED TO 95% Mod AASHTO

150mm G5 QUALITY MATERIAL OR BETTERCOMPACTED TO 93% Mod AASHTO

RIP AND RECOMPACT 150mm G10 OR BETTERCOMPACTED TO 90% Mod AASHTO

60mm PAVING BLOCKS ON 20mm SAND BEDDING

60mm PAVING BLOCKS

LEGEND

N

TYPICAL PARKING SECTION SCALE 1:20

EDGE RESTRAINTS FORPAVING BLOCKS(FIG. 12 - SABS 927:1969)

SCALE 1:20

NOTES1. ALL IMPORTED FILL TO CLASSIFY AS G5 OR BETTER2. ALL LEVELS SHOWN ARE BULK EARTHWORKS LEVELS UNLESSOTHERWISE AGREED3. ALL WORK AND FREQUENCY OF TESTING TO COMPLY WITH SABS 1200D4. BATTER SLOPES TO BE 1.5:1 UNLESS OTHERWISE AGREED TO COMPLYWITH SABS 1200D5. ALL FILL TO BE COMPACTED TO MINIMUM 90% MOD AASHTO6. SETTING OUT DIMENSIONS TO BE CONFIRMED ON SITE7. CONTRACTOR TO ENSURE THAT ALL SITE ACTIVITIES ARE INACCORDANCE WITH OSH ACT. 1993 CONSTRUCTION REGULATIONS 2003.8. GEOTECH REPORT INDICATES AVERAGE DEPTH OF TOPSOIL = 150mm.THIS IS TO BE REMOVED AND SPOILED OFF SITE AS DIRECTED

REVISION DESCRIPTIONREV DATE BY CHKD

ASSOCIATED DWG No. DRAWING DESCRIPTION

project title

REF. NO. designed

scale drawn

date checked

type number

drawingnumber

MAR 2017

INFORMATION

REVISION

N/A NC

NC

LF

engineers

ISSUED FOR INFORMATIONA 2017/03/15 NC LF

TEL: +27 11 318 8393FAX: +27 86 677 8643E-mail: [email protected]

AS SHOWN

PAPER SIZE

IF IN DOUBT ASK

FIJ17008/SE003/REV-A A

A1

client

PROPOSED

BAVIAANSPOORTSEWER PIPE

CORRECTIONAL SERVICES

TRIVIRON HOUSEWHITBY MANOR OFFICE ESTATE167 14th ROADNOORDWYKMIDRAND, 1687

DEPARTMENT OF CORRECTIONAL SERVICES

drawing title

PAVING LAYOUT AND DETAILS

PLAN LAYOUTSCALE 1:250

SP

SP

7534

515

0034

575

with 50mm coverBottom layer mesh Ref 245

with 50mm coverTop layer mesh Ref 245

500

(min.

)15

0

50

Blinding layer

SECTION B-BA

700

200

100

A

50

250

75

150

97.600

1320

600 x 450 C.I. Manhole cover

TWL

125 R.C. SLAB

B

115230

34575 950

INLET

A

230 950

PLAN

5330

230 950

VENT PIPE

230

950230 345

115

75

230

115

OUTLET

A

115

230

110mm TWO WAY VENT VALVE

SECTION A-A

Manhole cover600 x 450 C.I.

TWL

150

150

300

5. All dimensions to be checked any

6. RETENTION TIME 45 minutes.

discrepancy reported to the engineer.

4. All mortar to have waterproofing additive.

3. Blinding layer to be 15MPa at 28 days.

2. Base slab to be 25MPa at 28 days.

including internal face of base slab.1. All brickwork to be cement rendered

GENERAL NOTES

PLAIN 90°BENT PAN COLLAR

110Ø PVC VENT PIPE

B

2340

110Ø uPVC PIPE

110Ø uPVC PIPE

REVISION DESCRIPTIONREV DATE BY CHKD

ASSOCIATED DWG No. DRAWING DESCRIPTION

project title

REF. NO. designed

scale drawn

date checked

type number

drawingnumber

MAR 2017

INFORMATION

REVISION

N/A NC

NC

LF

engineers

ISSUED FOR INFORMATIONA 2017/03/15 NC LF

TEL: +27 11 318 8393FAX: +27 86 677 8643E-mail: [email protected]

AS SHOWN

PAPER SIZE

IF IN DOUBT ASK

FIJ17008/SE002/REV-A A

A1

client

PROPOSED

BAVIAANSPOORTSEWER PIPE

CORRECTIONAL SERVICES

TRIVIRON HOUSEWHITBY MANOR OFFICE ESTATE167 14th ROADNOORDWYKMIDRAND, 1687

DEPARTMENT OF CORRECTIONAL SERVICES

drawing title

GREASE TRAP LAYOUT AND SECTIONS

INDEPENDENT DEVELOPMENT TRUST · CONTACT PERSON Linnet Mendoza TELEPHONE NUMBER 079 943 8198 / 012...

Documents

Transcript of INDEPENDENT DEVELOPMENT TRUST · CONTACT PERSON Linnet Mendoza TELEPHONE NUMBER 079 943 8198 / 012...