Project Coordinator II

Date Revised: 08/08/2017

JOB DESCRIPTION

Job title: Project Coordinator II

Job Category: Exempt

PCLS: 30272

Salary Grade: F

Summary

Incumbents in the Project Coordinator series oversee the procedural matters related to a project in an assigned area. Incumbents plan and coordinate the day-to-day project, administrative, and/or operational activities. Project Coordinators may be working on specifically funded and/or short term projects.

Distinguishing Characteristics

The Project Coordinator II is distinguished from the Project Coordinator III in that incumbents in the II level possess the knowledge and experience to work on a project that is larger in size and/or scope; is more complex and/or technical; and/or has a larger range of geographic impact or recognition.

Reporting and Supervisory Responsibilities

The Project Coordinator II may report to a faculty member, Director, Department Head, or Manager. This classification may train and direct hourly employees, graduate students, and/or volunteers.

Typical Functions

1. Plans and coordinates the day-to-day aspects of an academic, research, or administrative project. Monitors the progress and status of project.

2. Serves as a liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day project, operational, and/or administrative issues.

3. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the project.

4. Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the project; may participate in other fundraising activities.

5. May maintain and create content for project website.6. Provides updates and information to project stakeholders. 7. Collects and analyzes data; prepares scheduled and special reports; maintains program records

and statistical information to meet state and federal requirements.8. May present on topics related to project in person or via webinar.

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Project Coordinator II

Date Revised: 08/08/2017

JOB DESCRIPTION

9. Analyzes problems and applies corrective action as needed.10. Ensures that projects are delivered on time, within scope, and within budget.11. Monitors and administers program revenues and expenses; may develop or participate in the

development of funding proposals for the program.12. May contribute to business and operational decisions that affect the department.13. May advise and advocate for students participating in the project.14. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Ability to prioritize own work and multi-task.2. Excellent organizational skills.3. Ability to take initiative and ownership of project.4. Ability to routinely and independently exercise sound judgment in making decisions.5. Ability to direct the work of others.6. Knowledge of computers and database/spreadsheet/word processing software.7. Ability to make administrative/procedural decisions and judgments.8. Ability to interact with students, faculty, staff, and/or the public in a team environment.9. Ability to gather and analyze statistical data and generate reports.10. Project specific knowledge, skills, and abilities as described in recruitment notices.11. Skilled at records maintenance.12. Ability to exercise a high level of creativity, decision making, problem solving, and discretion as

work is varied and may be undefined.

Minimum Qualifications

Bachelor's degree in a related field plus two years of experience; or a master’s degree in a related field; or an equivalent combination of education plus experience is required.

Work Environment and Physical Requirements

Employees may work in an office environment where they are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals. Employees nearly continuously sit and often use repetitive hand motion (such as typing). Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

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Project Coordinator II

Date Revised: 08/08/2017

JOB DESCRIPTION

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.5. Team Building : Works to create a team-based environment. Consistently demonstrates

cooperative behavior with colleagues, supervisors, and customers.6. Active Listening : Gives full attention when others are speaking; listens to understand, asks

questions as appropriate, and does not interrupt.7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

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2. Take initiative.3. Maintain confidentiality.4. Be accountable.5. Behave ethically.6. Be honest and trustworthy.7. Demonstrate a strong work ethic.

8. Be inquisitive.9. Be detail oriented.10. Be self-motivated.11. Efficiently manage multiple tasks.12. Be a team player.13. Be committed to improving USU.

Disclaimer This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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Project Coordinator II

Date Revised: 08/08/2017

JOB DESCRIPTION

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