Housekeeping - Community · 2018. 11. 13. · Based on equivalence of power Also called Sociocracy...
Transcript of Housekeeping - Community · 2018. 11. 13. · Based on equivalence of power Also called Sociocracy...
Housekeeping•Bathrooms•Work locations•Food locations•Time keeping•Childcare
What is CDI?Namamrita dasa
The Community Development Initiative (CDI) is organized by a team of community members in conjunction with the New Raman Reti Board of Directors.
Our Vision:A loving and well connected family of Krishna devotees, spiritual aspirants, and friends fulfilling Srila Prabhupada’s mission.
Our Mission:To empower and assist our congregation to live happily in New Raman Reti by giving devotees a voice and building a shared vision which will maximize the long term potential of our temple and community.
It all started with...
NRR Community Survey
Followed by...
Conference 1 Explore
Conference 2 AnalyzeConference 3 Implement
Community Development Conferences
• New Raman Reti's history
• Gauge community pulse
• Identify top focus areas
• Reveal our hearts in confidence
Conference 1 Explore
• Connect around shared interests
• Analyze top focus areas
• Identify realistic goals
Conference 2 Analyze
Conference 3 Implement
• Community empowerment
• Action Team organization and training
• Implementation of action plans
SaturdayNovember 3rd
2018
1. Temple Management Support
2. ISKCON Mission
3. Devotee Relationships
4. Crisis Support & Self Help
5. Adult Education
1. Devotee Relationships 6. Elderly Devotee Support
2. ISKCON Mission 7. Devotee Medical Care
3. Temple Management Support 8. Business / Networking
4. Elderly Care 9. Varnaśrama
5. Crisis Support / Self help 10. Youth Development
Focus Areas
Community Development Initiative
Agenda Introduction Action Team Formation
Workshop 1 & 212:30 Prasadam / Confusing Rope Workshop 3 & 4 Post-Conference suggestions 4:30 Child care ends
IntroductionTamohara dasa
Action Committee Formation
Nilacala dasa
Team GreetingsNilacala dasa
Workshop 1Team Roles &
Responsibilities
DGA Team
Dynamic Governance Alachua (DGA)
• Mukunda• Kesihanta• Tamraparni• Rasaraja• Atmananda
We’re here to serve . . .
What is Dynamic Governance?● Participatory process● Based on equivalence of power ● Also called Sociocracy
○ “socios” those who associate together○ “ocracy” governance ○ Those who associate & work together, decide
together
Why Dynamic Governance?● Improves decision-making & workflow
● Gives everyone a voice and influence
● Acknowledges the need of those impacted
Dynamic GovernanceAKA Sociocracy
Governance has 3 main features
1. Decision by Consent2. Small semi-autonomous circles3. Continual learning process -
Adaptability
Tools and principles of empowerment3 Core Values
• Equivalence (everyone’s needs matter)
• Transparency (full access to circle’s information)
• Effectiveness (degree of success in producing desired results)
Dynamic GovernanceAKA Sociocracy
Many Voices, One Song
Teams = Circles
We Talk (and Chant) in Rounds
It’s bona fide, prabhus . . .
Srila Prabhupada says...“...Or you may follow your other plan, but
however you do it, do it jointly by combined consultation. If you do it jointly in this way, you
will get strength to decide the right thing.” --Srila Prabhupada Letter to Hansadutta
(July 11th 1970)
Why Talk in Rounds?
• Everyone gets a chance to speak
• Everyone gets a chance to listen
KISS KISP™
Keep
It
Simple
Stupid Prabhus
Dynamic Governance “mantra”
● Good enough for now
● Safe enough to try
Roles & Responsibilities
Why Roles?1. Need for structure
2. Effectiveness & clarity
3. Build expertize
What Makes a Role Clear?• Area of focus (role description)
• Qualifications• Term• Performance review
Role of Participant• Proposes agenda .items
• Has an equal voice .in policy decisions
• Participates in the .work of the group
Types of Roles• Team (Operational) leader• Facilitator• Secretary• Delegate• Other (as needed)
Selection Process• How• Demonstration• Exercise
Another “Mantra”Understand - Explore - Decide
Understand1. Review the role description 2. Review the role qualifications 3. Determine term for the role
4. Consent to the completeness of the lists
Selection Process
Selection ProcessExplore
1. Write down nomination (Use form on page __ of handouts)
2. Do a nomination round (Share who you nominated & why)
3. Do a change round (Do you change your nomination
& why or why not)
Decide1. Facilitator proposes candidate (Including term and reasons)
2. Consent round a. “I consent” or “I have no objection”b. “I have an objection”c. Facilitator - Ask the proposed person last !
3. Announce decision & celebrate OR handle the objection(s)
Selection Process
Handling Objections1. Understand the objection2. Explore options for removing the objection3. Decide on amended or new nomination
Don’t forget to celebrate !
Selection Process
Review Role, Qualifications and Term
Nomination and Change Rounds● Write down nomination● Share reasons in a round● Invite changes● Revise nomination
Consent Round(s)● Facilitator proposes candidate with the strongest arguments relative to
qualification● Consent round
○ Deal with objections (seek understanding and make amendments)● Announce decision
Selection Process Steps
Facilitator roles description● Facilitates circle meetings
● Pays attention to equivalence during meetings
● Supports / assists planning of agenda
● + 2 post conference tasks
Selection Process
Facilitator Qualifications● Willing to learn & apply skills
● Being sensitive to the needs of circle members
● Able to wear both facilitator and member hats
Selection Process
Once you’ve selected your Facilitator,have him/her fill out page 4 of Worksheet 1 and remit it to one of the conference organizers.Thank you!
Selection Process
Workshop 2Communication
Jai Sri Krishna Das (PMI)
Now all my disciples must work combinedly and with cooperation to spread this Sankirtana Movement. If you cannot work together then my work is stopped up. Our society is like one big family and our relationships should be based on love and trust. We must give up fighting spirit and use our intelligence to push ahead.
Ground Rules for Collaboration• Show up on time and be prepared• Contribute to the meeting Goals• Listen with an Open mind• Attack the problem, not the person• Close decisions and identify action items• Record outcomes and follow up• No side conversations, stay focused on agenda
What/Who are Stakeholders?• Any person/group
impacted by the outcome of a project is a Stakeholder
• Managing Stakeholders:• Engage often• Scope Impact• Communication
■ Format and Frequency• Existing Groups
Stakeholder Name Contact Person
Phone, Email, Website, Address
Impact
How much does the project impact them? (Low, Medium, High)
Influence
How much influence do they have over the project? (Low, Medium, High)
What is important to the stakeholder?
How could the stakeholder contribute to the project?
How could the stakeholder block the project?
Strategy for engaging the stakeholder
Exercise: Stakeholder Analysis
Develop a Mission Statement• Needs to be
specific for your team and the benefits you offer to the community
Examples of Vision & MissionVision: A world where everyone hasa decent place to live
Mission Statement:Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope
Exercise: Create a Mission StatementSteps Inputs
What do you start with?Additional Considerations
1: Ask Questions Start asking questions, like: ● What is it we do?● What do we create?● Why does it matter?● Who does it matter to?
Insights like:
“What you do for who”
“How your team can differentiate itself”
“What makes your efforts special”
2: Brainstorm Based on Your Answers
Words you came up with during your initial conversation
Phrases that start to make sense
3: Cull Your List of Words
Words and/phrases Best phrases narrowed down
Communication Management• Need a plan based on project
and stakeholder information• Key questions:
• Who needs what information?• When will they need it?• What is the appropriate
format?• Who sends what? Who says what?
• Formal / Informal• Written / Verbal• Internal - within the team
• Facebook, WhatsApp, Google Messenger, email chain
• External - to the stakeholders and other entities
Communication Management
Exercise: Identify Your Team’s Communication Management
Plan
Meeting Agenda• Plan/Distribute in advance• Brief/Focused on
deliverables• Time for administrative
topics• Strategic vs. tactical topics• Time-bound agenda topics
Meeting Minutes• Include, date, time, location and attendees
• Decisions and rationale• Action items / Responsible party / Time of completion
• Master action and decision log
Records• Central storage• Safe and accessible to all• Stakeholders• Agendas, minutes, budget,
reports, presentation, marketing material, surveys, deliverables
• Google gives you 15 GB of free space to store documents
Prasadam!followed by..
The Confusing Rope
Workshop 3Decision Making andConflict Prevention
DGA Team
Decision Making & Conflict Prevention
How Do We Make Decisions?
What is Consent?“A decision when no one objects”Consent process
• present a proposal• answer clarifying questions• quick reactions• consent (and/or deal with objections)
WIIFM WIIFU™
Benefits:What’sInIt ForMe Us
Spectrum of Consent
When to Consent?When a proposal is...
• Clear• Good enough for now• Safe enough to try
When you have...• A term limit• A way to evaluate decision
Objections are Relevant
Objections are a GiftValuable input (concerns in response to a proposal):
• An opinion that “carrying out this proposal would interfere with our ability to achieve our aims.”
Decision Making & Conflict PreventionHow Dynamic Governance prevents conflicts . . .
1. Clear aims and domains2. Clear membership agreements3. Clear role descriptions4. Clear process to reach decisions5. Equivalence - every voice is heard - no one ignored6. Transparency - access to team info and records7. Term limits and periodic reviews/evaluations/feedback
Evaluation / Feedback Loop
Plan / make decision
Implement / execute
Assess / review
Decision Making ExerciseProposal: For the remainder of this conference, while in this room, all cell phones need to be turned OFF and put AWAY.
Facilitator (see step by step process on page __ of handouts)● Present proposal● Clarifying questions (Do you understand the proposal?)● Quick Reactions (details)● Consent round (details)● Handle objections● Decide & Celebrate
Workshop 4Scope
Jai Sri Krishna dasa (PMI)
What Is a Focus Area?
• A collection of initiatives/Projects• Serves the team in achieving their mission• Uses resources across organizations (Temples)• Continuous (OnGoing) by nature• Can have multiple teams work on the same
focus area
What is a Project?• Temporary endeavor to create a
product/Service• Has a clear beginning and an
end• The beginning is when the project
is initiated (Approved)• The end is when:
• The objectives are achieved, or• The objectives cannot be met, or• The need for the project no longer exists
What is the Scope of Your Project?
• Results/Objectives/Benefits & Work
• Why do we need to define scope?• Partial scope, partial project• Unclear scope/Confusion/
Inaccuracy• Defining scope = knowing what
needs to be done by whom
Plan Scope Management• Requirements• Project scope statement• WBS• Formal acceptance of deliverables
• Change Management• The goal is definition, visibility, and control
Collect Requirements to Achieve Your Mission• Involve Stakeholders• Measure and Record• Often organized by
category or type○ E.G. product, service,
resource, quality, regulatory, etc.
• Foundation for Schedule/Budget
Requirements collection techniques• Stakeholder meetings,
interviews, surveys• Engagement with Subject
Matter Experts and Key Opinion Leaders
• Benchmarking• Document / literature analysis
Requirement #
Description (i.e. Service or Product)
Requirement Origin
Team Priority(H-L-M)
Estimate (cost, time)
Expected time/
Iteration1
2
3
4
Requirement Collection Exercise
Scope Statement Creation• Project scope description• Deliverables (SMART Goals)
• Acceptance criteria for deliverables
• Exclusions • Constraints • Assumptions
Exercise: Scope Statement Creation
Post ConferenceSuggestions
Namamrita dasa
Where do we go from here?
TEAM Binders•Contacts•Resources•Survey•Meetings
First Meeting’s Checklist
1.Contact team members 2.Finalize meeting schedule3.Complete team roles4.Create mission statement 5.Consolidate initial SMART goal
The CDI Commitment
•Provide organizational support through post-conference training and quarterly check-ins
• Interface w/ temple board•Create awareness within community
Criteria for CDI Support
•Team members committed to working together •Completing the first meeting’s Checklist items•Consistency in Action Team meetings •Open to receiving support with organization & accountability
•Transparency & communication
Organizational Structure
Pioneer Valley Cohousing Community
NRR Community Teams
CommunityGeneral Circle
Devotee Relationships
ISKCON Mission
Adult Education
Elderly Devotee
Care
Business / Networking Temple
Management Support
Crisis Support
Youth Development
Devotee Medical
Care
Varnaśrama
Proposed Circle Structure
Devotee Relationships
ISKCON Mission
Adult Education
Elderly Devotee
Care
Business / Networking
Temple Management
Support
Crisis Support
Youth Development
Devotee Medical
Care Varnaśrama
CommunityGeneral Circle
Care
Temple Board
Care
ISKCONISKCON
GreaterVarnaśrama
Education
CommunityGeneral Circle
Post Conference TrainingDGA / PMI
Action Team Feedback
•What went well? •What could be improved? •One take-away•First meeting date
Action Team RecognitionsMukhya dasi
Community WebsiteNilacala dasa
Community Website● Devotee & Business Listings● Calendar of Events● Jobs & Service Opportunities● Categorized Forums● Spiritual, Support & Activity Groups
Conference Sponsors•Jahnava Rico with Bosshardt Realty•Govinda Syer & Govinda Romero’s Buckhalter Heating & Air
•Jai Sri Krishna dasa & family•Namamrita dasa & family
Prasadam•Jai Sri Krishna dasa•Stritama dasi•Kumari Kunti dasi•Radha dasi Knighten•Aravind dasa
Child Care•Pranaya Keli dasi•Maha Mohini dasi•Salagrama Sila dasi•Devala Rsi dasa
Tech Team•Visvambhara Caitanya dasa
Facilities•The Alachua Learning Academy•Krsna Priya dasa
Temple Board•Mukhya dasi•Tamohara dasa•Dinabandhu dasa•Ekadasi Vrata dasi•Krsna Kesava dasa
•Mantrini dasi•Namamrita dasa•Ranjita dasa•Rasamrita dasi•Sri Vrndavana dasi
CDI Team•Janmastami dasa•Sukhada dasi•Nilacala dasa•Namamrita dasa•Jaya Radhe dasi
•Jai Sri Krishna dasa•Pranaya Keli dasi•Kumari Kunti dasi•Aravind dasa•Govinda dasa