Sociocracy 3.0 a brief introduction (presentation) (v2015-04-23)

Introduc)on*to*Sociocracy*3.0

Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 1

Learning(Objec-ves• learn'about'history,'principles'and'pa4erns'of'Sociocracy'3.0

• discover'how'an'organiza>on'might'look'like'when'running'on'Sociocracy'3.0

• be'inspired'about'integra>ng'ideas'from'Sociocracy'3.0'in'your'organiza>ons


Agenda• Introduc*on+and+History

• Principles+and+Pa5erns

• More+Considera*ons


Part%1%'%Introduc.on%and%History


Sociocracy(3.0...

...is$a$method$for$growing$effec$ve,'agile'and'resilient'organiza$ons$of$any'size,$from$a$1ny$start3up$to$a$large$networked$organiza1on$with$the$scope$of$a$na1on$state.

...provides*a*collec.on*of*principles)and)pa,erns*to*dynamically)steer)and)evolve)organiza4ons.


Sociocracy(3.0...

...incrementally,processes,available'informa-on,into,con-nuous'improvement'of'products,'processes'and'skills.

...helps'organiza/ons'making'the$best$use$of$the$talent$already$present,'and'to'grow'flexible'organiza/onal'structures$that$support$effec3ve$travel$of$informa3on


Sociocracy(3.0...

...contains)a)painless,)itera,ve)approach)to)implementa,on)that)meets)organiza,ons)where)they)are)and)helps)them)move)forward)in)their)own)pace.


Sociocracy(3.0...• ...draws(on(the(collec%ve'intelligence(of(the(group

• ...facilitates(the(development(of(strategies(that(are(“good'enough'for'now”(and(“safe'enough'to'try”

• ...fosters(accountability(and(a(sense(of(engagement

• ...is(a(transforma;onal(mechanism(for(both(individuals(and(the(whole(organiza;on


Sociocracy(3.0(may(be(applied(within...• ...startups

• ...small+and+medium+businesses

• ...huge+networked+organiza7ons+with+the+scope+of+a+na7on+state

• ...families

• ...investor;funded+organiza7ons

• ...communi7es


What’s'in'a'word• socio"

• from"La)n"socius"+"companion,"friend

• &cracy"

• from"Ancient"Greek"κράτος"(krátos,"“power,"rule”)

• different"to"the"rule"of"the"demos

• the"general"mass"of"people"with"vo)ng"privileges


A"Brief"History"of"SociocracyFrom%1851%to%Today


A"Brief"History...• 1851%–%Auguste%Comte

• Scien4fic%method%applied%to%society

• Sociocracy%is%“the$social$order$of$the$future”%?%not%yet%achievable%but%inevitable

• 1881%–%Lester%Frank%Ward

• redefined%the%term%Sociocracy%to%describe%the%rule%of%the%people%with%rela4onships%with%each%other%


A"Brief"History...• 1926&'1954&'&Kees&Boeke

• Established&the&first&sociocracy&in&his&residen=al&school&(based&on&Quaker&consensus&principles)

• Book&“Sociocracy:)Democracy)as)it)might)be”&(1945)


A"Brief"History...• 1970's()(Gerard(Endenburg

• Student(in(Kees(Boeke’s(school

• Integrated(principles(from(Engineering(and(CyberneEcs

• In(his(company(Endenburg(Electrotechniek(he(evolved(“The$Sociocra+c$Circle.Organiza+on$Method”((later(becoming("The$Sociocra+c$Method")


A"Brief"History...• 1978&'&Sociocra.sch&Centrum&Utrecht

• created&to&promote&"The$Sociocra+c$Method"

• 1994&'&New&law&in&the&Netherlands

• Sociocra.c&organiza.ons&are&no&longer&required&to&have&a&worker’s&council


A"Brief"History...• 2000$%$emergence$of$a$now$wide%spread$grassroots$movement$

• 2007$%$We#the#People

• John$Buck$/$Sharon$Villines$make$Sociocracy$accessible$to$the$English%speaking$world

• 2014$The$Sociocracy$3.0$Movement$is$born


The$Sociocracy$3.0$Movement...• ...is%a%distributed%network%of%pioneering%consultants%and%trainers%from%a%variety%of%fields,%who:

• share%a%deep%apprecia=on%for%the%transforma=onal%poten=al%of%sociocracy%to%help%organiza=ons%and%their%members%thrive

• dedicate%some%of%their%=me%to%developing%and%evolving%Sociocracy%3.0


The$Sociocracy$3.0$Movement...• ...develops*and*evolves*Sociocracy*3.0*to*make*it*available*and*applicable*to*as*many*organiza:ons*as*possible.

• ...provides*resources*under*a*Crea:ve*Commons*Free*Culture*License*to*learn,*prac:ce*and*teach*Sociocracy*3.0.


Why$"Sociocracy$3.0"Respect'to'the'Lineage,'and'a'Step'Forward

• un$centralized.distribu1on

• open:.principle$based.and.modular.pa6erns.make.it.easy.to.adapt.the.method

• free:.eliminate.barriers.of.entry


Why$"Sociocracy$3.0"Respect'to'the'Lineage,'and'a'Step'Forward

• a#change#method#that#meets#organiza1ons#where#they#are

• condensed#to#the#essen1als

• integrated#with#lean#and#agile#thinking

• new#ways#to#evolve#organiza1onal#structure


Principles*and*Pa-erns


Part%2%'%Principles


Core%Principles• Sociocracy)is)built)on)7)core)principles)

• the)core)principles)also)are)values)that)shape)organiza7onal)culture

• understanding)these)principles)is)paramount)to)both)adop7ng)and)adap7ng)Sociocracy)3.0)pa=erns

• prac7cing)Sociocracy)3.0)helps)people)appreciate)the)essen7al)value)these)core)principles)bring)to)both)individuals)and)organiza7ons


Principle:*Empiricism

Knowledge)in)an)organiza.on)can)only)be)gained)through)experience,)as)it)is)highly)dependent)on)context.

• basis&of&the&scien.fic&method

• in&a&complex&adap.ve&system&all&knowledge&is&tenta.ve

• embrace&change:&con.nuous&revision&and&falsifica.on

• reality&vs.&assump.ons

• learning&organiza.onIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 27

Principle:*Consent

Decisions(are(made(only(in(the(absence(of(reasoned(objec4on(from(those(affected(by(them.

• when&dealing&with&complexity,&group&wisdom&exceeds&individual&abili9es

• deliberately&seeking&objec9ons&invites&collec9ve&intelligence:

• allows&for&harves9ng&informa9on&to&improve&the&decision&

• helps&iden9fy&misunderstanding&early&Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 28

Principle:*Effec-veness

Devote&'me&only&to&that&which&brings&you&closer&to&achieving&your&objec'ves.

• avoid'waste

• remove'impediments

• good'enough'for'now,'safe'enough'to'try


Principles:+Equivalence

Everyone(affected(by(a(decision(has(the(power(to(withdraw(consent(on(the(basis(of(reasoned(objec6on.

• posi&on,)rank,)func&on)or)role)has)no)special)influence)in)decision)making


Principles:+Transparency

All#informa+on#is#accessible#to#anyone#in#an#organiza+on.#Confiden+ality#requires#consent.

• all$relevant$informa.on$is$kept$up3to3date

• historical$informa.on$is$archived$for$reference


Principle:*Con-nuous*Improvement

Evolu&on(is(more(effec&ve(than(revolu&on((most(of(the(&me).

• applies(to(everything((e.g.(strategies,(guidelines,(products,(skills,(processes(and(tools)

• respond(to(change(by(building(on(and(transforming(what(is(already(there

• small(steps(create(less(resistance,(lower(risk,(and(accommodate(steady(empirical(learning


Principle:*Accountability

The$process$of$entering$and$keeping$agreements,$and$managing$expecta5ons$in$any$rela5onship.!

• an$obliga*on$or$willingness$to$do$what$we$agree$to$and$to$answer$for$when$we$don’t

• a$principle$relevant$to$groups,$organiza*ons$and$individuals

• a$shi:$from$being$held%to%account,$and$towards$a$culture$of$self.accountability


Pa#erns

Defini&on:"A"pa%ern"is"a"template"for"successfully"naviga5ng"a"specific"context."

• pa$erns)are)discovered)through)looking)at)many)organiza8ons)as)they)solve)problems

• pa$erns)may)need)to)be)adapted)and)evolved


Part%3%'%Driver%and%Policy


Driver&and&Policy• Driver

• Current+Reality+and+Needs

• Value

• Policy

• Domain

• Strategy


Driver

Defini&on:"A"driver"is"that"which"mo0vates"us"into"ac0on:"the"current"reality"and"the"needs"we"associate"with"it.


Driver• drivers(are(at(the(center(of(everything(Sociocracy(3.0(

• a(driver(o6en(describes(collec%ve'mo%va%on'for'a'group

• focus(on(drivers(fosters(alignment'towards'the'mo%ve(instead(of(towards(our(assump<ons(about(the(future

• a(driver(clarifies(the(s<mulus(for(ac<on((and(thus(implies(purpose)

• all(drivers(are(subject(to(regular(reviewsIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 39

Current'Reality

Defini&on:!The$current$reality$is$the$minimum$set$of$facts$and$observa5ons$relevant$to$specify$a$driver.


Current'Reality'Statement• is$a$statement$that$is$brief$but$clear$enough$to$describe$the$various$dimensions$of$the$current$reality

• captures$both$the$posi7ve$and$nega7ve$aspects$of$reality

• must$contain$all$informa7on$relevant$for$a$review$of$the$driver$


Needs

Defini&on:"A"need"is"a"necessity"related"to"the"current"reality,"that"if"sa3sfied"would"alter"that"reality"in"a"manner"that"eases"tension.


Needs• needs&are&iden*fied&a,er&analysis&of,&and&in&rela*on&to,&the&current&reality

• needs&can&be&iden*fied&in&rela*on&to&the&organiza*on&itself,&its&members,&stakeholders,&customers&or&environment

• needs&can&be&objec*ve&(physical)&or&subjec*ve&(psychological)

• needs&may&be&controversial&on&a&social&level

• an&organiza*on's&values&may&offer&guidance&on&how&to&resolve&Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 43

Examples)for)Needs• revenue,(profit,(shareholder(value,(capital

• customer(value

• autonomy,(mastery,(purpose

• connec6on,(collabora6on,(recogni6on

• sustenance,(happiness


Value

Defini&on:"The$importance,$worth$or$usefulness$of$something$for$sa5sfac5on$of$a$driver.


Value

• value'is'not'an'inherent'property'as'it'only'exists'in'rela1on'to'a'driver

• measure'the'progression'towards'the'sa1sfac1on'of'a'driver'to'quan1fy'value

• value'is'not'necessarily'expressed'in'currency'or'1me

• con/nuous0improvement0of0processes0is0focused0on0the0flow0of0value0through0an0organiza/on


PolicyWe#Respond#to#Drivers#Through#Policy

Defini&on:!A"policy"is"an"agreed"upon"guideline,"pa2ern,"process"or"protocol"designed"to"guide"the"flow"of"value.


Policy• policies)are)created)in)order)to)sa/sfy)drivers)

• policies)are)the)accountability+of+the+circle)that)created)them

• each)policy)has)evalua1on+criteria)and)is)subject)to)regular+review

• review)dates)are)specific)to)each)policy

• policy)is)reviewed)in)context)to)its)driver


Domain

Defini&on:"A"domain"is"the"area"of"accountability,"influence"and"autonomy"as"defined"by"a"driver.


Nested&Domains


Accountability

Drivers'define'domains'of'accountability!

• accountability,applies,to,all,policy:,organiza4on,,circles,,roles,and,policies

• primary,accountability,is,for,sa4sfac4on,of,drivers

• circles,are,accountable,for,their,own,development,,body,of,policy,and,work

• everyone,in,an,organiza4on,is,accountable,for,upholding,Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 51

Strategy

Defini&on:"A"strategy"is"the"approach"towards"crea1ng"value"within"a"domain.


Strategy(Statement• describes)high)level)approach)

• not)a)detailed)plan)or)a)full)product)descrip5on

• includes)a)descrip5on)of)the)intended)outcome

• is)regularly)reviewed)and)updated)as)necessary

• helps)in)the)decision)whether)to)pivot&or&persevere


Part%4%'%Circles%and%Decision%Making


Circles(and(Decision(Making• Circles

• Consent

• Objec/ons0and0Concerns

• Consent0Decision0Making


Circles

Defini&on:!A"circle"is"a"semi+autonomous,"self+organizing"and"self+governing"group"of"people"gathering"around"a"driver.


CirclesAll#collabora)on#within#an#organiza)on#happens#within#

circles#(permanent#or#temporary)

A"circle...

• ...is%the%basic%building%block%of%an%organiza6on

• ...is%a%group%of%people%gathered%around%a%driver

• ...makes%all%policy%decisions%by%consent

• ...is%accountable%for%its%own%developmentIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 57

Circles(are...

• ...semi%autonomous:$

• unique$driver,$can$create$value$independently

• ...self%organizing:

• independent$in$organizing$day7to7day7work

• ...self%governing:

• independent$in$crea:ng$strategy$and$policies


Consent• Consent(is(the(absence(of(objec0ons

• i.e.(everyone(can("live(with(it"

• consent(is(not(consensus(with(unanimity


Consent• Consent(is(used(to(make(and(evolve(all(policy(decisions(in(a(circle

• Objec8ons(stop(proposals(becoming(policy

• Withholding(objec8ons(could(harm(the(aims(of(a(group(or(organiza8on

• Being(able(to(raise(objec8ons(at(any(8me(means(that(proposals(only(need(to(be(good$enough$for$now,$safe$enough$to$try

• Every(policy(has(a(review(date(Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 60

Objec&ons

Defini&on:!An#objec)on#is#a#reason#why#doing#what#is#proposed#stands#in#the#way#of#(more)#effec)ve#sa)sfac)on#of#a#driver.


Objec&ons...• ...are&gi)s

• ...contain&emergent&wisdom&seeking&expression&into&consciousness&of&a&circle

• ...reveal&opportuni9es&or&impediments

• ...emerge&through&individuals&and&belong&to&the&whole&circle

• we&love&objec9ons&in&sociocracy


Ques%ons(That(Help(to(Validate(Objec%ons• Does&the&objec,on&relate&to&this&specific&proposal&or&policy?

• Does&this&objec,on&reveal&how&a&(proposed&or&exis,ng)&policy...

• ...jeopardizes&the&sa,sfac,on&of&a&driver?

• ...is&in&conflict&with&the&organiza,on's&values?

• ...hinders&or&diminishes&someone's&contribu,on&to&sa,sfying&a&driver?

• ...can&be&improved&significantly?Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 63

Concerns...• ...are&not&objec-ons

• ...don't&stop&proposals&becoming&policy&

• ...o7en&contain&wisdom&

• ...can&be&recorded&in&the&logbook...

• ...to&further&evolve&policies

• ...to&set&evalua-on&criteria&(including&review&date)


Consent'Decision'MakingHarves'ng*Objec'ons*to*Capture*Emergent*Wisdom


Consent'Decision'MakingWe#need#to#consciously#balance#equivalence#and#

effec3veness.


Consent'Decision'Making• is$a$facilitated$decision$making$process

• deliberately$harvests$reasoned$objec8ons$in$order$to$integrate$the$wisdom$they$contain$in$proposals$or$exis8ng$policies

• helps$balance$equivalence$and$effec8veness

• experienced$groups$can$move$quickly$through$the$stages$of$Consent$Decision$Making$


Rounds

A"group"facilita.on"technique"to"maintain"equivalence

1. Pick'a'random'person'to'start

• begin'with'a'different'person'each'8me'to'maintain'equivalence

2. Go'around'the'circle,'give'everyone'the'chance'to'speak

There's'a'number'of'ways'that'experienced'groups'can'fast'track'certain'rounds.Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 68

Consent'Decision'Making


Methods(for(Resolving(Objec5ons• ask%proposal%owner

• ask%member%with%objec4on%to%amend%proposal

• facilitator%amends%proposal

• "How%would%you%solve%this"%–%round

• Brief%Dialogue%–%2%or%3%people

• Brief%group%discussion


Methods(for(Resolving(Objec5ons((2)• refer%to%proposal%forming

• drop%the%proposal

• Re3work%–%Send%back%to%higher%/%lower%circle

• Form%a%temporary%circle%to%review,%research,%revise


Part%5%'%Policy%Life'Cycle


Policy'Life+Cycle• The%Life)Cycle%of%a%Policy

• Proposal%Forming

• Processing%Tensions

• Con8nuous%Improvement

• Governance%Mee8ngs

• Retrospec8ve


The$Life(Cycle$of$a$Policy


Responses'to'a'Driver

• response(to(driver(is(always(adapta%on(of(exis%ng(or(crea%on(of(new(policy,(including:

• changing(the(plan:(adding(a(task(or(project

• adapta9on(or(crea9on(of(a(role

• crea9on(of(a(new(circle

• driver(review(is(delegated(to(new(circle


Proposal(Forming(ProcessCo#Crea'ng*a*Response*to*a*Drivers


Proposal(Forming

1. Iden%fy#the#driver#

2. Consider:#Collect#considera4ons#as#ques4ons#that#reveal#the#scope#of#the#issue

3. Create:#Gather#ingredients/ideas#for#solu4ons

4. Refine:#Design#a#proposal#from#some#or#all#of#the#ingredients

5. Review:#process#with#consent#decision#making


Proposal(Forming...• ...is%a%condensed%design%thinking%process

• ...taps%the%collec3ve%intelligence%of%a%group

• ...involves%people%in%co7crea3ng%policy

• ...fosters%accountability%and%a%sense%of%ownership


Policy'Template• "tle

• driver:+current+reality+and+needs

• intended+outcome

• review+date

• policy+descrip"on

• evalua"on+criteria


Example(PolicyProduct(development(lead(0mes(op0miza0on.

• Driver:"Current"lead",mes"hinder"us"from"reaching"market"windows"/"Increase"product"development"process"efficiency

• Intended+Outcome:"Product"development"lead",mes"maximum"of"3"months

• Review+Date:"6"months

• Text:"Maximum"number"of"ongoing"parallel"projects"are"twoIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 80

Tensions

Defini&on:"A"tension"is"the"subjec.ve"experience"of"contradic.on"between"reality"and"that"which"we"desire"or"an.cipate.


Tensions

• individuals*act*as*sensors*(nerve*endings)*for*the*organiza6on

• tension*is*experienced*whenever*our*percep6on*of*our*environment*is*in*conflict*with:

• that*which*we*desire*or*had*an6cipated

• our*values*(and*principles)

• problems,*issues,*and*feelings*of*unease*are*all*tensions


Processing*Tensions

...In$Order$to$Avoid$Ac/on$Bias

Between&s(mulus&and&response&there&is&a&space.&In&that&space&is&our&power&to&choose&our&response.&In&our&response&lies&our&growth&and&our&

freedom.!(Viktor!E.!Frankl)

We#consider#why,#how#and#when#to#respond#to#a#s2mulus,#instead#of#defaul2ng#to#ac2on.


Processing*Tensions


From%Tension%to%Driver

Inves&ga&ng)Tension)Leads)to)the)Discovery)of)Drivers.

• to$iden)fy$a$possible$driver$behind$a$tension$we:

• describe$the$current$reality

• iden)fy$the$needs$we$associate$with$that$reality$

• in$the$process,$we$resolve$some$tensions$as$misunderstandings

• we$validate$drivers


Breaking)the)Rules

• is$some(mes$necessary...

• ...but$comes$at$a$cost$to$the$community

• you$are$accountable:

• clean+up$disturbances

• follow+up$ASAP$with$those$affected$or$accountable

• ini1ate+changes$instead$of$breaking$the$rules$repeatedly


Con$nuous'ImprovementDrivers'Are'Subject'to'Regular'Review

• Is$the$descrip-on$of$the$current$reality$correct?

• Do$we$s-ll$associate$the$same$needs$with$the$current$reality?

• Is$the$driver$s-ll$within$our$domain?

• Is$the$driver$s-ll$relevant?


Con$nuous'Improvement


Governance)Mee+ngs

• Governance"(from"La*n"gubernare","to"steer"a"vessel)"is"the"process"of"crea*ng"and"evolving"policy

• Circles"meet"at"regular"intervals"to"govern"themselves


Governance)Mee+ngs• Opening(Round

• A.une(to(one(another(and(to(the(driver(behind(the(circle

• Administra9ve(Ma.ers

• consent(to(last(minutes,(dates,(consent(to(agenda

• Agenda(Items

• Closing(rounds


Governance)Mee+ngs• Agenda(Items

• Short(Reports

• Processing(Tensions

• Proposal(Forming(and(Consent(to(Proposals

• Review(of(Policies,(Strategy(and(Driver

• Defining(Roles(and(SelecAng(People(for(Roles


Retrospec)veBuilding(in(con+nuous(improvement(of(process

• goal:'reflec,on'on'the'past'to'guide'process'improvement

• output:'policy'proposals,'tensions,'drivers'or'work'items

• facilitated'mee,ng'(~1hr)

• regular'intervals'(1@4'weeks)

• adapt'to'situa,on'and'context:'


Retrospec)veA"#me"to"reflect"on"process"improvement


5"Phases"of"a"Retrospec/ve"Mee/ng

1. Set&the&Stage&

2. Gather&Data

3. Generate&Insights

4. Decide&What&to&Do

5. Close&the&Retrospec=ve

Ac#vi#es(for(each(phase(can(be(found(at(plans5for5retrospec#ves.comIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 95

http://www.plans-for-retrospectives.com/

http://www.plans-for-retrospectives.com/

Part%6%'%People%and%Roles


People&and&Roles• Role&Defini+on&and&Improvement

• Func+ons&and&Roles

• Elec+ons

• Performance&Improvement&Process


People&and&Roles


Role%Defini*on%and%Improvement


People,'Func,ons'and'Roles• iden&fy)func&ons)required)to)respond)to)a)driver

• if)a)func&on)is)best)addressed)by)a)role:

• define)role

• select)people)for)the)role

• support)development)of)people)in)role


Standard'Circle'Func/ons• facilita(on

• logbook.keeping

• hos(ng.mee(ngs

• representa(on.(double.linking)

• coordina(on.of.opera(ons,.collabora(on.and.improvement


Roles• role&descrip,ons&can&be&created&using&proposal&forming&

• a&minimal&role&descrip,on&contains:

• driver

• term

• key&responsibili,es

• preferable&skills,&experience&and&quali,es


Elec%on(by(Consent


Elec%ons• People'avoid'expressing'interest'before'elec5ons'

• Nomina5ons'are'made'on'the'strength'of'the'reason

• not'according'to'the'majority

• You'can'nominate'yourself'or'pass

• When'harves5ng'objec5ons,'ask'the'candidate'last

• Objec5ons'may'be'resolved'by'amending'the'role'descrip5on'or'by'nomina5ng'someone'else


Performance*Improvement*ProcessCon$nuous'improvement'of'the'effec$veness'of'people'

in'roles

1. Conduct*effec-veness*review

2. Create*development*plan

3. Full*circle*consents*to*development*plan

4. Act*on*the*plan


Performance*Improvement*ProcessEffec%veness)Review

• A#process#to#harvest#apprecia/ons,#iden/fy#opportuni/es#for#improvement#and#evolve#the#role.

• The#individual#holding#the#role#ini/ates#the#process#and#begins#each#step


Effec%veness)Review)-)Steps

1. Invite)people)with)complemen1ng)perspec1ves)to)contribute)to)the)review,)and)a)facilitator

2. Collect)apprecia1ons

3. Iden1fy)areas)for)improvement

• personal)development

• updates)to)role,)func1on)or)driver)

4. CoAcreate)and)consent)to)a)development)planIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 107

Development*Plan

Contents:

• current(role(descrip/on

• apprecia/ons

• areas(for(improvement

• ac/on(items(to(improve(effec/veness

• evalua/on(criteria


Part%7%'%Evolving%Organiza1ons


Evolving(Organiza-ons• Evolu'on,*Waste,*Flow*of*Value

• The*Kanban*Method

• How*to*start

• Scaling*Process*

• Opportuni'es*for*Learning


Evolu&onDrivers'for'evolu,on

• become'more'effec*ve'as'an'organiza*on

• transi*on'to'Sociocracy'3.0

• ongoing'adapta*on'to'changing'environments

Sociocracy(3.0(has(one(simple(and(itera5ve(change(method(for(all(three.


Sociocracy(3.0(and(Lean(Thinking

Adop%ng(the(concept(of(value(and(waste(makes(many(tools(and(ideas(from(lean%produc,on(and(lean%so.ware%development(available(to(support(organiza%ons(running(on(Sociocracy(3.0:

• value'stream'mapping

• various'strategies'for'elimina2ng'waste

• the'Kanban'Method


Waste&and&Con+nuous&Improvement

Defini&on:!Waste&is&anything&not&necessary&(essen0al)&for&4&or&standing&in&the&way&of&4&effec0ve&sa0sfac0on&of&a&driver.

• Establishing,process,for,ongoing,elimina4on,of,waste,allows,for,natural,evolu4on,of,an,organiza4on,towards,greater,effec4veness

• Adapta4on,to,changing,environment,is,built,into,this,process


Iden%fying*Waste


Iden%fying*Waste• waste'exist'in'many'different'forms'and'on'different'levels'of'abstrac6on

• tasks,'processes,'organiza6onal'structure,'mental'models...

• some'tensions'reveal'waste

• learning'to'iden6fy'waste'is'a'journey

• along'the'way'we'also'learn'how'to'evolve'our'drivers


Flow%of%Value%(end.to.end)


Flow%of%Value• flow%of%value%is%guided%by%policies%(explicit%and%implicit),%and%assump;ons

• work%in%progress%is%considered%waste%as%it%;es%up%resources

• con;nuous%flow%of%value%prevents%accumula;on%of%waste

• it%also%makes%for%shorter%feedback%loops%and%amplifies%learning


Flow%of%Value%and%Flow%of%Informa0on


Flow%of%Value%and%Flow%of%Informa0on

• in$an$effec)ve$organiza)on,$the$flow$of$informa+on$and$influence$supports$the$con+nuous$flow$of$value

• alignment$is$achieved$and$maintained$through$con)nuous$improvement$of$policies


Evolu&on()(How?• start&where&you&are

• progressively&eliminate&waste

• amplify&learning&to&speed&up&evolu6on

• Sociocracy&3.0&uses&The$Kanban$Method&for&evolu6on&and&for&bootstrapping&itself


The$Kanban$Method$-$Overview• based'on'lean'ideas,'formulated'by'David'J.'Anderson'

• is'a'change'method'to'op<mize'the'flow'of'value

• starts'with'current'policies:'work'process,'roles,'responsibili<es'and'<tles

• is'focused'on'incremental,'evolu<onary'change

• relies'on'consensus'(or'consent)'for'crea<ng'and'changing'policy


The$Kanban$Method$-$Overview• creates(a(pull(system

• empowers(close(collabora1on(and(distributed(leadership(in(circles

• facilitates(cross7func1onal(teams


The$Kanban$Method$-$Steps

Usually'Kanban'is'implemented'in'5'steps:

1. Visualize+workflow

2. Limit+Work+in+Progress+(WIP)

3. Measure+and+Manage+Flow

4. Make+Process+Policies+Explicit

5. Collaborate+on+ConHnuous+Improvement


Step%1%'%Visualize%WorkflowA"Simple"Workflow


Step%2%'%Limit%Work%in%Progress


Step%2%'%Limit%Work%in%Progress• treat&work&in&progress&(WIP)&as&liability,&not&as&an&asset

• you&want&to&get&things&done,&not&start&things

• limi<ng&WIP&reduces&cycle&<me:&

• Average&Cycle&Time&=&Work&in&Progress&/&Throughput&(LiFle's&Law)

• limi<ng&WIP&reduces&overload,&fosters&collabora<on&and&supports&selfIorganiza<on


Step%2%'%Limit%Work%in%Progress• limit&WIP&per&column,&per&lane,&per&person&etc.

• create&policies&for&each&limit,&and&visualize&on&the&board

• limits&will&evolve&over&<me,&when&in&doubt,&start&with&"5"


Step%3%'%Measure%and%Manage%Flow• cycle&'me:*'me*a*work*item*spent*in*the*system

• note*start*and*end*date*on*card

• number*of*blocked*items,*average*block*'me

• mark*blocks*on*cards*and*block*date

• defects/rework

• create*a*cumula've*flow*diagram


Step%3%'%Measure%and%Manage%Flow


Step%3%'%Measure%and%Manage%Flow• data%is%easy%to%track%(once%per%day%is%enough)

• make%data%visible%next%to%the%board

• use%data%to%iden:fy%issues,%for%managing%flow%and%to%create%and%evolve%policies


Step%4%'%Make%Policies%Explicit• to$op&mize$flow$of$value,$we$need$a$shared$understanding$of$policy

• everyone$needs$to$become$an$expert$in$policy

• track$all$policies$(and$their$history)$in$a$logbook

• make$policies$rela&ng$to$the$task$board$visible$on$or$next$to$the$boards

• convert$implicit$policy$or$shared$assump&ons$into$explicit$policyIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 133

Step%5%'%Collaborate%on%Con/nuous%Improvement

• develop(shared(understanding(of(work(process(and(relevant(models(and(theories(in(order(to(collec7vely(iden7fy(opportuni7es(for(improvement

• co9create(new(policy(to(improve(flow(of(value

• use(measurements(to(prove(effec7veness(of(policy


How$to$Start• start&with&one&circle

• consent&to&using&consent&(and&consent&decision&making)&for&crea7ng&and&changing&policy

• consent&to&using&the&Kanban&Method

• start&with&visualizing&the&workflow&and&go&from&there

• when&star7ng,&a&driver&is&nice&to&have,&but&not&essen7al

• Kanban&facilitates&discovery&(and&refining)&of&driversIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 135

Next%Steps• discover*and*refine*drivers

• apply*Sociocracy*3.0*principles*and*pa5erns*to*help*with*op9mizing*flow*of*value.

• spread*to*other*circles


Scaling(Kanban


Amplify(Learning

A"circle"translates"learning"about"work"into"policy"change"to"op5mize"flow"of"value.

• Daily'Standup'Mee0ng

• Improvement'Mee0ngs

• Retrospec0ves

• Governance'Mee0ngs


Daily&Standup

Speed%up%learning%and%improvement.

• ~15%min

• every%day%at%the%same%2me

• circle%gathers%around%the%task%board

• coordina2on%of%daily%work

• adapta2on%of%policy%or%crea2on%of%new%policy%on%the%spot


Improvement*Mee,ng

For$cracking$tougher$nuts.

• length(as(scheduled

• o/en(scheduled(in(the(daily(standup,(or(even(spontaneous

• focused(on(crea7ng(a(solu7on(for(a(specific(topic(or(impediment


Retrospec)ve

Amplify(Learning(about(a(longer(3me(frame.

• ~60%min

• cadence,%usually%234%weeks

• helps%seeing%the%bigger%picture,%and%iden=fying%higher3level%impediments

• what%can%we%learn%from%the%last%itera=on?


Governance)Mee+ng

Make%sure%nothing%slips%through%the%cracks.

• usually'~60'min

• regular'cadence,'usually'254'weeks

• administra:ve'ma<ers

• scheduled'review'of'policies

• consent'to'development'plans


Part%8%'%Organiza-onal%Structure


Organiza(onal+Structure• Circle(Structure

• From(Hierarchy(to(Nested(Domains(of(Circles

• Forming(a(New(Circle

• Pa<erns:(Basic(Pa<erns,(Micro,(Macro(and(Meta(Structures


Organiza(onal+Structure

The$primary$func/on$of$organiza/onal$structure$is$to#enable#effec+ve#flow#of#value#and#informa+on.$

Organiza(onal+structure+requires+con(nuous+evolu(on!for!adapta)on!to!changes!in!the!the!environment.

Semi%autonomous,-self%organizing-and-self%governing-circles!are!the!basic!building!blocks!for!organiza4onal!structure.


Circle'Structure• Circles)already)exist)in)every)organiza4on

• Look)at)people)gathered)around)delivering)products)or)services

• People)may)hold)roles)in)more)than)one)circle


From%Autocracy%to%Nested%Domains%of%Circles


Forming(a(New(Circle• a#circle#iden+fies#a#new#driver#and#decides#that#crea+ng#a#new#circle#is#the#most#effec+ve#response

• a#new#circle#is#formed#and#populated

• either#from#within#the#organiza+on#or#by#recrui+ng#from#the#outside

• the#new#circle#decides#on#it#strategy

• the#new#circle#is#responsible#for#regular#review#of#its#driver,#and#Introduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 149

Structural(Pa*erns• Sociocracy)3.0)describes)a)variety)of)pa5erns)to)grow)organiza:onal)structure

• pa5erns)apply)to)different)layers)of)abstrac:on)(basic,)micro,)macro)and)meta)

• different)pa5erns)serve)different)drivers

• pa5erns)can)be)combined)as)needed

• more)pa5erns)are)out)there)and)will)be)discoveredIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 150

Basic&Pa(ernsConnec&ng(two(circles


Representa)ves+(a.k.a+Links)...• ...stand(for(the(interests(of(one(circle(in(another(circle

• ...are(elected(for(a(limited(term

• ...par3cipate(as(full(members(in(governance(mee3ngs(of(the(other(circle(and(can:

• raise(items(for(the(agenda

• object(to(policies(and(policy(proposals


Double'LinkingFacilitate(two+way(flow(of(informa2on(and(influence

• Two%interdependent%circles%each%elect%a%representa2ve%to%par2cipate%as%full%members%in%both%circles'%governance%mee2ngs

• can%be%used%to%prevent%tensions%in%hierarchical%structures


Micro&StructuresConnec&ng(circles(for(greater(effec&veness


Nested&CircleA"pa%ern"for"expanding"func1ons


Delegate'CircleA"pa%ern"for"coordina.on


Service'CircleA"pa%ern"for"outsourcing"shared"services


Macro&StructuresPa#erns(for(organiza.ons

Macro&structures&provide&a&general&strategy&for&the&layout&of&an&organiza6on.


Peach&Organiza-onPeriphery(drives(the(organiza2on,(the(center(

provides(services


Double'Linked-HierarchyA"pa%ern"for"the"early"phase"of"a"

transforma1on


Holding(Circle(and(General(CircleSepara&ng)stewardship)of)an)organiza&ons)values,)driver)and)strategy,)from)coordina&on)

of)opera&ons


Meta%StructuresPa#erns(for(mul./stakeholder(environments

No#organiza*on#is#an#island


Backbone)Organiza/onA"pa%ern"for"mul./stakeholder"projects"or"

services


Fractal'Organiza-onA"Pa%ern"for"learning,"coordina1on"and"

alignment"across"organiza1onal"boundaries


Part%9%'%Organiza-ons%and%Values


Organiza(ons+and+Values• Organiza)ons

• Values

• Organiza)onal0Values0

• Values,0Driver,0and0Strategy


Organiza(onsIn#an#organiza*on#people#come#together#to#

collaborate


Values

Defini&on:!A"value"is"a"principle"of"some"significance"that"guides"behavior.

• every&individual&has&values&that&are&influenced&by&their&experiences&and&beliefs

• values&may&define&ethical&limita8ons&to&ac8on


Organiza(onal+Values



• organiza)onal+values+define%culture+and+set+parameters+for+ac)on

• values+offer+guidance+to+determine+appropriate+ac)on,+even+in+the+absence+of+explicit+policy

• a+group+or+organiza)on+may+choose%to%collec.vely%adopt%values



• defining(values(is(a(strategy(that(supports(effec5veness(of(an(organiza5on:

• reduces(poten5al(for(misunderstanding

• aligns(decision(making(and(ac5on

• a.racts0new0members,0partners0and0customers(who(are(aligned(with(the(organiza5on

• values(are(policy(and(subject(to(regular0reviewsIntroduc)on*to*Sociocracy*3.0*2*©*2015*by*Bernhard*Bockelbrink*and*James*Priest*(sociocracy30.org)*2*v2015204223 182

An#Effec(ve#Organiza(on• values(embrace(Sociocracy(3.0(principles

• collabora6on(follows(principles(and(values


Organiza(onsAn#organiza*on#is#defined#by#its#values,#driver#and#

strategy

• an$organiza*ons$values$define$culture$and$set$parameters$for$ac(on

• an$organiza*ons$existence$is$mo*vated$by$its$driver

• an$organiza*ons$service$is$defined$by$its$strategy


Organiza(ons• organiza)ons+are+aligned+towards+values,+driver+and+strategy

• with+Sociocracy+3.0,+purpose+is+implicit+(to+sa)sfy+drivers)

• to+transi)on+towards+Sociocracy+3.0+an+organiza)on:

• iden)fies+values+and+driver+of+the+organiza)on

• incorporates+vision,+mission,+aims+or+objec)ves+in+the+strategy

• seeks+out+drivers+for+all+policies+(including+circles+and+roles)


Part%10%(%More%Context


More%Context• Considera+ons,for,Implementa+on

• Cons+tu+on,and,Logbooks

• Policies,for,entering,and,leaving,organiza+ons,and,circles

• Policy,for,Compensa+on

• What,about,Management

• Evolu+on,of,Decision,Making


Cons%tu%on

An#agreement#between#all#the#people#affected#(to#the#people#within#the#organiza6on#and#to#the#world)

• values

• driver

• strategy

• legal.(bylaws.etc..as.required)


Logbook

Organiza(on:+

• cons&tu&on

• organiza&onal/structure

• policies/


Logbook

Circle:(

• circle'cons+tu+on

• policies

• role'defini+ons'and'role'improvement'plans

Personal)logbooks

• roles,(tasks,(personal(policy


Policy'for'Entering'and'Leaving'an'Organiza5on

• essen%al(ingredient(for(a(successful(transi%on

• define(the(process(for(entering(the(organiza%on

• define(default(role(for(a(new(member

• define(the(process(for(leaving(an(organiza%on


Policy'for'Compensa1on• a#er&a&full&transi.on,&all&salaries&are&open,&so&they&need&to&be&fair

• percep.on&of&fairness&is&specific&to&organiza.on

• consider&members&and&relevant&stakeholders&(e.g.&investors)

• classic&sociocracy:&everyone&feels&gains&and&losses

• consider&remunera.on&for&changing&roles

• create&strategy&for&transi.oning&towards&new&compensa.on&policy


Evolu&on(of(Decision(Making


5"Good"Reasons"for"Sociocracy"3.0


5"Good"Reasons:"open• Do$with$it$what$you$want

• Take$just$what$you$need

• Remix,$extend$and$adapt$it$as$you$like


5"Good"Reasons:"free• Free%resources

• no%hidden%fees

• no%cer/fica/ons

• no%small%print!


5"Good"Reasons:"effec.ve• Principles+and+tools+have+been+tried+and+tested+for+decades+in+many+organiza8ons.

• need:driven,+value:driven,+customer+focus


5"Good"Reasons:"ac-onableThere's'something'that'YOU'can'use'right'now,'

regardless'of'your'unique'context

Sociocracy(3.0(contains(lots(of(ideas(you(can(try(out(within(your(area(of(influence.


5"Good"Reasons:"lightweightJust%the%essen)als:%Common0sense%prac)ces,%bare0bone%

processes.

• no$stuff$that$gets$in$the$way

• no$busywork


License

For$more$Sociocracy$3.0$resources$visith4p://sociocracy30.org

Follow%us%on%twi+er:%@sociocracy30

This%work%by%Bernhard%Bockelbrink%and%James%Priest%is%licensed%under%the%Crea9ve%Commons%A<ribu9on=ShareAlike%4.0%Interna9onal%License.%To%view%a%copy%of%this%license,%visit%h<p://crea9vecommons.org/licenses/by=sa/4.0/.


http://sociocracy30.org

http://twitter.com/@sociocracy30

http://creativecommons.org/licenses/by-sa/4.0/

http://creativecommons.org/licenses/by-sa/4.0/

Bernhard(Bockelbrink:"is"an"agile"coach,"consultant"and"trainer,"suppor3ng"organiza3ons"on"their"way"towards"an"evolved"culture"of"leadership"and"close"collabora3on"that"allows"them"to"sustainably"grow"great"products"and"services"with"happy"people.

h"p://[email protected]

James&Priest!is!an!interdependent!consultant,!facilitator!and!trainer!specializing!in!holis4c!organiza4onal!development,!distributed!leadership!implementa4on!and!complex!systems!op4miza4on.

h"p://[email protected]


http://enhanced-reality.net

[email protected]

http://jamespriest.org

[email protected]

Sociocracy 3.0 a brief introduction (presentation) (v2015-04-23)

Leadership & Management

Transcript of Sociocracy 3.0 a brief introduction (presentation) (v2015-04-23)