Halifax Regional MunicipalityRagged Lake Source Separated Organics

Composting Facility

Community Liaison Committee Meeting # 2

March 1, 2018

Meeting Agenda

# Agenda Item Presenter Time

1 Review Summary Notes of Nov 23, 17

CLC Meeting # 1

All 15 minutes

2 Discuss Action Items from first meeting

Public Access to Meeting Notes

• Identification of 4th public member

• Facility notification details at Irving

• Finalize dates for facility tour(s)

• Set date for next CLC meeting

• Review proposed monthly ops reports

All 50 minutes

3 Review Status of Facility repairs from damage caused

on Dec 25, 17 and Jan 4, 18

AIM 20 minutes

4 Discuss Feb 22, 18 Odour Complaint All 10 minutes

5 Recent Facility Initiatives AIM 10 minutes

6 Open Discussion, Q&A All 15 minutes

Introductions

New Member – Krista Flanagan, HRM Solid Waste

- replacing Jordan Vallis as permanent member

Review Summary Notes of CLC Mtg # 1- Hardcopy of summary notes available

- One change from Nov 30, 2017 draft: - The term “Minutes” was changed to “Summary Notes”

- Done for clarity as formal meeting minutes are not being prepared

- Any other final comments?

- Vote to approve and finalize Summary Notes of CLC Mtg # 1

Action Item from CLC Mtg # 1CLC Mtg # 1 Summary Notes Item 1.4:

- Discussion on options and preferred location(s) for electronic posting of meeting summary notes and presentation materials

1.4 M. Yeadon asked if the minutes of the meeting would be

made public. F. Johnston asked if the presentation would

also be made public. The Committee agreed that both could

be made public online on AIM’s website or on HRM’s

website. AIM and HRM will provide an appropriate online

venue.

HRM/AIM

Action Item from CLC Mtg # 1CLC Mtg # 1 Summary Notes Item 1.5:

- Discussion and update from Councillor Adams.- M. Yeadon provided some suggested candidates via email Dec 13, 17

1.5 D. Perlotto reviewed the intended Committee membership

structure and explained the difficulty that AIM encountered

in attracting members despite using social media, direct

mailing, and newspaper ads. Councillor Adams indicated he

would be able to find a 9th member for the Committee. The

Committee agreed that Councillor Adams could solicit

another community member.

Councillor Adams

Action Item from CLC Mtg # 1CLC Mtg # 1 Summary Notes Item 1.10:1.10 All the community members claimed that the very few formal odour complaints

registered are likely not reflective of the odours that have been experienced,

particularly at the Irving station. The community members feel that the short-term

and transient nature of people’s exposure - stopping for gas and convenience store

shopping - may be the reason they don’t report any noted odours. Also, the

community members of the Committee believe that the public may not know of the

existence of the Compost Facility and that this might be the source of the odours

they encounter. It was suggested that if people knew of the potential source located

in the vicinity, and if they were somehow instructed on where and how to notify any

noted odours (e.g. dialing 311, etc.), there would be more formal notifications

registered by the public. It was agreed that HRM and AIM would propose

suggestions on how to solicit public feedback regarding odour experienced at the

Irving location and report to the CLC at the next meeting.

Councillor

Adams

Action Item from CLC Mtg # 1CLC Mtg # 1 Summary Notes Item 1.10 Cont:

- Proposed to place framed notice inside Circle K store, with business cards available for staff to provide to anyone concerned about the facility

- Formal approval from Circle K would be required

Action Item from CLC Mtg # 1CLC Mtg # 1 Summary Notes Item 1.10 Cont:

- proposed notice

- a smaller business card sized

document would also be available

for people to take with them.

Halifax Regional Municipality

RAGGED LAKE

SOURCE SEPARATED ORGANICS

COMPOSTING FACILITY

Operated by:

AIM Environmental Group

Located at:

61 Evergreen Place

Halifax, NS, B3T 1P2

For Public Enquiries, please contact:

Email: raggedlakeclc@aimgroup.ca

Office: 902-876-5185

Action Item from CLC Mtg # 1- CLC Mtg # 1 Summary Notes Item 1.11:

- Discussion of potential dates and finalization of tour(s)- Reminder about PPE requirements

1.11 Facility tour dates for Committee members will be proposed by AIM. These will be scheduled to occur in the new year.

AIM

Action Item from CLC Mtg # 1- CLC Mtg # 1 Summary Notes Item 1.12:

- Discussion of potential dates and finalization of next CLC meeting date(s)

- Propose: May 3 (or May 31), 18; Sept 13, 18; Dec 6, 18, and Mar 28, 19

1.12 D. Perlotto asked the Committee for their preference on how frequently the Committee should meet in the 2018. It was agreed that there would be quarterly meetings to March 2019. Dates will be proposed by AIM. Operational update summaries will be distributed for reference prior to the scheduled meetings.

AIM

Action Item from CLC Mtg # 1- CLC Mtg # 1 Summary Notes Item 1.13:

- Review draft Facility Report for November 2017- Approval of format?

- Finalize and publish reports monthly dating back to November 2017

1.13 It was asked that monthly operating summary reports be provided electronically to the CLC members. They will include a summary of production numbers, environmental issues if any, and any other specific items that occurred that month. AIM will prepare a sample report for November and distribute to the CLC for comment.

AIM

RAGGED LAKE SOURCE SEPARATED ORGANICS COMPOST FACILITY MONTHLY REPORT

NOVEMBER 2017

P r o d u c t i o n

PROCESSING STATISTICS - November 2017

Raw Material SSO Product Waste

Residential

Industrial Commercial Institutional Total Tonnes

Compost Tonnes

Front End Residue Tonnes

Back End Residue Tonnes

Leachate & Biowater Liters

Month 1311.6 755.4 2067.0 985.4 9.5 51.1 545280

YTD 11196.5 7255.5 18452.0 7414.9 143 513.7 6338171

Environment

Odour Complaint # 2: Nov. 4, 2017 The complainant indicated odours were noted at the Irving Gas Station at Prospect Road and Evergreen Place. Immediately after being notified of the complaint, the plant was inspected and a person-access door to the curing building was found open. The door was closed, and a review of the door opening policy was reviewed with the entire staff to ensure that proper door management procedures were being followed.

Other

The first AIM Environmental Group CLC Meeting was held November 23, 2017

Curing Building Roof Repair Update

- Curing building roof replacement completed Tuesday Feb 27, 2018- Final roof panel placed Friday Feb 23 and fully secured Monday Feb 26

- Mechanical connections completed Feb 27

- Facility back to normal operations as of Wednesday Feb 28

- One complaint received during this two month period- On February 22, 18 from patron at Irving Station

Curing Building Roof Repair Update (cont)

Screening Building Roof Repair Update- Temporary patch placed continues to ensure building is fully enclosed

- A full width patch will be placed in the short-term- Work is being scheduled with contractors

- Louvres on south face will be replaced

or permanently enclosed

- Two pieces of repair fabric ordered before

decision to replace roof are on hand and ready

for future emergency use on either building

Feb 22, 18 Odour Complaint- Complaint filed by email from a patron at the Irving Station

- Complaint was investigated:- One section of new curing building roof had not yet been placed

- Physical visits to Irving and nearby areas- Nothing out of ordinary noted

- Irving staff did not indicate any unusual conditions

- Report filed with NSE as per operating permit requirements

- Curing building fully enclosed the next day

Recent Facility InitiativesNew JD544 loader delivered in August 2017:

Recent Facility InitiativesNew Roll-Off truck delivered December 20, 2017

Note Receiving Building Rebuilt Spring of 2017

Recent Facility InitiativesInground biofilter media replacement ongoing:

two cells changed in Q4- 2017, other four to be done in 2018

Open Discussions/Q&A

Thank you all for your commitment to public service.