Guide Lines for Works Programee

7/31/2019 Guide Lines for Works Programee

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TASK OF OPERATING PLANNINGOperating Planning

A: The following Task and responsibility of Traffic Planning is undertaken by theoperating planning cell are:

1. Formulation of traffic projections and development of plans and practice for smooth flow of freight and passenger traffic.

2. Development of proposals for New Survey, preparation of Terms of Referenceand examination of the Traffic Survey report.

3. Preparation of Line Capacity statements of all the sections and commodityflow-charts for important routes.

4. Finalization of proposals of Traffic Facility works and timely submission of thesame for inclusion of the Works Programs.

5. Monitoring of the progress of on going works under plan head New Line,Gauge conversion, Doubling, Traffic Facility etc and reporting the shortscomings/ failures to the GM /AGM to minimize the time and cost over -runs.

6. Critical examination of plans for improvement of Traffic Facilities includingother plan heads and deposit works.

7. Assessing in time the yearly requirement for purchase of additional wagons for the Integrated Budget.

8. Rendering Technical advice to the Industry, trade and commerce regardingRailway Transportation Facilities.

9. Investment planning and works programme proposal are process for trafficplanning in different heads processed at three stages every year in the worksprogramme:-

1. Prior approval of Railway Board2. Preparation of PWP3. Preparation of FWP

10. Creation and extension of Gazzeted and Non gazzeted posts as per theprovision made in the various sanctioned estimate issued after the releasing of PINK BOOK by the Railway Board.


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Details of works under various Plan Heads

1. Traffic Facilities

i) Line Capacity Works (Additional loop, extension of loop, New xing stn.,New block hut, conversion of non running line into running line, common loop,Physical isolation, Upgradation of system of working / signalling (beforeexpiry of life of asserts).

ii) Terminal Facilities. (Freight and Coaching) which involved yard remodeling.iii) Guards and Drivers running rooms (first time)iv) Goods handling facilities, loading/unloading Platforms and shed ( if new)v) First FOB for a station.

2. Bridge Works

i) Road over Bridges.ii) Rebuilding of Bridges andiii) Training school for Bridges.

3. Other Electrical Works

Establishment of power houses, provision of Traction sub station, improvement to power supply etc.

4. Signalling & Telecommunication works

Normal life of signal gears are 25 years.

i) Provision of track circuitingii) Provision of lifting barriersiii) Provision of telephoneiv) Interlocking of level crossing andv) Manning of un-manned level Crossing.vi) Replacement of signalling worn out gears on age basis.vii) Token less working ( on replacement of Token working.)viii) Replacement of gears and signalling on account of technology changes.

5. Workshops including Production Units

i) Provision and Modernization of sick linesii) New Diesel shed for BG main lineiii) Trip schedule facilities for Diesel Locos.iv) Improvement of Wagon Sick Linev) Provision of washing linesvi) Provision of POH facilitiesvii) Extension of Electric Loco shedviii) Power supply arrangementix) Provision of facilities for POH of AC Coaches and power Cars.x) Setting up of concrete sleeper plantxi) Augmentation of training facilitiesxii) Store Depot andxiii) Printing Press etc.


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6. Staff QuartersWhile submitting the proposal of additional staff Qtrs, the position of existing staff

qtrs along with housed unhoused staff must be indicated.

7. Amenities for staff i) Improvement to quartersii) Electrification of quartersiii) Provision of bio-latrines andiv) Provision of Barat Ghar, schools etc.v) Medical facilities viz. Hospital,vi) Health unit Etc.vii) Staff Recreational facilities viz.

Club, swimming pool, Playground, cycle stand, canteen Etc.

8. Passenger Amenities & Other user facilitiesi) Waiting Hallii) Retiring Room

iii) Electrification of Railway station and Halt stationiv) Raising, lengthening, widening and surfacing of platformsv) Catering units like refreshment rooms, tea stalls etc.vi) Washable apronvii) Additional FOBviii) FOB (Extension and widening)ix) Platform and Platform sheltersx) Any type of repairs and improvements in existing Station building, approach

road to station and goods office, goods shed, goods PF shelter, goodsplatforms, passenger platform and passenger shelters, Merchant room, andFurniture etc.

xi) Repairs of circulating area( Goods shed and Station area)

xii) Water cooler/ chilling plantxiii) Aqua guard plantxiv) Provision of benches, PA systemxv) Drainage in the yard and other sanitation facilities.(Note: All passenger amenities and other user facilities works should be processedby SR DCM with the consultation of SR DOM ) They would send the proposals toCCM and copy to CTPM for information.)

Authority:- Railway Board letter No.F(X)11/94/ALC/I DATED 31.8.94 and GM decisionheld on 31.9.2000 in works review meeting.

9. Other specified worksi) Stores, Barracks for GRP staff ii) Office Administrative buildingiii) Conversion of Halt station to Flag stationiv) Training school for ZTS/CH school onlyv) Train indicator boards at stationsvi) Architectural face lifting of stationsvii) Yatri Niwas.viii) Deposit works which required Railway share also.


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B INVESTMENT PLANNING AND WORKS PROGRAM

GENERAL:-The investment decision to meet with the expenditure is made from the consolidated fund of India in following two parts: -

a) The charged expenditureb) The voted expenditure

a) CHARGED EXPENDITURE:-The estimate of expenditure charged upon the consolidated fund of India shall not

be submitted to the vote of Parliament.

b) VOTED EXPENDITURE:-The estimate of voted expenditure shall be submitted in the form of demands for

grants to the house of the people (Loksabha) and the house of the people shall have power

to asset or to refuse to assent to any demand, or to assent any demand subject to areduction of the amount specified therein.

DEMANDS FOR GRANTS:-

The proposal of Government in respect of sum required to meet expenditure from theconsolidated fund of India is submitted in the form of Demands for grants to the Loksabha.The demands shall be for gross expenditure, the credits or recoveries being shown in theform of footnotes to demands.

No demands for grant shall be made except on the recommendation of the president.The list of the various demands are shown in Annexure I.

Demand for grants 1-15 deals with expenditure on General superintendence,maintenance, operating etc. and appropriation to reserve funds, Demand No. 16 deals withinvestments in connection with the assets acquisition construction and replacement.

DEMAND NO. 16:-

Demand No. 16 deals with creation, acquisition and replacement of assets on the railwaysprocessed through the annual Works, Machinery and Rolling Stock Program. Investmentdecisions regarding Works are coordinated by Engg. Department while decisions in regardto machinery and Rolling stock are coordinated by Mechanical Department. On the basis of the estimate of the plan funds requirements for the ensuing year, Railway Board lay downthe financial limits under various plan heads (Annexure II) and works falling under variousplan heads are shown in Annexure III, within which the Railway Administrations arerequired to make out the program for the following year, duly vetted by FA & CAO, for submission to the Railway Board by a specified date. The programs are examined by theRailway Board and discussed, where necessary, with the General Manager and the Worksto be undertaken as well as the outlays during the Budget year are decided upon.

ADVANCE PLANNING

The preparation of the Annual Works Programme of Railway is not an isolated exercise for the year but is part of a continuous planning process from the level of divisional officersupwards. Investment proposals emanating from the division would be those which areintended to effect improvement in operations, remove bottlenecks, etc. within the divisionitself. Major investment proposals which benefit a Zonal Railway system or the Indian


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Railways as a whole, are coordinated and planned at the level of the Railway Headquartersor the Railway Board, where necessary.

An important requirement for effective investment planning is the realistic estimationof cost. Full details of the scheme must be worked out and no scheme should be included inthe Railways Works Program unless detailed plans and estimates have been prepared andare ready. Detailed Traffic and Engineering Surveys should be carried out for new lines,gauge conversions, doubling and other line capacity works costing Rs. 5 crores and above.

It is an essential feature of the Railway system as a commercial undertaking thatexpenditure, other than wholly chargeable to ordinary revenue, incurred on new assets or for improvement of existing assets, should be financially justified before it is incurred. Detailedfinancial implications (including Financial returns) should be worked out in all cases includingworks financed from Development Fund, Accident Compensation, Safety and Passenger

Amenities Fund, or Open Line Works Revenue, If the prescribed return is found to be notobtainable on the anticipated level of traffic, the Railway should examine whether theproposal can be reduced in scope or given up in favour of some other alternative or

postponed until traffic prospects improve. However, the cases where financial justificationsneed not be given are as follows:

(a) When the expenditure is incurred on a statutory obligation (for example, the fencing of machinery):

(b) When the expenditure is unavoidable on consideration of safety;(c) When the expenditure is incurred on passenger amenity works and(d) When the expenditure is incurred on labour welfare works, except

residential buildings for which special rules are applicable.

Where a number of works cannot be carried out to achieve a common objective, thefinancial implications or justifications should be worked out for the entire scheme as a whole.

In case where the wider schemes cover two Railways, a joint estimate of cost should beprepared for them Railway Boards consideration. The Railway, in which the major portion of works falls, should obtain from the contiguous Railway for submitting joint figures of cost andfinancial implications to the Railway Board.


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Tentative time schedule for submitting the works programme proposal 2 year advanceto ensure error free proposal to be submitted to Railway Board in time. Flow chart for various stages of investment planning for every year 2002-03. (Target dates exceptfor the year remain same for subsequent plan years.)

Submission of major scheme for advance scrutiny & clearance byCOM/CTPM along with narrative justification and rough sketch and tentativecost for selection of projects costing Rs. 5 crores and above latest by- 31 st

January every year .

Tentative approval of works every year by 31 st March.

Complete proposal dully vetted by DAO have details of abstract estimate(as per Performa attached) and A-4 size plan reached toCTPM latest by 31 st May.

Submission of major scheme for advance scrutiny & clearance byCOM/CTPM along with narrative justification and rough sketch andtentative cost for selection of projects costing below Rs. 5 crores by- 30 th

July.

Tentative approval of works latest by 31 st August.

Complete proposal duly vetted by DAO having details of abstract estimatealong with scope of work (as per Performa attached) and A-4 size plan

reached to CTPM latest by 30th

Sep.

Submit the list of works costing below Rs. 30 lakhs ( Line capacity works )and Rs. 25 lakhs other than line capacity works preparation of FWP( volume-V) under GMS Power in latest by 30 th Nov.

Tentative approval of works by HQ 31 st Dec.

Complete proposal duly vetted by DAO having details of abstract estimatealong with scope of work (as per Performa attached) and A-4 size planreached to CTPM latest by 31st Jan

3 STAGES FOR INVESTMENT PLANNING

The various stages of investment planning and preparation of the Final WorksProgram, are given below: -

i) Formulation of schemes as a part of advance planning.ii) Submission of Major schemes for advance scrutiny and clearance by the

Railway Board for selection of projects to be taken up in the following year.


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iii) Preparation of the Preliminary Works Program within the financial ceilings laydown by the Railway Board.

iv) Discussions with the Railway Board and submission of the Final WorksProgram

5. PRELIMINARY WORKS PROGRAM

5.1 All schemes costing Rs. 50 lakhs and above are required to be listed in thePreliminary Works Program, showing therein the following:

i) Technical Features;ii) Cost Break-up;iii) Benefit expected to accrue; andiv) Financial implications.

A sketch map of each proposal should also be sent. Preliminary Works Program of the following year is required to be submitted to the Board in the first week of September.

6. GROUPING OF WORKS PROGRAM

The Works Program are grouped in the following volumes: -

VOLUME I: - This pertains to works in progress for all works of all plan-heads costing Rs.15 lakhs and above, except track renewals.

VOLUME II: - This pertains to all new works of all plans heads, costing Rs. 30 lakhs andabove, except track renewals.

Notes: - (a) A booklet is prepared for new works costing 5 crores and above in the 2 nd weekof May and sent to Railway Board for obtaining token approval of Railway Board beforeinclusion in works program vol.-II as mentioned in para 5 above.

(b) The proposals costing Rs.50 crores and above are required to be approved bythe expanded Board for which separate booklet is submitted to Railway Board for scrutiny by other Ministries for further submission to the cabinet.

VOLUME III: - This pertains to track renewals, for both works in progress and new works.

VOLUME IV: - This pertains to details of financial outlay for various plan-heads, allocation-wise expenditure proposed during the year, throw-forward expenditure, details of works to becompleted, proposals for survey etc.

VOLUME V: - After receipt of Pink Book from Railway Board, a separate booklet of workscosting between Rs. 10 lakhs to 50 lakhs is prepared by the Railway which is categorized asvolume V of Works Program and contains the list of accepted works. Works costing uptoRs. 5 lacks are sanctioned by DRM at divisional level within the lump sum provision made byGeneral Manager for the division.( Enhancement of DRM power is under consideration)

The flow chart for various stages of investment planning and time schedule may be seen at Annexure IV.


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7. COMPILATION OF PRELIMINARY WORKS PROGRAM

7.1 During June/July of each year, Railway Board conveys to each Railway, in respect of each plan head, the total outlay within which the Works Program should be framedby the Railway. On receipt of this Financial ceiling, the Railway should take stock of the scheme already formulated and select works, which can be included. Theexpenditure of new works, which can be included, will depend only throw-forward of the Works under progress and scheme for various plan heads. The expected outlayfor 2001-02 for Works Program is given in Annexure II and details of works under various plan heads are indicated in Annexure-III.

In order to restrict the number of works for inclusion in Works Program, taking intoconsideration the likely time frame for completion, gestation period in procurement of criticalstores etc., norms for various plan heads have been laid down. Norms is the ratio of throw-forward expenditure plus cost of new works divided by annual outlay for particular plan head.

For example for Traffic facilities, the norms are 3. If the annual ceiling for the year inquestion is 28.23 crores, throw-forward expenditure of works in progress is Rs. 0.50 crores,then new works for Traffic facilities to the extend of Rs. 84.19 crores can only be included.The formula for calculating cost of new works to be proposed is as under:-

Liabilities for works in progress + Cost of new worksNorms = ________________________________

OutlayThis aspect has to be kept in consideration in formulating schemes to ensure that the

above limit is not exceeded. There is, however, no objection to restricting the works to alesser limit. But in this case, the Railway would not derive the maximum advantages of investment planning.

The Preliminary Works Program for the following year is to be submitted by the Railway tothe Railway Board by Ist week of September. The project cost should be based on firmdata, both as to the quantity and rates at current levels and should any increases occur inprices during the period intervening between the initial preparation of the project estimate, itis inclusion in the Works Program. The estimate should be updated taking into account anysignificant change in the wages and material prices as well as increase in rate and fare. Noother increase, such as of account of change in scope of the project, should be allowedwithout prior results, being adduced for acceptance by the Board.

RAILWAY BOARDS SCRUTINY OF MAJOR SCHEMES

In respect of works costing Rs. 5 crores and above, the proposal under the variousplan heads with abstract cost, brief justification, financial implications and line sketch, dulyvetted by FA & CAO, is submitted to Boards Office in the 2 nd week of May for their approval.

After Boards clearance keeping in view the urgency of the work and financial implications,the work costing Rs. 5 crores and above can be included in the Preliminary Works Program.

WORKS IN PROGRESS

The works in progress are shown in Vol. I for all the plan heads, except track renewals. Inexhibiting the outlays for the current year against individual works in the works Programme.Outlay, should be as per Pink Book and in exceptional cases where the Railways proposesany substantial increased in the outlay with corresponding reduction redaction against other works, such revised outlay may be shown separately in brackets. Whenever it is visualized


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that the cost would involve an excess over the last sanctioned cost, effective steps should betaken well in time to have the revised estimate prepared and sanctioned by the competentauthority before the works program is sent to the Board.

Works once introduced through a Works Programme (including track renewal) should beincluded ever year in the Works Programme, except in the cases where the works havereached the completion of age and where the funds required, if meager, could be founded byre-appropriation. For works in progress, reference to item no. of the current years PinkBook and also the authority under which the work was first started, should be indicated. Theworks should be arranged as per the plan-heads.

Final Works Program

The Board holds discussion with the Railways some time during October/ November to decide regarding the works which are to be included in the Final works program,taking into consideration the relative priorities of the works, financial implication etc.

The Railways Administration will then modified the Works Program as a result of theBoards decision and submit their Final works Program to the Board in November or as advised by the Board.

Works included in the FWP does not authorize Railways to start the work till it issanctioned in PINK BOOK along with allocation for a particular work.

Integrated Budget

The annual budget of the Railways consists of assessment of earnings and expenditure

forming part of Revenue Budget and that relating to investment decisions taken throughthe works machinery and rolling stock programs, In order to correlate decisions relatingto all these aspects, consolidated budget, called Integrated Budget including `RevenueBudget works Program and Machinery and rolling stock Program. Is submitted by theRailways along with Preliminary Program. The integrated Budget contains projections of Traffic and Earnings, working expenses and the estimated financial results for theensuing year and operating ratio in program specified by the Railway Board. TheIntegrated Budget is framed under the guidance of the General Manager and with theassistance of FA&CAO.

Financing Works Budget

The works program including all works chargeable to Demand no. 16. This includesworks chargeable to Capital , Depreciation Funds, Development Funds, and Openline works. The Budget allotment made to Railway Administration is to cover allCharges, including the liabilities for past years to be paid during the year or to beadjusted in the accounts for it.

14 Out-of-turn works

The works, which are not proposed for works program, have some time to be

undertaking on Urgency. General Manager has power to sanctioned OUT-OF TURN works


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upto an annual ceiling of Rs. 3.00 crores. The limits for various plan heads for each work

are as under: -

S.NO.

TYPE OF WORK LIMIT UPTO RS( IN LAKHS)

1 Line Capacity 502 Other than Line capacity 303 Users Amenity works 304 Railway Schools, Hospitals,

Dispensaries etc.10

Component of any work programme proposal papers be arranged in following manner:-

S.No.1 = A-4 size rough sketch showing existing and proposed facilities.S.No.2 = Electrical sub estimateS.No.3 = S&T sub estimateS.No.4 = Engg. Sub-estimateS.No.5 = Financial justification/Financial ImplicationS.No.6 = Narrative justificationS.No.7 = DAOs vettingS.No.8 = Check list


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DEMANDS FOR GRANTS PART- II - RAILWAYSDEMAND NO. NAME OF DEMAND1 RAILWAY BOAD2 MISCELLANEOUS EXPENDITURE ( GENERAL)

3 GENERAL SUPERINTENDENCE AND SERVICES ONRAILWAYS4 REPAIRS AND MAINTENANCE OF PERMANENT WAY &

WORKS5 REPAIRS AND MAINTENANCE OF MOTIVE POWER6 REPAIRS AND MAINTENANCE OF CARRIAGE &D

WAGONS.7 REPAIRS AND MAINTENANCE OF PLANTS AND

EQUIPMENT.8 OPERATING EXPENSESS ROLLING STOCK AND

EQUIPMENT9 OPERATING EXPENSESS - TRAFFIC.10 OPERATING EXPENSESS FUEL11 STAFF WELFARE AND AMENTITIES.12 MISCELLANEOUS WORKING EXPENSESS.13 PROVIDENT FUNDS, PENSION, & OTHER RETIREMENT

BENEFITS.14 APPROPRIATION OF FUNDS.15 DIVIDEND TO GENERAL REVENUES, REOAYMENTS OF

LAON TAKEN FROM GENERAL REVENUES AND AMMORTISATION OF OVER CAPITALISATION.

16 ASSETS - ACQUISITION, CONSTRUCTION & REPAYMENT.


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DETAILS OF DEMAND NO. 16 AND NORMSPlanheadNo.

Details Norms

11 NEW LINES ( CONSTUCTION)12 PURCHASE OF NEW LINES13 RESTORATION OF DISMANTLED LINES14 GAUAGE CONVERSION15 DOUBLING 316 TRAFFIC FACILITIES YARD REMODELLING &

OTHERS3

17 COMPUTERISATION18 RAILWAY RESEARCH21 ROLLING STOCK31 TRACK RENEWALS32 BRIDGE WOEKS33 SIGNALING & TELECOMMUNICATION 334 TAKING OVER LINE WIRES FROM P&T DEPT35 ELECTRIFICATION PROJECTS36 OTHER ELECTRICAL WORKS 341 MACHINERY PLANTS42 WORKSSHOP INCLUDING PRODUCTION UNITS 351 STAFF QUARTERS52 AMENITIES FOR STAFF

i) PASSENGER AMENITIESii) OTHER RAILWAYS USERS AMENTIES

2

62 INV. IN GOVT. COMM. UNDERTAKINGS- PUBLIC

UNDERTAKINGS.64 OTHER SPECIFIED WORKS 371 STORES SUSPENSE72 MANUFACTURE SUSPENSE73 MISCELLANEOUS ADVANCES


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FLOW CHART FOR VARIOUS STAGES OF INVESTMENT PLANNING

Submission of major scheme for advance scrutiny & clearance by Rly. Boardfor selection of projects costing Rs. 5 crores and above by- 2 nd week of May.

Tentative outlay for each plan head is received within June/ July

Preparation & submission of PWP within the financial ceiling lay down bythe Rly. Board by _ 1 st week of September

Discussion in Rly Board over PWP for selection of works for FWP in October / November

Preparation of FWP on the basis of comments of the Board over PWP &submission to Board November / December

Final approval of works costing above Rs. 50 lakhs in Pink Book &allotment of lump sum funds works costing below Rs. 50 lakhs February/ March ( on the day of presentation of Rly Budget.

Preparation of FWP ( volume-V) for works costing below Rs. 15 lakhsunder GMS Power in March/ April.


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FORMAT FOR MAKING A JUSTIFICATION FOR ANY PROPOSED WORK TO BEINCLUDED IN THE WORKS PROGRAMME .

( Note every justification should have brief and to the point . It can be divided into 5 major parts i.e Introduction with existing facilities, line capacity utilization, traffic figures last 5years, future proposals if any) ii. Existing problems (suggestions for removal of problems),iii. Proposed facility along with clear A-4 size map showing exiting and proposed facilities. ivOperational benefits in terms of line capacity and terminal capacity., Financial justificationand Financial implications must be enclosed with each and every proposals. Otherwiseproposals will not be accepted.

For the convenience of the division an example is also enclosed how to prepared a justification.


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1. Introduction

The___________ station is situated on _________ section. This is an A/B/Cclass station having STD I/II/III interlocking with or without end cabins. This station isequipped with Panel/RRI/SSI, LQ/MAQU/ MACL/ CLS signalling. This station isdealing with _____ numbers of passenger trains and ____ numbers of goods trainsdaily (through + terminating). The station was opened on _____. The followingfacilities are available: -Descriptions Type of facilities Capacity in Mrts and

boggiesRemarks

Nos of lines withline number.

Main Line = 1 or 2Loop lines = ___ Goods line= ____ Stabling lines = ___ Washing lines=

____ Sick lines = _____ Shunting neck =

____ Etc.

1 = ___m2= ____m3 = _____ m and soon( Standard running

line length is 716 MFM to FM in Mtrs.)Full length PF for 26coaches = 600 mtrs.

Length STR toSTR 1 = ___ M2= ____m3 = ___ m and soon

S/D facility isavailable or not.

Platforms Nos of platform highlevel/ rail levelincluding goodsplatforms

P F.No 1 = _____ P F.NO 2 ______ P.F.NO.3 ____ & soon.Goods PF ____ Shed length ____

Dock platform or through platforms .Two passenger trains can bereceived or not.

Signalling Number of andname of signals maybe shown on the A-4plan. Existing andproposed both

Draw back onaccount of signalling if anymay bementioned. Suchas lines areavailable butsignal is notavailable on thatlines. Receptionexit but despatchnot possible or vice versa. SignalOver lape or trapare not available, if any may behighlighted.

In additions to above commercial facilities may also be mentioned. Such as cover shed,benches, water coolers, waiting room, toilet for passenger and staff etc.

1. Line capacity utilization

SEC YEAR CC PASS GOODS TOTAL %AGE utilization99-2000


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2000-01

3. Traffic figures ( goods and parcel inward and outward )handled during the last 5years. Rake and piecemeal separately along with average detention to rolling stock( wagons and locomotive if any) .

Year Goodstraffic( R AKES)I/WO/W

Goodstraffic( PIECEMEALI/W O/W

PARCELTrafficI/WO/W

AVERAGEDETENTION

ARL TODESPATCH

PASSENGER TRAFFICBOOKED

1995-961996-971997-981998-99

1999-2000

Further expansion of the station or area if any, must be elaborated withadditional traffic, which would be moved.

4. Existing problems in the yard. (Including staff problems)1.345678

Specialty of the yard should also be mentioned if any.

5. Suggestions for removal of problems. ( including at least two/three alternatives)iiiiiiivv

Reason for choosing the proposed facilities. A-4 size yard plan showing existing andproposed facilities must be attached. The plan should have the line numbers and length inmtrs. The location of existing and proposed signal should also be shown on the plan.

Scope of Work

1.2.3.4.5.6.

The proposed facilities must be listed in narrative justification along withprovision and dismantling of new assets.


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6. Benefits from the proposal

iiiIiiIvvvi

7. Financial justification:- May be worked out with the DCF method . Or financialimplication should be linked. Note : The proposal charged to Capital and DF(3)should not have the ROR less than 14%. The cost of additional staff if requiredshould also be included in the cost of the project. If the work is proposed for operational necessity then only financial implication be linked.

The above basis elementary facts must be provided while preparing a traffic

narrative justification.


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FINANCIAL JUSTIFICATION

Each and every works costing above Rs. 50 lakhs chargeable to DF(3) / Capital should havefinancial justification and ROR should not be less than 14 %. The justification should bework out in one of the following manner adopting the DCF method :-1. By taking the credit of additional goods traffic which will be moved on the proposed

section.( A specimen is enclosed)2. By taking the credit of additional Passenger traffic which will be moved on the

proposed section. (A specimen is enclosed)3. By taking the credit saving in detention of rolling stock. (A specimen is enclosed)4. If the work is not charged to remunerative then Financial implication should be

prepared. (A specimen is enclosed)

( Note the latest basic cost data for calculation of financial justification should beused. The cost data is being issued by this office every year.) Latest cost data is

enclosed(98-99) All remunerative work would be charged to CapitalSome example is given for charges the allocation to the particulars works.

S.No. Name of work Allocation1. New lines Capital2. Doubling Capital3. Gauge conversion Capital4. Additional crossing station Capital5. Additional loop on double line first time Capital6. Additional loop on existing station DF(3)7. Extension of loops DF(3)8. Upgradation of standard of interlocking DF(3)9. Work on replacement account DF(4)10. All safety related works DF(4)11. New goods shed ( all items including approach

road and cover shed)Capital

12. Improvement in existing goods shed DF(3)13. Repair of approach road and other repairs

except staff qtrs.DF(3)

14. Provision/extension/upgradation/ widening of passenger platform.

DF(1)

15. Covered shed on passenger platform DF(1)

16. Staff qtrs/ work of staff amenities DF(2)


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SOME IMPORTANT HINTS MUST BE OBSERVED BEFORE APPROVING PLANFOR ANY PRPROSAL FOR ANY DEPARTMENT.

1. TRAFFIC department is a user department.2. Involvement of the grass root staff should be ensured.3. The proposals of other departments should also be proposed through user

department specially pertained to yard movements.4. Before finalization of ESP, implication of SIP should also be seen and then only

approved the ESP plan.5. Critical review should be made first before finalization of any proposals.6. Alternative suggestions to remove the existing bottleneck should also be explored.

(At least 3 alternative may be suggested).7. The proposal should be proposed on the actual yard layout. Which should be

verified by StationMaster and PWI concerned.8. More attention is required by the Division on planning.9. Proper procedure should be followed to clear the plan for private partys proposals.10. It is noticed during the last year that abstract estimates are not being made on the

actual assessments of the proposals. Therefore, at the time of preparation of finaldetailed estimate the cost are being increased tremendously resulting over alloperating facilities are being curtailed .

11. Do not change the planned facilities frequently.12. Prepare the proposal after physical site inspection . So at the later stage proposal

may not be dropped. It should be ensured that the proposed work would be of RDSOstandard.

13. Approve the works even at divisional level for any department such as S&T,Mechanical (washing line, sick line, sick line shed after site selection for loco shed,tower wagon siding, DMU shed, or other mtnce. activity, site for cycle and scooter stand, allowing commercial plots to private party/ barren land to staff for agriculture,site given for ballast quarries and Engg siding etc), Engg. works such asconstruction of any type of building for any purpose, construction of offices for other department etc. after ensuring proper justification.

14. Do not approve the part plan . Make a master plan of important stations.15. At the time of any change which require non-interlocking , all irritant of that station

should be removed as far as possible.16. It must be ensured that maximum simultaneous reception and despatch facilities has

been provided at the adjoining lines in the yard before putting your signature onJunction and major yard / road side station plan Or station is being equipped withcentral panel/ RRI by replacement of old mechanical gears. Avoid approving thetentative SIP. Without obtaining the route button chart and details of simultaneousreception and despatch facilities do not approved the SIP of any station . So that, at

on later stage, proposed facilities are not be curtailed.17. The lowest unit of the user department in field is the STATION MASTER.

18. Consent of the Station Master should be obtained before given the approval of theproposal. It has frequently come to the notice that Station Master/ Station staff normally found unaware about the proposed work being executed or going to beplanned at that particular station.

19. Prepared the proposal after physical site inspection . So at the later stage proposalmay not be dropped. It should be ensured that the proposed work would be of RDSO standard.

20. Without ensuring the actual justification & litigatey of the work , do not approve anywork even at divisional level of any department such as S&T, Mechanical ( washing


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line, sick line, sick line shed . site selection for loco shed , tower wagon siding, DMUshed, or other mtnce. activity, site for cycle and scooter stand, allowing commercialplots to private party/ barren land to staff for agriculture, site given for ballast quarriesand Engg siding etc), Engg. works such as construction of any type of building for any purpose, construction of offices for other department etc . However, these planheads are not under the Traffic department. But the works of these plan headsdirectly hits not only day to day operation but also damage the over all planning.

21. Licensing and leasing of land particularly to CONCOR and other private paritiesshould be done by HQ. The matter must be reported to COM / CTPM. Land useplan is directly linked the future expansion of the facilities . It is quite difficult toacquired land at later stage. The land use plan is the Engg matter. But the StationMaster is the custodian of Railway land at the station as per Optg Manual para

22. Insist the minor traffic facilities at the time of approving / signing of SIP for any typeof non interlocking are required to done on any account. Such as run throughfacility , signal over lape / sand hump, emergency cross over, shunt signal ,

extension of short loop to accommodate full train length., running of stabling line,removing the speed permanent restriction of yard etc. Keep close check of other facilities which normally should not be provided under Traffic Plan head.

23. Do not approve the ESP & SIP without ensuring the required facilities have beenprovided as asked for in a particular project. GM has instructed that all proposedfacilities along with facilities being withdrawn are listed on the plan itself.( or key planshould be shown ) Insist for Ferro copy of the same plan and copy of detailedestimate.

24. Do not grant block without consulting the CTPM for executing the sanctioned workwithout approval of the final plan from the headquarter. If some one do it, thenimmediately report to COM / CTPM under confidential sealed letter. TI section,SWMI and Station Master may be deputed ,to keep the close watch and to checkthe physical progress on the sanctioned work irrespective of plan head, to obtainedthe actual progress of the work.

25. Division should create some work charged posts of Traffic Inspectors for planningcell .

26. Before signing the completion plan it should be ensured that the works isexecuted at site as per final approved plan.( ESP and SIP)

27. It must be ensured at time of proposing/ executing the track renewal works that thestation yard particularly loop lines have been included in the project. It has beenobserved that loops of stations are being ignored deliberately. The conditions of sleepers and track of loop lines are very bad at most of the stations. It has alsocome in the noticed that the cost of track/ sleeper renewal works are being taken atthe time of preparation of detailed estimates of a sanctioned resulting tremendousincrease in scope of work and cost on account of traffic department on the plea thatquantity taken less in the abstract estimate

28. It must be ensure that proper Optg. share (on total amount) has been provided in theabstract estimate.

29. It should also be ensured that proposed facilities are adequate and are as per norms.


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30. Do not compromise for lesser facilities. It will be better to leave the facilities rather than having the inadequate facilities which will not fulfil the operating requirements.

SOME IMPORTANT SUGGESTION FOR FORMULATING OPEARTING YARD STICK TOBE FOLLOWED FOR CREATION / DEPLOYMENT OF STAFF.

1. On the basis of ETKM ( as practice in Engineering Department).2. On the basis of Number of trains running on the Zonal Railways/section.3. On the basis of carrying passenger KMS( actual or Target fixed by the board for the

Railways.4. On the basis of freight carried ( originating & transit).5. On the basis of infrastructure created ( new technology)6. On the basis of other incidental requirements such as natural calamity, law and

order situation, accidents, topography of the area i.e. hilly, hot desert, hard duty etc.7. On the basis on actual requirement.( Must be reviewed after every 5 year)8. On the basis of density of traffic. ( Very heavy , Heavy, Normal and very low.

9. Very Heavy :- Morning, Evening and night grouping ( 6 hrs to 10 hrs, 15 hrs to 17 hrsand 1930 hrs to 23.00 hrs. ) If number of trains in each group are more than 30 trainsat any time on any terminal. ( including light engine and other shunting)

10. Heavy :- At one time in group the number of trains are more than 20.11. Normal :- At one time in group the number of trains are more than 10.12. The any yard must be treated as very heavy when number of movements in 24 hrs

is more than 20013. The any yard must be treated as heavy when number of movements in 24 hrs is

more than 12514. The any yard must be treated as normal when number of movements in 24 hrs is

more than 100.15. On a single line section :- Must be treated as very heavy section when number of

trains on the section is more than 15 in 24 hrs.16. On a single line section :- Must be treated as heavy section when number of trains

on the section is more than 10 in 24 hrs.17. On a single line section :- Must be treated as normal section when number of trains

on the section is more than 7 in 24 hrs.18. On a single line section :- Must be treated as low section when number of trains on

the section is less than 3 in 24 hrs.19. On a single line station :- Must be treated as very heavy station when number

crossing of trains on the station are more than 10 in 24 hrs.20. On a single line station :- Must be treated as heavy station when number crossing

of trains on the station are more than 7 in 24 hrs.21. On a single line station :- Must be treated as normal station when number crossing

of trains on the station are more than 5 in 24 hrs.22. On a single line station :- Must be treated as low station when number crossing of

trains on the station are less than 2 10 in 24 hrs.Bare minimum Staff proposed for Panel/RRI interlocked stations.

i) A route: Main line :- At Panel Station road side :- 2 ASM AT EACHSTATION IN EACH SHIFT. THE SHIFT TIME SHOULD BE 4 HRS. ( as per newnorms as made by the Railway board for panel station.ii) On the panel/RRI station on road side stations _ 2 ASM IN EACH SHIFT.

Shift time should be 6 hrs only.iii) One extra porter/points men should also be posted.iv) One supervisor be posted at every stations where number of optg staff is

more than 10 numbers


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As per SOP, followings are the limits of sanction/approval of GM :

a) For line capacity work : Up to Rs.50 Lacsb) Other works : Up to Rs.30 Lacs

Under PH-5300, the works are divided into 2 categories :

a) Works costing between Rs.15 lacs to 30 lacsb) Works costing up to Rs.15 lacs

In category (a), GM has full power to exercise the sanction with Financeconcurrence. In category (b), DRM has got full power to sanction with Financeconcurrence.

C) SANCTION OF ESTIMATE AND CALLING OF TENDERS As per SOP in vogue, the Power of sanctioning of estimates is as under :

PHOD - Up to Rs.5.0 Crore in each caseHOD (SAG) - Up to Rs.2.0 Crore in each caseDRM - Up to Rs.2.0 Crore in each caseJA Grade - Up to Rs.25 lacs in each caseSr.Scale - Up to Rs.5 lacs

The powers delegated in the SOP regarding calling of tender is as under :

Open tender PHOD - Full power

DRM/HOD - Up to Rs.75 lacsJA Grade - Up to Rs.25 lacs

Limited tender PHOD - Up to Rs.15 lacsDRM - Up to Rs.10 lacsJA Grade - Nil

Guide Lines for Works Programee

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