Guide Lines for Nautical InspectorsMSD255

8/2/2019 Guide Lines for Nautical InspectorsMSD255

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Rev. 8/08 MSD 255

REPUBLIC OF THE MARSHALL ISLANDS

OFFICE OF THE MARITIME ADMINISTRATOR

GUIDELINES FOR

NAUTICAL INSPECTORS

MARINE SAFETY

Headquarters

11495 Commerce Park Drive

Reston, Virginia 20191-1506 USA

Telephone: +1-703-620-4880Telefax: +703-476-8522

Email: [email protected]

- affiliated with -

Marshall Islands Maritime and Corporate Administrators, Inc.


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ISSUE AND REVISION HISTORY

REVISION DATE

(mm/dd/yr)

DESCRIPTION

08/19/08 Revised Section 2 to reflect changes in Divisions; revised Section 4 to

reflect changes in the inspection forms; updated forms in Annexes I, II,

III & IV; added new Annexes V, VI & VII & re-numbered rest; updated

forms in newly re-numbered Annexes VIII & X; updated Table of

Contents to reflect the above changes

09/28/06 Revised Section 4, Parts A & B (pages 58); revised Safety

Inspections Forms in Annexes I & II to reflect new editions of

MARPOL and IAMSAR (pages 5056); revised Passenger Safety

Inspection Form to reflect quarterly breakout forms in Annex III (pages

6076); updated Table of Contents to reflect repagination

08/23/05 Revised Section 4 Part A (pages 67) to reflect updated Safety

Inspection Form (MSD 252) in Annex I (pages 5053)04/27/05 Revised Section 4 Parts A & B (pages 58); updated forms in

Annexes I & II (pages 5056)

12/17/03 Revised Sections 1 & 2 (pages 12); revised Section 4 (pages 422)

to reflect change in Safety Inspection Form (MSD 252); revised

Sections 5 & 6 to reflect new forms (pages 23 25); created new

Section 8 from previous Section 13 and renumbered following Sections

accordingly (pages 2740); updated inspection forms in Annexes I &

II (pages 5965); updated and added Contravention Citation forms to

Annex VI (pages 6668); added new Annex VII (MSD 294, Detention

Order) (page 69) and renumbered following Annex (page 70)02/15/02 Added new form for Annex III and renumbered other Annexes

accordingly (pages 5668), updated form in new Annex IV (page 59)

05/23/01 Revised Section 1, added Annex VI

05/21/01 Revised Section 4, Part B: Publications, item 6 (Oil Record Book)

05/01/01 Entire document reformatted and repaginated; revisions to Sections 1,

3, 4, 5, 6, 8, 9, 14 and 16 and Annex III

02/01/00 Eliminated all obsolete references

07/27/99 4-7 Part F: Revised Medical Care Provider Certification comment

02/26/99 Sections. 4, 15, RLM-252 Pass., extensive changes & Table of

Contents

02/21/97 4-7, 7-1

12/31/97 4-3,4,6,15,21/6-1/13-1/16 & RLM-252 Pass. 5(n) Table of Contents


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TABLE OF CONTENTS

SECTION 1 NAUTICAL INSPECTOR CONTRACTS IDENTIFICATION CARDS AND

MATERIALS ...........................................................................................................1

SECTION 2 OPERATIONAL CONTROL IN THE DIVISIONS OF MARINE SAFETYINSPECTION SERVICES.......................................................................................3

SECTION 3 BOARDING OF VESSELS .....................................................................................4

SECTION 4 COMPLETION OF REPORT OF SAFETY INSPECTION ...................................5

SECTION 5 GENERAL CRITERIA FOR VESSEL DETENTION: CATEGORIES OF

DEFICIENCIES/DEFINITIONS ...........................................................................26

SECTION 6 CERTIFICATION AND MANNING: CONTRAVENTIONCITATIONS/DETENTION ...................................................................................27

SECTION 7 VESSEL DETENTION: CERTIFICATION/CERTIFICATE OF RECEIPT OF

APPLICATION ......................................................................................................29

SECTION 8 SIGHTING OF ORIGINAL CERTIFICATES OF COMPETENCE AND

SEAFARER IDENTIFICATION AND SPECIAL

QUALIFICATIONS/TRAINING ..........................................................................30

SECTION 9 RE-INSPECTION AND SPECIAL INSPECTIONS WHEN REQUESTED BYMARINE SAFETY ................................................................................................32

SECTION 10 INFLATABLE LIFE RAFTS/HYDROSTATIC RELEASE .................................33

SECTION 11 RENEWAL OF PYROTECHNIC DISTRESS SIGNALS AND EMERGENCY

COMMUNICATIONS BATTERIES ....................................................................34

SECTION 12 SERVICING OF FIREFIGHTING AND EMERGENCY EQUIPMENT .............35

SECTION 13 NAVIGATIONAL CHARTS AND PUBLICATIONS .........................................37

SECTION 14 ANSWERING SERVICE FOR TELEPHONE CALLS FROM NAUTICAL

INSPECTORS DURING NON-WORKING HOURS ..........................................38

SECTION 15 SOLAS REQUIREMENTS FOR ONBOARD TRAINING MANUALS .............39

SECTION 16 INTERNATIONAL SAFETY MANAGEMENT CODE ......................................41


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ANNEX I MSD 252Report of Safety Inspection ................................................................51

ANNEX II MSD 252 MODU/MOUReport of Safety Inspection for MODU/MOU ...........62

ANNEX III MSD 252 LGCSupplementary Report of Safety Inspection for Liquefied Gas

Carrier ....................................................................................................................65

ANNEX IV MSD 252 PASSQ2Supplementary Report to Safety Inspection for Passenger

Vessels, Second Quarter ........................................................................................68

ANNEX V MSD 252 PASSQ3Supplementary Report to Safety Inspection for Passenger

Vessels, Third Quarter ...........................................................................................72

ANNEX VI MSD 252 PASSQ4Supplementary Report to Safety Inspection for Passenger

Vessels, Fourth Quarter..........................................................................................77

ANNEX VII MSD 339MIFire Emergency Drill .....................................................................81

ANNEX VIII Contravention Citations .........................................................................................82

ANNEX IX MSD 294Detention Order ..................................................................................85

ANNEX X Nautical Inspector Information & Qualification Sheet ..........................................86


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SECTION 1

NAUTICAL INSPECTOR CONTRACTS

IDENTIFICATION CARDS

AND MATERIALS

National Flag State Nautical Inspectors are provided with a standard contract for inspection services

that are issued for a period of three (3) years. If you are already under contract, a copy of your

contract should be maintained in Annex X of this Guide.

Nautical Inspectors are selected based upon their qualifications including professional experience,

training/education work history, certificate held, etc.

A rsum or curriculum vitae is to be submitted for initial approval on application. A resume of

recent changes since initial approval should be submitted on contract renewal. Any additional

changes in information should be provided as needed using the Nautical Inspector Information &Qualification Sheet found in Annex X of this Guide.

All Inspectors and those located in Division I (see Section 2 for Division breakdown) should submit

applications for contract and I.D. cards to Marine Safety in Hong Kong, PRC. Those inspectors

located in Division II may, however, submit applications via Division II, London, U.K., and those

Inspectors located in Division III may submit applications via Division III, Reston, VA.

Nautical Inspectors agree to fulfill all of the duties of Nautical Inspector in accordance with the

applicable maritime regulations of the Marshall Islands, these Administrator's Guidelines for

Nautical Inspectors, and the current guidelines of the Head of Marine Safety and any other

Administrator having responsibility in overseeing the Inspector (collectively, the "MaritimeInspection Rules"). Inspectors are assigned to and are responsible for conducting, completing, and

reporting the findings of inspections and investigations at such locations that are agreed upon from

time to time by the Inspector and the Administration.

Nautical Inspectors are expected to use their best efforts to be available to fulfill the duties described

herein, including conducting ship inspections and investigations, during reasonable working hours on

weekdays, and, upon prior request of the Administration and/or ship owner or agent, during hours

and days outside thereof.

I.D. cards are issued to nautical inspectors. A recent passport type photograph (2) and description of

personal characteristics should be included with an application including: date of birth, citizenship,

eye and hair color. This may be done using the Nautical Inspector Information & Qualification Sheet

found in Annex X of this Guide.

The ID card is to be used only for its intended purpose, as evidence that the person shown thereon is

duly authorized by the Republic of the Marshall Islands to carry out the duties of Nautical Inspector

pursuant to the provisions of the Marshall Islands Maritime Law and Regulations. The ID card is

non-transferable. In the event that the ID card is lost or destroyed, please notify Marine Safety


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immediately for a replacement. The ID card is the property of the Administration, and as such, can

be revoked without notice, and in such an event, must be surrendered to Marine Safety in Reston, or

a Regional Office representative, upon demand.

For Inspection Companies, it is important that every inspector in your company performing

inspections on behalf of the Republic of the Marshall Islands has made application for an ID card. Ifnot, contact Marine Safety at Email:[email protected], or Fax: +1-703-476-8522, for

details.

The Administration provides Nautical Inspectors with publications, materials and related items

necessary for Inspectors to perform their work. Such items, however, are to be considered the

property of the Administration, and Inspectors agree to return them, except where they have been

expended by the Inspector in performing his or her duties described herein, upon the request of the

Administration.

Nautical Inspectors are expected to arrange for and maintain computer capability and Internet access

for the transfer of information. The Administration maintains a website through which to providematerials and information necessary for Inspectors to perform their work.

We want all of our Nautical Inspectors to have a copy of the Marshall Islands Combined Publications

Folder (MI-300) for their use when necessary. The MI-300 details the Maritime Law, Regulations,

Notices and Requirements of the Republic of the Marshall Islands, with which you should become

familiar. If you do not have a copy of the MI-300, please go towww.register-iri.comto download

the MI-300 contents for your use. Our Publications department can courier a CD ROM copy to you

upon request.

A copy of this Nautical Inspector Guide can also be found on the website. The Nautical

Inspector Guide details how the inspection should be completed and the information we wouldlike to see about a ship and its condition.
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SECTION 2

OPERATIONAL CONTROL IN THE DIVISIONS

OF

MARINE SAFETY INSPECTION SERVICES

DIVISION IChina, Far East, Southeast Asia, Australia/New Zealand, India

Control of the operations of Division I will be exercised by the Regional Officer-in-Charge in the

Hong Kong office coordinated with Marine Safety in Reston. He will make inspection assignments,

handle all calls from Nautical Inspectors and will take appropriate action whenever Inspectors report

the existence of Class A deficiencies or any other matter requiring immediate attention.

Assistance may also be sought from Marine Safety or the Duty Officer in Reston as necessary. (See

Section 14.)

DIVISION IIEurope, Mediterranean, Middle East, Africa

Control of the operations of Division I will be exercised by the Regional Officer-in-Charge in the

Roosendaal office coordinated with Marine Safety in Reston. He will make inspection assignments,

handle all calls from Nautical Inspectors and will take appropriate action whenever Inspectors report

the existence of Class A deficiencies or any other matter requiring immediate attention. (See

Section 14.) Assistance may also be sought from the Regional Officer-in-Charge in London or

Piraeus when necessary.

DIVISION III - North, Central and South Americas

Control of the operations of Division III will be exercised by Marine Safety in Reston, Virginia.Whenever the Manager of Marine Safety is absent, the Administrative Assistant of Marine Safety or

the Duty Officer will exercise control of the operations of inspections. All calls from Nautical

Inspectors to report the existence of Class A deficiencies or any other matterrequiring immediate

attention should be directed to Marine Safety or the Duty Officer in Reston. (See Section 14.)


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SECTION 3

BOARDING OF VESSELS

It is very important that you contact Marine Safety or local Regional Officer-in-Charge for

authorization prior to conducting a nautical inspection on a vessel. This will avoid double

scheduling of a particular vessel.

Whenever possible, it is recommended that the inspector liaise with the vessels local agent well in

advance of the ships arrival. The agent should notify the Master of the inspectors intentions and in

order to advise the inspector of changes in the ETA if necessary. Nautical Inspectors are urged,

whenever possible, to board vessels for inspection immediately after arrival unless the vessel is in

port for an extended time period. The inspection should be carried out with all crewmembers on

board and the ship fully operational. The Nautical Inspector must present his or her I.D. Card to the

Master of the vessel before commencing the inspection.

The standard fee is for a typical eight (8) hour safety inspection plus incidental expenses, which

include mileage, travel time, postage, phone calls, meals which are all considered reimbursable

expenses.

In cases where inspections are requested outside of the inspectors port area or normal working hours

the inspector should obtain the concurrence of the local agent with respect to payment of additional

travel or other expenses in advance. These additional expenses, however, will be reimbursed to the

Inspector upon submission of supporting documentation and invoiced back to the owner/operator by

Reston.

Upon completion of an inspection, Inspectors must notify the Regional Officer-in-Charge or Marine

Safety in Reston by telephone, fax or email in order to update the inspection date of the vessel to

preclude an inadvertent inspection by another port.


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SECTION 4

COMPLETION OF REPORT OF SAFETY INSPECTION

This Guide has been prepared for the use of Nautical Inspectors when completing the Report of

Safety Inspection (MSD 252), Annex I. The information in the report is needed for review by

Marine Safety. This Guide and the Report form are the first transitional steps in the reorganization

of marine safety inspections.

This Guide follows the numbering of the Report of Safety Inspection. The information in the various

parts of the Report of Safety Inspection is to be considered as being the minimum data required by

Marine Safety. In the Remarks section inspectors should elaborate further with comments or

suggestions as necessary, since additional information is useful to the Administration and to the

vessels owner and operators. A check mark is assumed to mean that the item is satisfactory.

MSD 252 MODU/MOU, Annex II, should be used for all MODU/MOU inspections rather than

MSD 252. The MSD 252 LGC, Annex III, should be used in addition to MSD 252 for the inspection

of Liquefied Gas Carriers. The Passenger Ship Supplement Forms MSD 252 PASSQ2; MSD 252

PASSQ3 and MSD 252 PASSQ4, Annexes IV, V and VI respectively, should be used in addition to

MSD 252 for each passenger vessel quarterly, as well as annual, inspection. Sample copies of the

forms are included in the Annex. The forms shown here may not be the latest version. .To get the

latest version of any inspection form, go to our websitewww.register-iri.comand click on FORMS

AND PUBLICATIONS on our homepage. Forms and publications are organized by control

number. These forms can be filled out on the computer then printed out for signing or just printed

out and filled in manually.

GENERAL INFORMATION

The name of the vessel should be preceded by the abbreviation m.s. (motor screw), s.s. (steam

screw) or n.p. (non-propelled), etc.

Enter name and address of the Designated Person Ashore (DPA) of the vessel in order that contact

may be established if so required. Print this information as completely and as legibly as possible.

Specify whether the vessel is a tank vessel; i.e., product tanker, crude tanker, chemical tanker, gas

(LNG, LPG) tanker, general cargo, bulk carrier, container ship, passenger ship, etc. The certificate

of registry includes ship type.

Enter the vessels IMO Number, Official Number, Gross Tons and Year Built. Indicate type of

present inspection, date, start and end times and the geographic port name, not the name of a terminal

within a port area. For offshore areas indicate the field or regional area.

All dates should be expressed with the day and year in numbers and the month by the first three (3)

letters of the month. For example June 10, 2001, should be expressed 10 Jun 01.
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PART A: SHIPS DOCUMENTS - STATUTORY CERTIFICATES.

Check the expiration date of all certificates and date of issuance/last endorsement as applicable.

NOTE: A certificate becomes invalid after the expiration date or shall cease to be valid if themandatory annual survey is not carried out within the prescribed range dates as

required by the particular Classification Society and Marshall Islands Administration

agreement. Normally more than three (3) months after the anniversary date the certificate

is considered invalid unless a short term certificate or extension is issued by class. Short

term or interim certificates are valid for no more than five (5) months.

NOTE: Nautical Inspectors should familiarize themselves with the Revised Part A of the Safety

Inspection Report form which lists all statutory international convention certificates for

different types of vessels.

Inspectors should complete Part A accurately.

1. A passenger ship is a ship that carries more than 12 passengers.

a) A passenger ship must have on board the certificates numbered 1, 2, 3, 7, 8, 9, 13, 15, 16,

17, 18 and 19 as listed in Part A.

2. A cargo ship is every ship subject to SOLAS other than a passenger ship.

a) A cargo ship must have on board the certificates numbered 1, 4,5, 7, 8, 9, 11, 13, 15, 16,

17, 18 and 19 as listed in Part A. Bulk carriers are included in this definition which is a

cargo ship primarily designed with a single deck, single sides, topside tanks and hoppertanks in cargo spaces and intended to carry dry cargo in bulk, and includes ore carriers

and combination carriers.

NOTE: General cargo, container, RO/RO type cargo ships are required to hold an ISM Code

SMC on and after 1 July 2002.

3. An oil tanker must have on board certificates numbered 1, 4,5, 7, 8, 9, 13, 15, 16, 17, 18 and

19 as listed in Part A.

4. A chemical tanker must have on board certificates numbered 21, 4,5, 7, 8, 9, 10, 13, 15, 16,

17, 18 and 19 as listed in Part A.

5. A gas tanker must have on board certificates numbered 1, 4,5, 7, 8, 9, 12, 13, 15, 16, 17, 18

and 19 as listed in Part A.


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[Please refer to Part A of MSD 252 MODU/MOU, Annex II for the below items]

6. A MODU is a self-propelled drill ship and non-self propelled drilling unit.

An MOU includes a Floating production/storage unit (FPSO/FSO) and accommodation unit.

a) A MODU/MOU must have on board certificates numbered 1, 2 or 3 as applicable, 4, 5, 6,

8 and 9, plus 10 and 11 where applicable. Non-self-propelled MODUs/MOU (including

FPSO/FSO) are not required to hold an ISM Code SMC.

NOTE: MODUs, i.e., self-propelled drill ships, are required to hold an ISM Code SMC on

and after 1 July 2002.

PART B: PUBLICATIONS.

1. Combined Publications Folder. The Combined Publications Folder (MI-300) is nowpublished as a CD. A revised edition is issued every one (1) to two (2) years. The latest

series should be on board. Enter the date of the series.

2. Articles of Agreement. Check that official form is being maintained in a current and accurate

manner. Check date of last entry.

3. Oil Record Book. The Oil Record Book is required to be in the form(s) specified in

appendix III to Annex I of MARPOL. It should be closely examined to ensure that the

entries comply with the instructions. Tankers must carry separate oil record books for

machinery space and cargo/ballast operations. Inspectors must ascertain whether an official

Oil Record Book is carried on board. If not, the Master should obtain an Oil Record Book orBooks promptly, as required by the applicable Flag State regulations and MARPOL 73/78.

Check date of last entry. Latest instructions are dated 3/05 (MI-332A and MI-332B).

4. Cargo Record Book for Chemical Carriers. This is required to be issued by the applicable

Flag State. Inspector should check that this official book is maintained on board chemical

tankers. Check date of last entry. Latest instructions are dated 12/06 (MI-333A).

5. Garbage Management Plan.

6. Garbage Record Book.

7. Cargo Securing Manual (CSM) (Required for cargo ships carrying other than bulk liquid or

bulk solid cargo).

8. Ballast Management Plan.

9. Intact Stability Booklet.


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10. Damage Control Booklets.

11. Bulk Carrier Booklet.

12. Shipboard Oil Pollution Emergency Plan (SOPEP)/Shipboard Marine Pollution Emergency

Plan (SMPEP). (Approved by Flag State or Classification Society)

13. MI Marine Notice 2-013-8 on MARPOL Annex VI.

[Please refer to form MSD 252 in Annex I for the edition dates to the below publications.]

14 SOLAS Consolidated Edition.

15. MARPOL 1973/78.

16. STCW 95.

17. IMO International Maritime Dangerous Goods (IMDG) Code. Required on general

cargo/break bulk ships, container ships, Ro/Ro ships.

18. IMO Code of Safe Practice for Timber Deck Cargo. Only required on vessels that carry

timber deck cargoes.

19. IMO International Code of Signals.

20. IAMSAR Manual.

21. International Safety Guide for Oil Tankers and Terminals.

22. ICS Tanker Safety Guide (Chemicals). Only required on Chemical Tankers.

23. ICS Tanker Safety Guide (Liquefied Gas). Only required on Gas Carriers.

24. Medical Publications.

25. Manuals for onboard maintenance of life saving appliances.

NOTE: Indicate the latest edition on board.

When publications are missing or outdated, the Masters attention should be drawn to the

appropriate Marine Notice that explains how to obtain forms and publications.

Out-of-date publications should be removed from the vessel.

For MODU/MOU Publications and Edition dates, please refer to Part B of MSD 252

MODU/MOU, Annex II.


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PART C: MANNING AND SEAFARERS CERTIFICATES.

1. Minimum Safe Manning Certificate (MSMC) (Issued by the Marshall Islands only).

Inspector must enter the number of officers and crew required in the Minimum Safe ManningCertificate, and the actual number on board at the time of inspection as indicated in the crew

list. Should there not be the required complement on board, the Master is to be immediately

advised to acquire a replacement or a Flag State dispensation before the vessel is allowed to

sail. (See Section 6.) It may be necessary to issue a Detention Order until manning is in

compliance.

2. List any missing officers/ratings by rank.

Check for appropriate Flag State GMDSS Certificates.

3. Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy tothe report. (See Annex VIII.) Remind the Master that potential fines are involved.

4. Senior Officers include the Master, Chief Mate and Chief Engineer. Marshall Islands

Regulation 7.38 prohibits a vessel from sailing unless these officers hold a valid Marshall

Islands Certificate of Competence, or CRA or a valid facsimile authorization, each

containing the certificate number assigned to that officer. Should these officers not possess

the appropriate documents, a Detention Order is to be issued and only removed after

compliance is established. (See Section 6.)

Indicate the grade certificate. In the case of an engineering officer, also indicate if qualified

for steam or motor or both. It should be indicated if the original certificate is not sighted andor available and whether certificates are posted as required by Flag State regulations.

5. List here names of officers not holding valid Flag State certificates of appropriate rank,

holding expired certificates or holding no certificates at all.

6. Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy to

the report. (See Annex VIII.) Remind the Master that potential fines are involved.

NOTE: Your attention is especially drawn to other Nautical Inspector Guides as follows:

Section 6 Certification and Manning; Contravention Citations; Detention;

Section 7 Vessel Detention; Officers certificates; Certificate of Receipt of

Application;

Section 8 Sighting of Original Certificates.

7. Inspector must indicate whether all officers and crew are holding a valid Flag State

Seafarers Identification and Record Book.


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8. Inspector must indicate number of persons holding Special Qualifications after examination

of Flag State ID books and check off in the boxes below. This must include Tankerman

Special Qualifications where appropriate.

The STCW Convention, 1978, as amended, has phased in new certified tankermen

requirements in management level applicable to Master, Chief Mate, C/E, 1 A/E; Operationslevel-officers in charge of cargo watch, 2nd, 3rd Mates. All must be qualified person-in-

charge (P-I-C) for the appropriate type of cargo corresponding to the Tankerman certificates.

Support Level - Ratings assisting in cargo operations. (See Section 8 of this manual)

9. Issue Noncompliance Contravention Citations to the Master, if required, and attach a copy to

the report. (See Annex VIII.) Remind the Master that potential fines are involved.

PART D: SAFETY MANAGEMENT SYSTEM (SMS)

Check that the SMS manual and documents are written in a language understood by the crew; thatthe Master and senior officers can identify the designated person; that the Master understands and

performs his SMS responsibilities; that the crew is familiar with company safety and environmental

protection policy; that procedures for contacting the company in an emergency are in place; that

annual internal SMS audits are conducted and any necessary follow-up actions taken; that SMS

maintenance procedures are followed and records maintained; and that SMS includes a plan for drills

and training and that they are being carried out.

PART E: DRILLS AND RECORDS

Flag State vessels do not require a standard official National form of the Bridge Log Book, however

detail entries required by the Flag State regulations and International regulations should be made insuch a log. The Master should be called upon to give a full explanation of entries of apparent

significance made in the Log Book if necessary. In particular check entries noting regular weekly

and monthly inspections and maintenance of all lifesaving equipment; testing of emergency general

alarm and line throwing apparatus, steering gear, emergency steering drill, emergency generator, etc.

Check for regular use of the Masters night order book or the Masters standing orders.

Engine/Bridge Movement Records. On vessels equipped with a data logger or engine movement

recorder, this record should be maintained to record all orders passed between the Navigation Bridge

and Engine-room. Where an automatic recorder is fitted, check that this is operational and records

correct time and movements. A separate Bell Book/Bridge Movement Books is not required if the

engine orders are incorporated in both the Deck Log/Engine Log. Check date of last entry.

Dates and details of boat drills/fire/emergency drills and other onboard training shall be recorded in

the log. If drills and training are not held circumstances should be given as well as extent of training

held.

A record of work hours and/or rest periods must be maintained. Check for the record. Watch

schedules are required to be posted. Check the completeness and posting of same.


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PART F: NAVIGATION EQUIPMENT

1. & 2. Radars. Whenever circumstances permit, sets should be switched on and operated by

one of the officers, with the Inspector checking both operation and performance.

3. ARPA/Radar Plotting Facilities. Check type provided and whether operational. On

all vessels manual radar plotting must also be available.

4. Global navigation satellite or terrestrial radionavigation system.

5. Magnetic Compass. Check and record date of last adjustment from the deviation

card. Inspect the compass error book, and note if any irregularity of deviations.

Deviations < +/- 3 degrees are acceptable. Continual deviation > 3 degrees may

indicate the need for compass adjustment.

6. Gyro compass and Repeaters. Compare the headings of the master compass with

repeaters and with true heading for berth. Check supply of heading information to

Emergency Steering Positions. May be either Gyro or Magnetic or by Telephone (or

movable compass).

7. Echo Sounding Equipment. Should be tested regularly by each watch. For graph type

equipment, it should be checked that there are a sufficient number of spare rolls of

recording paper.

8. Course Recorder. Note if used. Examine previous voyage tracings. Check for spare

rolls of paper. Check that time and course indicators are correct.

9. Rate of Turn Indicator. Indicate whether operational. (As of 1 July 2002, required onall ships over 50,000 g.t.)

10. Speed and Distance Indicator. Speed and distance through the water is required for

ARPA input. As of 1 July 2002, all ships of 50,000 Gross Tons and upwards must

have speed and distance measuring devices, or other means, to indicate speed and

distance over the ground in the foreward and athwartships directions.

11. Voyage data recorder.

12. Automatic Identification Systems (AIS): The required installation date for Automatic

Identification Systems (AIS) for ships, other than passenger ships and tankers, of 300gross tonnage and upwards but less than 50,000 gross tons is now not later than the

first safety equipment survey after 1 July 2004 or by 31 December 2004, whichever

occurs earlier. The first safety equipment survey means the first annual survey, the

first periodical survey or the first renewal survey for safety equipment, whichever is

due first after 1 July 2004, and, in addition, in the case of ships under construction,

the initial survey. There is a companion amendment that requires that all ships fitted

with AIS maintain the AIS in operation at all times except where international

agreements, rules or standards provide for the protection of navigational information.


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Masters should be aware of Regulation 8 of Chapter XI-2 titled, Masters discretion

for ship safety and security (see Para 1.3.3 below). This regulation reinforces and

provides the Master with significant discretion concerning the safety and security of

his or her ship.

13. Satellite Transponder (S.A.R.T.).One stowed on each side of bridge (one for each boat) total (2)check batteries.

14. Emergency Position Indicating Radio Beacon.

E.P.I.R.B. - check for valid battery/coding, float free, certified test date.

15. V.H.F./PORTABLES - hand held VHF Radio.

1 per boat - intrinsically safe on tankers/gas ships - total (3)check batteries.

16. NAVTEX.

Indicate Exempt, Fitted, Operational.

17. GMDSS

18. Navigation lights including duplication and failure alarm.

NOTE: While SOLAS 74 specifically states that malfunctions of certain navigation equipment

shall not be considered as making a ship unseaworthy, nor be a reason for delaying a

vessel in any port where repair facilities are not readily available. Prolonged malfunction

of these aids to navigation should be reported to the Marine Safety Division in Reston as

this probably constitutes a Class A or Class B Deficiency and may render the vessel

liable to detention.

PART G: NAUTICAL CHARTS AND PUBLICATIONS

Regulation 20 of Chapter V of SOLAS 74 states:

All ships shall carry adequate and up-to-date charts, Sailing Directions, Light Lists, Notices to

Mariners, Tide Table and all other nautical publications necessary for the intended voyage.

Outdated navigation charts and nautical publications should be disposed of and not retained on

board.

Your reporting in this section should be guided by the above Regulation and Section 13 of this

manual.

Deficiencies in this section should always be pointed out to the Master who should be given the

opportunity of rectifying the deficiency in ample time prior to departure.

1. Chart List or Catalogue. Only one is required to be carried, which should be issued by the

same authority as the charts carried on board. This may therefore be either B.A. (U.K.) or

D.M.A. (U.S.) or any other acceptable National Authority. In such a case, the nationality of


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origin of the list should be noted. Likewise it may be necessary for some vessels to carry two

(2) or more lists. In all cases, if a list in use is more than two (2) years old, the Master should

be advised to order an up-to-date edition.

2. Navigational Charts. Spot check on charts for the next voyage to ensure they are up to date.

Check that date of last correction appears on each chart. Spot check that charts are of latestissue. Some vessels may have been at sea for a long period of time, so check last corrections

with latest Notices to Mariners on board and compare with voyage records to check

corrections have been carried out during voyage.

There should be a record of all navigational charts on board. May also be used in connection

with recording Notices to Mariners corrections made to each chart. Date should indicate the

last correction/entry on this list.

3. Pilot Books/Sailing Directions. Check extent of coverage. Date of publications. Check

whether up-to-date supplements are with each book in use, or if corrected up to date.

4. Notices to Mariners. State issuing authority and date of last Notice received. Check notices

are issued by same authority as charts and publications. Indicate if a record of receipt is kept

or a chart correcting system maintained.

5. List of Lights/Radio Aids. Record the date of Light List and Radio Aids on board and the

date of last correction. Note that some versions are supplied in uncorrected state, so a latest

edition would still require correcting from Notices to Mariners from the date of Issue. Warn

Master of dangers of retaining old editions on board, even though editions for present trading

are fully corrected. Radio Aids to Navigation may also be known as List of Radio Signals.

Volume required is one giving details for radio direction finding stations. Record the date of

publication and correction. Check for volumes including Wx Nav warnings, GMDSS andVTS/Port Ops.

6. Tide Table. Check for current year and trading area.

7. Nautical Almanac. Check for current year. (Navigational Tables, Publications such as

H.O.214, H.O.229, Nories or any national publication used for navigational purpose are

acceptable.)

8. Passage Planning. Inquire from Master if regular passage planning is followed as well as

basic bridge procedures as contained in the ICS publication Bridge Procedure Guide or

similar recommendations.

PART H: CREW ACCOMMODATIONS, HOSPITAL AND MEDICINE CHEST.

The IMDG Supplement is recommended for all ships except those that carry a full time medical

staff, i.e., Passenger Ships.


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Medicine Chest with instructions - check whether instructions on dispensation of medicines are in

language understood by officers. - Not required in ships with a full time doctor.

STCW requires a designated medical care person in charge, (management level) for each ship.

Either a Special Qualification issued by the vessels Flag Administration, a Certificate of training or

notation on a National License or Seafarers Identification from one of the Flag Administrationssignatory to STCW, or completion of training from a recognized school will be accepted as adequate

certification.

Ship hospitals should not be used for other than medical purposes.

The Master is required to assign a person or committee to be responsible for Accident Prevention.

Identify the person so assigned to be in charge.

Medical Person In Charge

Medical First Aid Provider

All officers and crew are required to be in possession of a current physical medical examination

certificate no more than two (2) years old. Mark the crew list of those with certificates issued more

than two (2) years ago.

A visual inspection of crew accommodation is to be carried out and may be done when the Inspector

is also checking safety equipment within the accommodations. Items to be spot checked should

include, but are not limited to the following:

1. Interior finishing and decoration - Check for condition and cleanliness. Insulation - ships

side and deckhead. Check condition.

2. Ventilation - Check for efficiency and any obstructions.

3. Lighting - Check for efficiency, missing or broken fittings and guards.

4. Access and Escape Arrangements - Clear of obstructions and readily accessible and clearly

marked.

5. Sanitation - Check toilets and washrooms for adequate water supply and general cleanliness.

Check sanitary/soil pipes for condition and leaks. Check for signs of insect/rodentinfestation.

6. Drinking Water - Check supply and arrangements.

7. Galleys - Check for cleanliness and general condition and particular attention should be paid

to the cleanliness of the galley range hood and grease traps. Note fire suppression system.

8. Stowage of Ships Stores or Equipment in Crew Spaces - not permitted - verify.


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9. Check for training/maintenance/crew familiarization manuals and that they are being used.

See Section 15 of this manual.

PART I SECURITY

Check that vessel is operating on at least the security level set by the port and that security measures

are in place, understood and documented.

LRITvessels must have a Conformance Test Report (CTR) on board indicating compliance with

SOLAS Chapter V, Regulation 19.1 as of the first Safety Radio survey after 31 December 2008.

PART J: GENERAL SAFETY.

Check that SOLAS training manuals are available, fire control plans are posted and escape ways are

accessible.

1. Pilot Boarding Arrangements. Inspectors should examine the pilot ladder and

accommodation ladder (when forming part of the pilot boarding arrangement, Reg. V/17) or

any mechanical pilot hoists to ascertain whether their conditions are satisfactory and comply

with the provisions of SOLAS 74, Chapter V, Regulation 17. If unsatisfactory, give details

in Section 9. Mechanical pilot hoists having a single fall hoisting arrangement are not

acceptable.

Spot check should confirm that:

Pilot ladder/accommodation ladder:

side ropes, man ropes and steps are in good condition;

the illumination of the ladder and boarding position are in good order;

a heaving line and lifebuoy with self-igniting light are readily at hand.

PART K LIFESAVING APPLIANCES

Safety Inspections are intended to assist the Master, officers and crew in maintaining a high level of

safety in the operation of the vessel and to advise the owners/operators of the conditions noted duringthe inspection. Inspectors are required to spot check the vessels safety and firefighting equipment to

ensure that it is operational and the crew is competent in its use, in compliance with the provisions of

the Flag State Maritime Regulations and appropriate international conventions codes and practices.

It is not intended that Nautical Inspectors should conduct a full-scale safety equipment survey for

which the Classification Society is responsible. However, a spot check of lifesaving and fire fighting

equipment should be made to ensure the equipment is maintained properly and continues to be

serviceable. PLEASE NOTE: If during your inspection, you find that the above equipment is

missing, not in the proper amount or not in serviceable condition as required by MI regulations and


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or does not correspond to the statutory certificate contact Marine Safety in Reston for further

guidance. The applicable Classification Society should be called to the ship by the Master to verify

conditions. See Marshall Islands Marine Notice 5-034-1. It is recommended that each inspector

refer to maintenance records of safety and firefighting equipment. Lifeboat falls are required to be

renewed when necessary due to deterioration of the falls or at intervals of not more than five (5)

years, which ever is the earlier.

1. Date Lifeboats Last Lowered Into Water. Inspectors must enter the date when the lifeboats

were last lowered into the water. Remind the Master that the Maritime Regulations requires

all lifeboats to be lowered into the water at least once in every three (3) months and the crew

exercised in boat operations. Free fall lifeboats should be launched every six (6) months if

conditions allow. Rescue boats should also be launched/waterborne at least every three (3)

months.

2. Fire Drill - Abandon Ship Drill. Must be held weekly unless prevented byforce majeure and

reason entered into log. Performance of the crew should be noted, i.e., are they competent

and are they familiar with their duties as per the muster list assignment.

Onboard training and instructions - each crew member must be given instructions/ training in

the use of the ships lifesaving appliances, firefighting equipment and survival craft

equipment as soon as possible but not later than two (2) weeks after joining the ship. This

information should be recorded in a log and retained on board. See Section 15 of this

manual.

3. Lifesaving Equipment - a spot check should confirm that:

Lifejackets:

the ship is provided with the number of lifejackets required, each with whistle, light,

retro-reflective material;

lifejackets are in serviceable condition; and

lifejackets are stowed in accessible and clearly marked places.

Immersion Suits and Thermal Protective Aids:

the ship is provided with the number of immersion suits and thermal protective aidsrequired in serviceable condition with retro-reflective material. Please note if an

exemption certificate has been issued or is justified.

Lifebuoys are:

highly visible in color, fitted with beckets and readily accessible;

marked in block capitals with name and port of registry of the ship;


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fitted with lines, self-igniting lights or lights and smoke signals; and

capable of being rapidly cast loose (and not secured in any way).

Line throwing equipment check should confirm:

line throwing appliances, with rockets and lines and distress signals are in satisfactory

condition; and

the dates of manufacture and/or dates of expiry of the following items should be

recorded:

- line throwing rockets,

- line throwing igniter cartridges (if applicable), and

- fully equipped with lines/buoyant rockets.

PART L FIREFIGHTING EQUIPMENT

Emergency Escape Breathing Devices (EEBDs):

As of 1 July 2002, these devices are now required in sufficient number in machinery

spaces and at least two (2) in crew accommodation spaces. Refer to Marine Notice

2-011-5.

Indicate the number in each location; check the Fire and Damage Control Plan for their

location.

Pyrotechnic distress signals:

red parachute signals.

Muster lists:

are in the language understood by the crew;

are properly posted in several areas about the ship;

assigned duties clearly stated including:

- closing of watertight doors, fire doors, valves, scuppers, sidescuttles, skylights,

portholes and other similar openings in the ship;

- equipping of the survival craft (with blankets) and other life-saving equipment;


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- preparation and launching of survival craft;

- general preparation of other life-saving appliances;

- use of communication equipment;

- manning of fire parties assigned to deal with fires;

- special duties assigned with respect of the use of fire-fighting equipment and

installations;

- named responsible officers for maintenance of life-saving and fire-fighting

equipment and that equipment is ready for immediate use are shown;

- named alternate responsible officers; and

- officers are familiar with fire control plans/damage control plans.

On passenger ships or if passengers are carried on board the following shall also be noted in

addition:

procedures for locating and rescuing passengers trapped in their staterooms;

warning of passengers;

ensuring they are suitably dressed and properly donned with a lifejacket;

assembling passengers at muster stations;

keeping order in passageways, stairways and generally controlling the movement of

passengers.

5. Fire Fighting Equipment.

Fire pumps, firemain, hydrants, hoses, etc. of water fire fighting system and international

shore connection.


fire pumps, including the emergency fire pump, are provided which are capable of

producing the required two (2) jets of water (while also permitting, in case of tankers, the

simultaneous operation of foam fire-extinguishing system).

pumps, firemain, hydrants, hoses, nozzles, applicators, spanners, relief valves and

international shore connection are in good condition.


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each fire hose complete with couplings, nozzle and tools are kept ready for use at all

times.

Portable fire extinguishers.


extinguishers are of approved type, fully charged and stowed in their proper positions as

required; the dates of their last recharging/servicing and hydrostatic test date should be

checked as recorded by the ship.

in each boiler space, where a box containing sand is not fitted, an approved portable fire

extinguisher is provided.

sufficient spare charges for extinguishers other than gas extinguishers are provided, an

additional 10% spare for each different type should be on board.

Non portable fire extinguishers and portable foam applicator units.


non-portable extinguishers and portable applicator units are of approved types, fully

charged and stowed in their proper position as required; dates of their last

recharging/servicing/hydrostatic test date are to be checked as recorded by the ship.

Firefighters outfits.


the ship is provided with the complete number of units as required, all stowed in their

proper locations and in serviceable condition.

each self-breathing apparatus is provided with air cylinders, including (2) spare cylinders,

fully charged.

the air compressor for air cylinder recharging (if provided) is operating satisfactorily.

smoke masks with air pumps and hoses (if provided) are operating satisfactorily.

Fixed fire-extinguishing systems and fire protection systems.


NOTE: Your attention is drawn to Section 11 of this manual: Servicing of Firefighting

and Emergency Equipment.


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PART M EMERGENCY PREPAREDNESS

1. Abandon Ship and Fire/Emergency Drills.

A fire/emergency and abandon ship drill should be held as if an actual emergency existsunless prohibited by terminal/port rules. If, in the course of an inspection, the Inspector

comes to the conclusion that the vessel is substantially deficient in this respect, he must not

hesitate to order complete boat and fire drills to be held at another port under the supervision

of another nautical inspector. This should be noted in the report of inspection for follow-up

action by the appropriate division. Also note that fire/emergency drills should be held

regularly in the engineering spaces. Emergency escape routes, cut-out procedures for fuel

and ventilation systems should also be checked. Note ability of crew to communicate

effectively during drills.

Fire Drill. Each inspection should include:

starting the Emergency Generator and other standby sources of power

switching to Emergency Power and energizing emergency circuits

starting bilge/fire pumps and the emergency firepump(s)

checking emergency (auxiliary) steering procedures

putting water on deck at full pressure from at least two (2) hoses

operation of ventilation dampers and closures

check firefighters outfits and breathing apparatus.

Date of recharge of fire extinguishers must be noted and ensure that 10% extra charge is

carried.

Crew members/responsible officers should be familiar with operation of emergency

machinery/equipment and fire control/damage control plan.

Abandon Ship Drill. Each abandon ship drill shall include:

summoning of passengers and crew to muster stations with the alarm followed by drill

announcement on the public address or other communication system and ensuring that

they are made aware of the order to abandon ship;

reporting to stations and preparing for the duties described in the muster list;

checking that passengers and crew are suitably dressed;


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checking that lifejackets are correctly donned;

lowering of at least one lifeboat after any necessary preparation for launching;

operating of davits used for launching life rafts, if applicable;

checking the condition of the hull of the boats;

checking the condition of the blocks, tackles and lowering gear. Date when falls last

renewed or end for ended should be checked and noted;

checking whether personnel safety measures are observed while the boat is being

lowered;

starting the boat engine and testing the reverse gear (on tankers, the boat engine should

not be started if the ship is loading or discharging);

spot-checking the boat inventory; (This check should always include water, food and

distress signals. Date of expiration of distress signals to be entered in Report. Date of

last maintenance/check by crew should be noted.)

a mock search and rescue of passengers trapped in their staterooms; and

instruction in the use of radio life-saving appliances.

The Inspector shall confirm in Part 6 of this section that the above procedures were followed.

2. The Inspector shall then check the date of last inspection of the life rafts and hydrostatic

release and fill in Part 7 of this section.

3. Masters ISM Code responsibilities, SMS manual on board. See Section 16 of this manual.

4. Observations. The Inspector shall set forth his views and observations as to the overall

condition of the vessel and expand upon any deficiencies not noted elsewhere in the report.

This is an opportunity to identify problem areas needing special attention. It may also be

used to provide positive comments as well.

PART N HULL

The inspection form is divided into categories as follows:

All ships

All ships over 10 years old

Cargo ships & bulk carriers over 10 years

All tank vessels


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Each category contains items to be checked.

PART O MACHINERY AND ELECTRICAL

The ship is fitted with fixed systems as required and with the following systems for each ofthe protected spaces listed below, as applicable:

- Engine room

- Boiler room

- Pump room

- Dry cargo spaces

- Cargo tanks

- Galley exhaust ducts

- Paint locker

Each of the spaces mentioned above should be confirmed in general good condition uponspot checking as far as practicable; in particular, piping and nozzles are in good condition

and free from obstructions and gas release alarm system is operating satisfactorily.

THE SYSTEMS LISTED BELOW ARE FOR GENERAL INFORMATION ONLY.

SYSTEMS INSTALLED ON PARTICULAR TYPES OF SHIPS SHOULD BE

REGULARLY TESTED, SERVICED AND INSPECTED BY AN AUTHORIZED

COMPANY ASHORE AND CHECKED BY THE CLASSIFICATION SURVEYOR.

THEY SHOULD BE INCLUDED IN THE VESSELS REGULAR PLANNED

MAINTENANCE SYSTEM FOR PERIODICAL CHECKS/TESTING BY THE

CREW. CHECK FOR REGULAR MAINTENANCE BY CREW AND PROPER

RECORD KEEPING. SPOT CHECK AS NECESSARY.

Carbon Dioxide System:

the system is in good condition upon spot checking as far as practicable; the dates of the

last check of CO2

containers contents, of the last pressure test of CO2

containers and of

the last servicing of the system itself are to be recorded.

Halon System:

the system is in good condition upon spot checking as far as practicable; the dates of thelast check of halon containers contents, of the last pressure test of halon containers and of

the last servicing of the system itself are to be recorded.

Foam System:

the system is in good condition upon spot checking as far as practicable; the date(s) of the

last test of foam-forming liquid sample(s) are to be recorded.


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Fixed Pressure Water Spraying System:

the system is in good condition upon spot checking as far as practicable.

Automatic Sprinkler System:

the system is in good condition upon spot checking as far as practicable,

a visual and audible alarm is activated whenever the system operates.

Dry Powder System on Gas Carriers:

the system is in good condition upon spot checking as far as practicable.

Fixed Fire Detection and Fire Alarm System:

all parts of the system are in satisfactory condition upon spot checking as far aspracticable and are operating properly.

a visual and audible alarm is automatically activated, if visual and audible signals at the

control panels have not received attention within two (2) minutes.

Inert Gas System on Oil Tankers, Chemical Tankers and Gas Carriers:

the system is assigned with a special class notation.

the following system components, opened up and examined as necessary, are insatisfactory condition:

- inert gas generator, if any,- scrubber and blowers.The following system components, examined as necessary, are in satisfactory condition:

- inert gas distribution line,- non-return valve,- deck seal,- shut-off valves,- soot blower interlocking devices,- effluent piping; and overboard discharge for the scrubber.


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The following system components are satisfactory upon test:

- all alarms fitted,- automatic shut-down devices.The complete system, tested under working condition, operates satisfactory.

Special arrangements in machinery spaces and cargo spaces.


the remote controls for the means of stopping machinery and shutting off oil fuel suction

pipes are operating satisfactorily;

ventilator dampers, funnel openings, skylights, doorways and tunnel doors can be closedfrom outside the machinery spaces;

ventilating fans and ventilators and all other openings serving cargo spaces can be

stopped or closed from outside those spaces.

Ships with periodically unattended machinery spaces.


the required fixed fire detection and fire alarm system fitted in periodically unattendedmachinery spaces, (PUMS) including audible and visual alarms are operating

satisfactorily;

the required remote controls for sea inlets and discharges below the waterline and bilge

injection system, if fitted, are operating satisfactorily;

Ships with Ro-Ro cargo spaces and other spaces intended for the carriage of motor vehicles

with fuel in their tanks for their own propulsion:

all required special arrangements as required and spot checked as far as practicable, are in

satisfactory condition.

Ship engaged in the trade of carrying dangerous goods:

the required special arrangements and equipment as required which are fitted onboard the

ship are checked as far as practicable, are in good condition and operating satisfactorily.

Oil tankers and chemical tankers:


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cut out valves in the foam main and in the fire main and piping of fixed fire fighting

system for cargo tanks and cargo pump room, externally examined as far as practicable,

are in satisfactory condition.

PART P STEERING

Check type and verify full rudder movement, proper operation of steering linkage, means of

communication between bridge and steering compartment nad hand emergency steering system.

PART Q GENERAL COMMENTS

General remarks regarding overall condition of the vessel and the competence of the officers and

crew and observations and/or recommendations.

Reviewing, signing, copying and submission. Review the report with the Master and discuss anyissues. The Master should be invited to provide his comments in the report before the Inspector and

the Master sign it. Now that most ships are provided with computers, faxes, copy machines, email

and internet access, it will only be necessary to produce one (1) original and one (1) copy. The

original is to be sent to Marine Safety in Reston, and the copy provided to the Master for retention on

board. If the Inspector wants a copy, fine. Make another copy.

The most desirable method of submission would be by email with scanned jpeg file attachments.

Other wise the report and attachments may be faxed followed by the originals by mail. If email or

fax is not used, the originals must be couriered for quickest delivery.


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SECTION 5

GENERAL CRITERIA FOR VESSEL DETENTION:

CATEGORIES OF DEFICIENCIES/DEFINITIONS

1. Deficiencies are categorized as follows:

Class A - vessel may be subject to immediate detention depending on the circumstance

of the case;

Class B - rectification required prior to next inspection;

2. A Class A deficiency is any defect in hull, machinery, equipment, manning or senior

officer certification which clearly and materially compromises the safety of the vessel or

persons on board, the safety of other vessels or persons, the safety of cargoes and portinstallations or the safety of the marine environment. Any Class A deficiencies found are

to be reported immediately to Marine Safety or the Duty Officer. (See Section 14.)

3. A Class B deficiency is any default in fulfillment of legal requirements which falls short of

a Class A deficiency.

4. Several Class B deficiencies cited in one inspection or repeatedly unrectified Class B

deficiencies may constitute a Class A deficiency.

5. Should an Inspector ever be in doubt as to the seriousness of any situation and whether the

issuance of a Detention Order is necessary, that Inspector should immediately contact MarineSafety Services or the Duty Officer in Reston. (See Section 14.)

6. Annex IX provides a basic Detention Order form.


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SECTION 6

CERTIFICATION AND MANNING:

CONTRAVENTION CITATIONS/DETENTION

Required Certificates

The Maritime Regulations require each officer serving on board to hold a certificate of competence

issued by the Flag State Authority.

Position on Board Grade Certificate

Master MasterOceans (i.e., Worldwide)

(First Officer/Chief Mate) Chief Mate

(Second Officer/Second Mate) Second Mate(Third Officer/Third Mate) Third Mate

Chief Engineer Chief Engineer--(Steam or Motor as

appropriate to ships propulsion.)

(Second Engineer/First Assistant Engineer) First Assistant Engineer--(Steam or Motor as


(Third Engineer/Second Assistant Engineer Second Assistant Engineer--(Steam or Motor

as appropriate to ships propulsion.)

(Fourth Engineer/Third Assistant Engineer Third Assistant Engineer--(Steam or Motor as


Radio Officer RTO, General, or First or Second Class--(On

passenger ships, General or First Class is

mandatory.)

GMDSS equipped ships must have on board either one (1) GMDSS Radio Electronic

Operator/Maintainer or two (2) deck officers with GMDSS General Operator Certificates.

If the requirements prescribed above are not complied with, the ship may be placed under

Class A deficiency detention and not permitted to proceed to sea until all licensing

certification has been rectified.

Contravention Citations

In exceptional circumstances, where an officer does not hold a valid Flag State certificate of

competency as appropriate but does possess a valid National certificate of rank, Marine Safety in

Reston may grant permission for the ship to continue trading for a period not exceeding ninety (90)

days (only those countries national certificates recognized on an equivalency basis may be granted

permission to continue sailing). (See Annex VIII.) In the event that, at the expiration of this 90-day

period, any delinquent officer does not possess a valid Flag State certificate, or he has not been


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replaced, the vessel will be subject to Class A deficiency detention (wherever she may be).

In cases where Marine Safety invokes this procedure the Nautical Inspector will be authorized to

serve a Contravention Citation on the Master, stating what rectification of licensing deficiencies is

required and specifying the terminal date of the 90-day period of grace. (See Annex VIII.) The

original Citation will be handed over to the vessels Master while a copy will be attached to theReport of Safety Inspection to be submitted to Marine Safety in Reston. An application for

certificate of competency must be filed with a request for facsimile authorization as required by flag

requirements, prior to the vessels sailing.

Detention

(a) A non-Flag State officer certificate cannot be recognized in fulfillment of the certification

requirements.

(b) A Class A deficiency exists and immediate remedial action must follow in any situation in

which the vessel does not have aboard and in service a duly-certificated Master, a duly-certificated Chief Mate, and a duly-certificated Chief Engineer holding a Flag State

certificate of competency of rank (steam or motor as appropriate). Applications are never

acceptable in lieu of issued certificates of competency in these grades. Only Certificates of

Receipt of Application (CRAs), Facsimile Authorizations or faxed Flag State dispensations

may be considered as an immediate remedy.

In every case of detention, Nautical Inspectors are to notify the Master that the vessel must bear the

cost of verification of deficiency rectifications and the cost of any additional verification inspection

which will be held within 90 days following the detention.

Where a Contravention Citation is served, the original Citation will be handed to the vessels Masterand a copy attached to the Report of Safety Inspection. (See Annex VIII.)

Where forgery or fraud with respect to a certificate of competency or Seafarers Identification Book

is suspected, the Nautical Inspector should report the facts immediately to Seafarers Documentation

or the Duty Officer and where possible confiscate the certificate and transmit it with the Report.

(See Section 14.) (See Marine Notice 1-004-1.)

It remains the fundamental purpose of the Administration to ensure that no vessel sails in a

substandard condition and that it include qualified and adequate numbers and grades of officers,

certificated ratings and special qualifications required for the type vessel, in light of the intended

voyage and other relevant circumstances. In any exceptional case, the Nautical Inspector concerned

is to exercise reasonable discretion in order to achieve this objective and shall immediately make a

report of such case to Seafarers Documentation or the Duty Officer in Reston. (See Section 14.)


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SECTION 7

VESSEL DETENTION:

CERTIFICATION/CERTIFICATE OF RECEIPT OF APPLICATION

Applicants for equivalent issuance of an MI Officer Certificate of Competency, as appropriate,

usually obtain a Certificate of Receipt of Application (CRA); a specimen copy of this Certificate

appears as an Annex to Publication MI-118. Fax authorization from Seafarers Documentation, with

certificate number assigned, has the same validity as the CRA.

Note that the Certificate carries an expiration date that should be ninety (90) days from the date of

issue. Each Certificate must be validated by the raised impression or an ink seal of the issuing office

to the left of the issuing officers signature.

When a valid Certificate of Receipt of Application (CRA) is produced, it is the equivalent of a validNational Flag State certificate of competency and should be accepted as such.


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SECTION 8

SIGHTING OF ORIGINAL CERTIFICATES OF COMPETENCE AND

SEAFARER IDENTIFICATION AND SPECIAL QUALIFICATIONS/TRAINING

GENERAL REQUIREMENTS

FOR OFFICERS

Nautical Inspectors should site the original MI certificate of competency or Certificate of Receipt of

Application (CRA) for officers and valid certificates for GMDSS (GOC), Medical Care Person in

Charge, and Seafarers Identification and Record Book including Special Qualifications such as

Tankerman, COW, etc., as appropriate. Deck officers are considered to be qualified Survival Craft

Crewmen/Rescue Boat, except for Special Qualifications for Fast Rescue Boat (passenger ships),

therefore Survival Craft Crewmen/Rescue Boat Special Qualifications are not required. New

engineering officers are required to hold Special Qualifications as Survival Craft Crewman/RescueBoat by the STCW Convention, 1978, as amended.

FOR RATINGS

Nautical Inspectors should site the original MI Seafarers Identification and Record Book with

Special Qualifications appropriate for the position serving on board, i.e., Able Seaman,

Oiler/Motorman, Ordinary Seaman, including Survival Craft Crewman/Rescue Boat, Tankerman

Assist, Medical First Aid Provider (Assist). A copy of the application for Certification of Special

Qualifications is valid for a period of 90 days pending receipt of the Seafarers Identification

and Record Book. The original of the Physical Examination Report Form is valid for two (2)

years and should be retained by the seafarer.

The above certificates and Seafarers Identification and Record Books must be checked by the

Nautical Inspector at every inspection (including Special Inspections).

RO/RO PASSENGER VESSEL TRAINING

Senior Officers and every person on board RO/RO passenger ships assigned immediate

responsibility for embarking and disembarking passengers, loading, discharging, securing cargo, or

closing hull openings shall have evidence of approved training in passenger safety, cargo safety and

hull integrity prior to assuming their duties on board.

Senior officers and any other person having responsibility for the safety of passengers in emergency

situations must have evidence of approved training in crisis management and human behavior.

Personnel providing direct service to passengers in passenger spaces on board RO/RO passenger

ships shall be evidence of approved safety training.


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Rev. 8/08 31 MSD 255

PASSENGER VESSEL TRAINING (OTHER THAN RO/ROs)

Masters, officers, ratings and all other personnel designated on the muster lists to assist passengers in

emergency situations on board passenger ships (other than RO/RO passenger ships) must have

evidence of training in the following prior to assuming their duties on board:

Crowd Management

FamiliarizationSafety Training (for those persons providing direct service to passengers in passenger spaces)

Passenger Safety

Crisis Management and Human Behavior

FAMILIARIZATION TRAINING

Each person on board must have evidence ofFamiliarization Training before assuming duties or

upon being re-assigned to the ship. A record of training for each person must be maintained on

board ship.

Each ship must maintain a record of all the above training for each person employed on board ship

for review by Port State Control officials as well as Flag State inspectors and surveyors asappropriate. Special Qualifications will not be issued by the Marshall Islands Administration for the

above training.

IRREGULARITIES IN APPEARANCE

Nautical Inspectors should be familiar with the appearance of genuine MI certificates in order that

any irregularities in appearance may be discovered. If a certificate is irregular in its appearance it

should be taken up by the inspector pending verification. Authenticity can be verified quickly

through Seafarers Documentation by telephone, fax, email or via the IRI website by clicking on

Officer/Seafarer Verification in the index on the left hand side of the IRI homepage. If a forgery

is found, the certificate should be sent to Seafarers Documentation in Reston. The Master should be

advised and instructed to arrange for an appropriately certified replacement. Marine Safety or theDuty Officer should be notified immediately if it involves the Master, Chief Mate or Chief Engineer.

(See Section 14.)


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Rev. 8/08 32 MSD 255

SECTION 9

RE-INSPECTION AND SPECIAL INSPECTIONS

WHEN REQUESTED BY MARINE SAFETY

Nautical Inspectors are requested to make every effort to conduct re-inspection and special

inspections, since in all cases such inspections are to ensure correction of outstanding deficiencies

from previous annual inspections or port state control deficiencies. When conducting such

inspections, the Inspector should refer to the copy of the last Report of Safety Inspection and check

for correction.

Should the Nautical Inspector for any reason be unable to conduct the re-inspection or special

inspection, he should promptly notify the Administration through email toinspections@register-

iri.comto that effect in order that alternative arrangements can be made.

If it is ascertained that any deficiencies remain uncorrected, the Nautical Inspector should notify

Marine Safety or the Duty Officer immediately by telephone, fax, or email, since the vessel is subject

to detention. (See Section 14.)

Whenever an Inspector carries out a re-inspection or special inspection, he must return the applicable

page or pages of the Report of Safety Inspection to Marine Safety in Reston with the findings, and

Page 1, Part A, giving the vessels particulars including the name of her managing

owner/operator/bareboat charterer.

If a special inspection is carried out to ascertain compliance with the provisions of an Order of

Detention, a separate sheet should be added to the normal Report of Safety Inspection. This sheetshould have the heading Rectification Procedure and should list all the rectifications made before

detention was lifted.
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


37/91

Rev. 8/08 33 MSD 255

SECTION 10

INFLATABLE LIFE RAFTS/HYDROSTATIC RELEASE

Float-Free Capability

Your attention is directed to SOLAS 74 Consolidated Text Chapter III, Regulation 19, which

requires Life Saving Appliances to be immediately available at all times. Inflatable life rafts

particularly must have a float free capability and the trip line should be adequately secured. The life

raft carried on the forward part of the vessel, as required by the above Convention as amended

Chapter III, Regulation 31 1.4, need not be float-free.

Servicing (IMO Resolution A273)

In accordance with the terms of the above Resolution, the Administration requires that inflatable life

rafts be serviced at intervals not exceeding twelve (12) months.

Recognizing that efficient servicing stations are not always available, the Administration has

instructed Marine Safety to take into consideration the circumstances of each case.

Hydrostatic Release Mechanisms should also be checked and tested at an approved servicing

facility at regular intervals.


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Rev. 8/08 34 MSD 255

SECTION 11

RENEWAL OF PYROTECHNIC DISTRESS SIGNALS AND EMERGENCY

COMMUNICATIONS BATTERIES

All pyrotechnic signals, including line throwing rockets and cartridges for line throwing projectors,

must be checked for expiration dates. SART, VHF/Portables Batteries and Man O/B Signals should

be examined annually and must be renewed immediately if any of the following conditions exist:

1) the expiration date marked on the appliance has passed,

2) if the expiration date is not marked on the appliance, renewal is to be effected within

four (4) years after the date of manufacture,

3) if the condition, in the opinion of the Inspector, warrants renewal,

4) calcium Smoke floats should be replaced by approved battery types.

Renewal of pyrotechnics included in life raft equipment is to be effected at the annual servicing

carried out during the twelve months prior to the expiration date. If the expiration date is not

marked, renewal is to be effected at the first annual servicing after three (3) years from the date of

manufacture.

EPIRBs and VDRs must have batteries and certified test date confirmed.


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Rev. 8/08 35 MSD 255

SECTION 12

SERVICING OF FIREFIGHTING AND EMERGENCY EQUIPMENT

Fixed CO2

and Halon Systems.

A visual examination of the system is performed every year. In addition, every two (2) years the

contents of the cylinders are verified by weight or isotropic measurement as part of the survey for

issuance of the SOLAS Safety Equipment Certificate.

Weigh scales may be used to verify cylinder contents and recharging is required if the loss in charge

is 10 percent or more. Generally the weigh scale is part of the CO2

system equipment in order to

satisfy SOLAS, Chapter II-2, Regulation 5.1.11.

Ships officers are responsible for performing the monthly visual inspection of all firefighting systemequipment and making the log book entry for the inspection. The inspections described above are an

integral part of the annual statutory surveys for the SOLAS Safety Equipment Certificate and must be

to the satisfaction of the Classification Society surveyor. The crew may assist in this survey or the

surveyor may accept the certificate from an authorized servicing facility, in part or in full, as

evidence of servicing.

All cylinders must be hydrostatically tested after each 20 years of service, prior to recharging a

discharged cylinder, or when visual inspection reveals a potential defect.

Hydrostatic test dates must be stamped on the cylinders.

Portable Fire Extinguishers.

As with the fixed system, the annual servicing of this equipment is an integral part of the statutory

surveys for the SOLAS Safety Equipment Certificate. As such, the Classification Society surveyor

must be satisfied with the condition of the extinguishers. Some surveyors may want the crew to

service the extinguishers in their presence while others may be satisfied with a spot check of recently

serviced extinguishers. There is also the option of the surveyor accepting a servicing certificate from

a servicing facility acceptable to the society.

Refilling of extinguishers should be in accordance with the manufacturers recommendations.

Lacking same, refill is required when the extinguishing media starts to lose effectiveness.

The intervals for hydrostatically testing of portable extinguishers is the same as that required by the

Classification Society to maintain the vessel in class. It will vary slightly from one IACS

Classification Society to another since there is presently no IACS agreed upon interval. A

hydrostatic test may also be required if visual examination indicates a potential defect in the cylinder.


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Rev. 8/08 36 MSD 255

Hydrostatic testing must be performed shoreside in a servicing facility acceptable to the

Classification Society surveyor.

Fixed Foam System.

Foam analysis is a part of the survey for issuance of the SOLAS Safety Equipment Certificate and

thus is performed every two (2) years. The Classification Society surveyor may require it at other

times if there is cause to question the suitability of the foam or condition of the storage tank.

Self-Contained Breathing Apparatus.

As with portable fire extinguishers, hydrostatic testing of the cylinders is performed in accordance

with Classification Society requirements. Intervals may vary from one Classification Society to

another and will depend upon whether the cylinders are standard thickness or the ultra lightweight

type.

Most, if not all, of the Classification Societies that we recognize will require marking of the

hydrostatic test date on the bottles.

Servicing must be performed to the satisfaction of the Classification Society surveyor. The use of a

specialist firm located shoreside is generally required.

We are not aware of any SOLAS requirement or other regulation that requires a low pressure alarm.

We see no reason why a pressure indicator could not be accepted.


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Rev. 8/08 37 MSD 255

SECTION 13

NAVIGATIONAL CHARTS AND PUBLICATIONS

Requirements.

Regulation 20, Chapter V of SOLAS 74 states:

All ships shall carry adequate and up-to-date charts, sailing directions, lists of lights,

notices to mariners, tide tables and all other nautical publications necessary for the

intended voyage.

The contents of Regulation 20 should be interpreted as a requirement for nautical charts and

publications to be up-to-date for the vessels intended voyage, to include the port of final destination

and including interim ports or points.

Failure of MI vessels to comply in substance with the provisions of the above Regulation constitutes

a Class A deficiency that may subject the vessel to detention.

Nautical Inspectors are requested to notify Marine Safety in Reston immediately should they

conclude during the course of an inspection that the vessel is not sufficiently equipped to comply in

substance with the provisions of Regulation 20.

Corrections.

With reference to Nautical Charts and Publications, Nautical Inspectors are hereby reminded and

requested to enter the date of last correction as well as the year of issued (where applicable) in Part J

of the Report of Safety Inspection.

It is also urged that Inspectors call the Masters attention to the pol icies of Port States whereby

vessels may be detained for obsolete or uncorrected charts as well as for improper or inadequate log

book entries and out-of-date publications and reference materials.


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Rev. 8/08 38 MSD 255

SECTION 14

ANSWERING SERVICE FOR TELEPHONE CALLS

FROM NAUTICAL INSPECTORS DURING NON-WORKING HOURS

Nautical Inspectors are reminded that there is an answering service to receive telephone calls made to

the Marine Safety Duty Officer. The answering service is in operation on work days during non-

working hours, and on Saturdays, Sundays and holidays.

Whenever an Inspector needs to report a Class A deficiency, a major casualty, or other emergency

matter, to the Marine Safety Duty Officer during such non-working hours, he should call the Duty

Officer Pager Operations Service at: +1-703-476-3762 or fax to +1-703-860-2284 or email

[email protected].
mailto:[email protected]:[email protected]:[email protected]


43/91

Rev. 8/08 39 MSD 255

SECTION 15

SOLAS REQUIREMENTS FOR ONBOARD TRAINING MANUALS

1. Regulation 19 of SOLAS 74, Chapter III requires regular abandon ship training and drills.

This administration requires drills or training sessions weekly rather than monthly as

specified in SOLAS. Additionally, onboard training/maintenance manuals required by

Regulations 35 and 36, which may also consist of audio-visual aids, and which should as a

minimum include the following areas, should be readily available to and used by the crew as

follows:

1. is general alarm system explained;

2. donning of lifejackets and immersion suits, as appropriate;

3. muster at the assigned stations;

4. boarding, launching, and clearing the survival craft and rescue boats and use of

marine evacuation systems training (if equipped);

5. method of launching from within the survival craft;

6. release from launching appliances;

7. methods and use of devices for protection in launching areas, where appropriate;

8. illumination in launching areas;

9. use of all

Guide Lines for Nautical InspectorsMSD255

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