GREENFLEET COMMUNITY

FUNDRAISING KIT

Making a difference......................Page 2

How to get started........................Page 3

Fundraising tips............................Page 4

Fundraising ideas.........................Page 5

Fundraising guidelines...........Page 6 & 7

Registration form..............Page 8, 9 & 10

Fundraising Results Summary....Page 11

Donor Receipt Form.....................Page12

Greenfleet is an environmental charity and Australia’s first carbon offset provider. Since 1997, we have been working to offset carbon emissions by planting native forests that soak up carbon dioxide from the atmosphere as they grow. To date we have planted in excess of 7.5 million trees. As well as offsetting carbon emissions, native forests have a positive effect on the landscape by reducing erosion, soil salinity and providing a safe habitat for countless animals and insects that are crucial to a healthy ecosystem.

HELP GROW A BETTER FUTUREYour fundraising efforts for Greenfleet will help restore the natural Australian landscape, improving its resilience to the effects of climate change and providing a safe habitat for native wildlife. Here’s your opportunity to make a commitment to a better future for generations to come.

FUNDRAISING: A REWARDING OPPORTUNITYFundraising can be a fun and rewarding way for community groups, schools, workplaces, clubs and individuals to make a difference to our planet.

This community fundraising kit outlines your responsibility as a Fundraiser, tips to get started and how we can help to make your fundraising successful!

SUPPORT AUSTRALIA’S UNIQUE ENVIRONMENT

MAKE A REAL DIFFERENCE TO THE AUSTRALIAN LANDSCAPE

HELP PROTECT OUR NATIVE WILDLIFE

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FUNDRAISE FOR GREENFLEET,FUNDRAISE FOR THE ENVIRONMENT

IT COULDN’T BE EASIER

SEE THE DIFFERENCE YOU CAN MAKE ON THE GROUND: BATTERY CREEK IN 2004 (top) AND 8 YEARS LATER IN 2012 (bottom).

BEFORE

AFTER

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Fundraising is fun, easy and rewarding. If you are thinking of organising a fundraising activity, here are six steps to help you get started:

STEP 1 Decide what type of fundraising event you’d like to organise (there are some ideas on page 5 of this kit).

STEP 2 Read through the fundraising guidelines of this kit to make sure you understand your responsibilities as a fundraiser for Greenfleet.

STEP 3 Complete the Application Form for Authority to Fundraise in this kit and send it to us to let us know about your planned activity.

STEP 4 Once you’ve received your ‘Authority to Fundraise’ letter confirming that we’re happy for you to go ahead, it’s time to start planning.

Note: This letter will only be provided if we are satisfied that the event will provide a reasonable net return, there is minimal risk involved for Greenfleet and the Fundraiser.

STEP 5 Hold your fundraising activity and have fun!

STEP 6 Within 14 days of finishing your event, send the Fundraising Results Form back to us along with the money raised.

Online fundraising is one of the easiest and safest ways to raise funds for Greenfleet. Greenfleet is registered with Everyday Hero - an online fundraising portal designed to make ‘giving’ secure, easy and fun.

Sometimes you will find there are a few legal issues we need to get through before you can start raising money. The good news is that with online fundraising, Everyday Hero takes care of all the paperwork for you, which makes it the easiest and most hassle-free way to receive donations.

STEP 1 Visit Greenfleet’s fundraising page on Everyday Hero (http://www.everydayhero.com.au/charity/view?charity=912).

STEP 2 Click on ‘Start Here’ on the right to create an account and create your very own fundraising page. You can customise it with photos, messages and videos.

STEP 3 Spread the word! Share the link to your fundraising page with your friends, family and colleagues and start collecting donations online.

STEP 4 Thank you donors and supporters! Start fundraising today!

Whether you want to be sponsored for a personal challenge, request donations in lieu of gifts for a special celebration or pay tribute to a loved one, online fundraising is the way to go.

Thank you for your interest in raising funds for Greenfleet.Together we can make a positive difference for the environment: the more trees we plant and the earlier we plant them, the faster they will recapture greenhouse gases to tackle climate change and the sooner we can restore Australia’s native forests for our wildlife.

FUNDRAISE FOR GREENFLEET,HOW TO GET STARTED?

COMMUNITY FUNDRAISING KIT

donate their left over bread, the local butcher might discount some sausages and a local restaurant that can donate sauce, napkins or even onions.

MAKE SURE IT’S PROFITABLEGo through the checklist of everything you need. How much are you selling the sausages for? Does it cover the costs of the necessities and make a surplus? Is it enough?

KEEP IT LEGALMake sure you register your fundraising activity with Greenfleet and receive approval before you get started.

Check if you need any permission to hold the event, remember to check with Commonwealth, State and Territory legislation and local government regulations. For instance, if you plan to raise more than $10,000 in Victoria you need to register as a fundraiser with the Consumer Affairs Victoria (www.consumer.vic.gov.au).

Do you require any public liability for your activity?

PROMOTE, PROMOTE, PROMOTE!!!Use social media, email, sponsors, posters, and the press. Use every opportunity available to advertise your event.

Although we welcome your support to Greenfleet through your fundraising activity, the event or activity is not a Greenfleet event. We suggest using this alternative wording on promotional material ‘Proudly supporting Greenfleet’.

Authorisation to use the Greenfleet trademark will be granted on request and after assessment of the fundraising activity.

ENJOY THE DAYAbove all – enjoy this event. This is everything you have worked for personally – you deserve to have a great time!

MANY THANKSThank everyone who attended your fundraiser. Thank everyone who helps you raise money. Thank everyone who sponsored you. All of these people have helped you in a huge way, and all of them are just as important as each other. And most of all, thank you!

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FUNDRAISE FOR GREENFLEET,FUNDRAISING TIPS

SET A GOALSet yourself a goal as to how much money you would like to raise. Make sure it’s realistic for the time period you have. If you are fundraising online, and once you have set up your account on Everyday Hero, donate yourself or ask a friend to donate, a large amount of money (say, $50-$100) to set a precedent for your sponsors to donate the same amount.

ONLINE FUNDRAISINGSetting up an online fundraising page with Everyday Hero is the easiest way to raise funds for Greenfleet.

However, if you wish to conduct other fundraising activities offline read these guidelines and complete the Application Form for Authority to Fundraise (see page 3 for more details).

HOW WILL YOU RAISE MONEY?Will you email all your friends and family to donate? Will you hold events to raise money? Will you ask your workplace to get involved? Don’t be scared to ask, if you don’t say anything you won’t raise anything!

MAKE A PLANWhat events will you hold to raise money? Where will you hold them? What date and time will you hold them? What do you need to make them work (you can’t hold a sausage sizzle without a BBQ and sausages!)? How many people will you need to help you out? How will you let people know that you’re raising money for Greenfleet? Write a checklist of all the things you will need and don’t forget to tell people what event you’re taking part in.

PLAN YOUR ADVERTISINGHow can you spread the word? Facebook, Twitter, email, texts? Never doubt the effects of social media and it’s FREE. If you are holding a BBQ down at the local football club, for instance, put posters up in the surrounding shops to lure people over.

GET SUPPORTCan you get local businesses to donate products to raffle off? If you hold a sausage sizzle, the local bakery might be able to

COMMUNITY FUNDRAISING KIT

Thank you for your interest in raising funds for Greenfleet.There are so many different and creative ways you can raise funds for Greenfleet! Here are a few ideas to get you started:

EMPTY THOSE POCKETS

Do your mates collect coins in their pockets? Well we have a quick easy solution... Simply empty them into a donation tin you have prepared earlier.

TRIVIA NIGHT

Find out how knowledgeable your friends are!

THE MADHATTER’S TEA PARTY

Charge your friends a small fee to have an afternoon of delicious goodies. Think... muffins, scones, cucumber sandwiches, custard tarts, tea. Mmmmm...!

CAR WASH

How do your neighbours cars look at the moment? Offer to give them a wash!

GARAGE SALE

It’s about time you sold all that junk!

HOW MANY EGGS?

Fill a glass jar with Easter Eggs and let everyone guess how many they think are in the jar... For a fee of course!

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FUNDRAISE FOR GREENFLEET,FUNDRAISING IDEAS

WHO NEEDS A CAR ANYWAY?

Ask your work colleagues to ditch their cars and ride a bike for a day. If they do, ask them to donate their savings in petrol. If they don’t, fine them!

MULTICULTURAL DAY

Get your workplace involved. Ask everyone to dress in something traditional from their background. Maybe even bring a plate of food and have food tastings from the different cultures.

NO ONE LIKES A HAWAIIAN SHIRT

Ask colleagues or friends to wear the worst Hawaiian shirt they can find. Either do this in the work place, or have a party and charge everyone a gold coin donation.

SWEAR JAR

Do you have a bunch of friends or colleagues with a bad potty mouth? Charge them for their profanities... $2 for the really bad words!

LAST BAND STANDING

Do you know a few bands? Ask them to volunteer to battle against each other and charge everyone to come see it... They won’t want to miss out on all the action!

COOK UP A SAUSAGE SIZZLE!

COMMUNITY FUNDRAISING KIT

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FUNDRAISINGGUIDELINES

Thank you for your interest in raising funds for Greenfleet.These guidelines have been developed to assist groups and individuals (The Fundraiser) that are planning to fundraise on behalf of Greenfleet. Please make sure to read these guidelines as they outline the responsibility of the Fundraiser, as well as how Greenfleet can support your fundraising efforts.

The fundraising activity must be submitted to Greenfleet using the application form for Authority to Fundraise and approved before an event can take place.

Fundraising on behalf of Greenfleet cannot commence without approval of the application for Authority to Fundraise, and prior to receiving the letter of Authority to Fundraise from Greenfleet.

The Fundraiser does not require an Authority to Fundraise from Greenfleet when solely raising funds online via Everyday Hero. All monies raised must be forwarded to Greenfleet within 14 days from the date of the event occurring by cheque to Greenfleet Trust Fund, PO Box 16011 Collins Street West, VIC 8007 or by calling us on 1800 032 999 with your credit card details.

If fundraising online with Everyday Hero, no need to worry, all monies are directly processed and forwarded to Greenfleet by Everyday Hero.

See page 7 for more details about money management. The fundraising activity, including the financial aspects, fundraising raffles, record keepings and management of the activity is conducted in your (the Fundraiser’s) name and is the sole responsibility of the Fundraiser. The fundraising activity must meet the requirements of relevant Australian and state laws and regulations.

For instance, if you plan to raise more than $10,000 in Victoria you need to register as a fundraiser with the Consumer Affairs Victoria (www.consumer.vic.gov.au).

For more information visit the ATO’s website: http://www.ato.gov.au/content/56536.htm

Greenfleet’s insurance policy does not cover activities conducted by outside organisations and groups. The Fundraiser must ensure all appropriate and required insurance cover is organised before the fundraising activity.

If your fundraising activity will be taking place in a public area, remember to check with local authorities and obtain any required permits. Greenfleet is not able to take a coordination role in your activity, such as soliciting prizes, organising publicity or celebrities, assisting with ticket sales or providing goods and services to assist the Fundraiser in running the activity. The use of the name and logo of Greenfleet will only be permitted once you have been granted with written authority to fundraise. The logo is available upon request and the Fundraiser will be authorised to use this logo in line with the guidelines which will be provided.

All promotional material must be approved by Greenfleet prior to it being printed or distributed.

The Fundraiser must make it clear in all their dealings with the public, sponsors and supporters that they are not employees or agents of Greenfleet, nor are they acting in another other representative capacity.

Note that at no time can your event be advertised as a Greenfleet event. However it can be advertised as an event supporting Greenfleet, such as “this event is proudly supporting Greenfleet”. It is the responsibility of the Fundraiser to ensure the fundraising activity is profitable (the event must generate an income value that is higher than the expense value incurred).

IT COULDN’T BE EASIER

COMMUNITY FUNDRAISING KIT

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*The Greenfleet Trust (ABN 86 693 237 685) is a deductible gift recipient (DGR), donations of $2 or more are tax deductible.

COLLECTING FUNDSSupporters who wish to make a donation should be directed to your Everyday Hero fundraising page in the first instance. They will be able to make an online donation using a credit card. Alternatively, they can elect to pay with cash/cheque, and will be issued with a payment slip which they can then take to their nearest Post Office to make the payment.

When organising an offline fundraising event, you can collect donations in cash or cheques (made out to Greenfleet Trust Fund).

COVERING YOUR COSTSYou should keep accurate records of all expenditure and can deduct fair and reasonable costs from the funds raised e.g. venue hire.

ISSUING DONOR RECEIPTSDonations of $2 or more are tax deductible*. If any of your donors require a receipt, please record their details on the Donor Receipt Form and send it to us at the end of your fundraising activity. We will then organise and send receipts direct to each donor.

Please note tax deductible receipts cannot be issued if goods or services are received in return for payments (e.g. an auction prize or event ticket).

Also note that for all donations made online on Everyday Hero, Everyday Hero will issue the receipts.

SENDING THE MONIES TO GREENFLEETAll monies raised must be forwarded to Greenfleet within 14 days from the date of the event occurring along with the completed Fundraising Results Summary form which you will receive upon approval of your fundraising activity.

The form should be sent with full details of all income and expenditure, supporting receipts and invoices.

Payment to Greenfleet can be made by cheque to Greenfleet Trust Fund and sent to PO Box 16011 Collins Street West, VIC 8007 or by calling us on 1800 032 999 with your credit card details.

Do not send cash by mail.

If only fundraising online with Everyday Hero, no need to worry, all monies are directly processed and forwarded to Greenfleet by Everyday Hero.

FUNDRAISINGGUIDELINES

The fundraising activity, including the financial aspects, fundraising raffles, record keepings and management of the activity is the sole responsibility of the Fundraiser. It is important that you maintain accurate records of all income and expenditure incurred by the fundraising activity.

MONEY MANAGEMENT

WE CAN HELP YOU!

• Provide a letter of Authority to Fundraise to be used to show your event has been approved by Greenfleet and to validate the authenticity of the event and its organisers.

• List your event on our website.

• Provide Greenfleet supporter logo, to be used in accordance with the guidelines provided along.

• Allow you to use our name in the promotion of your fundraiser to indicate where the funds raised will be donated. (e.g. “Proudly supporting Greenfleet”).

• Provide tax receipts to donors.

• Send a thank you certificate once your fundraiser is finished to acknowledge your support.

WHAT WE CAN DO TO HELP YOU• Undertake tasks for you to assist in the running of the

fundraiser e.g. sourcing prizes, organising publicity, providing staff resources, goods or services.

• Provide funding or reimbursement of expenses.

• Provide approval to use the Greenfleet corporate logo which is protected under Australian law.

• Allow you to use ‘Greenfleet’ as a part of your fundraising activity name as it is not one of our official events. (e.g. Greenfleet 2013 Gala)

• Provide contact lists for you to use in promoting your event (due to privacy legislation).

• Apply for permits, licences or insurances required (these are the responsibility of the Fundraiser).

WHAT WE CANNOT DO TO HELP YOU

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Thank you for your interest in raising funds for Greenfleet.

REGISTRATIONTO RAISE FUNDS FOR GREENFLEET

IT COULDN’T BE EASIER

Contact name: .........................................................................................................................................................

Name of organisation (if applicable): ...........................................................................................................................

Type of organisation (if applicable): Club Company Association Other: .........................................

Address: ...................................................................................................................................................................

Suburb: ............................................................................... State: ........................ Postcode: ..............................

Phone: ................................................................................ Mobile: .......................................................................

Email: .......................................................................................................................................................................

Website: ...................................................................................................................................................................

FUNDRAISER’S DETAILS

FUNDRAISING ACTIVITY INFORMATION

Name of activity: ......................................................................................................................................................

Description of activity: .............................................................................................................................................

..................................................................................................................................................................................

..................................................................................................................................................................................

Start date & time: .............................................................. Estimated number of attendees: ...............................

Venue name & address: ..........................................................................................................................................

Fundraising method: Donations Auction/Raffle Ticket sales Other: ........................................

Proposed ticket price/entry fee (if applicable): $........ Is the activity open to the public by invitation only

APPLICATION FORM FOR AUTHORITY TO FUNDRAISE

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FUNDRAISING GUIDELINES

Have you read Greenfleet’s fundraising guidelines, understood them and will abide by them?

Does the fundraising activity require public liability insurance?

Will a raffle or fundraising permit be required?

Does the fundraising activity require council/government permits?

Yes No

Yes No

Yes No

Yes No

APPLICATION FORM FOR AUTHORITY TO FUNDRAISE

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FUNDRAISING ACTIVITY PROMOTION

Do you plan to advertise/promote the activity? Yes No

If yes, how? ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

Is there a website for your fundraising activity? Yes No

Is this your own website of a third party website (eg. Everyday Hero)? Own Third party

Website address: .....................................................................................................................................................

What are the key opportunities to attract media to this fundraising activity if any? (Greenfleet cannot guarantee coverage) ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

I would like to request the following support from Greenfleet:

Greenfleet’s approved wording ‘Proudly supporting Greenfleet’ logo Greenfleet’s approved images Inclusion on the Greenfleet website in the fundraising events listing (Note: details used will be taken from this form and by ticking this box you are agreeing to these details being disclosed on our website)

Will Greenfleet be the only beneficiary of funds raised? Yes No

If no, list other organisation/s (and percentage split): ...........................................................................................

Please provide detailed list of anticipated budget and donations:

FUNDRAISING ACTIVITY BUDGET

Anticipated income Proposed expenditure

Ticket sales/entry fee Venue

Sponsorship Catering

Raffle Audio visual

Main auction Printing

Silent auction Advertising

Merchandise Entertainment

Donations Supplies

Security

Insurance

TOTAL $ TOTAL $

Estimated proceeds to Greenfleet $ ...............................

Please note: If fundraising over $10,000 in Victoria, you will need to register as a fundraiser with the Consumer Affairs Victoria (www.consumer.vic.gov.au) as outlined in the Fundraising Appeals Act 1998. If fundraising over $15,000 in ACT, you will need to obtain a licence from the Office of Regulatory Services (www.ors.act.gov.au/ as outlined in the Charitable Collections Act 2003.

APPLICATION FORM FOR AUTHORITY TO FUNDRAISE

(3/3)

Please note that you cannot commence fundraising on behalf of Greenfleet without approval of this application and prior to receiving the letter of Authority to Fundraise from Greenfleet.

Greenfleet reserves the right to withdraw approval to fundraise should the fundraising activity become high risk. If this was to occur, all fundraising and promotion must cease immediately, the letter of Authority to Fundraise and all monies raised must be returned to Greenfleet within fourteen (14) days.

Signed by or on behalf of the Fundraiser:

Name: ...................................................................... Date: .........................................................................

Signature: ................................................................ Position (if applicable): .............................................

On behalf of Greenfleet: OFFICE USE ONLY

Name: ...................................................................... Date: .........................................................................

Signature: ................................................................ Position: ....................................................................

Date letter of Authority to Fundraise issued: ....................

AGREEMENT

Once you are satisfied that you understand and are familiar with Greenfleet’s fundraising guidelines, please complete and sign this application form for Authority to Fundraise below and return it to us at Greenfleet, PO Box 16011 Collins Street West, VIC 8007 or scan and email to marketing@greenfleet.com.au

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FUNDRAISING RESULTSSUMMARY

Thank you for your fundraising efforts for Greenfleet.Please complete and return this form to Greenfleet, PO Box 16011 Collins Street West VIC 8001 or marketing@greenfleet.com.au within 14 days of your fundraising activity being completed along with the donation to Greenfleet.

Name of fundraising activity: .....................................................................................................................................................

Name of event organiser: ............................................................ Date of event: .....................................................................

Address: .......................................................................................................................................................................................

Suburb: .......................................................................................... State: ................................. Postcode: ..............................

Phone: ....................................... Mobile: ..................................... Email: .................................................................................

The total (gross) income generated by the fundraiser was $....................................................

And I have deducted expenses (as shown below) of $....................................................

Therefore, I have enclosed the total net proceeds of $...................................................

Please check that the following items are submitted together with this form: Funds collected (but please do not send cash by mail) and completed Donor Receipt Form (if receipts are required).

Signature: ........................................................................................................ Date: ................................................................

Date Supplier Description of purchase Amount $

Total expenses: $.............................................................

ExPENSES INCURRED

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ISSUINGDONOR RECEIPTS

Thank you for your fundraising efforts for Greenfleet.Please use this form to record the details of donors who require individual receipts. Please complete and return this form to Greenfleet within 14 days of your fundraising activity, along with your Fundraising Results Form. We will send receipts directly to the donors using the details provided.

Only donations of $2 or more are tax deductible. Please note tax deductible receipts cannot be issued if goods or services are received in return for donations (e.g. an auction prize or event ticket).

Note that for all donations made online on Everyday Hero, Everyday hero will issue the receipts.

DONOR RECEIPT FORM

*The Greenfleet Trust (ABN 86 693 237 685) is a deductible gift recipient (DGR), donations of $2 or more are tax deductible.

Name of fundraising activity: .....................................................................................................................................................

Name of event organiser: ............................................................ Date of event: .....................................................................

Title First name Last name Street address Suburb State Postcode Phone No.Donation amount $

COMMUNITY FUNDRAISING KIT

CONTACT GREENFLEETPhone 1800 032 999PO Box 16011 Collins Street West VIC 8007Email info@greenfleet.com.au

greenfleet.com.au