Google Drive how to use the iPad app

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Logging into Google Drive To view and access your documents, you

need the Google Drive app installed.

To use Google Drive more effectively on

your iPad and to edit documents stored in

your Google Drive, you’ll need to install

three more apps:

Docs

Sheets

Keynote

Once you’ve opened Drive you’ll

need to Sign In

Enter your Google login details and tap

on Sign In

My Drive Once signed in, you’re able to

see your My Drive files and

folders

To access items within a folder,

just tap on that folder name

You will then be viewing the items

within that folder and any further

folders available within it.

My Drive view

Tap on the button to change

how you view your Drive files i.e.

large or small icons

When you tap on the button,

you can filter the files in your My

Drive to view:

Files shared by others with

you (Incoming)

Most Recent documents

viewed (Recent)

Any documents you’ve

Starred to highlight or make

important

Any documents stored On

Device, in other words, saved on

your iPad

Or any documents

Uploaded into your Drive from

your iPad

My Drive Settings Access your My Drive Settings by tapping

on

Scroll down to set a Passcode

Lock for your Google Drive

Or to view your storage

Or to add another Google

Account to your Drive app (e.g.

your personal as well as your

work Google Drive)

Adding a new folder to your My

Drive

Tap on the button and then select New

Folder

Type in the name of your new Folder then

tap on Create

Your new folder is now visible

Click on the folder to view the

contents (none at this stage) and

to then upload or create

documents within the folder

Folder is currently empty

Sharing your folder

Tap on the little button next to the

folder name to view the details and sharing

permissions of that folder (or file)

Tap on to share this folder with people

Enter the email addresses of the

people or groups you wish to

share the document with.

Select whether you want them to

just view or to edit the document

Then tap on

Moving an item in your My Drive If you want to move a file or folder to

another location i.e. nested under

another folder, click on the next to

the file or folder to bring up the details

then tap on

Select the new location of the file or

folder

Viewing a Document

To view a documents to view, just

click on the document icon

You’re then viewing the document

PDF Document

This is an example of viewing a PDF

file type

Click on the button to Open In

another app installed on your iPad

(eg Adobe Reader, Notability or

Annotate+) or to Print

Word Processing Document

This is an example of viewing a word document

(or *.docx) file type

Click on the button to Open In the Docs

app for editing

Spreadsheet Document

This is an example of viewing an

excel document (or *.xlsx) file type

Click on the button to Open In

the Sheets app for editing

Tap on the tabs at the top of the

page to change tab views

Creating and Editing using Docs app

To create a New Document from

within My Drive, tap on then

tap on New Document

The Google Docs app will then

automatically load for you.

If you haven’t installed it yet, you’ll get a

dialogue box asking you to download and

install

(First Sign In Only)

Once Docs is installed and started,

tap on Get Started

(First Sign In Only)

Select the Google account you wish to use

(or add another account)

(First Sign In Only)

Choose whether you agree or not

sending reports back to Google

A new document is opened

automatically for you.

Enter or enter any text

Tap a word and drag the blue

circle markers to highlight a word

or paragraph

Cut – Copy – Paste – Comment

dialogue box appears

Tap any to Bold/Italic or

Underline your selection

Formatting Text

Tap on either to Bullet point or

Number your paragraphs

Tap on to access font style

options

Choose a new style

Increase or decrease the font size

Change the Background colour

Change the Text colour

Click on either to increase or

decrease the text indent

Commenting

Tap on to add or view

comments in the document

To add a comment, type in the

box available then tap the blue tick

Search the document

Tap on to bring up the

search dialogue box to search

the document for a word or

term, or to Find & Replace

Sharing your document

Make sure you’ve tapped the blue tick to

indicate you’ve finished editing for the

moment

Tap on the button to open the Details

box

Then tap on Share

Type in the email address(es) of

the people or groups you wish to

share the document with

Select whether they can edit,

comment or view

Then tap the Blue Tick

Details of who can access the

document are visible from the

Details box

Other comments

Comments made by other people

sharing the document are visible under

the comments button

Current Viewers

Details of other people currently

viewing the document are visible

under the current viewers

button

Adding a Graphic Unfortunately adding a graphic to

your document using the Docs

app isn't possible

HOWEVER

You can still do this using your

iPad, by editing the document via

Google Docs open in Chrome

or Safari

Open your preferred browser and

navigate to Google Docs and sign

in

Select to edit your file and make sure

you’re using the Desktop Version

Tap on Insert on the menu bar

and tap on Image

Navigate to where your image is

located – you can upload, take a

snapshot or select from your

camera roll

To choose an image already on

your Camera roll, tap on Choose

and Image to Upload

Tap on either Take Photo or

Choose Existing

Then tap on Camera Roll

Scroll through to find your image then

tap on it

The dialogue box will say Uploading

image.

As soon as the upload is

finished, your image appears on

your page.

Choose to keep editing in your

browser, or go back to the

Docs app.

Storing the file on your iPad You can choose to store the file

on your iPad for easy access

Slide Keep on Device bar to

ON

Now when you open the Docs options

folder…

When you tap on On Device the

document is now visible

Creating and Editing using Sheets app

To create a New Spreadsheet

from within My Drive, tap on

then tap on New Spreadsheet

Google Sheets app will then

automatically load for you.

If you haven’t installed it yet, you’ll get a

dialogue box asking you to download and

install

Once you start up Sheets you’ll need to sign in

Then tap on Get Started

The Sheets homepage will show

you all the spreadsheets uploaded

to and accessible via your My

Drive

Click on a spreadsheet to open

and edit it

Here is an old favourite……

Type in a cell to make any

additions or amendments

Formatting Text

Use the formatting tools at the

top of the page to format the text

Formatting the cell

Tap on Cells then Format to change

the cell formatting (e.g. number, percent,

currency, date/time)

Add borders, wrap text or merge

cells are also all available under

the Cells button

Adjust the cell text alignment with

the button

Shared Sheet

As with other Google docs you can view

any current viewers with the button

Sheet Details

Sheet details are accessed the

same was as other Google Docs

via the button

Deleting a spreadsheet

From the homepage within

Sheets, select the button next

to the Spreadsheets title to bring

up the Details dialogue box

Tap on Remove

Confirm you want to remove/delete

the file

Spreadsheet has now been

removed and deleted from your

file list

Uploading to My Drive To upload photos or Videos saved

on your iPad tap on the button

and tap on Upload Photos or

Videos

or Use Camera (to instantly

upload a new photo taken)

Tap on Camera Roll

Tap on any number of images to

upload.

Multiple pictures selected show with

a little blue tick at the bottom right

hand corner of the image

Then tap on the blue tick at the

top of the Camera Roll dialogue

box

Images will then upload

As soon as the upload is finished they will be

available for selection on your My Drive home

screen

To easily find your uploaded files,

tap on the button

Then tap on Uploads

Click on any file to open it

Tap on to view your options with this

file:

Open with another app

Print

Save to Camera Roll