Getting started in CALS … tips from the Research Division Carol Hillmer [email protected]...
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Transcript of Getting started in CALS … tips from the Research Division Carol Hillmer [email protected]...
Getting started in CALS … tips from the
Research Division
Carol Hillmer [email protected] 5-5495October 16, 2007
www.cals.wisc.edu/research/
Today’s session will cover:
Funding opportunities Contacts Tips for successful submissions Helpful information Post-award issues
Funding opportunitiesMany tools available … www.cals.wisc.edu/research/
Funding opportunities
This Week in eCALS eCALS biweekly newsletter
Distributed electronically Grants.gov: www.grants.gov
Find grant opportunities; subscribe to email notices
Campus (RSP) subscribes to the following:
www.rsp.wisc.edu/preaward/index.html
Illinois Researcher Information Service (IRIS)
www.library.uiuc.edu/iris
Sponsored Programs Information Network (SPIN)
http://spin2000.infoed.org/new_spin/spin.asp
Community of Science & Community of Scholars (COS)
www.cos.com
GrantsNet
sciencecareers.sciencemag.org/funding?CFID=1967440&CFTOKEN=80635511
NIH: grants.nih.gov/grants/guide/index.html NSF: www.nsf.gov/funding/ USDA: www.usda.gov/
Choose agency/office of interest USDA/CSREES: www.csrees.usda.gov/ The Graduate School
– programs with submission limitationsinfo.gradsch.wisc.edu/research/institutionalnom.html
ContactsCALS Research Division:
www.cals.wisc.edu/research/
Directory: see handouts www.cals.wisc.edu/research/General/directory/directory.html
Research and Sponsored Programs:
www.rsp.wisc.edu/
Roles/responsibilities:
Research and Sponsored Programs (RSP) – promotes and facilitates research, education, and outreach missions of the University of Wisconsin-Madison by supporting and administering extramurally sponsored programs.
CALS Research Division – responsible for oversight, guidance, review, and interpretation of all College proposals, agreements, contracts, awards, etc.
RSP is delegated signature authority (authorized official) by the Board of Regents for proposals, agreements, contracts, etc. related to extramural support activities. Principle Investigators (PIs) may not sign on behalf of the Board of Regents.
All proposals (pre- and full), agreements, contracts, letters of intent, obligations, etc. must route from PI to Department/Center to College to RSP for full review and approval before submission.
PIs are responsible and accountable to the grantee for the proper conduct of the project or activity.
Tips for a successful submission Start in advance see Lead Time policy handout Notify CALS Research Division of plans to
submit Work closely with CALS Pre-award staff:
Meredith Luschen [email protected] 1-1500 Becky Bound [email protected] 5-8443 Angela Seitler [email protected] 1-1432 Casey Hillmer [email protected] 2-2397 Gail Stirr [email protected] 2-2536
Submit paperwork for initial review “at least a week in advance” of the submission deadline
Keep CALS Research Division informed Don’t hesitate to ask questions Don’t hesitate to let us know how we can help
Forms of submission: Grants.gov www.grants.gov
Grants.gov via Cayuse www.rsp.wisc.edu/preaward/grantsgov.html
Email Fax Sponsor electronic systems Personal delivery Hardcopy / mail / express Email and Hardcopy Internal routing
Note:
Submission cannot proceed without full review and approval.
see handout regarding CALS policy on
applications submitted outside
CALS/UW channels
What paperwork generally needs to be submitted for initial College/RSP review and approval?
Transmittal Form www.rsp.wisc.edu/forms/tform.pdf
campus electronic system WISPER – Feb. 2008 Opportunity/Solicitation info/Guidelines Face page/Application page/Cover page Scope of work/Abstract PI/CoPI/Key Personnel effort commitments and
related documentation
campus eCRT system – Nov. 2007
Science Budgets (individual & cumulative) Budget narrative/justification Subcontractor budgets (individual & cumulative) Subcontractor narrative/justification Facilities/Equipment/Resources Checklist (as applicable) Matching contributions when required Letters of support/commitment Compliance certifications Agency/Sponsor specific paperwork
Best recommendation:
Schedule a session with Meredith Luschen or Becky Bound to talk about procedures, discuss your needs, answer your questions, etc. Meredith Luschen [email protected] 1-1500 Becky Bound [email protected] 5-8443
Helpful information RSP forms www.rsp.wisc.edu/forms/index.html
CALS forms www.cals.wisc.edu/research/index.html
Both websites offer a variety of forms and templates for letters/documents which may be required and/or useful as individuals manage their sponsored projects. Proposal Development Routing & Approval
Award Management Agreement
CALS/WAES Related Agency
Templates & Forms:Account number in advance (88-1)Cost sharing information (80-2)Gift acknowledgment letterGift in-kind transmittal (84-1)Human subjects training certification
letterIntent to establish consortiumIntellectual property agreement for
project participantsInternal transfer for proposals/grantsInvention disclosureJustification for use of off-campus
F&A rateLetter of commitmentLetter of intentMatch form
No-cost extension requestNon-salary cost transferPI change requestProvisional request for time
extensionResearcher compliance agreementRebudgeting requestResidual balance – moving to
unrestricted accounts
Request for limited PI statusSalary transferSub-account requestTax exempt letterTransmittal form (UW2006-5)Transmittal form for $0 appointeesWSMB-MOU request for changes
Budget building informationwww.cals.wisc.edu/research/ProposalDev/budget.html
Fringe benefit rate information
Salary rates
Person-month conversion tool
Indirect cost rates www.rsp.wisc.edu/rates/index.html
RSP’s Budget Tools www.rsp.wisc.edu/forms/budgettools.html
Standard budget spreadsheet www.rsp.wisc.edu/forms/standbudget.html NIH budget spreadsheet http://www.rsp.wisc.edu/forms/nihbudget.html
Database queries www.rsp.wisc.edu/queries.html
PALS www.rsp.wisc.edu/services/admin/pals/c_slookup.cfm
Agreement templates:Amendment templateClinical trial agreement, standardConfidential protocolsEquipment loan/product evaluationFacilities use agreementMaterial transfer agreementStandard research agreementShared grants with UW System entitiesTraining agreementUSDA-ARS specific cooperative agreementWisconsin Soybean Board agreementWisconsin Milk Marketing Board agreement
Other items of interest:Confidentiality agreementsConsultants/collaborators/key personnelCooperative agreementsEffort reporting/cost sharingFee for service/Purchase of services contractsIndefinite quantity contractsMemorandums of agreement/understandingRequests for costing or pricing dataSubcontractors/SubcontractingTuition remissionUnrestricted gifts
Reference materials:
CALS research related policies & procedures
www.cals.wisc.edu/research/Policies/
RSP extramural support policies & procedures
www.rsp.wisc.edu/policies/index.html
Official RSP notices
www.rsp.wisc.edu/policies/notices.html
Graduate School policies & procedures
info.gradsch.wisc.edu/research/compliance/index.html
Research Policy Advisory Council (RPAC)
info.gradsch.wisc.edu/research/compliance/rpac/index.html
Financial & administrative policieswww.uwsa.edu/fadmin/fap.htm
UW System Fiscal and Accounting General Records Schedulewww.uwsa.edu/fadmin/records.htm
Federal agency regulationswww.rsp.wisc.edu/federal.html#AgencyRegulations
OBM circulars: www.whitehouse.gov/omb/circulars/A-21 Cost principles for educational institutionsA-110 Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals and other non-profit organizationsA-133 Audits of States, Local Governments, and Non-Profit Organizations
RSP workshops, training, & educational resources
www.rsp.wisc.edu/training/index.html
Graduate School seminar series
fpm-www3.fpm.wisc.edu/ohrd/coursecreation/
CALS training, workshops, & educational resources
www.cals.wisc.edu/research/General/profdev/training.html
Post-award issues As soon as you hear you will be receiving an award,
contact the Research Division Awards are accepted by the UW-Madison and
assigned to a PI Awards must be fully accepted prior to work
beginning Protocol approvals must be approved and in place
prior to an award number being assigned All matching and effort commitments must be in
place prior to an award number being assigned
Account number in advance option 90 day pre-spending is not allowed by all
agencies/sponsors Some awards are effective upon date of last
signature PI changes Rebudgeting requests No-cost extensions Transfers Disallowances are the responsibility of
Departments/Centers and ultimately PIs
Cost principles and cost accounting standards … OBM A-21, A-110
Appropriate application of costs to projects Necessary to perform the project Reasonable (prudent person would incur cost) Allocable (provides measurable benefit to project that
may be assigned proportionately or reasonably) Allowable (under Section J of cost principles) Consistent (treated as direct or F&A and similarly for all
sponsored projects) Permissible (under the law or sponsored agreement
terms)
Post-award questions: Work with Department/Center Administrators
and Financial Staff CALS Research Division contact:
Sandy Fowler [email protected] 2-3947 RSP Post-award contacts:
www.rsp.wisc.edu/directory.html CALS Business Services contacts:
www.cals.wisc.edu/bussvc/contacts/index.html