Fixed Scope Offering For Oracle Fusion Financials On … FSO.pdf · Fixed Scope Offering For Oracle...

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Fixed Scope Offering

For

Oracle Fusion Financials On

Cloud


Agenda

Company Profile

Company Success Stories

Business Challenges

Business Objectives

Solution Proposal

Oracle Application Cloud Mobile

Scope–Modules and Functionalities

Implementation Approach

Project Timeline

Implementation Plan

Assumptions and Exclusions

Catalyst Team Structure and Responsibilities

Project Team Chart

Customer Responsibilities

Additional Services


Catalyst Business Solutions is

Specialized in IT consultancy and

outsourcing, Oracle solutions implementation

and IT security auditing and implementation.

An Oracle Platinum Partner; committed to

promoting the Oracle products and

developing expertise in technical and

functional consulting.

Expertise

Business process analysis and design

Solution implementation based on Oracle

Applications and Technology

System Integration solutions based on

Oracle Products

Business Intelligence solutions

Services Outsourcing – Administration and

Support Oracle Systems 24/7

The team

Catalyst IT Solutions has highly qualified staff with

extensive professional experience.

The participation of our specialists in major Oracle

projects, offers guaranteed quality services, on time,

and with the accuracy required by the beneficiary.

IT Consultancy Services

Catalyst IT Solutions provides consulting services

And advanced support in the segment of Oracle

technologies and applications.

Our Expert Services cover the following areas:

Auditing and consultancy

Design

Installation

Configuration

Migration

Upgrade

Performance optimization

Management and support

Company Profile


City of Atlanta wanted to transform their business using Integrated Oracle ERP system (25 modules) for all of their 9 key departments : Atlanta Airport, Treasury, Justice, Watershed, Fire, Public Safety, Corrections, Procurement and Recreation.

The implementation focused on retiring the Mainframe and introducing Accrual accounting Method, ensuring ontime revenue recognition and debt minimization through better Collections. This is in addition to introducing various self services for the Citizens and Employees.

This was the largest Public Sector undertaking in the US.

Client Context Catalyst Approach / Key Success Factors

Applications, Technologies and Architecture

Catalyst provided the leadership, domain expertise and the knowhow around Public Sector Financials (esp,. AR/GL), Property Management and Collections.

Catalyst implemented the first-ever Advanced Collections module for any Public Sector in the US.

Catalyst helped the largest airport in the World to achieve ontime revenue recognition through proper integration of Airport management systems and Oracle.

Catalyst supported the user base in 7 departments and transitioned into a success story.

Catalyst ensured other departmental ancillary systems can coexist with Oracle in an integrated way.

The ultimate tool for Catalyst is always the system thinking, technology understanding, management technique and experience around Public Sector Implementations.

Besides that Catalyst aptly used:

Top of the line features around Oracle Apps, technologies and tools

Used AIM 2.0 with extensive details

Worked closely with the Offshore team

Coordinated efforts with Oracle proprietary CEMLI management tools in addition to standard Project Management tools and data conversion tools

Measurable Final Benefits for the Client

Making an integrated City wide system available

Help retire a 18 year old mainframe infrastructure MARS/G.

Impacted over 2 MM citizens to have access to self service to do business with the City.

Ensuring up-to-date Finance data that are critical for the City to float Municipal bonds and apply for Federal other grants including Stimulus package.

Storing data on a central database providing the required business intelligence throughout the City.



Client Context Catalyst Approach / Key Success Factors

Gecamines needed to implement Oracle E-business Suite to replace its old system.

The scope of the project is : Financials (GL, AP, FA, AR, CE) ; SCM (PO, INV, OM ); EAM ; Project costing ; Hyperion.

For some areas like Maintenance and Production, Gecamines didn’t have any specific application

Implementation of an integrated tool linking Production/SCM/Maintenance to Finance

Knowledge transfer to key users through Oracle Education standard trainings in Catalyst Dakar and Douala OAEC Centers

Phased approach

Active involvement of the management

Applications, Technologies and Architecture Measurable Final Benefits for the Client

Improving processing time to do closing on time and to have a better visibility on the activities

Automation of process manufacturing and maintenance

Better visibility on product costs

Better planning, reporting, decision making

Reducing manual entries and reallocate resource on analysis and more value-added tasks

GECAMINES CARTOGRAPHIE SYSTÈME D’INFORMATION CIBLE

GENERAL LEDGER

PROJECTAP FOURNISSEURS

INVENTORY

$

$ $

PURCHASING

ORDER MANAGE

MENTGestion cde

Clients

DELTA PAIE

AR CLIENTS

FAIMMOBILISATIONS

EAMMAINTENANCE

OPMPROCESS

MANUFACTURING

CASH MANAGEMENT

EPBBUDGET ET REPORTING

1

2

3

5

4

6

78

9

10 23

12

13

14

1516

17

18

19

20

21

22

11



Business Challenges

Demand timely financial information that enables

executives, managers, and front-line employees

to make better decisions, take action, and correct

problems before they affect the company’s

financial performance


Business Objectives

What Customers need :

Implement a disciplined financial management environment

providing relevant insight and operational rights to users at

different levels in the Financials chain and various levels in the

organization hierarchy.

Integrated processes with accurate record keeping &

accounting.

To have Real Time Reporting & Analysis of the organization’s

Financial Position.

To have Transaction Trails, Centralized accounting monitors for

easy Period Closing & Auditing.


Solution Proposal


Oracle Fusion Financials Cloud Service include :

General ledger & Analytics

Account Receivable

Account Payable

Fixed Assets

Cash Management

Oracle Fusion Expenses Cloud Service

Oracle Fusion Transactional Business Intelligence for

Financials Cloud Service


Oracle Applications Cloud Mobile

Cloud Apps

for Tablets

Cloud Apps

for Mobile Web

Simplified desktop web experience

that allows key functionality from

mobile web browsers.

Highly responsive native

experience that leverages

offline & device capabilities.

Cloud Apps

for Smartphones

Native user experience

where most tasks can

be done by simple

gesture.



Mobile Offering for Oracle Apps Cloud Available Today

Global Human

Resources

Talent

Management

Learn Social

Network

Service &

Support

Sales &

Marketing

Enterprise

Planning

Business

Intelligence



Oracle ERP Cloud Mobile

On-the-go self-service reporting from mobile devices

Choice of formats

to present

information

meaningfullyReal-time data for

accurate, reliable

decision-making

Drill-down to

details to be fully

informed




Analyze and investigate

account balances in a data

tableand gain additional

insight through

visualizationColors and shading show

account balance changes

Rings demonstrate

impact of child accounts

on related parent

accountsUNDERSTAND AND

INTERPRET THE DATA THAT MATTERS.

GL Accounts Analysis




Voice capture to record expenses

Photo capture to scan receipts

Easy sync with Fusion Expenses

Location based on GPS location

Smart integration with contacts and calendar

Quick entry for on-the-go workforce

Expenses



Your Logo

Source: Forbes: Mobile Business Statistics For 2012

Mobile & Cloud Computing

By 2015 mobile app development projects will outnumber native PC projects by a ratio of 4-to-1.

90% of CIO expect to deploy more than 25 mobile apps in 2014.

Market for Cloud-based Mobile Apps is expected to grow by 88% from 2009 to 2014


Scope ModulesModule Key Features

General ledger &

Analytics

Manage Journal Entries

Manage Recurring / Allocation Journals

Manage Intercompany Journals

Journals Approvals

Budget Journals

Account Balance Translation

Account Balance Revaluation

Account Balance Multi Reporting

Consolidations and Eliminations

Real Time Account Balance Analysis through Excel

Account Receivable

Manage Customers

Manage Customer Invoices

Invoice adjustments

Credit Memo applications

Advance Billing Revenue Recognition

Manage Customer Receipts

Automatic Customer Receipts

Credit Card Receipts processing

Receipt Reversal Application

Auto Receipt Application

Customer Receipt Remittance

Receivables and General Ledger Reconciliation

Account Payable

Manage Suppliers

Manage Suppliers Invoices

Invoice Approvals

Spreadsheet based Invoicing

Withholding On Invoices

Manage Supplier Prepayments

Supplier Single Payments

Supplier Batch Payment

Payment Printing

Payment Voiding / Hold / Reissue

Payables and General Ledger Reconciliation


Scope Modules

Module Key Features

Fixed Assets

Manage Fixed Assets

Manage Capital Work In Progress

Asset Addition through Payables and spreadsheet

Manage Asset Impairment

Manage Asset Retirement

Manage Asset Locations

Manage Asset Employee Assignments

Manage Asset Category

Asset Depreciation

Unplanned Asset Depreciation

Suspend Depreciation

Cash Management

Import Bank Statement

Auto / Manual Bank Reconciliation

Reconciliation Tolerances

Record External Transaction

Auto Transaction Creation from Bank Statement

Cash Management and General Ledger Reconciliation


Scope Modules

Module Key Features

Oracle Fusion

Expenses Cloud

Service

Submit Expense Reports

Integrated Mobile Expense Report Submission

Manage Expense Report Audit

Expense Report Approval

Manage Employee Advances

Employee Expenses Reimbursement

Corporate Card Expense Payments


Scope Functionalities(General ledger & Analytics)

Business Process

Manage Journals Manage Journal Entries Manage Recurring / Allocation Journals Manage Intercompany Journals Journal Approvals Budget Journals

Account Balance Reporting Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidations & Eliminations

Account Balance Analysis Real Time Account Balance Analysis through Excel


Scope Functionalities(Account Receivable)

Business Process

Manage Customers & Customer Invoices

Manage Customers Manage Customer Invoices Invoice adjustments Credit Memo applications Advance Billing Revenue Recognition

Customer ReceiptManagement

Manage Customer Receipts Automatic Customer Receipts Credit Card Receipts processing Receipt Reversal / Refund Auto Receipt Application Customer Receipt Remittance

GL Reconciliation Receivables & General Ledger Reconciliation


Scope Functionalities(Account Payable)

Business Process

Suppliers & SupplierInvoice Management

Manage Suppliers Manage Supplier Invoices Invoice Approvals Spreadsheet based Invoicing Withholding On Invoices Manage Supplier Prepayments

Supplier Payments Supplier Single Payments Supplier Batch Payment Payment Printing Payment Voiding / Hold / Reissue GL Reconciliation Payables & General Ledger Reconciliation


Scope Functionalities(Fixed Assets)

Business Process

Manage Assets Manage Fixed Assets Manage Capital Work In Progress Asset Addition through Payables & spreadsheet Manage Asset Impairment Manage Asset Retirement

Manage Asset details Manage Asset Locations Manage Asset Employee Assignments Manage Asset Category

Asset Depreciation Asset Depreciation Unplanned Asset Depreciation Suspend Depreciation


Scope Functionalities(Cash Management)

Business Process

Bank Reconciliation Import Bank Statement Auto / Manual Bank Reconciliation Reconciliation Tolerances

Manage ExternalTransaction

Record External Transaction Auto Transaction Creation from Bank Statement

Reconciliations Cash Management & General Ledger Reconciliation


Scope Functionalities(Oracle Fusion Expenses Cloud Service)

Business Process

Manage Expense Report Submit Expense Reports Integrated Mobile Expense Report Submission Manage Expense Report Audit Expense Report Approval Manage Employee advances

Expenses Reimbursement Employee expenses Reimbursement Corporate Card Expense Payments



The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications, according to well defined and tested activities and deliverables; it is based on the same principles as Oracle’s Unified Method (OUM) to allow consistent approach across all our products.

This approach consists of:

1. An efficient approach to Oracle Cloud implementation

An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables

A Prototype approach based on Fusion HCM standard functionality: customer’s processes are modeled according to Fusion best practice business processes so that customizations are avoided

2. The Oracle Cloud Delivery Toolkit with predefined, value-adding materials:

Ready made materials to greatly reduce workload

Best practice suggestions for all business decisions to be taken during implementation

OUM Cloud Application Services Implementation

Approach



Short, well-structured implementation cycles

Iterative configuration

Up to four modules per release cycle

Multiple releases are possible to accomodate incremental scope and/or timeline decisions

Easy-to-follow framework for activities

Single Release Cycle – e.g. two modules

Plan Prototype Validate Transition Sustain PIS

Multiple Release Cycle – e.g. five modules

PlanPrototyp

eValidate

Transition

Sustain

PIS

Plan PrototypeValidat

eTransitio

nSustain PIS



OUM Cloud Applications Services Implementation Approach

PlanPrototype

Validate

Transition

Sustain

PIS

Plan PrototypeValidat

eTransitio

nSustain PIS

Project Governance Priorities update and release plan adjustmentsEnvision

Production

• High-Level

Business

process

mapping

• Product

Roadmap

• Release Plan

• General Ledger, Payables,

Receivables, Assets, Cash

Management,

• Expenses, Mobile Reporting.

Release 1

Release 2

Standard Package

1 to 2 weeks 16 weeks 8 weeks



Conduct Kick-off Meeting

Schedule Workshops

Conduct Integration and Data Load workshops

Gather Setup Information

Conduct Implementation Checkpoint

Perform Setup

Conduct Workshops & Prototype Configuration

Capture & Prioritize Changes


Load, Reconcile & Validate Data Loads

Update Business Processes and Validation Cases

Conduct End-to-End Review

Migrate Configuration to Production

Manage Transition to Steady-state Operations

Load, Reconcile & Validate Data Loads in Production


Begin system use

Prepare Training Material

Verify Production & Operational Readiness

Apply & Validate Setup Changes

Final Validation Review with Users & Stakeholders

Review In-Scope High-Level Business Processes Plan for Next Release

Post Go-Live Support

Shared responsibility Client responsibilityCatalyst responsibility

Create Detailed Release Plan

Plan Prototype Validate Transition Sustain

Prepare Integration Details

Conduct Train-the-Trainer Workshops

Apply & Validate Extensible Items

Implement & Validate Integrations

Load & Validate Data

Populate Data Load Templates

Project Management


Project Timeline

Activities and Timeline for one release

Project Phase Plan Prototype Validate Transition Sustain Post Go Live Support

Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Analysis &

WorkshopsX X X

Modular Setup X X X X X X X X X

Data Upload X X X X

Documentation X X X X X X X

Project

ManagementX X X X X X X X X X X X X


Implementation Plan



The standard business flows and Fusion functionality will serve as the base for the implementation.

Oracle’s OUM for Cloud Implementation Approach will be used for the implementation

A small Project team is formed and empowered to make decisions.

A timeline of 12-14 weeks is assumed with work products delivered during the timeframe, counting from the time that the Fusion Financial Cloud system is provisioned.

The implementation is based on the Cloud deployment model, hosted at Oracle

In the Cloud deployment model, two project environments are available: A sandbox and a production environment.

Application customization, UI personalization, custom reports and BI objects development, historical data uploads and integration with other systems are outside FSO. All these can be performed as additional services.

Single Sign On set-up is not included.

Organizational Change Management will be Client’s responsibility

Training is based on generic training material, delivered using a classroom based train the trainer approach in a single location with a maximum of 10 attendees.

Customer is responsible for preparing data, extraction from legacy systems and conduct all the corrections based on the templates provided.

Key Assumptions and Exclusions



Other Activities and Related Assumptions

Deliverables included in scope Description

Project Charter The project charter would include further details of the project

mission statement, approach and execution.

Project Work plan A plan that describes the high-level tasks and timelines for all

project activities.

Set up Document A document that summarizes the configurations to be provided

based on the collected business information.

Configured Application An application configured in accordance with the descriptions in

the Configuration Workbook.

Future Business Process Model Catalyst will provide the future process model for the standard

configuration of the system.

Test Plan and Scripts Test Scripts for testing the configured functionality in the scope

of standard offering. Any further changes to this document will

be performed by Ventura corporation

Validated Solution on Sandbox Configured Final Solution agreed with Customer

Training Material Material to support Familiarization sessions on tools for ongoing

customers use (Reports, Personalization, System

Administration)

Configuration Workbook Details of how the solution is configured

Validated Solution on Production Configured Solution , validated for go live use



Other Activities and Related Assumptions

Activity Assumption

Go-live support Included in current project scope

Project Work plan A plan that describes the high-level tasks and timelines for all

project activities.

Training Project Team Catalyst will organize a training for the customer's core project team members, in a lecture/demo format workshop. Training is assumed to be one workshop per application, for up to 20 attendees.

Familiarization session Catalyst will organize a session of maximum 4 hours, to make the customer familiar with the standard Fusion navigation and personalization's.

Interfaces Not included in scope of current project

User Guide Not included in scope of current project

Administration Guide Not included in scope of current project


Catalyst Team Structure and Responsibilities

Functional Implementation Consultant Gathers business and functional requirements and maps them to application functionalities.

Application configuration

Deliverable creation

Key user training

Functional support

Technical Consultant OIM, APM, BI ,Fusion security management

Data conversion support

UI personalization

Designs and develops analytics and dashboards

Project Manager Responsible for day-to-day project activities

Weekly status reports / milestone

Issue and risk escalation

Catalyst Implementation Team Makeup


Project Team Chart


Customer Responsibilities

Order Fusion Financial Cloud prior to project start.

Assign a project manager to lead your staff’s efforts

Assign experienced and empowered business and IT users to work closely with Catalyst's consultants according to the project plan(full-time allocation may be necessary at times).

Perform certain project tasks according to the project plan such as

Provide data in format specified by Catalyst

Customer side of integration

End user training

Arrange for a project executive sponsor and project steering committee

Accept that part of the work performed by Catalyst will not be on-site

For the project to be successful, the Customer must fulfil the

following obligations


Additional Services

Integration with legacy applications.

Historical data upload.

Development of custom reports and BI objects

UI Personalization.

Custom application roles setup

On-demand Training

Implementation services for future version releases

Implementation services for additional Fusion Financial modules

Post-implementation support

Additional services provided by Catalyst outside FSO will be

subject to scoping and traditional implementation methods


Q&A

Fixed Scope Offering For Oracle Fusion Financials On … FSO.pdf · Fixed Scope Offering For Oracle...

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