Fixed Scope Offering for “Oracle Fusion Financials” Fusion Finance FSO 2015.pdf · Consolidate...

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Fixed Scope Offering for

“Oracle Fusion Financials”

Today’s Business Challenges� Adopt leading Global Finance practices & strategies across the entire enterprise value

chain to move into the future.

� Transforming your business operations into excellent and transparent, standardized

operations with aligning operational plans to business & financial goals.

� Integrated processes with accurate record keeping & accounting

� Real Time Reporting & Analysis of the organization's Financial Position.

� Monitoring Centralized Accounting for easy Period Closing & auditing

� Holistic view with In-built intelligence, role-based dashboards and embedded decision

support system

Business Objectives � Integrated processes with accurate record keeping & accounting and Comply with

International Financial Standards.

� Implement a disciplined Financial management environment providing relevant insight and

operational rights to users at different levels in the Financials chain and various levels in

the organizational hierarchy.

� Running faster with less upfront costs and investment risk.

� Ensure consistent processes across the board.

� Well informed and data-driven business decisions.

� Boost productivity and increase adoption.

� Eliminate the need for expensive customizations

� Complete Real Time Reporting & Analysis of the financial position.

� Manage Transaction Trails, Centralized Accounting monitors for easy period closing &

auditing.

FSO Proposal Objective� GTS Fixed Scope Offering is designed for customers who want to deploy Oracle Cloud

Applications quickly and efficiently.

� As against traditional projects with long analysis, development and testing phases, the objective of GTS Fixed Scope Offering is to get the Applications up and running on Oracle Cloud in as little as 12 – 16 weeks.

� With strong domain knowledge, application expertise and unique technical skills GTS brings to you the quick ROI at minimum risk for your Cloud initiatives.

� This document provides insight into the scope, approach and methodology used for this “Fixed Scope Offering”

GTS’ Offerings

Scope: Financial Cloud Track

Financials Package 1 Package 2 Package 3

Modules • Fusion General Ledger

• Fusion Receivables

• Fusion Payables

• Fusion Assets

• Cash Management

• Oracle Transactional Business

Intelligence

• Financial Reporting Center

• Fusion General Ledger


• Fusion Payables

• Fusion Assets

• Fusion Cash Management

• Fusion Expenses

• Oracle Transactional Business

Intelligence


• Fusion General Ledger


• Fusion Payables

• Fusion Expenses

• Fusion Cash Management

• Fusion Assets

• Fusion Common Financial

Modules

• Advanced Collections

• Financial reporting Center

• Oracle Transactional

Business Intelligence


Duration 12 weeks 14 weeks 16 weeks

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Scope – Modules Module Key Features

General ledger & Analytics Manage Journal Entries

Manage Recurring / Allocation Journals

Manage Intercompany Journals

Journals Approvals

Budget Journals

Account Balance Translation

Account Balance Revaluation

Account Balance Multi Reporting

Consolidations and Eliminations

Real Time Account Balance Analysis through Excel

Account Receivable Manage Customers

Manage Customer Invoices

Invoice adjustments

Credit Memo applications

Advance Billing Revenue Recognition

Manage Customer Receipts

Automatic Customer Receipts

Credit Card Receipts processing

Receipt Reversal Application

Auto Receipt Application

Customer Receipt Remittance

Receivables and General Ledger Reconciliation

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Account Payable Manage Suppliers

Manage Suppliers Invoices

Invoice Approvals

Spreadsheet based Invoicing

Withholding On Invoices

Manage Supplier Prepayments

Supplier Single Payments

Supplier Batch Payment

Payment Printing

Payment Voiding / Hold / Reissue

Payables and General Ledger Reconciliation

Fixed Assets Manage Fixed Assets

Manage Capital Work In Progress

Asset Addition through Payables and spreadsheet

Manage Asset Impairment

Manage Asset Retirement

Manage Asset Locations

Manage Asset Employee Assignments

Manage Asset Category

Asset Depreciation

Unplanned Asset Depreciation

Suspend Depreciation8

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Cash Management Import Bank Statement

Auto / Manual Bank Reconciliation

Reconciliation Tolerances

Record External Transaction

Auto Transaction Creation from Bank Statement

Cash Management and General Ledger Reconciliation

Fusion Expenses Submit Expense Reports

Integrated Mobile Expense Report Submission

Manage Expense Report Audit

Expense Report Approval

Manage Employee Advances

Employee Expenses Reimbursement

Corporate Card Expense Payments

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Scope - Business Processes in scope

Module High-Level Process Detailed Process

General Ledger

Manage Journals

Manage Journal Entries

Manage Recurring / Allocation Journals

Manage Intercompany Journals

Journal Approvals

Account Balance Reporting

Account Balance Translation

Account Balances Revaluation

Account Balances Multi Reporting

Consolidations& Eliminations

Period Closing Processes

Revaluing Foreign Currency denominated balances

Recognizing the gain/loss on Revaluation

Reconciling Sub-ledger balances with GL

Consolidate Financial Information (simple summing up)

Closing Current Accounting Periods and Opening Subsequent

Periods

� Maximum 2 Business Unit ,

� Maximum 2 Inventory Organization

� Maximum of 15 user configurations are considered

� Maximum 1 Asset Book and maximum of 7 asset categories 10 sub categories

Financial Reports & Analytics

Using Standard Financial Business Analytics

Generating other OTBI & BI Reports

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Scope - Business Processes (Cont.)


Payables

Suppliers& Supplier Invoice Management

Manage Suppliers

Manage Supplier Invoices

Invoice Approvals

Spread sheet based Invoicing

Withholding On Invoices

Manage Supplier Prepayments

Supplier Payments

Supplier Single Payments

Supplier Batch Payment

Payment Printing

Payment Voiding / Hold/ Reissue

Period Closing and Reporting

Automatic Clearing and Reconciling Receipts

Recording Bank Charges relating to Payments

Accounting for Reconciled Payments

Transferring the Accounting Entries to General Ledger

Reconciling Sub-ledger Balance with GL

Submitting Standard Reports

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Scope - Business Processes (Cont.)Module High-Level Process Detailed Process

Receivables

Manage Customers & Customer Invoices

Manage Customers

Manage Customer Invoices

Invoice adjustments

Credit Memo applications

Advance Billing Revenue Recognition

Customer Receipt Management

Manage Customer Receipts

Automatic Customer Receipts

Credit Card Receipts processing

Receipt Reversal / Refund

Auto Receipt Application

Customer Receipt Remittance

Period Closing and Reporting

Automatic Clearing and Reconciling Receipts

Recording Bank Charges relating to Receipts

Accounting for Cleared Receipts

Transferring the Accounting Entries to General Ledger


Submitting Standard Reports Like Customer Statements, Aging

Reports etc.

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Scope - Business Processes (Cont.)Module High-Level Process Detailed Process

Fixed Asset

Asset Acquisition

Adding Assets

Adding Multiple Assets through mass Additions

Preparing and Posting Mass Additions

Adding CIP Assets

Accounting for the above Transactions

Managing Asset

Manage Financial Adjustments (Changing Life, Category, Adjusting cost

etc.)

Tracking assets like Transfers from one location to another, one

employee to another, Unit Adjustments etc.

Capitalizing CIP Assets

Depreciating Assets

Accounting the above transactions

Asset retirements

Processing Full Retirement

Processing Partial Retirement

Calculating Gain Or Loss

Reinstating Asset Retirements

Accounting the above transactions

Period Closing and Reporting Transferring the Accounting Entries to General Ledger


Submitting Standard Reports Like Reserve Ledger Report, etc

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Expenses

Manage Expense Report

Submit Expense Reports

Integrated Mobile Expense Report Submission

Manage Expense Report Audit

Expense Report Approval

Manage Employee advances

Expenses Reimbursement Employee expenses Reimbursement


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Cash ManagementManage Banks

Bank Statement Creation and Upload

Manual and Automatic Bank Reconciliations


Manage Banks Branches

Manage Banks Accounts



Advanced Collections

Manage Customer Delinquency

Manage Dunning Notices

Managing Collections

Managing Disputes and Adjustments

Customer Data Management

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Implementation Scope

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FSO Scope DefinitionFusion Financials Cloud Scope

Ledger One Ledgers will be defined based on the Financial Reporting requirement

Business Units One Business Unit will be defined with the invoicing& Expenses enabled.

Chart Of Accounts Chart of Accounts will be defined as per the business requirements.

Account Hierarchy Tree Parent Child Relationship Hierarchy shall be defined as per the business requirements

Suppliers Suppliers, supplier sites, contacts will be loaded in the system.

Customers Customers , Customers sites, contacts will be loaded in the system.

Asset Books One Fixed Asset Book shall be created to record the Assets details.

Bank Accounts Internal Banks shall be defined based on the actual bank accounts.

FSO Scope for Data migrationHistory Data Migration

Data Elements Volume of Data

Purchase Invoices • Open Purchase Invoices

Sales Invoices • Open Sales Invoices

Unapplied Receipts • On-Account Receipts and Unapplied Receipts

Asset Details • Fixed Assets Details

Trial Balance • Open Trial Balance

Note:

• Data to be provided in the template given by GTS

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User Management • The Users shall be defined and assigned with the data roles generated based on the seeded Roles. No

Custom Role is in part of this offering.

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Module Role

General Ledger Chief Financial OfficerControllerFinancial AnalystGeneral AccountantGeneral Accounting Manager

Payables Accounts Payable ManagerAccounts Payable SpecialistAccounts Payable Supervisor

Receivables Accounts Receivable ManagerAccounts Receivable Specialist

Asset Asset AccountantAsset Accounting Manager

Cash management Cash Manager

Expenses Expense AuditorExpense Audit ManagerExpense Manager

Advanced collection Collection AgentCollection Manager

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Implementation

Methodology

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Implementation Methodology

� GTS Uses OUM Cloud Approach for implementation

� This is based on the same principles as Oracle’s Unified Method (OUM) to

allow consistent approach across all SaaS products.

� This is specifically designed for implementing Oracle Cloud applications,

according to well defined and tested activities and deliverables;

� Salient Features of this method includes:

� An easy to follow framework of activities that allows efficient, step by step project

implementation centered around few and essential activities and deliverables,

� Short, well structured implementation cycles,

� Iterative configuration,

� Best practice suggestions for all business decisions avoiding customizations

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Implementation Methodology

� The implementation uses Cloud Applications Toolkit which has predefined,

value-adding materials to reduce workload

� Planned for up to four modules per cycle

� Multiple releases are possible to accommodate incremental scope and/or

timeline decisions

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Implementation Approach

Key Features

• Configuration of pre approved scope

• Fully provisioned & working system in a Rapid time frame

• Processes are from Out of box – Best Practices

• Adopt and not Adapt

• FSO acts as Baseline for future releases

• Continuous engagements for configuring additional modules/ functionalities of future releases

Benefits

• Faster Deployment of Essential Functions

• Faster Time to Value

• Weeks, Not months

• Better Governance and Higher success rate

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Implementation ApproachProject Design

Configure Validate Transition Realization

Plan Project

Kick off meeting

Prepare Detailed Release Plan

Functional Design Workshop

Gather Setup Information

Conduct Data Load workshops

Conduct Integration workshops

Setup Applications

Conduct Functional Prototype

(FP1) Workshops

Capture & Prioritize Changes

Populate Data Load Templates

Prototype Data Load FP2

Prepare Integration Details

Apply & Validate Extensible Items

Implement & Validate Integrations

Load & Validate Data

Update Setups

Prepare Validation Scripts

Load, Reconcile & Validate

Data Loads

Conduct End-to-End Review

Prepare Training Material

Conduct Train-the-Trainer

Workshops

Migrate Configuration to

Production

Migrate Integration &

Extensions to Production

Load, Reconcile & Validate

Data Loads in Production

Final Validation Review with

Users & Stakeholders

Verify Production &

Operational Readiness

Begin Production use

Manage Transition to Steady-

state Operations

Plan for Next Release

Post Go-Live Support

Gain Acceptance

Close Project

Typical DeliverablesDeliverables included in Scope Description

Project Charter Details of Mission Statement, Approach and Execution

Project Wok Plan High level tasks and timelines for all project activities

Set up Document Summary of the configurations to be provided based on the collected

business information

Configured Application Development application configured in accordance with the descriptions in

the Configuration Workbook

Test Plan and Scripts Test Scripts for testing the configured functionality in the scope of standard

offering.

Training Material Material to support Familiarization sessions on tools for on going

customers use

Configuration Workbook Details of how the solution is configured

Validated Solution on Production Configured Solution, validated for go live use

Project Organization ChartGTS Consultants

Client Resources

Steering Committee

Board of Management

Board of Management – GTS

ClientProject Manager

GTSProject Manager

IT Team Lead

Steering Committee

Project MgmtGroup

Project Team IT Tech. Team

Business Func. Owner

Key Users

Business Analyst

Configuration Specialist

Tech. Lead

Data Migration Specialist

SolutionArchitect

ResponsibilitiesRole Responsibilities

Project Manager

• Day to day project activities.

• Internal communication

• Management of project resources

• Progress reports and milestones

• Issue and Risk Escalation

Business Analyst

• Owner of Business requirements

• Collects User feedback during different phases

• Available as per project demand

Solution Architect

• Owner of Business and Functional requirements

• Mapping requirements to application

• Designing access and visibility models

• Development of solution prototypes

Configuration Specialist • Configuration of page and field layouts

• System set up/ configuration

• Implementation of visibility solution

Data Migration Specialist • Formatting and cleaning data

• Data mapping

• Validation of imported data

Role Responsibilities

Business Owner

• Responsible for the respective business domain.

• Provides the business requirements.

• Signs off process documents

Key User

• Works closely with the Vendor

• Available as per project needs

• Owns certain tasks like providing data, testing, end user

training etc.

IT Team Lead • Responsible for infrastructures required the project

• Co ordinates between vendor team and key users/Function

Owners

Responsibilities

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Implementation Timelines

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Package 1 – High level plan

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• Package 1 - Fusion Financials (12 Weeks)

W1-

Planning

W2- Familiarization

W4- FP1

W6- FP2

W9- UAT

W10- Go-

Live

W12-

Support

� Fusion General Ledger

� Fusion Receivables

� Fusion Payables

� Fusion Cash Management

� Fusion Assets

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W1-

Planning

W2- Familiarization

W5- FP1

W7- FP2

W11- UAT

W12- Go-

Live

W14-

Support

• Package 2 - Fusion Financials (14 Weeks)



� Fusion Payables


� Fusion Assets

� Fusion Expenses

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W1- Planning

W2- Familiarization

W6- FP1

W9- FP2

W13- UAT

W14- Go-

Live

W16-

Support

• Package 3- Fusion Financials (16 Weeks)



� Fusion Payables


� Fusion Assets

� Fusion Expenses

� Fusion Common Financial Modules

� Advanced Collections

Assumptions & Obligation

Assumptions

� The implementation is based on the Cloud deployment model, hosted at Oracle.

� In the Cloud deployment model, two project environments- Sand Box and

Production will be available.

� The standard business flows and Cloud functionality will serve as the base for

the implementation.

� Any changes to scope (Custom extensions, reports, integrations conversion) not

listed in the proposal will be handled through the project change control process.

� No Major Upgrades will be done during the implementation of the FSO. Upgrade

during initial deployments are out of Scope

� System testing will be limited to only those items included in the scope of work

� All communications, documentations, deliverables would be furnished in

English language.

� The project would be executed in an onsite-offshore model.

� Training will be provided using ‘Train the Trainer’ approach

� During the project duration, for any technical issues related to the product GTS

be responsible for raising SR and resolution.

Assumptions

Exclusions� Custom extensions, reports, integrations conversions not explicitly listed in the

proposal.

� Data Conversion or extraction from current systems

� Data Cleaning

� Organizational Change Management

� End User Training

� Single Sign On Set up

Customer ObligationsFor the Project to be successful customer must fulfil the following

obligations:

� Respective Cloud environments are available prior to the start of the project.

� Assign a Project Manager to lead internally.

� Assign experienced and empowered business/IT users who will work closely with GTS consultants according to the project plan.

� Own certain tasks like providing data in format specified, testing, assisting data conversions, assisting in training material preparations, end user training, data validations etc.

� Work with executive sponsor for forming project steering committee.

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Additional Services (Currently excluded from the project scope)

Additional services provided by GTS outside FSO will be subject to scoping

and implementation methods:• Development of custom reports and alerts

� Perform Data Mapping

� Historical Data Upload

� Integration with 3rd Part Systems

� UI Personalization

� Custom Roles Setup

� Implementation Services for new features and Releases

� On-Demand Users Training

� Post-implementation support

GTS Your Trusted Partner!

GTS – Capabilities & Experience

16+ Years of experience in

implementing Oracle ERP in

MENA region

100+ Financials implementation

experience

Large Pool of OPN Certified Oracle

Application consultants in

• Financials Cloud

• E-Business Suite

Certified Cloud Implementation

Partner

Well

Acquainted with region-specific project

business processes

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Contact for Enquiry

Name : Murali M

Title : Business Development Manager

Phone : +971 4 5079945

Mobile : +971 55 450 5108

Fax : +971 4 5079998

Email : [email protected]

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THANK YOU

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Fixed Scope Offering for “Oracle Fusion Financials” Fusion Finance FSO 2015.pdf · Consolidate...

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