FIVE STAR ELECTRICPAYROLL CONVERSATION

Presented by the Tutor Perini JDE Support Team

Today’s Demonstration by: Troy Witkovic, Business Systems Analyst

FIVE STAR ELECTRICPAYROLL CONVERSATION

TODAY’S TOPICS

•Access JDE

• ID & Password Formats

•Sign In & Sign Out of JDE

•How to change your JDE password

• JDE Carousel & Navigation

•How to create a JDE trouble incident ticket 3

NOT DISCUSSED TODAY

•Non-ESS JDE capabilities

•Collective Bargaining Agreement (C.B.A.) questions

•Offline Paper processes

•Basic computer questions

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ICON TO CONNECT

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Using Internet Explorer, navigate to:

https://appstore.tutorperini.com/Citrix/StoreWeb/

BROWSER METHOD (INTERNET EXPLORER):SIGN ON TO CITRIX FIRST TIME

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You may be asked to install the Citrix Receiver:

1. Agree

2. Install

3. Run (may see a Gold bar at bottom of screen)

4. Continue … to sign on screen

All FSE computers have the Citrix application installed.

BROWSER METHOD (INTERNET EXPLORER):SIGN ON TO CITRIX FIRST TIME

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Enter your Network Credentials:

1. First Name (period) Last Name

2. Network Password

3. Log On

8Citrix

JDE

ID & Password Formats - Differences

CITRIX ID & PASSWORDSYour TPC/5* Network ID & Citrix ID Formats for log on is usually your First name,

period, Last name.

PASSWORD Complexity:

• Minimum 10 Characters in length. Maximum of 12 characters in length.*

*NOTE: some users with sensitive data access may have longer character requirements

• Contains at least one UPPER case & lower case letter

• Contains at least one number

• Contains at least one special Character (for example: !@#$%^&*)

For Example: ID= mickey.mouse Password= D1$neyL@nd

Passwords must be changed every 90 days, and you cannot reuse a password.9

JDE ID & PASSWORDSYour JDE ID format for log on is usually the initial of your First name, Last name.

PASSWORD Complexity:

• Minimum 8 Characters in length. Maximum of 10 characters in length.*

*NOTE: some users with sensitive data access may have longer character requirements

• Contains at least one UPPER case & lower case letter

• Contains at least one number

• Contains at least one special Character (for example: !@#$%^&*)

For Example: ID= mmouse Password= D1$neyL@nd

Passwords must be changed every 90 days, and you cannot reuse a password.

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THE CITRIX STOREFRONT

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Click here to log into JDE

EnterpriseOne to enter your time in

ESS (Employee Self Service)

Click here to

log out of

Citrix

Your name here

CITRIX STOREFRONT - BLANK

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You name here

SIGNING OUT OF JDE ENTERPRISEONE

DO NOT CLICK the Windows “X”

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When exiting JDE, click

the drop-down arrow,

then click “Sign Out”

CHANGE YOUR PASSWORD IN JDE

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Click your Name, under “Personalization” , click “ My System Options”

Under “My System Options”

Click “Change Password”

In the “User Password Revisions” page, type your current password, then create a new JDE

password that meets these qualifications:

• Is 8 to 10 characters in length

• Contains at least : one upper case letter, lower case letter, a numeral, and a special

character (such as ! ). These can be in any order.

JDE Passwords must be changed every 90 days and you cannot re-use passwords.

Click the Save Icon to complete the change

THE JDE CAROUSELLook for the ∆ symbol along the border. You can move the Carousel

to any side of the screen. Just Click on Carousel, Hold down, and drag

to where you want it.

In this image, the Carousel is collapsed and

positioned along the top of the screen. Note how

the shortcut bar is “over” the Tabs bar. Clicking

the “<<“ will collapse the shortcut bar.

In this image, the Carousel is

open and along the bottom.

Note how you now see “tabs”

for Open Applications, Recent

Reports, & Favorites.

In this image the

Carousel is along

the left side of the

screen. You don’t

have “tabs”, but

sections that open

when you click the

“>”

HOW TO PRINT YOUR PAY STUBNavigate to the Five Star Entry page by clicking Five Star Time Entry in your carousel,

then click “View My Payments.”

In the “Work With Pay Stub History” window,

Click the row that you want to display .

You have two options:

A) Click the Select Button. -- OR --

B) Click “ROW” then select “Pay Stub Info”2

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3a3b

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NOTE: You can only select & view one paystub at a time. Thus, you can not select a range of paystubs at once.

HOW TO PRINT YOUR PAY STUB

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In the “Pay Stub History Information”

window, click “Form” then “Employee

Print”

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In the “Printer Selection” screen,

Click the Green Checkmark,

your job– as seen in your

“Recent Reports” – will launch

Adobe Reader to show your

Paystub in PDF file format. In the Adobe window, click “File > Print”

PAY TYPES – WHAT TO USE

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Pay Type PDBA Code Explanation Code

1 - Regular 1 Regular ST

100 - Overtime 100 Overtime OT

700 - Holiday Pay 700 Holiday Pay ST

720 - Jury Duty 720 Jury Duty ST

800 - Vacation 800 Vacation ST

817 - VAC OT 817 VAC OT OT

820 - Sick Pay 820 Sick Pay ST

827 - SICK OT 827 SICK OT OT

828 - HOLIDAY OT 828 HOLIDAY OT OT

829 - Jury Duty OT 829 Jury Duty OT OT

JOB & COST CODES

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• IF - for example - you normally charge time to

#3 & #50 do not enter a job code – your number

will automatically be populated.

• IF you CHARGE TO A JOB you will need to enter

the converted Job Number and Cost code for

each block of time.

WHERE TO FIND YOUR JOB ACCOUNT NUMBERS :MICHAEL JOYCE IS COMMUNICATING THE JOB NUMBERS TO THE FIELD

THERE MAY BE A SHARED FOLDER THAT HAS THE CONVERTED “OLD” & “NEW” JOB NUMBERS.… DETAILS WILL BE FORTHCOMING IF THAT OCCURS

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JOB NUMBERS

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TIME CARD STATUS

• Saved

• Submitted

• Waiting for Approval

- Rejected

• Approved

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VACATION & HOLIDAY FAQ’S +

• If your Vacation & Holiday are paid by the Union, DO NOT enter that time in JDE.

• If your Vacation & Holiday are paid by Five Star Electric, you MUST enter that time in

JDE.

• Job Charged employees who get paid for their vacation and holidays will charge their

vacation and holidays to the jobs that they use.

• For salaried personnel that work –for example- on a Sunday (unexpectedly) then you

do not put in time for Sunday, just your normal hours for your usual salary.

-----Salaried employees can only enter in their weekly standard hours and not

anything additional. If they enter in time that is not their standard hours, the

payroll team will reject their time and might cause a delay in payment to the

employee.

DO NOT USE ANYONE’S ID BUT YOUR OWN TO

ENTER TIME.23

LIVE DEMONSTRATION

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ACCESS TO CITRIX & JDE

•Email notification with JDE ID and temporary JDE Password

should be in your email on Monday, March 26th.

•Test your Citrix & JDE access by Wednesday, March 28th.

•Time Entry starts Thursday, March 29th

•NO Access to Time Entry menu until Thursday.

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CREATING AN INCIDENT TICKET FOR A JDE ISSUE - #1

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Using your Browser, navigate to: https://servicedesk.tutorperini.com/hd/

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2 Click “ Submit a Ticket”

Additional Methods:

Email: Helpdesk@Tutorperini.com

Telephone: (877) 700-4005

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FIVE STAR INTRANET

CREATING AN INCIDENT TICKET FOR A JDE ISSUE - #2

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33 - After clicking “Submit a Ticket” the

“Report a Technical Issue” dialog box

appears. Complete the Fields.

Summary : a brief several word, high level,

description of the issue.

Description : Describe in detail what you

were doing, where you were in JDE, the error

you encountered, etc.

General Issue Class : Application

Application System : JDE

Issue Detail : the module of JDE you were

using, such as HR, PUR (Purchasing), JC, GL,

etc. …

Urgency : 3 – no Rush is the Standard.

In the “Additional” section, paste a screen

shot of the error, or use the “Attach a File.”

Click OK.

4 –The next window is your ticket detail

window. Additionally, you will receive an

email notification of your ticket creation.

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TROUBLE TICKET DEMONSTRATION

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HELP PORTAL DEMO

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FIVE STAR ELECTRIC TIME ENTRY DEADLINES

• Employees MUST submit by: 10:00 AM Wednesday

IF Timecard is rejected or needs correction …

• Employees & Supervisor must submit final corrected timecard by:

2:00 PM Wednesday

• Time Entry starts Thursday, March 29th

• Employee need to enter time daily.

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TODAY WE COVERED:

• Accessing Citrix & passwords.

• Accessing JDE & passwords.

• Basic JDE Navigation.

• ESS Time entry procedures & Five Star Electric Payroll deadlines.

• What to do if you have an issue or problem.

• Where to find more documentation & information.

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