FINANCIAL PROPRIETY & ROLE OF GFR.pptx prob 2013.pptx
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Transcript of FINANCIAL PROPRIETY & ROLE OF GFR.pptx prob 2013.pptx
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FINANCIALPROPRIETY & ROLEOF GFR
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STANDARDS OF FINANCIAAL
PROPRIETY EVERY OFFICER IS EXPECTED TO EXERCISE THE SAME VIGILANCE IN RESPECT OFEXPENDITURE INCURRED FROM THE PUBLICMONEY AS A PERSON OF ORDINARYPRUDENCE WOULD EXERCISE IN RESPECT OFEXPENDITURE OF HIS OWN MONEY.
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STANDARDS OF FINANCIAAL
PROPRIETY THE EXPENDITURE SHALL NOTBE PRIMA FACIE MORE THAN THE
OCCASION DEMANDS
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STANDARDS OF FINANCIAAL
PROPRIETY NO AUTHORITY SHOULD EXERCISE ITS POWER
OF SANCTIONING EXPENDITURE TO PASS ANORDER WHICH WILL BE DIRECTLY ORINDIRECTLY TO ITS OWN ADVANTAGE
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STANDARDS OF FINANCIAAL
PROPRIETY EXPENDITURE FROM PUBLIC MONEYS SHOULD
OT BE INCURRED FOR THE BENEFIT OF APARTIULAR PERSON OR A SECTION OF THE
PEOPLE UNLESSA) A claim f! "#$ am%&" c%l'($ $&f!c$' i& a c%!" f la !
B) T#$ $*+$&'i"%!$ i, i&+%!,%a&c$ f a !$c-&i$' +lic/! c%,"m
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STANDARDS OF FINANCIAAL
PROPRIETY THE AMOUNT OF ALLOWANCES GRANTED TO
MEET EXPENDITURE OF A PARTICULAR TYPESHOULD BE SO REGULATED THAT THEALLOWANCES ARE NOT ON THE WHOLE ASOURCE OF PROFIT TO THE RECIPIENT
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GUIDELINES FOR PURCHASE OFGOODS
AVOID SMALL QUANTITY WHERE LARGEQUANTITY IS REQUIRED & LARGE QUANTITYWHEN SMALL QUANTITY REQUIRED.
NOT TO PURCHASE MUCH IN ADVANCE IF IT
IS LIKELY TO BE UNECONOMICAL.ENSURE PRICE OS REASONABLE &
CONSISTENT.DON’T SPLIT THE SANCTION TO AVOID
APPROACH TO HIGHER AUTHORITY.MATERIALS PURCHASED WHEN RECEIVEDSHALL BE EXAMINED, COUNTED, MEASUREDOR WEIGHED AS THE CASE MAY BE .
STOCK ENTRY WHEN RECEIVED & ISSUED
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GUIDELINES FOR PURCHASE OFGOODS
EFFICIENCY, ECONOMY & TRANSPARANCYSPECIFICATION IN TERMS OF
QUALITY,TYPE, QUANTITY ETC. SHOULDBE SPELT CLEARLY
PROCURING AUTHORITY SATISFY THESELECTED OFFER MEETS THEIRREQQUIREMENT & THE PRICE ISREASONABLE
THE PROCURMENT AUTHORITY MUSTRECORD THE CONSIDERATIONS WHICHWEIGHED WITH IT WHILE TAKING THEPROCUREMENT DECISION.
(RULE 1! GFR"
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POWER FOR PROCUREMENT OFGOODS (GFR 1#$"
Mi&i,"!/0D$+a!"m$&" #a, f%ll +$!,.
If "#$/ lac1 !$2%i,i"$ $*+$!"i,$3 "#$/ ma/a++!ac# DGS4D
RATE CONTRACT 5GFR 676)DGS4D c&cl%'$, Ra"$ C&"!ac", i"# "#$
8R$-i,"$!$' S%++li$!,9 f! cmm& %,$!i"$m,. All '$"ail, a!$ #,"$' & i", $(,i"$
.'-,&'.-:.i&
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PURCHASE OF GOODS WITHOUT
QUOTATION (GFR 145)1. NO QUATATION%TENDER FORPURCHASE VALUE UPTO RS.1,$$$%' ON EACH OCCASION
. (F)**)+- /023/420 2) 50 0/)60657 C)89020-2 A:2;)27"
. 8I;;;;;.3 am +$!,&all/ ,a"i,<$' "#a""#$,$ -', +%!c#a,$' a!$ f "#$!$2%i,i"$ 2%ali"/ a&' ,+$ci<ca"i& a&'#a:$ ($$& +%!c#a,$' f!m a !$lia(l$,%++li$! a" a !$a,&a(l$ +!ic$9
. Cm+$"$&"A%"#!i"/
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PURCHASE OF GOODS BYPURCHASE COMMITTEE (GFR 1#<"
ONLY QUATATIONS NOT TENDERS FOR THEPURCHASE VALUE BETWEEN RS. 1$$1 TORS..1,$$,$$$%'
(F)**)+- /023/420 2) 50 0/)606"
=C02306 2;42 +0>>>..,80850? )@2;0 9:/;4?0 /)882200 40 )-2*74-6 -66:4**7 ?42?306 2;42 2;0))6? 0/)880-606 @) 9:/;4?0 40)@ 2;0 0:?20 ?90/3/42)- 4-6:4*27 9/06 42 2;0 904*-8402 420 4-6 2;0 ?:99*00/)880-606 ? 0*45*0 4-6/)89020-2 2) ?:99*7 2;0 ))6? -
:0?2)-
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PURCHASE COMMITTE THREE MEMBERS OF APPROPRIATE
LEAVELS AS DECIDED BG THE HEAD OFDEPARTMENT
COMMITTEE WILL SURVEY THE MAR=ETASCERTAIN THE REASONABLENESS OF
RATE3 >UALITY AND SPECIFICATIONS
IDENTIFY APPROPRIATE SUPPLIERBEFORE RECOMMENDING PURCHASE
RECORD CERTIFICATE
5R%l$ 67?)
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UNDER RATE CONTRACT (GFR1#!(1""
Ra"$ C&"!ac"$' G', ca& ($ +!c%!$''i!$c"l/ f!m "#$ ,%++li$!, +!:i'$' +!ic$ 4"#$! "$!m, 5Ta*$,3 a!!a&"/3 +lac$ f'$li:$!/ $"c.) a!$ ,am$.
T#$ Mi&i,"!/0D$+a!"m$&" m%," ma1$ i",
& a!!a&-$m$&" f! i&,+$c"i&3 "$,"i&- f-',.R$-i,"!a"i& f S%++li$!, 5GFR 67@)S%++li$!, !$-i,"$!$' i"# DGS4D a!$ li,"$'
& $(,i"$. HOD ca& !$-i,"$! ,%++li$!, f!,+$ci<c ,%++li$, !$2%i!$' (/ "#$D$+a!"m$&".
S%++li$!, a!$ " ($ !$-i,"$!$' f! <*$'+$!i' af"$! :$!if/i&- c!$'$&"ial, a&' "#$i!
+$!f!ma&c$ ,#%l' ($ !$:i$$'
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PURCHASE OF GOODS BY ADVERTISED TENDERENQUIRY. VALUE LAKHS (GFR 1$"
A':$!"i,$' i& I&'ia& T!a'$ %!&al 5+%(li,#$'(/ DG f Cmm$!cial I&"$lli-$&c$ 4 S"a"i,"ic,3=l1a""a) 4 a" l$a," &$ Na"i&al Dail/. S+$cif/$(,i"$ a''!$,,.
A':$!"i,$ & $(,i"$ f !-a&i,a"i& 4 +!:i'$li&1 " NIC W$(,i"$ 5#""+00"$&'$!,.-:.i&).P!:i'$ (i''i&- 'c%m$&" i& 'a&la'a(l$f!m i"# +!:i,i& " +a/ (i' +!ic$ al&- i"#(i' (/ D.D. $"c.
Mi&im%m +$!i' $$1, f! Na"i&al a&' 7$$1, f! I&"$!&a"i&al Bi', 5c+/ f NIT " ($+!:i'$' " I&'ia& Em(a,,i$, a(!a' 4 f!$i-&mi,,i&, i& I&'ia.
C S O GOO S O G
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PURCHASE OF GOODS THROUGHLIMITED TENDER ENQUIRY. (GFR11"
5A) TENDER VALUR 6 LA=HS @ LA=HS.Bi''i&- 'c%m$&", ,#%l' ($ ,$&" 'i!$c"l/ " "#$
8R$-i,"$!$' S%++li$!,9. T$&'$!, ,#%l' ($ +%(li,#$' & "#$ W$(.
Mi&im%m &. f ,%++li$!, !$2%i!$' i, 7.5B) TENDER VALUE @ LA=HS.Cm+$"$&" a%"#!i"/ c$!"i<$, "#a" '$ma&' i,
%!-$&" 4 a''i"i&al c," i&:l:$' i, %,"i<$' i&:i$ f %!-$&"/.
R$a,&, " ($ !$c!'$' " i&'ica"$ +%!c#a,$"#!%-# A':$!"i,$' T$&'$! %l' NOT ($ i& P%(licI&"$!$,".
S%!c$ f ,%++l/ i, '$<&i"$l/ 1&&.5C) S%ci$&" "im$ ,#%l' ($ all$' f!
,%(mi,,i& f (i',.
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PURCHASE THROUGH KB%NCCFAMENDMENT TO RULS 1#,1#<,1#!(1" &11"
A) R%l$ 673 67? P%!c#a,$, %+" 6 la1#.N 2%"a"i& i, !$2%i!$'.C$!"i<ca"$ %&'$! GFR 673 67? !$2%i!$'.
R$,+&,i(ili"/ f !$a,&a(l$&$,, ! !a"$32%ali"/3 ,+$ci<ca"i& $"c ill ($ $2%all/,#a!$' (/ +%!c#a,$! 4 =B0NCCF.
B) R%l$ 66 P%!c#a,$, 6 la1# @ la1#,=B0NCCF ,#%l' al, ($ i&:i"$' a, (i''$!.If +!ic$ 2%"$' (/ =B i, i"#i& 6J f L6
+!ic$3S%++l/ O!'$! ca& ($ +lac$' i"# =B a" L6
+!ic$.
TWO BID SYSTEM (GFR
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TWO BID SYSTEM (GFR1" T +%!c#a,$ #i-# :al%$3 cm+l$* +la&" 4
mac#i&$!/3 B%il'i&-,3 B!i'-$, $"c.
T$c#&ical Bi' 4 Fi&a&cial Bi' 1$+" i&
,$+a!a"$ ,$al$' c:$!. T$c#&ical Bi' i, $:al%a"$' (/ $*+$!"
cmmi""$$. If i" i, acc$+"a(l$ "#$&Fi&a&cial Bi' i, +$&$'.
LATE BIDS Bi', !$c$i:$' af"$! $*+i!/ f'a"$ 4 "im$ f ,%(mi,,i& ,#%l' &" ($c&,i'$!$'. 5GFR 6)
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SINGLE TENDER ENQUIRY (GFR 1#"
6) If &l/ +a!"ic%la! <!m ma&%fac"%!$, "#$!$2%i!$' -',.
@) I& ca,$ f $m$!-$&c/.
) Cm+a"i(ili"/ f mac#i&$!/3 ,+a!$, i"#$*i,"i&- $2%i+m$&".
PROPRIATARY ARTICLE CERTIFICATE " ($+!:i'$' f! +%!c#a,$ %&'$! 6 a&' a(:$.
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PURCHASE THROUGH KB%NCCFAMENDMENT TO RULS 1#,1#<,1#!(1" &11"
R%l$ 67K56) S%++l/ !'$!, %+" R,. @la1#, ca& ($ +lac$' i"# =B3 +!:i'$' "#$/f%l<ll all c&'i"i&, a, +$! DGS4D Ra"$
C&"!ac".Am$&'m$&" i, a++lica(l$ f!m 'a"$ f
i,,%$ i.$. "# %l/ @K "ill 6," Ma!c# @6.
O"#$! M%l"i S"a"$ C+$!a"i:$ Sci$"i$,
5!$-i,"$!$' +!i! " i,,%$ f "#i, O.M)3#$!$ ma!i"/ ,#a!$, a!$ #$l' (/ C$&"!alG:". ca& al, a:ail a(:$ ($&$<",.
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T.C.F.A. IN PROCUREMENT (GFR
1<$"
TRANSPARANCYCOMPETETION
FAIRNESS
ARBITRARINESS ELEIMINATION
BUT HOW ?
1. BIDDING DOCUMENT –SELF CONTAINED & COMPREHENSIVE
2. BIDDERS REQUIREMENT OF PAST PERFORMANCE, TECHNICAL
CAPABILITY, MANUFACTURING FACILITIES
3. DATE, TIME AND PLACE FOR SENDING BIDS
. TERMS OF DELIVERY
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T.C.F.A. IN PROCUREMENT (GFR
1<$"
Bi''$! ca& 2%$,"i& (i''i&- c&'i"i&,3+!c$,, 4 !$$c"i& f #i, (i'.
P!:i,i& f A!(i"!a"i& Cla%,$ i& C&"!ac".
C&"!ac" " ($ i&"$!+!$"$' %&'$! I&'ia&La,.
R$a,&a(l$ "im$ f! ,%(mi,,i& f (i'.Bi''$!, all$' " !$mai& +!$,$&" #il$(i', a!$ +$&$'.
S+$ci<ca"i& ,#%l' cl$a!3 ,"a&'a!' a&'(!a' (a,$' " a""!ac" m!$ (i''$!,.
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T.C.F.A. IN PROCUREMENT (GFR
1<$"
P!$(i' c&f$!$&c$ I& ca,$ f "%!&1$/ +!$c" !+!c%!$m$&" f ,+#i,"ica"$'3 c,"l/ $2%i+m$&".
N c#a&-$ i& "$!m,0c&'i"i&, f (i' %+& #ic#$:al%a"i& f (i' '$+$&',.
Bi''$!, &" " m'if/ (i', af"$! $*+i!/ f '$a'li&$f! !$c$i+" f (i',.
N$-"ia"i& i"# (i''$!, &" all$' 5$*c$+" i&Ra"$ C&"!ac" <&ali,a"i& (/ DGS4D). I&$*c$+"i&al ca,$, +$!mi""$' &l/ i"# l$,"(i''$!.
C&"!ac" " ($ aa!'$' " l$," (i''$!. If #$ca&&" ,%++l/ f%ll 2%a&"i"/3 &$*" #i-#$," (i''$! "($ a,1$' " ,%++l/ a" L6 !a"$,.
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BID SECURITY TO AVOID WITHDRAWNING OR ALTERING ITS BID
DURING THE BID VALIDITY PERIOD BIDSECURITY(EARNEST MONEY" WILL BE OBTAINEDSUBMIT ALONGWITH BIDAMOUNT TO OF ESTIMATED VALUEFORM BANK GUARANTEE,DD,FD BANKER’S
,CHEQUE ETCB%S VALID UPTO # DAYS BEYOND THE FINAL BID
VALIDITY PERIODB%S OF UNSUCCESSFUL BIDDERS SHOULD BE
RETURNED WITHIN $ DAYS FROM THE DATE OFFINAL AWARD OF CONTRACT
EXEMPTION FIRMS REGISTERED WITHDGS&D%NSIC
(R:*0 1!"
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PERFORMANCE SECURITY OBTAINED FROM THE SUCCESSFUL
CONTRACTORTO ENSURE PERFORMANCE OF
CONTRACTNO EXEMPTION'SHOULD BE COLLECECTED
FROM ALL
AMOUNT TO 1$FORMAT DD%BG%A%C PAYEE CHEEQUE
VALID FOR BEYOND <$ DAYS AFTER THE COMPLETION OF WORK & CONTRACTUAL
WORK BID SECURITY REFUNDED TO THE
SUCCESSFUL BIDER ON RECEIPT OF PERFORMANCE
SECURITY (R:*0 1J"
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ADVANCE PAYAMENT
ORDINARILY3 PAYMENT SHOULD BE MADE ONLY AFTER SUPPLY IS MADE EXEMPTION 6. ANNUAL CONTRACTS FOR SERVICING 4 MAINTENANCE OF AC. WATER
COOLER3 TYPEWRITER3 COMPUTER ETC BUT AMOUNT LIMITED TO SIXMONTHS. @. ADVANCE PAYMENTS DEMANDED BY THE FIRM FOR SUUPLY OF
STORES AGAINST TURN=EY 4 FABRICATION CONTRACTS CONDITIONS A) ADVANCE PAYMENT SHOULD BE MADE ONLY WHERE ABSOLUTELY
NECESSARYB) VALID EXPENDITURE SANCTION FROM COMPETENT AUTHORITY FOR
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7J TO PSU 4 GOVT. AGENCY.D) MAINTENANCE CONTRACT AMOUNT PAYABLE FOR SIX MONTHSE) THE CEILING CAN BE RELAXED WITH CONSENT OF I.F.A.
5RULE 656) OF G.F.R.)PART PAYMENTIF TERMS OF DELIVERY IN THE CONTRACT PROVIDE FOR
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BUY BAC= 5GFR 6?@)
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THANK U
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WISH U A HAPPY LEARNING