SAP FI-AA Configuration

Table of ContentsMain Prerequisites:...............................................................................................................................2

Basic Asset Accounting Configuration...................................................................................................3

Copy Reference Chart of Depreciation/ Depreciation Area...............................................................3

Assign Chart of Depreciation to Company Code................................................................................3

Specify Account Determination.........................................................................................................3

Create screen Layout Rule.................................................................................................................5

Define Number range Interval...........................................................................................................5

Define Asset Classes..........................................................................................................................5

Determine Depreciation area in the Asset Class................................................................................5

Assignment of General Ledger Accounts...........................................................................................6

Specify Intervals and Posting Rules....................................................................................................8

Define Screen Layout for Asset Master Data.....................................................................................8

Define Screen Layout for Asset Depreciation Areas..........................................................................8

Define Depreciation Methods...........................................................................................................9

Maintain Depreciation keys...............................................................................................................9

Configuration for Intercompany Asset Transfer:-............................................................................11

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Main Prerequisites:Below given are the prerequisites in order to configure the SAP EHP7-IDES system for Asset Accounting.

1) Access to SPRO, FI & MM transactions2) Company must be defined3) Chart of Accounts – Copied from standard4) Two company codes – Assigned to the same company5) Business Areas – As per requirements6) Functional Areas – As per requirements7) Credit Control Areas – If applicable8) Assign company code to credit control areas – If applicable9) Define Fiscal Year10) Assign company code to fiscal year variant11) Define Variant for opening posting period12) Define Variant for open and close posting period13) Assign variant to company code14) Define Field Status Variant15) Assign company code to field status variants16) Define Posting Keys17) Define Document Types (OBA7)

In document type ‘AA’, ensure that ‘Inter-company postings’ and ‘Enter trading partner’ are selected.

18) Define Document Number Ranges19) Define Tolerance Group for Users20) Assign Company Codes to Chart of Accounts21) Define Account Groups22) Define Retained Earning Account23) Creation of GL Master Records24) Define Tolerance Group for GL Accounts25) Creation of Vendor Account Groups26) Create Number Ranges for Vendor Accounts27) Assign Number Ranges to Vendor Account Groups28) Define Tolerance Group for Vendor29) Creation of Vendor Master Records30) Creation of GL as Reconciliation Accounts31) Document Types & No. Ranges for Vendors32) Define Vendor Payment Terms33) Automatic Payment Programme (if required)34) Creation of Customer Account Group35) Create Number Ranges for Customer Accounts36) Assign Number Ranges to Customer Account Groups37) Define Tolerance Group for Customer

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38) Creation of GL Reconciliation Account (Sundry Debtors)39) Creation of Customer Master Records40) Document Types & No. Ranges for Customers41) Dunning

Only after the above prerequisites are in place, the configuration of FI-AA should be started.

Basic Asset Accounting Configuration

Copy Reference Chart of Depreciation/ Depreciation Area

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure > Copy Reference Chart of Depreciation/ Depreciation Area

T code:- EC08

Assign Chart of Depreciation to Company Code

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure >Assign Chart of Depreciation to Company Code

T Code:- OAOB

Specify Account Determination

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure > Asset Classes > Specify Account Determination

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Create screen Layout Rule

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure > Asset Classes > Create screen Layout Rule

(KEPT STANDARD IN RDP2)

Define Number range Interval

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure > Asset Classes > Define Number range Interval

T Code:- AS08

Define Asset Classes

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting > Organisational Structure > Asset Classes > Define Asset Classes

T Code:- OAOA(KEPT STANDARD IN RDP2)

Determine Depreciation area in the Asset Class

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Valuation > Determine Depreciation area in the Asset Class

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T Code:- OAYZ

Assignment of General Ledger Accounts

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Integration with General Ledger > Assign General Ledger Accounts

T Code:- AO90(KEPT STANDARD IN RDP2)

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Specify Intervals and Posting Rules

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Integration with General Ledger > Post Depreciation to General Ledger > Specify Intervals and Posting Rules

T Code:- OAYR(KEPT STANDARD IN RDP2)

Define Screen Layout for Asset Master Data

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Asset Master data(KEPT STANDARD IN RDP2)

Define Screen Layout for Asset Depreciation Areas

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Depreciation Areas

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T Code:- AO21(KEPT STANDARD IN RDP2)

Define Depreciation MethodsDefine Base methodsSAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Define Base methods(KEPT STANDARD IN RDP2)

Define Decline Balance MethodsSAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Define Decline Balance Methods(KEPT STANDARD IN RDP2)

Define Multi Level methodsSAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting > Depreciation > Valuation methods >Depreciation Key > Calculation methods > Define Multi Level methods(KEPT STANDARD IN RDP2)

Maintain Depreciation keys

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >Depreciation > Valuation methods >Depreciation Key > Maintain Depreciation Key

T Code:- AFAMA

Assignment of Calculation Methods for Depreciation Key ‘0000’

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Assignment of Calculation Methods for Depreciation Key ‘DG30’

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Configuration for Intercompany Asset Transfer:-In order to perform intercompany asset transfer, we need to create a new transfer variant. However, to do so, we need to have the transaction types defined properly. The transaction types related to FI-AA should have same document type.

Enter the transaction ‘AO76’.

Select and open the transaction types 300, 306, 310, 320 & 330 and check if all of them have the same document type. – AA: Asset Posting.

Open transaction type ‘300’ & select ‘Transfer adopting dep. start date’.

To perform an actual transfer transaction instead of a retirement/acquisition transaction when transferring assets between Company Codes, do the following: 1) From the IMG (T code SPRO): Financial Accounting -> Asset Accounting -> Transactions -> Intercompany Asset Transfers -> Automatic Intercompany Asset Transfers -> Define Transfer Variants

Double click on “Define Transfer Variant”.

Select variant ‘1’, click on ‘Copy As’.

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Specify a name and appropriate description for the variant. Press the ‘Enter’ key.Select the newly create variant and click on ‘Maintain allowed entries’.Create new Transfer Variant by copying variant "1" and changing the TTys for Relationship Type 1 from "230 and 153" to "350 and 360". (Hint: When defining new Transfer Variant use X, Y or Z)

2) Within T code AO90 choose:-Chart of dep. -> Chart of Accounts -> Account Determination -> Balance Sheet Accounts

For each Account Determination define both the "Contra account: Acquisition value posting" and the "Clearing acct: Acquisition from affiliated company". This defines the intercompany account that should be used to transfer the net book value between company codes.

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