FI-AA Detail Workshop Et Rk015
description
Transcript of FI-AA Detail Workshop Et Rk015
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Right Solution, Right Time, Right Price
FI-AA Detail Workshop
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Business Process Workshop
The objectives of the Capital Business Process Workshop are to:
• Demonstrate SAP procedures
• Discuss Customer business requirements
• Communicate scope expectations
• Facilitate scoping and planning exercises
SAP America Inc. FI-AA Detail.ppt Jan, 1999
AgendaAttendees:
• Business Managers, Process Owners
Topics:
• Capital Orders
• Assets
SAP America Inc. FI-AA Detail.ppt Jan, 1999
In Scope
• Capital Orders
• Low Value Assets
• Leased Assets
• Fixed Assets
• Depreciation
• Reporting
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Potential Future Phases • Capital Projects
• Investment Management
• Workflow - Mass Changes
• Integrated Corporate Planning
• Parallel Valuations
• Direct Adds (Statistical Orders)
• Insurance Contracts
• Sub Assets
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Processes
• Capital Order Processing
• Low Value Assets
• Leased Assets
• Fixed Assets
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Summary of Workshop
• (e.g. We verify with Customer our understanding of in/out of scope)
• (discussion)
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Change Asset Master Record ...• not all optional data was available at time asset
was created
• data originally entered at time of asset creation is incorrect
• assignments such as cost centre, internal order or location have changed
• to change the useful life of the asset
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Display Asset Master Record...
Asset Class“Buildings” Specific search criteria:
• asset class
• asset number
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Deleting an Asset Record...A record would be deleted if:
• no item came in
• if the record was created in error
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Asset Accounting as Subsidiary Ledger
Asset accountAsset account VendorVendor
Assets LiabilitiesAssets Liabilities
General LedgerGeneral Ledger
1000 1000
1000 1000
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Asset Record is created when:Purchase Order created… Completion of a construction
project…
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Asset Class
Generalledger
accounts
Balancesheet
Assetclasses
Assetmaster
records
A L
Vehicles Fixtures andfittings
Buildings Assets underconstruction
ASTC
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Company code 1001
Balance Sheet
1000
Company code 1000
Balance Sheet
1000 2000 3000 - - -
Assets intangible assets
fixed assets
financial assets
Profit + loss statement
Expenses depreciation
- - -
Business area
Profit + loss statement
ClientClient
Client - Company Code
Software
Machines
Securities
100
50
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Chart of Accounts - Chart of Depreciation
ClientClient
Country A
:
Chart of deprec.
Book deprec.
Tax deprec.
Cost-acc. dep.
Group deprec.
Chart of accounts
Company code Company code Company code Company code 1000 2000 3000 - - - -
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Organizational Structure - Example
Charts of depreciationCharts of depreciation
Country ACountry A Country BCountry B
Machine Tools, Inc. Country A
Financing Services, Ltd.Country A
Charts of accounts
ClientClient
Industry Banking
Asset Cons-truction, Inc.
Country B
Asset Financing Co.Country B
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Asset Accounting Company CodeChart of
accountsChart of
depreciation
Financial Accounting Company Code
+
Data for Asset Accounting
Asset Accounting Company Code
==
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Cost Accounting Assignment
Controllingarea 1000
Company code1000
Company code1001
Cost centre
Act. Plan
Asset - Forklift
Cost centre
Order
Vehicles
Book deprec.
Tax deprec.
C-acc. deprec.
Order
Vehicles
Act. Plan
Depreciation
Interest
ClientClient
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Functions of the Asset ClassAsset Class
Account allocation
Screenlayout
Number assignment
Special features
Default values
Selectionfeatures
Assets Liabilities
Asset portfolio
Real estate
Machinery
Financ. assets
Fixtures+fit.. . .
. . .
. . .
Bal. sheet items Acct. determinationAsset class
Assets
Lathe02200000
Create asset
Drillpress
02115000
1
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Definition of the Asset Classes
Client levelClient level
Account allocationScreen layout ruleNumber rangeDefault values
Chart of depreciation Chart of depreciation levellevel
Section for valuation data
Selection of depreciation areas
Default values
Master data section
Asset classes
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Account Assignment
10000Real estate
20000Technical assets
30000Fixtures and fittings
Class Chart of accounts CAUS
Chart of accounts INT
Account determination
Book depreciation
Cost-acc. depreciation
Deprec. Interest
Acquis. Retmt.D C
D C
D C
D C
D C
D C
D C
D C
D C
Deprec.
D C
D C
D C
D C
- - -
Accountallocation
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Screen Layout for Asset Master Data
Computer 11
Asset Fixtures and FittingsFixtures and Fittings30003000Screen layoutScreen layout
Feldgruppe Screen layout Maint. levels
Req. Opt. Sup.Dis-play Class Main no. Sub-no.
Description
Inventory no.
Cost centre
x x x
x x
x x
x x
Asset master
Description ?
Inventory number
Cost centre ?
Asset classAsset class Fixtures and Fittings
:
Screen layout 3000
- - -
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Number AssignmentCompany code - number assignment
Company code
1000
1000 1001
2000 3000
2000 3000
4711 4711 4711
4712 4712 4712
4713 4713 4713
4714
4715
4716
Assetnumbers
SAP America Inc. FI-AA Detail.ppt Jan, 1999
15
Transaction type groups
Special Asset Class: AuCClass: Assets u. const.
Extras
AuC status
Down payment
16 Down payment carried forward from previous years
AuC managed as total line item settlement capital investment measure
depreciationareas
deprec.key
Book dep. 0000Tax dep. 0000Cost-acc. LINA
negative values allowed
depreciation is not calculated in depreciation areas intended for the
balance sheet
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Asset class - Depreciation area
Low value assets - Individual checkExactly 1 asset per master record
Low value assets - Quantity checkAny number of assets per master record
When posting: Check againstthe allowed maximum amount
or
Special Asset Class: LVA
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Creating the Asset Master Record
using a referenceusing asset class
taking over the defaultvalues from the asset class
'copying' anexisting asset
Create asset
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Time-Dependent DataASSET MASTER RECORD
- Time-dependent data -
Enter period under consideration
Valid from MMDDYYYY
Valid to MMDDYYYY
Cost centre A from 01/12/YY to 08/27/YYCost centre B from 08/28/YY to 11/30/YYCost centre C from 12/01/YY to 03/14/YY
. . . . .
. . . . .
. . . . .
New Interval
01Month
Calendar
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Changing Assets
Document for this field changeDocument numberDate of changeName of user who made changeFields changedOld and new contents of field
Change asset
List of fields thatwere changed
Field 1Field 2Field 3
List of changes per field
Change 1Change 2Change 3
All for
document
2 x
on asseton asset on fieldon field
Change documents for assetChange documents for asset
Display asset
EnvironmentEnvironment
complete changedocument withall fields
Document for this changeDOCUMENT NO:DATE:CHANGED BY:OLD/NEW FIELD CONTENTS
Asset
Cost centre X
2 x
SAP America Inc. FI-AA Detail.ppt Jan, 1999
The Chart of Depreciation
Chart ofdepreciation
Depreciationarea 01
Depreciationarea 02
Depreciationarea 03
Depreciationarea 20
Bookdeprec.
Taxdeprec.
Specialreserves
Cost-acc.deprec.
Depreciationarea 30
Group deprec.
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Areas
Depreciationkey
Proposeduseful life
Minimumuseful life
Maximumuseful life
Book dep.
10/00
__
__
DG30
decl-bal.3 X3 X
Tax dep.Tax dep.
10/00
__
__
SNFG
invest. support
Group
8/00
__
__
LINR
str.-line
Book dep.
12/00
__
LINB
str.-line
Group
8/00
__
__
LINR
str.-line
ACRSACRS
. . . .. . . .
__
__
. . . .. . . .
. . . .. . . .
. . . .. . . .
8/00
. . . . . .
Class
Chart of depreciation
Machines
USAGermany
Asset Classes in the CoD1
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Rules for ValuationManagement of valuesRevaluation/Indexing
Functions ("real" or "derived" )
Dependent on other dep. areasControl of depreciation posting
Depreciation key/Calculation keyTransaction types
Asset valuesAsset valuesAPC
Depreciation
Replacementvalues
01
Book dep.
30
Group USD
31
Group DM
Values
Depreciationterms
Monthly?
Numberrange 02?
. . .,
Rules for valuationRules for valuationin the chart ofin the chart ofdepreciationdepreciation
1DE1DE
1US1US
1xx1xx
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Screen Layout in Dep. Area & Maintenance
Level
Maintenance levelMaintenance levelScreen layout Screen layout
for areafor area
Dep. area Dep. Use. life
01 Book dep. DG30 5
02 . . . SNFG 5
:
Master recordMaster record
Uniform controlUniform controlof valuationof valuation
Chart of dep. ABCD per country's legislation
01 Book dep. DG30 1000
02 . . . SNFG 1000
:
Asset classAsset class
Dep. area Deact. Dep. Use. life Index Layout
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Ordinary depreciation
Special depreciation
Unplanned depreciation
DepreciationReasons for depreciation:
Years
§§§§
§§
Determine depreciation areasDefine account determinationDefine depreciation keyDefine unit-of-production depreciation
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation Key
Depreciation Depreciationarea key
01 LINR(straight-line, 1st yr.conv.)
20 LINA(straight-line, pro rata)
Master recordMaster record
Internal Calculation KeyInternal Calculation Key Ordinary depreciation Ordinary depreciation Special depreciation Special depreciation Interest Interest Cut-off value key Cut-off value key
controlscontrols
- depreciation type- depreciation type- class- class- method- method- base value - base value - declining balance deprec.- declining balance deprec.- changeover- changeover- period control- period control
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Elements of Depreciation Calculation
• D Percentage rate from useful life
• G Full percentage in concession period
• P Explicit percentage rate
• M Mean value from several areas
• S Unit of prod. / Total number of units
Acquisition value
Half of acquisition value
Replacement value
Net book value
. . .
Pro rata per start of period
Pro rata to mid-period per start of period
Pro rata per mid-period
First year convention of a half year
Per start of fiscal year
Per mid-year
Per year-end (= start in next year)
Per mid-quarter
Ordinary depreciation
Special tax depreciation
Interest
MethodsMethods Base Base valuevalue
PeriodPeriodcontrolcontrol
DepreciationDepreciation typetype
Decl.-balance Decl.-balance depreciationdepreciation
Multiplication factor
Maximum percentage rate
Minimum percentage rate
ChangeoverChangeover
Changeover method
Changeover depreciation key
Net book value for initiating depreciation changeover
Straight-line depreciation
Decl.-balance depreciation
Other depreciation
No assignment
ClassClass
SAP America Inc. FI-AA Detail.ppt Jan, 1999
ValuesValues
Year Deprec. Net book value 1 1000 9000 2 1000 8000 3 1000 7000 4 1000 6000 5 1000 5000 6 1000 4000 7 1000 3000 8 1000 2000 9 1000 1000 10 1000 0
Example:Example:
Book depreciation valuationBook depreciation valuation
- Declining balance 30% from- Declining balance 30% from net book value -net book value -
Example: Valuation for Book DepreciationDepreciation area 01 Book depreciationDepreciation area 01 Book depreciation
Depreciation keyDepreciation key LINKLINKUseful lifeUseful life 10 years10 yearsOrd. dep. startOrd. dep. start 01/01/YYYY01/01/YYYY
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Example: Valuation for Tax DepreciationDepreciation area 02 Tax depreciationDepreciation area 02 Tax depreciation
Depreciation keyDepreciation key SNFGSNFGUseful lifeUseful life 10 years10 yearsOrd. dep. start Ord. dep. start 01/01/YYYY01/01/YYYYSpecial dep. start Special dep. start 01/01/YYYY01/01/YYYY
Example:Example:
Tax depreciation valuationTax depreciation valuation
Special depreciationSpecial depreciation: 50% of : 50% of APC; APC; alongside ordinary dep. alongside ordinary dep.
ValuesValuesYear Ord. dep. Spec.dep.Net book val. 1 1000 5000 4000 2 1000 - 3000 3 1000 - 2000 4 1000 - 1000 5 1000 - 0 6 0 - 0 7 0 - 0 8 0 - 0 9 0 - 0 10 0 - 0
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Example: Derived Depreciation AreaDepreciation area 03 Special reservesDepreciation area 03 Special reserves
determined determined as the difference betweendepreciation areas 01 and 02Example:Example:
Tax valuationTax valuation
- Creation of special reserves -- Creation of special reserves -
ValuesValues
Book dep.Book dep. Tax dep.Tax dep. Special reserves Special reserves YearYear 0101 0202 03 03
11 10001000 6000 6000 -5000-5000 22 10001000 1000 1000 0 0
33 10001000 1000 1000 0044 10001000 1000 1000 0055 10001000 1000 1000 0066 10001000 00 +1000+100077 10001000 00 +1000+100088 10001000 00 +1000+100099 10001000 00 +1000+1000
10 10 10001000 00 +1000+1000
01
Book depreciation
02
Allowed tax dep.
03
Specialreserves
+ =Formula
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Example: Cost-Accounting Depreciation AreaDepreciation area 20 Cost accountingDepreciation area 20 Cost accounting
Depreciation keyDepreciation key LINALINAUseful lifeUseful life 10 years10 yearsOrd. dep. start:Ord. dep. start: 01/01/YYYY01/01/YYYY
interest calculation and indexinginterest calculation and indexing negative net book value allowednegative net book value allowed
Example:Example:
Cost-accounting valuationCost-accounting valuation
- Straight-line from APC, also - Straight-line from APC, also below zero, indexing of APC below zero, indexing of APC and calculation of imputed and calculation of imputed interest -interest -
ValuesValues
YearYear Rep.val Rep.val Dep.Dep. NBVNBV InterestInterest 1 1 1000010000 10001000 90009000 500500 2 2 1030010300 10301030 82708270 515515 3 3 1060910609 10611061 75187518 530530 4 4 1092710927 10931093 67436743 546 546 5 5 1125511255 11261126 59455945 563563 6 6 1159311593 11591159 51245124 580580 7 7 1194111941 11941194 42784278 597597 8 8 1229912299 12301230 34063406 615615 9 9 1266812668 12671267 25082508 6336331010 1304813048 13051305 15831583 6726721111 1343913439 13441344 630630 672672:: :: :: :: ::
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation areaDepreciation area
Replacement Values
20 Cost-acc. dep. ::
Revaluation ofRevaluation of XX APCAPC XX acc. dep.acc. dep.
::
Master dataDepreciation area 20 Cost-acc. LINW 10 00001
11 Replacement values Replacement values AssetsAssets
Index figure by fiscal year Index figure by fiscal year AgeAgeHistorical indexingHistorical indexing
Index classIndex class
Index seriesIndex series
Index figuresIndex figures
Asset master recordAsset master record
IndexIndex 00001
ClassClass 11SimulationSimulation 103.6103.6
IndexIndex 00001
YYYYYYYY 101.1101.1YYYYYYYY 103.6103.6
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Calculating the Replacement Value
YEAR - 3 YEAR - 2 YEAR - 1 YEAR 0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
"normal"historic
Replacement values at end of fiscal year
Years
130 120
= 18904= 17450
130 100
= 19500= 15000
Year
Acquis. yearYear - 2Year - 1Current year . . .
Index
100 110 120
130 . . .
Acquisition 10000 Acquisition 5000
Rep. value (curr. yr.)Rep. value (curr. yr.) = Rep. valueIndex (curr. yr.)Index (prev. yr.)
Index (curr. yr.)Index (curr. yr.)Index (aquis. yr.)Index (aquis. yr.)Rep. value (curr. yr.) = APCRep. value (curr. yr.) = APC *
***
*
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation Posting ProgramOrdinarydepreciation
Specialdepreciation
Periodicrevaluation
Ind
exIn
dex
manually planneddeprecia-tion
Dep.Dep. --PPOOSSTTIINNGG PPRROOGGRRAAMM Cost centre Order
Cost element
COCO
Individual assets
Accounts
FIFI
Interest10 %. . . . .
FI-AAFI-AA
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Posting runPosting run
BDC SessionBDC Session Update of assetsUpdate of assets
Update of G/L AccountsUpdate of G/L Accounts
RABUCHRABUCH
Organizational Procedure for Depreciation Posting
Consistency!
Preconditions:Preconditions: Posting settingsPosting settings Document type with own Document type with own
external number rangeexternal number range Posting procedurePosting procedure AccountsAccounts
Monthly?
Number range 02?
. . .
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Settings for Posting
10000 100010000 1000
1000010000 10001000 10001000
10001000 10001000
1000010000 10001000 10001000
Depreciation area 01: Book depreciation Automatic online posting of asset valuesAutomatic online posting of asset values Periodic posting of depreciationPeriodic posting of depreciation
Depreciation area 20: Cost-accountingPeriodic posting of depreciationPeriodic posting of depreciation
Depreciation area XY: Example Periodic posting of asset valuesPeriodic posting of asset values Periodic posting of depreciationPeriodic posting of depreciation
AssetAsset
Fixed assetsFixed assets Expense Expense Value adjustmt. Value adjustmt.
Fixed assetsFixed assets Expense Expense Value adjustmt. Value adjustmt.
Subsidiaryledger
Generalledger
Back-Back-groundground
Online
Cost-accounting Cost-accounting Offset acct. forOffset acct. for Imputed Imputed depreciationdepreciation cost-acc. dep. cost-acc. dep. interestinterest . . . . . .
Back-Back-groundground
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Dep. Posting for Acquisitions during YearExample: Dep. posting cycle : monthly
Acquis. on 5/1/YY : 6000 Planned useful life : 5 yearsPeriod control : half year convention
050
100150200250300350400450500
1 2 3 4 5 6 7 8 9 10 11 12
Acquis. on 1/1/YY
smoothing
catch-up method
Depreciation posted
Month
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Fiscal Year Change/Year-End Closing
Asset valuesat fiscal year start Year 2
Transaction 10000 0APC 10000 10000Ordinary dep. 3000 - 2100-Net book value 7000 4900
Asset valuesat fiscal year start Year 1
Transaction 0 10000APC 0 10000Ordinary dep. 0 3000 -Net book value 0 7000
Asset valuesat fiscal year start Year 1
Transaction 0 10000APC 0 10000Ordinary dep. 0 3000 -Net book value 0 7000
31Dec
Calendar
Fiscal Year Change
31
Dec
Calendar
Fiscal Year ChangeYear-end closing
Year-end closing program Year-end closing program - Check:- Check: Can the year-end closing be carried out? Can the year-end closing be carried out?- Maintenance of the last closed fiscal year - Maintenance of the last closed fiscal year
per company code per company code
Closing reportsClosing reports- Asset history sheet- Asset history sheet- Asset list- Asset list- . . . - . . .
Depreciation posting runDepreciation posting run1.1.
2.2.
3.3.
Year-end closing
Periodic processingPeriodic processingFiscal year changeFiscal year change
Fiscal Year Change
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Year-End Closing
Depreciation postingDepreciation postingDepreciation postingDepreciation posting
Year-end closingYear-end closingprogramprogram
Year-end closingYear-end closingprogramprogram
ArchivingArchivingArchivingArchiving
OK?OK?OK?OK?Adjustment postingAdjustment postingAdjustment postingAdjustment posting
(Bulk) changes(Bulk) changes(Bulk) changes(Bulk) changes
Dep. simulationDep. simulationDep. simulationDep. simulation
No
OK?OK?OK?OK? No
OK?OK?OK?OK? No
Yes
Yes
Yes
Depreciation
Bal P&L
Asset history sheetDepreciation lists
Retmt.. . .
Acquis. . . .
Transfer. . .
Closing balance
Assets
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Report Selection
Asset list
Balance sheet explanations
Explanations for P&L
Cost accounting
Depreciation forecast
Special valuationsReconciliation
Preparations for closingDaily total Taxes
History
Individual asset
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation ontransactions
Display of documents for the asset
Goodsreceiptdocument
all values
display dep.calculation
dep.recalculation
dep. terms
currentbook values
Asset Value Display
Display valuesDisplay values
one year, one area
one year, several areas
several years, one area
several years, several areas
with simulated change of with simulated change of depreciation termsdepreciation terms
with simulated transactionswith simulated transactions
Simulated fiscalSimulated fiscalyear changeyear change
Asset value display
.
.
.
Postingdocument
2000.-
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation Simulation
Do you want simulation into the current fiscal year?
Do you only want simulation for planned capital investments?
Do you want to include transactions from the current year in the simulation?
Do you want to include planned capital investments, that are represented by orders or projects, in the simulation?
Do you want to simulate a change in depreciation terms for the depreciation forecast?
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Course of depreciation for Individual assets
Net
bo
ok
valu
e
Time
Display asset values
Report for all assets
Time
As
se
t v
alu
es
Use. life 5yr.
Use. life 4yr.
Development of asset valuesAsset class: Vehicles
Simulation versionSimulation version- depreciation areas- asset class- depreciation key- useful life- valid from / to
SimulatedSimulatedasset transactionsasset transactions- acquisitions- retirements- transfers . . .
Simulated Simulated depreciation termsdepreciation terms- depreciation key- useful life- index
P+L
Operating profitOperating profit
with spec. dep.
w/out spec. dep.
Asset Simulation
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Depreciation Simulation (Order)
Year 1 10,000
Year 2 15,000
Year 3 35,000
Year 4 42,000
::
Depreciation Simulation
Dep. simulationDep. simulationwith plannedwith planned investmentsinvestments
CO order order / / CO projectCO project
Planned costs
Year 1 100,000Year 2 50,000Year 3 200,000Year 4 70,000:
planned start-up date 1/1/year 1
Depreciation termsArea Dp.key Use. life : :20 LINA 10 : :
SAP America Inc. FI-AA Detail.ppt Jan, 1999
110 In-house acquis.100 External asset acquis. 10 Acquis. Acquisition120 Goods receipt
15 Down paymt.
40 Post-capitalization
Changes to Asset History Sheet
Transaction type Hist. sheet group Item
11 Acq.- In-house prod. Acq.- In-house prod.
110 In-house acquis.100 External asset acquis. 10 Acquis. Acquisition120 Goods receipt
15 Down payment
40 Post-capitalization
History sheet version A
History sheet version B
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Transfer of Old Assets DataPrevious system
o r
FI-AAFI-AA
Automatic transfer
(Direct data import)
Dialog transfer(for small volume of data)
Create old asset
Assets
Batch input procedure
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Options During Old Asset Data Takeover
END YearCalendar
Old data takeoverOld data takeoverOld data takeover during fiscal year
Specifications: - Date of Old Asset Data Takeover
- Entry of APC or net book value- Calculate cumulative insurable value- Sequence of the depreciation areas during old data takeover- Calculate replacement value- Recalculate cumulative depreciation- Takeover during fiscal year:
enter last period depreciation was posted in your previous system
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Transferring Old Data at Fiscal Year End
FI-AA
FI
Asset 1
200010000
Asset 2
400020000
Asset u. cons.100300
Non-curr. assets 30000
Value adjustments
6000
AuC G/L account 400
Asset 1200010000
Asset 2400020000
Asset u. cons. 100
300
SAP SystemSAP System
Previous systemPrevious system
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Transferring Old Data During the Fiscal Year
FI
Non-curr.assets 10000
1000
Value adjustments2000
275
Values from previous yearsValues from previous yearsValues from the current yearValues from the current year
Values from previous yearsValues from previous yearsValues from the current yearValues from the current year
Asset values on 12/31 of previous yearAsset values on 12/31 of previous yearChanges during the current yearChanges during the current year
Value adjustments up to 12/ 31 of previous yearValue adjustments up to 12/ 31 of previous yearChanges during the current yearChanges during the current year
FI-AA
Asset 2000
27510000
1000
SAP SystemSAP System
Previous SystemPrevious SystemAsset
2000275
100001000
Transactions in the current year500
500 Transactions in the current year
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Records with errorsRecords without errors
Automatic Transfer of Old Assets DataPrevious system
Inter.program RAALTD01
DIALOG INTERFACE
ANLHANLAANLBANLC :
Old data in transfer formatBALTD + BALTB
BatchInput
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Before FI-AA is introduced
Account Control following Productive StartAccount control in productive FIAccount control in productive FI
After FI-AA is introduced
Pro
du
ctiv
e s
tart
Se
t rec
on
cilia
tion
ac
co
un
ts
1000 1000
1000 1000
1000
Vendor Asset
Fixed assets (Reconc. acct.)
Vendor Fixed assets (can be posted directly)
SAP America Inc. FI-AA Detail.ppt Jan, 1999
Right Solution, Right Time, Right Price