FI - Financial Accounting - Asset Management

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Transcript of FI - Financial Accounting - Asset Management

FI - Financial Accounting

Asset Accounting

AC305Asset Accounting

Chart of Accounts - Chart of DepreciationClient

Chart of deprec.Country A Book deprec. Tax deprec. Cost-acc. dep. Group deprec.

Chart of accounts


Company code 1000 Chrt of acts. INT Chart of deprec. 1DE

Company code 2000 Chrt of acts. INT Chart of deprec. 1GB

Company code 3000 Chrt of acts. CAUS Chart of deprec. 1US

Company code ---Chrt of acts. XXX Chart of deprec. 1XX


You can create a number of charts of accounts for Financial Accounting and a number of depreciation areas for Asset Accounting in the system. General ledger accounts are defined on the level of the chart of accounts. You define the necessary depreciation areas in the chart of depreciation. You can define a separate depreciation area for each type of valuation. You will usually want to create one chart of depreciation for each country. It makes sense for all the company codes in a country or in a business/industrial sector to used the same chart of depreciation. Each company code uses exactly one chart of accounts and one chart of depreciation. Several (all) company codes can work with one chart of accounts and one chart of depreciation.

Asset Accounting Company CodeChart of accounts Chart of depreciation

Financial Accounting Company Code + Data for Asset Accounting = Asset Accounting Company Code


You have to set up company codes in Financial Accounting first. Then assign them to a chart of depreciation, and add the data necessary for Asset Accounting. You can use the company code for Asset Accounting only after making these modifications.

Cost Accounting AssignmentClientControlling area 1000 Company code 1000 Asset - Forklift Company code 1001

Cost center Order Book deprec. Tax deprec. C-acc. deprec.


Cost center Vehicles Depreciation



Order Interest




You can assign an asset to the following Controlling objects: cost center activity type order maintenance order When you assign an asset to a cost center, the system automatically assigns it to a controlling area. A controlling area can include one or more company codes.

Client - Asset ClassAssetsAstor House 1 Vehicle 4711 Computer 11 Printer 6C

Asset Classes Buildings Vehicles Asset Class Fixtures and fittings

Control data Default values

Fixtures and Fittings

Chart of deprec. 1DE Book deprec. Tax deprec. Cost-acc.dep.

Chart of deprec. 1US Book deprec. Tax deprec. Group

Chart of deprec. 1XX Book deprec.


You create each asset in an asset class. Asset classes consist of a master data section and a section for determining values. The master data section must be assigned to at least one chart of depreciation. This assignment enables you to complete the asset class with the data for determining values. You can suppress individual depreciation areas in each asset class, for example investment support areas which are only applicable to certain classes. For each depreciation area, the depreciation terms for the assets can either be proposed by the system with the option of changing, or they can be mandatory. Several charts of depreciation can also be assigned to an asset class. This ensures that the asset class catalog is uniform despite using different depreciation areas.

Functions of the Asset ClassAsset classAccount allocation Screen layout Number assignment Special features Default values Selection features

Asset class

Acct. determination Bal. sheet items

Create asset

AssetsAsset portfolio Real estate Machinery ... Fixtures+fit. ... Financ. assets1

Liabilities02200000 Lathe 02115000 Drill press




The asset class contains default values and control elements which are passed on to the individual assets when you open a new asset master record. By entering useful default values, you reduce time and effort needed for creating new asset master records. You also ensure that the records in a given class are handled uniformly.

Number AssignmentCompany code number assignment




Company code






4711 4712 4713 4713 --4715 4716

4711 4712 4713 ---

Asset numbers






You enter the number range in the asset class. The number range controls the assignment of asset numbers, and is defined either as internal or external.. Internal numbers are automatically assigned by the system, external numbers are assigned by the user. You can assign a company code its own number ranges, or link it to those of other company codes. You enter the company code for number assignment in the Asset Accounting company code (for number assignment across company codes).

Special Asset Class: Assets under ConstructionClass: Assets u. const.Extras Transaction type groups 15 16 Down payment Down payment carried forward from previous years

AuC status

AuC managed as total line item settlement capital investment measure

depreciation areas Book dep. Tax dep. Cost-acc.

deprec. key 0000 0000 LINA depreciation is not calculated in depreciation areas intended for the balance sheet

negative values allowed SAP AG

Assets under construction require their own asset class. Choosing the depreciation key 0000 ensures that depreciation is not calculated for the asset under construction in depreciation areas that are posted to the balance sheet (in accordance with the legal requirements in most countries). However, special tax depreciation and investment support are possible even on uncompleted assets. Assets under construction have to be shown separately in the balance sheet. It is possible to post down payments on assets under construction if you enter transaction type group 15. You can enter credit memos on the asset under construction after its complete capitalization, if you allow negative acquisition and production costs (APC). The component IM (Investment Management) is available for managing more extensive asset investments from a controlling-oriented perspective.

Special Asset Class: Low Value AssetsAsset class - Depreciation area Low value assets - Individual check Exactly 1 asset per master record or Low value assets - Quantity check Any number of assets per master record

When posting: Check against the allowed maximum amount


You can choose whether to manage low value assets (LVAs) using individual management or collective management. For each type of management, you have to set up a separate asset class. If you choose collective management of LVAs, you have to enter a base unit of quantity in the asset class. You request the maximum amount check in the depreciation area in the asset class. You enter the maximum allowed amount in the IMG under Activities at the level of the company code.

Creating the Asset Master RecordCreate asset

using asset class

using a reference

taking over the default values from the asset class

'copying' an existing asset


When you create the asset master record, you have two options: You can use the asset class, to which the asset will belong, to provide default values. The asset class then supplies the most important control parameters in the asset master record. Or you can use an existing asset as a reference for creating the new asset master record. (Possibly the reference asset has default values that are more suitable than those in the asset class.)

Enter additional information, such as an asset text. When you save, you receive an asset number (if the asset class is assigned to a number range that uses internal number assignment). This asset number is also the account number of the individual asset account.

Time-dependent DataASSET MASTER RECORD - Time-dependent data New Interval


Enter period under consideration Valid from Valid to MMDDYYYY MMDDYYYY

01MonthCost center A Cost center B Cost center C . . . from from from . . .

01/12/YY 08/28/YY 12/01/YY . . .

to to to . . .

08/27/YY 11/30/YY 03/14/YY . . .


Some information in the asset master record can be managed as time-dependent data. This is of particular significance for cost accounting assignments (for example, cost center, order, project). Shift operation and asset shutdown, both of which can have a direct effect on depreciation, should also be recorded on a monthly basis as part of this time-dependent data. The history of time-dependent assignments is stored in the system over the entire life of an asset.

Changing AssetsChange asset Asset Cost center X Change documents for asset on asset on field List of changes per field2x

Display asset Environment

List of fields that were changed Document for this field change Document number Date of change Name of user who made change Fields changed Old and new contents of field Field 1 Field 2 Field 3

Change 1 Change 2 Change 32x

complete change document with all fields

All for document



Each time you change an asset master record, the system creates a change document, which contains all necessary information. When a large number of assets are affected by a change, you can make a bulk change. Using this procedure, you can carry out freely-definable master data changes, mostly automatically. (An example is the cha