Faculty of Graduate Studies and Research

Terms of Reference

Graduate Studies Scholarships

Please note: These Terms of Reference do NOT apply to Graduate Teaching Assistantships or Graduate Teaching Fellowships see separate document.

Graduate Studies Scholarships (GSS) Students are to complete and submit an FGSR Funding Application Form to their academic unit by the appropriate

deadline. The GSS is an award provided to academically exceptional students with minimal first class standing (80%) who wish

to work full time on their programs. Spring/Summer award recipients may take up to 2 weeks vacation leave.

For complete details and deadline dates, please refer to the Faculty of Graduate Studies and Research (FGSR) Scholarship pages at 22TUwww.uregina.ca/gradstudies/scholarshipsU22T under the heading, FGSR Funding/Special Awards.

Please note: If a student is found to not meet the terms of reference at anytime during the tenure of the scholarship, the FGSR reserves the right to rescind the GSS.

ELIGIBILITY

Qualifications - Holders of these awards are required to be accepted as a Ufully-qualified studentU in a Master's or Doctoral degree program at the University of Regina.

In Good Standing Students must have a minimum 80% average. An incomplete and/or failing grade from a previous semester's work will render the student ineligible for support for a minimum of one semester.

Post-Program Maintenance - Students who are, or will be, in post-program maintenance (i.e. have completed all formal credit hour degree requirements in the program and therefore register in GRST 995AA, AB) are UNOTU eligible for scholarships from the FGSR.

Registered Full-Time - Award recipients are required to be registered full-time in the semester in which the funding is to be received and, accordingly, are required to register in no less than 6 credit hours of course or thesis work pertaining to their program during the corresponding semester when there are outstanding unfulfilled requirements (i.e. thesis or course credit) in their programs. For students having between 3 and 5 credit hours of unfulfilled requirements remaining, this remainder will define the number of credit hours in which they are obliged to register to qualify for funding.

Registration Date Award recipients are required to be registered full-time by the 5th day of the first month (January, May, or September) of the term in which the award is to be paid in order to meet payroll deadlines; payment will be withheld until the student is registered.

Holders of Major Awards (value of $16,500 or over) - Students who are holding major awards such as national scholarships, i.e. NSERC, SSHRC or CIHR or equivalent (includes major internal awards) are NOT eligible to receive funding for an FGSR Scholarship during the tenure of their major award.

Government Funding Students who hold government funding that is intended to finance their studies are UNOTU eligible to receive an FGSR scholarship.

Employment - Students holding a GSS may hold employment (on or off-campus) to a maximum of 12 hours per week during the tenure of the award. Students holding a University Teaching Fellowship (UTF), a Graduate Teaching Fellowship (GTF) or employed as a Sessional Lecturer, are not eligible to hold an FGSR Scholarship as the hours defined in the corresponding collective agreements for these positions exceeds 12 hours per week.

Work Terms/Internships/Practicums Any student on a work term, internship, practicum, etc. in which they are receiving any form of monetary compensation are ineligible to receive a GSS.

Number of Awards Per Semester - In a given semester, students are eligible to hold only a single FGSR award. This includes enhancements. Students are allowed to hold a GTA and GSS in the same semester.

Terms of Reference and Application Form FGSR Scholarships and Awards Revised November 17, 2014 Page 1

Limit of Graduate Studies Scholarships Per Program: Masters five (5); Doctoral nine (9). The number of awards tenable at the Masters level is a maximum of five (5). Students who are studying towards a second Master's degree are ineligible if they received five semesters of support previously. A maximum of nine (9) awards are available to Ph.D. students, irrespective of whether they have previously received support as a Master's student.

UDocuments and Other Requirements for the GSS

To be included with the Application Form: UUniversity of Regina unofficial transcriptU is required to accompany the application form. Students can print their

unofficial transcript from UR Self-Service.

To be included with the Acceptance Form (and not with the application form):

International Students and Permanent Residents

UStudy Permit or Permanent Resident CardU - a photocopy of current documents is required to be included with the Acceptance Form. Note: If the permit will expire prior to the completion of the Award, a new permit MUST be provided to the Manager of Scholarships and Awards at FGSR before payroll can be processed.

URATES OF SUPPORT:U

Current rates of support are available from the FGSR website at: 22TUhttp://www.uregina.ca/gradstudies/scholarships/fgsr-funding.htmlU22T

UAVAILABILITY OF AWARDS

There are always significantly more eligible applicants for these graduate scholarships than there is funding. The process is competitive and there is no guarantee that a student will receive a recommendation for funding even though the student has performed very well in the program or that if recommended, an award can be offered.

Terms of Reference and Application Form FGSR Scholarships and Awards Revised September 22, 2014 Page 2

Please submit this application form to your academic unit/department.

FGSR Funding Application Form

Graduate Studies Scholarship (GSS) Doctoral Masters

Academic Unit/Department _________________________________________

Semester you are applying for Fall/Winter Spring/Summer Year: ____________ In which semester did you last receive FGSR funding? Fall Winter Spring/Summer Year: _______

Check one: Canadian Citizen Permanent Resident Temporary Resident (study permit)

Mr. Ms Mrs. Miss Last Name: ____________________________ First Name & Initial: ____________________

Mailing Address at time of application: (notification of award will be sent here) Phone (Home) ________________

________________________________________________________________ Phone (Work) _________________

________________________________________________________________ Postal Code ______ ______

Email Address: ___________________________________________________

U of R Student Number _______________________ Name of Supervisor _______________________________

Eligibility Questions as per the Terms of Reference for Scholarships and Awards from the FGSR: For the semester(s) you are requesting funding: Will you be registered full-time (minimum of 6 credit hours, or as defined in the graduate calendar)? Yes No Will you be fully-qualified (not qualifying or probationary) as indicated in your letter of acceptance Yes No Will you have completed your required program credit hours (Masters i.e. 30, 33 PhD 60)? Yes No Will you be in post-program maintenance (GRST995AA, AB)? Yes No Will you be working more than 12 hours per week, on or off campus? Yes No Will you be holding a GTF, UTF or working as a Sessional Lecturer? Yes No Will you be receiving other FGSR funding (i.e. Entrance/Recruitment Scholarship, Tri-Council Enhancement)?

Yes No

Will you be receiving NSERC, SSHRC, CIHR or other major scholarships/awards? Yes No Have you received the maximum allowable FGSR-funded semesters (Masters-5, PhD-9)? Do not include the GTA in your count.

Yes No

Note: Students personal information is collected on this application for the purposes of administration of this award. By applying for awards, students consent to the use and the disclosure of their personal information as described above, and to have their name listed as the recipient of the award in publications and on the FGSR web-site. I confirm that the information contained in this application is true and correct to the best of my knowledge and that I will advise the FGSR of any changes to my status immediately. Signature: ____________________________________________ Date: ______________________________

Documents to be included with this application form.

University of Regina unofficial transcript (available on UR Self-Service)

Terms of Reference and Application Form FGSR Scholarships and Awards Revised September 22, 2014 Page 3

/Faculty of Graduate Studies and ResearchPlease note: These Terms of Reference do NOT apply to Graduate Teaching Assistantships or Graduate Teaching Fellowships see separate document.Graduate Studies Scholarships (GSS) Students are to complete and submit an FGSR Funding Application Form to their academic unit by the appropriate deadline. The GSS is an award provided to academically exceptional students with minimal first class standing (80%) who wish to work full time on their programs. Spring/Summer award recipients may take up to 2 weeks vacation leave.ELIGIBILITYRegistered Full-Time - Award recipients are required to be registered full-time in the semester in which the funding is to be received and, accordingly, are required to register in no less than 6 credit hours of course or thesis work pertaining to the...Holders of Major Awards (value of $16,500 or over) - Students who are holding major awards such as national scholarships, i.e. NSERC, SSHRC or CIHR or equivalent (includes major internal awards) are NOT eligible to receive funding for an FGSR Scholars...International Students and Permanent ResidentsSignature: ____________________________________________ Date: ______________________________

Doctoral: Masters: Academic UnitDepartment: Year: Fall: Winter: SpringSummer_2: Year_2: Permanent Resident: Temporary Resident study permit: undefined: salutation:

Last Name: First Name Initial: Phone Home: Mailing Address at time of application notification of award will be sent here 1: Mailing Address at time of application notification of award will be sent here 2: Phone Work: Postal Code: undefined_2: Email Address: U of R Student Number: Name of Supervisor: Yes: undefined_3: Yes_2: undefined_4: Yes_3: undefined_5: Yes_4: undefined_6: Yes_5: undefined_7: Yes_6: undefined_8: undefined_9: undefined_10: Yes_8: undefined_11: undefined_12: undefined_13: Group1:

Date:

Check Box2: