Federal Acquisition Service U.S. General Services Administration How to Describe Excess/Surplus...
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![Page 1: Federal Acquisition Service U.S. General Services Administration How to Describe Excess/Surplus Property to Sell Ericka Grim Sales Branch Chief, Fort Worth.](https://reader034.fdocuments.in/reader034/viewer/2022051517/56649d955503460f94a7d103/html5/thumbnails/1.jpg)
Federal Acquisition Service
U.S. General Services Administration
How to Describe Excess/Surplus Property to Sell
How to Describe Excess/Surplus Property to Sell
Ericka GrimSales Branch Chief, Fort WorthProperty Management Division
Ericka GrimSales Branch Chief, Fort WorthProperty Management Division
June 9, 2009June 9, 2009
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Federal Acquisition Service
Value to the Customer
Maximum Return on Investment:Prospective property recipient can make an accurate
determination of the properties value. Time Savings:
Accurate and complete descriptions will eliminate the need for clarification by property custodian.
Limits Rejection/Claims:Accurate and complete descriptions will aid in reducing the
number of U&D rejections or Sales claims.
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Federal Acquisition Service
Preparing to Report PropertyYou must determine…
The Condition and Value of the Property: Abandonment and Destruction Report for Disposal
The Property Type: Non-Reimbursable/Excess Surplus Reimbursable/Exchange Sale
The Federal Supply Class (FSC): User Guide GSAXcess.gov
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Federal Acquisition Service
Condition Codes 1 New - Property which is in new condition or unused condition
and can be used immediately without modifications or repairs.
4 Usable - Property which shows some wear, but can be used without significant repair.
7 Repairable - Property which is unusable in its current condition but can be economically repaired.
X Salvage - Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical.
S Scrap - Property which has no value except for its basic material content.
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Federal Acquisition Service
Abandonment/Destruction
FMR 102-36.305
An authorized official of your agency makes a written determination that the property:
has no commercial value the estimated cost of its continued care and
handling would exceed the estimated proceedsFinding is approved by a reviewing official who is not
directly accountable for the property.
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Federal Acquisition Service
Property Type
Most property reported for disposal is excess/surplus which is required to go through the Utilization and Donation screening. If your property is excess, you will have three options:
No special requirements Surplus sale proceeds retention Property was purchased with working capital or
revolving funds
See FMR 102-36.285 “Disposition of Excess Personal Property”
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Federal Acquisition Service
Property TypeReimbursable property is sold under the Exchange Sale
authority.
Its functionality is still required for use, but it’s….. Worn out Obsolete
Proceeds are applied to the acquisition of similar property
See FMR 102.39 “Replacement of Personal Property Pursuant to Exchange/Sale Authority”
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Federal Acquisition Service
Federal Supply Class (FSC)
The Federal Supply Classification System permits the classification of all items used by the Federal Government.
Items are classified in a four-digit class
First two digits: group or major category of commodities
Last two digits: the class or the subdivision within a group
Groups cover a broad range of categories and are further broken down by classes.
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Federal Acquisition Service
You can search for an FSC in one of the User Guides provided from the homepage of GSAXcess®
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Federal Acquisition Service
Federal Supply Class (FSC)
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Federal Acquisition Service
Describing Property
Standardization Template for Property Descriptions
VehiclesMiscellaneous PropertyGeneratorsHeavy EquipmentBoats & Boat MotorsTrailers
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Federal Acquisition Service
Describing Vehicles
When reporting vehicles for disposal you must provide the:
Year of manufactureMake – Name of manufactureModel – Name of vehicle Body Style - Sedan (4 door), Coupe (2 door), Pickup,
Truck, Cab/Chassis
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Federal Acquisition Service
Describing Vehicles
Vehicle Identification Number (VIN)Mileage (can be estimated)Number of CylindersFuel Type – Gasoline or DieselColor
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Federal Acquisition Service
Describing Vehicles
Your description should also include:
Number of DoorsTransmission Type – Automatic (AT), Standard (ST)
(can include 4 or 5 speed)Options List - Air Conditioning (AC), Power Steering
(PS), Power Brakes (PB), Etc.Driveline – 4X2, 4X4, 6X6 Tonnage – ¾ Ton, 2 Ton, 5 TonLicense or ID Number
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Federal Acquisition Service
Describing Vehicles
Condition codes 7, S and X should include as much information as possible. All repairs and deficiencies should be listed.Is the vehicle operable or inoperable. Repairs list should include problems with:
Mechanical – Engine, Transmission, Drive Train Electrical - Heat and Air, Power Options Cosmetic - Cracked Windshield, Paint, Interior Accident/Frame Damage (may require salvage title) Flood Damage (must be disclosed on title)
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Federal Acquisition Service
Describing Vehicles
FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient
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Federal Acquisition Service
Describing Vehicles
Example:
2000 Ford F150 Regular Cab Pickup, VIN: 1F456123H12345687, Mi: 87,000, V8, Gasoline, Dark Blue, 2-DR, AT/AC/PS/PB/PDL/PW/CC. Repairs required but not limited to oil leak, air conditioner, flat tire, operable
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Federal Acquisition Service
Describing Miscellaneous Property
Descriptions for miscellaneous property should include:
Manufactures nameModel numberSerial Number/Part NumberQuantityOther details such as color and size Condition of property should indicate any known
repairs or deficiencies such as parts that are missing or broken.
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Federal Acquisition Service
GSAXcess® required fields for APDE are: Hardware Type Equipment Type Processor
You can also include: Processor Speed Ram Hard Disk Size Hard Disk Status
The system default is set to yes for Computers for Learning
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Federal Acquisition Service
Describing Miscellaneous Property
Example:
One lot consisting of: Computer, Laptop, Dell, Mdl: 456, est 5; Fax Machines, Brother, Mdl: 678, est 3; and Cell Phones, Nokia, Mdl: 6140, est 10. Repairs Required
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Federal Acquisition Service
Describing Generators
Generator descriptions should include all the information required for miscellaneous property…
Manufacture NameModel NumberSerial NumberQuantity
They will also include:Fuel Type – Gasoline, DieselKilowattsHours
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Federal Acquisition Service
Describing Generators
Example:
One lot consisting of: Generators, Onan, mdl: 45G628,45KW, 23 hrs, Gasoline. Repairs Required, parts missing, battery missing, weathered stored outdoors
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Federal Acquisition Service
Describing Heavy Equipment
Descriptions include: Manufacture Model Engine Type and Size Serial Number Hours Fuel Type
Tonnage Condition should indicate if the equipment is
operational.
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Federal Acquisition Service
Describing Heavy Equipment
Example:
One lot consisting of: Backhoe Loader, 1989 Caterpillar, mdl: 426, Perkins diesel engine, shuttle shift w/ manual transmission, 4x4, 10,226 hrs., SN: 7BC04169. Used/Operable
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Federal Acquisition Service
Describing Boats and Boat Motors
When reporting boats for disposal you will be required to provide:
Hull ID Number Year Manufacture/Make Model Body Style (such as pontoon or runabout) Fuel Type Number of Cylinders
This information is necessary for the Certificate to Obtain Title (SF97).
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Federal Acquisition Service
Describing Boats and Boat Motors
Your property descriptions should also include the:
Engine type (inboard or outboard) Engine size Length Horse power Number of hours on the engine And trailer information if necessary
Some states require outboard boat motors to be titled.
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Federal Acquisition Service
Describing Boats and Boat Motors
Example:
1979, Monark, Seville, 26 ft SportBoat, SN: MAK353030379, Gasoline Sterndrive. Repairs required but not limited to cracked hull, engine needs repairs.
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Federal Acquisition Service
Describing Trailers
A Certificate to Obtain Title is provided for all trailers sold by GSA, therefore you must provide:
VIN/ID Number Year Manufacture/Make Model Body Style (such as flatbed, utility, boat) Length Number of Axles and Wheels
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Federal Acquisition Service
Describing Trailers
Example:
1967 LaCrosse DF6C 20, 40 ft, 2 axel-dual tandem, flatbed trailer, BC:74100, S/N 1043919, good tires. Repairs required, needs decking
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Federal Acquisition Service
Pictures
Providing pictures with your property report can make a big difference in the final selling price.
Your pictures should be detailed and clearly display…
only items included in the disposal report any damage to property
Pictures can be edited before the sale if necessary. Pictures entered in GSAXcess® are forwarded to sales.
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Federal Acquisition Service
Descriptions and Photos
Providing accurate and complete descriptions along with clear detailed pictures of your excess and surplus property will….
Ensure Maximum Return on Investment Save you time Limits Rejection/Claims