Faics +353 1 865 8600 Online Transfer System - GAA...GAA Páirc an Chrócaigh Baile Átha Cliath 3...

GAA Páirc an Chrócaigh Baile Átha Cliath 3

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Online Transfer System

User Guide – Sanctions – US/New York/Canada

Contents 1. Process for the Club Secretary a Player is Sanctioning to .................................................................. 2

A. Obtain details from player ..................................................................................................................... 2

B. Access Player Transfer System ............................................................................................................ 2

C. Ensure player receives online application ............................................................................................. 5

D. Review information and submit to Central Council ................................................................................ 7

E. Application processed by Central Council ............................................................................................. 7

F. Notification of Decision on Application .................................................................................................. 8

Figure – Online Inter-County Sanction Process (For Club a Player wishes to sanction to in US/New

York/Canada) ............................................................................................................................................ 9

2. Process for the Club Secretary (Ireland) a Player wishes to Sanction From ................................... 10

A. Notification of Online Sanction Application .......................................................................................... 10

B. Decision conveyed on Application ...................................................................................................... 10

C. Notification of Decision on Application ................................................................................................ 12

Figure – Online Inter-County Sanction Process (For Club a Player wishes to Sanction from) ................. 13

3. General Information .............................................................................................................................. 14

Getting Started – Logging in to the system .............................................................................................. 14


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1. Process for the Club Secretary a Player is Sanctioning to

A. Obtain details from player Club Secretary (in US/New York/Canada) requests the following information from prospective player:

• Personal e-mail address.

• Name of the Club and County player is a member of in Ireland, or Britain (Members of Clubs in Britain

can only sanction to the US if the club of which they are a member is there First Club).

B. Access Player Transfer System Club Secretary visits the Player Transfer System (PTS) at pts.gaa.ie and logs in with log-in details provided.

Figure 1 Player Transfer System Access - pts.gaa.ie


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Go to Sanctions Section

Click on ‘Transfers’ section on top of screen

Figure 2 'Sanctions' section of PTS

Initiate an Application

Click on ‘Initiate Sanction’

Figure 3 'Initiate Sanction' button

Input Player Details

On the initiate sanction page:

Select appropriate Sanction Type from

1. USGAA

2. USGAA J1

3. Canada

4. New York

Input player’s e-mail address

Select his Club in Ireland/Britain by

1. Selecting the county first

2. Searching for the club name by typing into the Previous Club


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and

Click ‘Submit’

Figure 4 Input player's e-mail address and select Club leaving


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C. Ensure player receives online application

An e-mail is now sent to the player entitled ‘Sanction Application’

It would be prudent to check with the player to ensure that the e-mail did not go into junk or spam

folders in his e-mail account

Player is prompted to submit transfer application via online application form

Figure 5 E-mail received by player directing him to online application form


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Player’s Sanction Application

Information is filled in by the player and submitted

Players must upload insurance documents as part of application (And proof of J1 Visa if applying for a J1

Sanction).

1. The only currently acceptable insurances are those provided by Chubb (available via the link below on gaa.ie) and USIT(MAPFRE - which must include confirmation of an upgrade from the standard cover of "Hazardous Activities Grade 1": to include "Hazardous Activities: Grade 5").

2. Please note Travel insurance must be purchased before the player leaves Ireland - Further details below.

Players are reminded of the rules before the application is accepted

Figure 6 Online Sanction Application Team

Application is submitted and sent back to the Club Secretary for approval.


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D. Review information and submit to Central Council Club Secretary receives a notification via e-mail (See Figure 6) that the player has applied for a sanction

application by completing the details. At this stage, the Secretary may:

Log in to PTS.

Review the details submitted by the player following the link by e-mail.

Transfer Sanction Review

After logging into to PTS, the Secretary will see a notification showing that the player has submitted his details.

Click ‘Go to’ which will take you to the ‘Sanction Application Review’ page.

Two options are available for the Club Secretary:

Click ‘Accept’ - If satisfied that the details are correct (This will send the application to Central Council for

processing).

Click ‘Seek Amendment’ - If the Club feels that the details are incorrect, the Secretary should click ‘Seek

Amendment’ which will send an e-mail back to the player suggesting the amendments / attached and/or

Correct insurance type.

Once ‘Accepted’, no further action is required by the Club.

Figure 7 Review of Application Screen

E. Application processed by Central Council

• The Administrators of the PTS on behalf of Central Council will be notified when the transfer has been

submitted.

• If all of the details appear to be in order, Central Council will forward he application to all parties for

consideration.


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• If an application is incomplete, Central Council will advise the player and club as to why the application

has not been processed, if further information is required OR if a new application is required for the

person.

F. Notification of Decision on Application

• The decision on a sanction application will be conveyed via e-mail to both County Secretaries and

both Club Secretaries when the sanction has been approved.


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Figure – Online Inter-County Sanction Process (For Club a Player wishes to sanction

to in US/New York/Canada)

1. OBTAIN DETAILS FROM PLAYER

- Personal e-mail address

- Name of Club and County (Player is sanctioning from in Ireland / Britain*)

*If Player's First Club only

2. ACCESS ONLINE SYSTEM

- Log in with Membership Number & Password

- Click on'Sanctions' tab @--> 'Initiate Sanctionr' -->Input type of sanction-->

Input players e-mail and details of Club leaving --> Submit

3. ENSURE PLAYER RECEIVES E-MAIL

- Player applies using online form

- Application is sent back to Club Secretary in US/New York/Canada for

approval

4. CLUB REVIEWS AND SUBMITS TO GAA

- Secretary can accept and send to Central Council

- If details are incorrect, the Club can seek an ammendment from the player

- Once accepted, no further action is required

5. GAA SENDS APPLICATION TO ALL PARTIES

- 1: Club (Ireland) 2: County (Ireland) 3: County(US/New York/Canadfa)

6. NOTIFICATION OF DECISION

- - Central Council notifies both Counties and Clubs of decision on

application


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2. Process for the Club Secretary (Ireland) a Player wishes to Sanction From

A. Notification of Online Sanction Application Once an application has been submitted by the player and the Club a player wishes to sanction to, Central/

Council will forward it to all other parties i.e. County Secretary (Sanctioning to), Club Secretary (in Ireland),

County Secretary (in Ireland)

E-mail received by Club

• E-mail sent to the Club’s official GAA e-mail account containing a link to the player’s application

Figure 8 E-mail to club and county inviting approval

B. Decision conveyed on Application The Club Secretary now has two options to convey the Club’s decision on the application; he/she can:

• Option 1) Click on ‘Click here’ in the e-mail to view details of the application

• Option 2) Log in to the Player Transfer System (PTS) [pts.gaa.ie] using his/her Membership Number

and Password

Overview of Option 1 – Follow the link in the e-mail

Click on the ‘Click here’ link in the e-mail

• This will display the information relating to the transfer application.

• Upon viewing the information, the Club Secretary can either choose to ‘Accept’ or ‘Reject’ the

application.

Accept – If the application is accepted then Central Council will be notified and the application will be

granted if there are no Objections from any other parties within the period allowed.


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Reject – If the Club decides to ‘Reject’ the application, the Secretary must provide a short reason. An

Administrator on behalf of Central Council/Provincial will then liaise with the Club on the process for

Objecting to the application in accordance with the General Rules of the Association.

Option 2 – Access the Player Transfer System

Club Secretary visits the Player Transfer System at pts.gaa.ie and logs in with his/her GAA Membership

Number and Password.

Decision using Transfer System

Go to the ‘Sanctions’ section

• Under ‘Next Actions’, the following options are available:

o Select ‘Review Player Details – This will allow you to determine if the Club in your jurisdiction

has approved the transfer.

o Select ‘Approve’ – This will notify Central Council that the County has no Objection to the

sanction.

o Select ‘Reject’ – The Secretary will provide a brief reason as to why the County wishes to

reject the sanction. An Administrator in Croke Park will liaise with the County in this

instance.


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Figure 9 – Review Application screen for clubs

Notification to Club of Transfer Application

The County Secretary a player wishes to sanction from will be notified in a separate e-mail from Central Council

that an Online Inter-County Sanction has been submitted for the County’s approval. The County Secretary

should not forward the e-mail from the Player Transfer System as the link in the e-mail is only for the County

Secretary. If the County Secretary wishes, he/she can print or save a PDF version of the application and send it

to the Club for consideration.

C. Notification of Decision on Application

• Once the application has been approved by all relevant parties the sanction will be granted.

• The decision on the sanction application will be conveyed via e-mail to both County Secretaries and

both Club Secretaries and the player.


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Figure – Online Inter-County Sanction Process (For Club a Player wishes to

Sanction from)

1. NOTIFICATION OF TRANSFER REQUEST

- Club Secretary will receive an e-mail from Central Council

1. Click on the link in the e-mail to 'Accept' or 'Reject'

OR

2. Log in to the system and 'Accept' or 'Reject

2. DECISION BY CLUB

1. ACCEPT - Central Council will be notified

2. REJECT - Central Council will liaise with you on process for Objecting

3. GAA DECISION

- Once All parties have approved the application

The GAA will grant a transfer once all parties have approved it (Subject to the Rules)


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3. General Information

Getting Started – Logging in to the system

Perform Login

To log into the system perform the following steps:

Enter your 7 digit GAA Membership Number

Enter your password in the Password textbox (Passwords are case sensitive)

Click the ‘Verify’ button

Finding Membership Number

E-mail your County Secretary with your request.

Please contact the Servasport Support team if there are any issues performing the password reset by click

'Contact Support'

Contact Support

Servasport support details:

Email: [email protected]

Phone: Ireland: 048 90 313 845

Six Counties and Britain: 028 90 313 845

International: +44 2890 313 845

Player, Club and Games Administration

Email: [email protected]

Phone: +353 (0) 1 8658698

Faics +353 1 865 8600 Online Transfer System - GAA...GAA Páirc an Chrócaigh Baile Átha Cliath 3...

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