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Exhibitor & Sponsor Prospectus DALLAS MAY 21-23 worldatwork.org/totalrewards2018
Transcript of Exhibitor & Sponsor Prospectus - apps.worldatwork.org · Exhibitor & Sponsor Prospectus DALLAS MAY...
worldatwork.org/totalrewards2018 1
Exhibitor & Sponsor
ProspectusDALLASM A Y21-23
worldatwork.org/totalrewards2018
Past attendees include professionals from companies shown here. (Based on Total Rewards 2017 registrants.)
24 Hour Fitness • American Airlines • American Express • American Red Cross • AT&T Corp. • AutoZone Inc. • Bank of America Merrill Lynch • Blue Cross Blue Shield • Bridgestone • Build-A-Bear Workshop • Cabela’s Inc. • Canon USA Inc. • Capital One Financial • CarMax • Charles Schwab & Co. Inc. • Chevron Phillips Chemical • Cisco Systems • Citi • Citrix Systems • Comcast • Cracker Barrel Old Country Store • Crate and Barrel • Culpepper and Associates, Inc. • Dell Inc. • Denny’s • Discount Tire • Discovery Communications • Drury Hotels Co. LLC • DSW Inc. • Dun & Bradstreet • E*TRADE Financial • eBay Inc. • Equifax Inc. • Ernst & Young • Estee Lauder • FedEx Office • Fidelity Investments • Gap Inc. • General Electric • General Mills • GM Financial • Google Inc. • Hallmark Cards Inc. • Harley-Davidson Motor Co. • HBO • Hewlett Packard Enterprise • Hilton Worldwide • Holiday Inn Club Vacations • Honda North America Inc. • Intel Corp. • Intuit • JetBlue • Johnson & Johnson • Kellogg Co. • Krispy Kreme Doughnut Corp. • Lockheed Martin • Loews Corp. • Macy’s • Marriott International • Mars Inc. • MasterCard • Microsoft Corp. • Nationwide Insurance • NBA • Nestle USA Inc. • Ocean Spray Cranberries • Otter Products LLC • PayPal • PepsiCo • PricewaterhouseCoopers • Ralph Lauren • Red Cross • Red Lobster • Rite Aid Corp. • Ross Stores Inc. • Salary.com • Samsung • SC Johnson • Scottrade • Shutterfly • Sonic Drive-In • Sony Music Entertainment Inc. • Sunglass Hut • Synchrony Financial • T. Rowe Price • Taco Bell Corp • Target Corp. • The Coca-Cola Co. • The Hershey Co. • The Salvation Army • The Walt Disney Co. • Total Wine & More • Under Armour • United Health Group • Verizon Communications • Vistaprint • Walmart Stores Inc. • Xerox • YETI • YMCA
Becky Setterberg Visibility Manager Event Exhibits and Sponsorships 480-304-6981 [email protected]
Let us help you maximize your ROI.
Contact your personal visibility manager!
This event can help you:
● Build a sales pipeline
● Share your thought leadership
● Reconnect with existing clients
● Develop new partnerships
● Launch new products!
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With more than 80% of Fortune 500 companies
represented in Worldatwork membership, this is
a can’t miss opportunity!
The Total Rewards Conference & Exhibition is
WorldatWork’s annual total rewards event, and
HR professionals from global, industry-leading
organizations will attend.
More than 1,400 total rewards, compensation,
executive compensation, sales compensation,
benefits and work-life effectiveness decision
makers will attend to find solutions to their
challenges. Make sure you’re there to meet them
face-to-face.
This is a once-a-year opportunity to meet your
target audience.
Connect One-On-One with HR Decision Makers
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Past attendees include, but are not limited to:
24 Hour Fitness • American Airlines • American Express • American Red Cross • AT&T Corp. • AutoZone Inc. • Bank of America Merrill Lynch • Blue Cross Blue Shield • Bridgestone • Build-A-Bear Workshop • Cabela’s Inc. • Canon USA Inc. • Capital One Financial • CarMax • Charles Schwab & Co. Inc. • Chevron Phillips Chemical • Cisco Systems • Citi • Citrix Systems • Comcast • Cracker Barrel Old Country Store • Crate and Barrel • Culpepper and Associates, Inc. • Dell Inc. • Denny’s • Discount Tire • Discovery Communications • Drury Hotels Co. LLC • DSW Inc. • Dun & Bradstreet • E*TRADE Financial • eBay Inc. • Equifax Inc. • Ernst & Young • Estee Lauder • FedEx Office • Fidelity Investments • Gap Inc. • General Electric • General Mills • GM Financial • Google Inc. • Hallmark Cards Inc. • Harley-Davidson Motor Co. • HBO • Hewlett Packard Enterprise • Hilton Worldwide • Holiday Inn Club Vacations • Honda North America Inc. • Intel Corp. • Intuit • JetBlue • Johnson & Johnson • Kellogg Co. • Krispy Kreme Doughnut Corp. • Lockheed Martin • Loews Corp. • Macy’s • Marriott International • Mars Inc. • MasterCard • Microsoft Corp. • Nationwide Insurance • NBA • Nestle USA Inc. • Ocean Spray Cranberries • Otter Products LLC • PayPal • PepsiCo • PricewaterhouseCoopers • Ralph Lauren • Red Cross • Red Lobster • Rite Aid Corp. • Ross Stores Inc. • Salary.com • Samsung • SC Johnson • Scottrade • Shutterfly • Sonic Drive-In • Sony Music Entertainment Inc. • Sunglass
Hut • Synchrony Financial • T. Rowe Price • Taco Bell
Corp • Target Corp. • The Coca-Cola Co. • The Hershey Co. • The Salvation Army • The Walt Disney Co. • Total Wine & More • Under Armour • United Health Group • Verizon Communications •
Vistaprint • Walmart Stores Inc. • Xerox •
YETI • YMCA
Reserve your exhibit space & sponsorship today!
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Reach Your Target AudienceConference Attendees
TitlesAVP, Compensation and Benefits
AVP, Human Resources Development
AVP, Total Rewards
Benefits Analyst
Benefits Manager
Compensation and Benefits Analyst
Compensation and Benefits Manager
Compensation Director
Corporate Director, Human Resources
Director, Compensation and Benefits
Director, Employee Benefits
Director, Global Human Resources
HR Director
Director, Total Rewards
Director, U.S. Benefits
Director, Global Compensation
Director, Global Talent and Rewards
Director, Sales Compensation Design
Executive Director, Human Resources
Executive Rewards Manager
EVP, Human Resources
Global Rewards Director
Manager, Office of Human Resources Strategies
Senior Compensation Analyst
Senior Director, Total Rewards
Senior Director, Compensation
Senior Director, Executive Compensation
SVP, Total Rewards
VP, Human Resources
VP, Compensation
Work-Life Manager
Based on Total Rewards 2017. Demographics change slightly based on location.
Company Size
Responsibility Level
Compensation Responsibilities
Benefits & Work-Life Effectiveness Responsibilities
Job Responsibilities
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resp. level
job resp.co. size
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resp. level
job resp.co. size
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resp. level
job resp.co. size
500-999 (8%); 100-499 (8%); fewer than 100 (4%)
1,000-2,499 (14%)
2,500-4,999 (13%)
5,000-9,999 (14%)
10,000-19,999 (15%)
Comp/Benefits or Benefits Only (21%)
Total Rewards (17%)
All Human Resources Functions (13%)
Other (6%)
Midlevel (49%)
Emerging Level (8%)
Consultant/Educator/Academician (6%)
Executive/Senior Level
Compensation
20,000 + Employees
37%
43%
24%
Variable/Incentive Pay
Base Pay81%
Health & Welfare Programs34%
Retirement & Savings Plans32%
75%
Executive Compensation50%
Executive Benefits28%
Work-Life Effectiveness28%
Absence/Disability Management25%
Recognition & Acknowledgement46%
Performance Management Program Design or Purchase43%
Sales Compensation35%
Equity/Stock Plans32%
Multinational/Global Remuneration23%
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Connect with Attendees
Exhibit Opportunities
Included with Your Booth
● One full-conference registration (per each 10´ × 10´ space)
● Six exhibitor badges per each 10´ × 10´ space, with access to Exhibit Hall
● Up to two complimentary Exhibit Hall passes for clients and/or guests One-time use of pre- and post-conference attendee postal lists*
● Mobile app listing with company logo, description, website link, social media and contact info
● Company name listed on the conference website
● Exhibit Hall security
● Pipe, drape (carpet not included)
* Lists do not include email addresses or phone numbers.
Exhibit Booth Pricing
10’ x 10’ Inline $4,700
10’ x 10’ Corner $5,050
10’ x 10’ Prime $5,400
10’ x 10’ Pavilion $5,400
10’ x 20’ $9,400
10’ x 20’ Prime $10,650
10’ x 30’ $14,100
10’ x 30’ Prime $15,900
20’ x 20’ $18,750
20’ x 20’ Prime $21,150
20’ x 30’ $28,500
20’ x 30’ Prime $32,200
30’ x 40’ $56,350
* Inline is defined as any 10´ × 10´ booth between two booths (of any size).
A 50% deposit is required upon submission of agreement or within 30 days of invoice date to reserve booth space and/or sponsorship agreement. Final 50% balance is due by Jan. 31, 2018. Agreements submitted after Jan. 31, 2018 require payment in full.
Booth Size Exhibit Pricing
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STAIR12
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135
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220222 223
224 225
226228 229
230 231232
234
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300301
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316317
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322323
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406
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516517
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522 523
529
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601
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622623
629
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706707
710
716717
718
720722 723
724 725726
727728 729
730 731732
735
737
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801
811
817
822
824
828
829830
834
836
838
DEMO4
Exhibitor Lounge
DEMO3
DEMO2
DEMO1
AISLE800
AISLE 400
AISLE 600
AISLE 200
AISLE700
AISLE 300
AISLE500
AISLE100
Main Entrance
Hall E Entrance
Hall D Entrance
Longhorn Registration D
Longhorn Registration E
Pre-Function
Hall D Entrance
Hall E Entrance
Hall F Entrance
FedExBusinessCenter
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od
& B
everage
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WorldatWork 2018 Total Rewards Conference & ExhibitionDallas, TX | May 21-23, 2018
Exhibit Hall Hours
SAT | May 19
12:00 p.m. — 5:00 p.m.Exhibitor Check-In Open
12:00 p.m. — 5:00 p.m.Exhibitor Move In
12:00 p.m. — 5:00 p.m.Exhibitor Lounge Open
SUN | May 20
8:00 a.m. — 7:00 p.m.Exhibitor Check-In Open
8:00 a.m. — 8:00 p.m.Exhibitor Move In
8:00 a.m. — 8:00 p.m.Exhibitor Lounge Open
MON | May 21
7:00 a.m. — 6:00 p.m.Exhibitor & Attendee Check-In Open
7:00 a.m. — 6:00 p.m.Exhibitor Lounge Open
11:00 a.m. — 2:00 p.m.Exhibit Hall Open
11:30 a.m. — 1:30 p.m.Lunch in Exhibit Hall
12 p.m. — 1:00 p.m.Tech/Demo Sessions in Exhibit Hall
2:00 p.m. — 3:00 p.m.Exhibitor Appreciation Reception and 2019 Booth Sales in Exhibit Hall
4:00 p.m. — 6:00 p.m.Reception in Exhibit Hall
4:30 p.m. — 5:30 p.m.Tech/Demo Sessions in Exhibit Hall
5:45 p.m.Prize Drawing in Exhibit Hall
TUE | May 22
7:00 a.m. — 6:00 p.m.Exhibitor & Attendee Check-In Open
7:00 a.m. — 8:00 p.m.Exhibitor Lounge Open
11:30 a.m. — 2:30 p.m.Exhibit Hall Open
12:00 p.m. — 2:00 p.m.Lunch in Exhibit Hall
12:30 p.m. — 1:30 p.m.Tech/Demo Sessions in Exhibit Hall
4:30 p.m. — 6:00 p.m.Reception in Exhibit Hall
5:00 p.m. — 6:00 p.m.Tech/Demo Sessions in Exhibit Hall
6:00 p.m.Prize Drawing in Exhibit Hall
6:15 p.m. — 11:30 p.m.Exhibitor Move Out
WED | May 23
8:00 a.m. — 1:00 p.m.Exhibitor Move Out
*Subject to change
All platinum, gold and silver sponsorships include these benefits:
Recognition in 30,000 conference marketing brochures (if submitted by Dec. 8, 2017)
Highlighted listing on the WorldatWork website with a hyperlink to your company’s site
Highlighted listing in the mobile app
Signage on item or at sponsored event
Pre- and post-conference attendee postal lists*
Logo showcased at the General Sessions
Special two-week preview of sponsorship options for the WorldatWork 2019 Total Rewards Conference & Exhibition, May 6-8, 2019 in Orlando, Fla.
* Lists do not include email addresses or phone numbers. Note: Sponsorship levels are cumulative. Multiple sponsorships may be selected to collectively qualify for a higher sponsorship level’s recogni-tion and associated benefits.
Sponsorship Benefits
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Impact attendees by becoming a Total Rewards sponsor.
Share your thought leadership, brand and message with more than 1,400 HR professionals in compensation, executive compensation, sales compensation, benefits, work-life effectiveness and total rewards. Our sponsorship products help you connect with this decision-making audience.
Whether you’re interested in demonstrating your product or service, networking, or gaining brand recognition, we have various offerings available. We can also custom-build a sponsorship bundle to address your specific marketing strategy.
SPONSORSHIP OPPORTUNITIES
Opening General Session & BreakfastQuantity: 1
Be a part of the kick-off of Total Rewards 2018 by sponsoring the Opening General Session and Breakfast. This popular event will be sure to draw a large crowd, which equals great visibility for the sponsor. Your sponsorship includes two minutes of mic time, a short video, a logo and presence on stage, collateral on attendees’ chairs and all sponsorship benefits.
Cost: $28,000
NEW!Networking LoungeQuantity: 1
Use this unique space in a high-traffic location to network with clients, host private meetings, do a quick-learning or two or simply provide some goodies for attendees. A/V equipment, table and chairs will be provided. Your logo will be displayed prominently inside the lounge for visitors to see. Includes all sponsorship benefits.
Cost: $28,000
Official Conference T-ShirtsQuantity: 1
Who doesn’t like a free T-shirt?! Distributed to attendees, this co-branded item has longevity and will surely be worn even after the event is over. As the sponsor, you can even design the artwork with your logo and message. You choose to hand out T-shirts at your exhibit booth or have shirts given to attendees upon check-in for the event. Includes all sponsorship benefits.
Cost: $27,500
Professional Headshot LoungeQuantity: 1
Be the one-stop hot spot for attendees as they get styled for their professional headshot. Photographers and make-up artists will be on-hand to make sure attendees look their best, and they’ll have you to thank for the opportunity. Attendees receive a card with your logo and instructions on how to retrieve their image from the photographer’s website. Sponsor logo will be displayed prominently in the lounge with plenty of space to engage with attendees and collect lead information. Includes all sponsorship benefits.
Cost: $27,500
Relax & Recharge LoungeQuantity: 1
Conferences can really take it out of you, and attendees will be more than ready to take a load off and relax in your sponsored lounge space. Comfortable lounge-style seating and device chargers makes your lounge the go-to place for attendees to get their second wind. Includes massage therapists in the lounge and in your booth during exhibit hours. You’ll also receive all sponsorship benefits.
Cost: $25,000
Social EventQuantity: 1
Attendees always look forward to this main event that you can exclusively sponsor. Put your logo front and center as attendees network, reconnect and celebrate the profession. Sponsor receives signage at event and visibility in the printed schedule, conference website and within the mobile app. Event planning will work closely with you on the planning and details of this highly-attended event.
● Includes 15 complimentary tickets for staff and guests to attend and all sponsorship benefits.
Cost: $25,000
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Premier-level sponsorships offer the most exposure and impact on your audience.
Three full-conference registrations — a $7,500+ value — and your logo and hyperlink in an attendee email are included!
PLATINUM SPONSORSHIPS
NEW!Conference Padfolio & PenQuantity: 1
Be the exclusive sponsor of this padfolio, which will include a logoed pen, sponsor insert and a printed schedule for the conference. Choose to distribute the padfolios at check-in or from your booth. Includes all sponsorship benefits.
Cost: $24,000
LanyardsQuantity: 1
Enjoy the sight of your logo worn by each attendee as they participate in conference events. Lanyards are distributed to each attendee upon check-in for the event. Includes all sponsorship benefits.
Cost: $20,000
Room Key Card and SleeveQuantity: 1
This item gives you great exposure each time attendees see your logo as they enter their hotel room. As the sponsor, you design the ad on the key card and sleeve. Include your logo, booth number and message to draw attendees to your booth. Includes all sponsorship benefits. (Artwork subject to WorldatWork approval.)
Cost: $20,000
Closing General SessionQuantity: 1
Leave a lasting impression with attendees at the end of the event. Your message will be the final one attendees hear at the Closing General Session. The sponsorship includes two minutes of mic time. And, when the session is over, luggage tags with your artwork will be distributed. Includes all sponsorship benefits.
Cost: $15,000
Expo Prize DrawingsQuantity: 1
You win when your booth is the destination for prize entries! As the official sponsor of the Expo Prize Drawings, attendees will visit your booth to drop off their entry tickets for the prize drawings. Prize drawings occur during the Monday and Tuesday receptions. Choose to have a representative hand out the prizes and congratulate the winners for additional engagement with attendees. Includes all sponsorship benefits.
Cost: $15,000
Tuesday General Session & BreakfastQuantity: 1
Host a hot breakfast for all attendees at this day two kick-off event. This breakfast is updated every year and has included panels, group discussions, entertainment and videos in the past. As the sponsor, you’ll receive two minutes of mic time, logo and presence on stage and collateral distribution. Includes all sponsorship benefits.
Cost: $15,000
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Make repeated impressions on attendees with a gold sponsorship.
Two full-conference registrations — a $5,000+ value — are included.
GOLD SPONSORSHIPS
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Get in Front of Attendees, Drive Traffic to Your Booth & Increase Your ROI.
With the Total Rewards mobile app title sponsorship, you can do all of the above! Attendees keep their phones close and with all the networking, session details, exhibitor listings and prize opportunities, the mobile app will be the go-to source of information during the event.
In fact, at Total Rewards 2017 there were:
1,614 active users
482,750 total user actions
Attendees will be in the app. Will your message be there?
Do you want to make repeated, multiple impressions on attendees? Are you looking for extensive branding exposure at Total Rewards 2018? Interested in connecting with your prospects in person and online?
This is the sponsorship for you. As a gold-level sponsor, you’ll receive two full-conference registrations, all sponsorship benefits and recognition in two mobile app emails sent to registered attendees, on the mobile app webpage on the event website, in the printed schedule and on site.
Includes:
● Logo recognition on splash screen: Displays in app stores during search/install and on entire phone screen while attendees launch app
● Home screen microapp: Details company information or key aspects you want to provide and links to website and social media for attendees to click and view within the app
● In-app visibility: Message attendees directly through the app
● Lead generation*: Scan attendee badges throughout the event *Contact your visibility manager for additional details.
Calculate your ROI!
As the sponsor, you will be provided the total number of active users that accessed the mobile app.
Gold-Level Mobile App Title SponsorshipQuantity: 1 | Cost: $15,000
GOLD SPONSORSHIPS
100%9:41 AM
Conference Tote BagQuantity: 1
Gain visibility by imprinting your logo on the official conference tote bag. Provided to attendees at check-in, conference tote bags will be on display throughout the event and used by attendees afterward, giving your brand a lasting impression. Includes all sponsorship benefits.
Cost: $14,000
NEW!Collapsible Water BottlesQuantity: 1
Customized and co-branded with your logo and the event logo, this versatile water bottle can be used over and over again by attendees. It packs and stores easily, giving you continued exposure even after the conference ends. Includes all sponsorship benefits.
Cost: $12,500
Sponsored SessionsQuantity: 6
Present your content and show your thought leadership in a sponsored session during the conference program. This is an exclusive, limited opportunity to get in front of attendees during the educational portion of the conference. You’ll have the ability to scan attendee badges at the door for sales leads, so this is a can’t miss sponsorship opportunity. Your session will be slotted amongst WorldatWork sessions, and attendees will have the ability to select and add your session to their conference agenda. Includes all sponsorship benefits, as well as a list of all attendees that selected your session.*
* Emails and phone numbers not included.
Equipment provided by WorldatWork in all session rooms includes:
● Screen
● Projector with VGA cable for PC laptop connections (Note: Speakers using a Mac will need to bring their own adapter cable to connect to the projector.)
● PC laptop, mouse and wireless remote control
● Wi-Fi
● Podium with microphone
● Wireless lavaliere microphones if room size warrants
● Sound (for videos)
Session room seating can range in size from 80 to 150. Sponsored Sessions must be approved by WorldatWork.
Cost: $12,500
Mobile Device Charging KioskQuantity: 1
This phone charging station accommodates several attendees — your prospects — and gives them the opportunity to recharge. Your brand will appear on the kiosk station for attendees to see. Charging kiosks will be located in a high-traffic location, outside of the Exhibit Hall, easily seen by attendees. Includes all sponsorship benefits.
Cost: $12,500
Private Hosted ReceptionQuantity: 2
Handpick attendees you’d like to network with! On Monday or Tuesday evening, after sessions end, host an invite-only reception for one hour in one of the Tech/Demo Rooms on the Exhibit Hall floor during Exhibit Hall hours. Use our pre-conference attendee list to invite guests based on job title, company, regions and/or interest level. The sponsorship includes a joint email invitation sent on your behalf, passed hors d’oeuvres and drinks, and signage at the entrance. Includes all sponsorship benefits.
Cost: $12,500
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High-engagement sponsorships give you face-to-face interaction.
One full-conference registration — a value of $2,500 — is included.
SILVER SPONSORSHIPS
Welcome Gift in Room (Sunday Night)Quantity: 1
Deliver your unique gift to attendees the night before the event begins! The sponsorship includes delivery of your gift inside each attendee’s room at the host hotel on Sunday night, with a joint welcome note from you and WorldatWork featuring your logo and message. You supply the gift. Includes all sponsorship benefits.
Cost: $12,500
NEW!LunchQuantity: 2
● Monday
● Tuesday
As attendees enjoy a much-needed break in the day, make a lasting impression on them as the exclusive sponsor of the Monday or Tuesday lunch. Signage with your logo will be displayed throughout. Includes a small giveaway for attendees on lunch tables and all sponsorship benefits.
Cost: $10,000
NEW!Coffee Break with Quick LearningQuantity: 1
Get attendees’ attention as the host of a coffee break and quick learning session. Sponsor logo will be prominently displayed. Includes all sponsorship benefits.
Cost: $8,000
Hotel-Room DropQuantity: 2
● Monday
● Tuesday
This opportunity is exclusive to one company each day. Your marketing piece will be delivered under the door to attendees’ room at the host hotel. You provide drop materials. Includes all sponsorship benefits.
Cost: $8,000
Private Breakfast by RSVPQuantity: 1
Host a private, hot breakfast for your prospects Wednesday morning at the conference venue. Attendees will register for your breakfast while registering for their conference sessions on the Total Rewards 2018 website. RSVPs will be accepted on a first-come, first served basis as space will be limited. Send us your breakfast description and we’ll take care of the rest. Includes all sponsorship benefits.
Cost: $8,000
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SILVER SPONSORSHIPS
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SPONSORSHIP OPPORTUNITIES
Additional
Column Banner WrapsQuantity: 4
Stand out from the crowd in the Exhibit Hall with these highly visible column wraps. Your ads will hang vertically around a single column in the center of the hall.
Cost: $7,000
Escalator WrapsQuantity: 2
Your ad will display on the entire side of an escalator in the convention center, giving your message a lot of real estate in one of the highest-traffic areas on site.
Cost: $6,000
Themed Reception in the HallQuantity: 6
● Monday: 3
● Tuesday: 3
After a long day of sessions, attendees will come to the Exhibit Hall receptions for food, drinks and networking. Draw them into your booth by offering a beverage selected from our list of wine, beer and specialty drinks. You’ll also be recognized on a reception map of drink locations.
Cost: $5,000
Hanging Aisle SignQuantity: 8
Aisle signage hangs high above each exhibit row in full view throughout the Exhibit Hall. Your logo and booth number are displayed so your booth location is visible at all times.
Cost: $3,500
Pre- & Post-Conference eBlastsPre-conference eBlast Quantity: 3Post-conference eBlast Quantity: 3
Sponsorship spend must be at least $5,000 to qualify. Includes one email list rental for Total Rewards 2018 conference attendees. WorldatWork approval required.
Pre-conference eBlast Cost: $3,500Post-conference eBlast Cost: $3,500
NEW!Window ClingsQuantity: 6
A unique opportunity to display your logo in front of attendees as they travel from the hotel to the convention center. Window cling to be placed in the glass bridge and can feature your logo, messaging or even an invite to stop by your booth. Sponsor supplies art that meets graphic specifications.
Cost: $2,000
Floor Cling AdsQuantity: 6
Make an impression on attendees by displaying your company logo and messaging on a colorful floor cling. Clings will be placed throughout the Exhibit Hall in high-traffic areas.
Cost: $1,500
Promotional PieceQuantity: 10
Your piece of collateral is distributed to attendees at check-in.
Cost: $1,200
Monday LunchQuantity: 4Cost: $4,750
Monday EveningQuantity: 3Cost: $4,750
Tuesday LunchQuantity: 4Cost: $4,750
Tuesday EveningQuantity: 3Cost: $4,750
Tech/Demo Follow-up Email*Quantity: 6Cost: $1,000
*Must sponsor tech/demo session to purchase.
Tech/Demo Sessions
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Engage attendees as you educate them about your products and services. Tech/Demo Sessions are one hour each and are in the Exhibit Hall. Your session is promoted on the Total Rewards 2018 website and the mobile app. Sponsorship includes: signage outside room, private room setup for approximately 50 attendees. Room also includes LED screen, wired Internet, laptop and laptop cables (PC only) and microphone.
SPONSORSHIP OPPORTUNITIES
Additional
ADVERTISING OPPORTUNITIESWebsite Banner AdsQuantity: 4
The Total Rewards 2018 website is the destination attendees use before the event. Your ad can be centrally placed on the high-traffic home page for site visitors to see. Book early to get the most out of your ad. Ads run through May 2018.
Cost: $2,500
07/28/17
2018 Sponsor & Exhibitor AgreementMay 21-23 | Dallas
For WorldatWork use only. Booth No(s). Total Due $
COMPANY DATE
ADDRESS
CITY STATE | PROVINCE ZIP CODE
PRIMARY CONTACT TITLE
PHONE CELL PHONE
EMAIL WEBSITE
Sponsorship Level
Platinum Gold Silver
Event(s) or Item(s) Sponsored Amount
$
$
$
1
2
3
A 50% deposit is required upon submission of agreement or within 30 days of invoice date to reserve booth space and/or sponsorship agreement. Final 50% balance is due by Jan. 31, 2018. Agreements submitted after Jan. 31, 2018 require payment in full.
EXHIBIT BOOTH: If exhibit booth payment is not made within this timeframe, booth selection is subject to possible relocation. To secure early-bird exhibit booth rate, agreement and deposit are due by July 28, 2017.
SPONSORSHIP: The sponsorship deposit is non-refundable.
Invoice me
INVOICE SHOULD BE SENT TO
EMAIL FOR INVOICE
Proper spelling of company name for marketing purposes?
______________________________________________________________________
What is your objective for this conference:
Leads Brand Recognition Networking
Other ____________________________________________________________
Becky Setterberg
Visibility Manager Event Exhibits and Sponsorships Phone: 480-304-6981 Email: [email protected]
WorldatWork
14040 N. Northsight Blvd.
Scottsdale, AZ 85260
Fax: 480-483-8352
EXHIBIT BOOTH SELECTION
PAYMENT INFORMATION
SEND CONTRACT TO:SPONSORSHIP SELECTION
If available, you can reserve multiple smaller booths to create a larger booth area (size options below) to accommodate your needs.
Cancellation Policy: Please see the backside of this contract with this and other terms and conditions of the contract.
Agreement: Exhibitor/Sponsor agrees to comply with all applicable federal, state and local laws, and with WorldatWork’s Terms and Conditions mentioned in this document.
NAME OF AUTHORIZED REPRESENTATIVE (PRINT)
SIGNATURE (REQUIRED) DATE
Booth Size Price
10x10 Inline $4,700
10x10 Corner $5,050
10x10 Prime $5,400
10x10 Pavilion $5,400
10x20 $9,400
10x20 Prime $10,650
10x30 $14,100
10x30 Prime $15,900
20x20 $18,750
20x20 Prime $21,150
20x30 $28,500
20x30 Prime $32,200
30x40 $56,350
Placement Preferences
1
2
3
Please list any companies you DO NOT wish to be your neighbors*:
* We will do our best to meet your request. We cannot guarantee placement.
(See floor plan):
Total $
Grand Total $
PLEASE COMPLETE
07/28/17
TERMS AND CONDITIONSThank you for registering to exhibit at the 2018 Total Rewards Conference and Exhibition. Adherence to the following terms and conditions will result in a successful event of Exhibitors, Attendees and Staff.
1. Exhibitor Terms and Conditions WorldatWork has the right to make and amend rules and regulations or changes arrangements as needed. WorldatWork shall have the final determination of and will enforce all rules, regulations and conditions. The floor plan may be modified as necessary, with all changes approved by the Fire Marshal.
2. Compliance All exhibits must comply with the laws and regula-tions of the district in which the exhibit is held. The person whose signature appears on the Application Form agrees to inform all on-site booth personnel and Exhibitor Appointed Contractors of the show guidelines.
3. LiabilityThe Exhibitor agrees to maintain insurance that will fully protect WorldatWork, Freeman and the Gaylord Texan Resort and Convention Center from any and all claims of any nature whatsoever, including claims under the Workers’ Compensation Act and for personal injury, including death, that may arise in connection with the installation, operation or disman-tling of the Exhibitor’s display. Exhibitor agrees to indemnify and hold harmless WorldatWork, Freeman and the Gaylord Texan Resort and Convention Center from any such claims.
4. Event Cancellation WorldatWork is not liable for failure to hold the Exhibition as scheduled because of fire or any act of God, or the public or strike, or epidemic or any law, or regulation or public authority, which makes it impossible or impractical to hold the Exhibition. Payments for exhibit space will be refunded in that event. Any actual expenses incurred in connection with the Exhibition will be deducted if the Exhibition is canceled ninety (90) days or less prior to the opening date.
5. IndemnityThe Exhibitor assumes all responsibility for any and all loss, theft or damage to Exhibitor’s displays, equipment and other property while on the Gaylord Texan Resort and Convention Center premises, and hereby waives any claim or demand it may have against the Gaylord Texan Resort and Convention Center or its affiliates arising from such loss, theft or damage. In addition, the Exhibitor agrees to defend (if requested), indemnify and hold harmless WorldatWork and its respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses including, without limitation, attorneys’ fees and costs arising from, or in connection with, the Exhibitor’s occupancy and use of the Exhibition premises or any part thereof or any negligent act, error or omission of the Exhibitor or its employees, subcontractors or agents.
6. Booth Eligibility Booth space will be offered first to sponsors, and then assigned in the order that applications are received. WorldatWork shall have the sole right to determine the eligibility of exhibits including, but not limited to: Companies, products, systems, services, booth graphics, printed matter distributed at the conference, souvenirs, giveaways, costumes and booth personnel attire, and all other Exhibition features and activities.
7. Booth and Sponsorship Payment A fifty-percent (50%) deposit is required upon receipt of the application or within thirty (30) days of invoice; remaining balance due by 1/31/2018. Applications received after 1/31/2018 must be accompanied with full payment.
8. Booth Cancellation Cancellation of space must be submitted in writing. Exhibitors who cancel on or before 12/1/2017 will receive a refund less $1,000 per 10x10 space. Cancellations received after 12/1/2017 will receive a refund equal to one-half (50%) of the booth rental fee. Any Exhibitor cancelling after 1/31/2018 is obli-gated and agrees to pay the total cost of the assigned booth space. WorldatWork reserves the right to resell any booth space cancelled by an Exhibitor.
9. Sponsorship Cancellation All cancellations and requests for refunds must be made in writing. The deposit is nonrefundable. Cancellations received on or after 1/31/2018
will result in WorldatWork retaining all payments received.
10. Official Service Contractor WorldatWork, Freeman, the official Service Contractor, and the Gaylord Texan Resort and Convention Center have designated contractors to provide services to the Exhibitors and will be indicated in the Exhibitor Service Guide. Exceptions to using the official contractors will be granted only if they do not interfere with the orderly installation and are non-exclusive services, interim services or dis-mantling of the exhibit. For exclusive services such as electrical, internet, security, cleaning, material handling and rigging, no exception will be made and WorldatWork, Freeman or the Gaylord Texan Resort and Convention Center contractors must be used.
11. Exhibitor-Hosted Events Any type of hospitality suite or event or private func-tion scheduled by an Exhibitor or sponsor, held either onsite at the Gaylord Texan Resort and Convention Center or any other venue, may not begin until the conference and Exhibition has closed officially for that day and does not conflict with any other conference activity. Sponsored hospitality suites must discontinue food, drink and/or entertaining at 10:00 p.m. when held in sleeping-room areas of the WorldatWork Housing Block(s). Any entertainment within a hospitality suite must be submitted and approved by the appropriate Hotel Event Manager. Any violations will result in exclusion from future WorldatWork Exhibitions and speaking opportunities of the company’s employees.
12. Admission of Exhibitors/ Attendees/Children
• WorldatWork requires a conference badge for everyone who enters the Exhibit Hall. Security will enforce this requirement during move-in, show hours and move-out.
• Children under the age of 18 are not permitted in the Exhibit Hall during set-up or dismantle.
• Children may visit the Exhibition during show hours if accompanied by an adult wearing a badge.
13. Installation and Dismantling of Exhibits • Freeman, the Official Service Contractor, will
receive and deliver materials to the exhibit booth. Please refer to the Material Handling & Shipping portion of the Service Kit for complete infor-mation. Freeman will have full access to dock and loading facilities and will provide all labor and equipment. Freeman is the exclusive provider for all material handling.
• Exhibitor agrees to have set-up completed one hour prior to show opening.
• WorldatWork has the right to stop any acts that maylead to work stoppages, strikes or labor problems.
14. Early Move Out Exhibitor agrees not to dismantle the exhibit or do any packaging before the close of the show. Violations will result in exclusion from future WorldatWork Exhibitions.
15. Demos and Entertainment Exhibitors using costumed persons or models as part of the exhibit agree that such personnel’s appearance and dress do not offend even the most critical. The decision on acceptability rests solely with WorldatWork show management. Any type of entertainment must be confined to the booth area and will not be allowed in the aisles.
16. Noise Level Amplified music or vocal presentations are permitted if not audible in neighboring booths, including those on either side, back to back or across the aisle. Blinking or flashing lights that are distracting to neighboring Exhibitors on either side, behind the booth or across the aisle must be discontinued. No exceptions will be allowed. Show management shall exercise total control of this regulation and will ask that Exhibitor discontinue the distraction if objection-able to neighboring booths.
17. Literature DistributionCanvassing in any part of the Gaylord Texan Resort and Convention Center outside of your exhibit space or of the hotels in the WorldatWork Housing Block(s)
is strictly prohibited. Any person doing so will be requested to discontinue canvassing immediately. Circulars, catalogs, magazines, invitations, folders and signs may be displayed or distributed only in the Exhibitor’s booth and must be related strictly to the approved products and/or services on display.
18. Promotional MaterialsExhibitors may not create promotional materials that are in direct conflict with official conference sponsorships and will be subject to removal from the show. When in doubt, please check with conference staff for prior approvals.
19. In-Booth Sales Selling of any products from the booth is not permitted.
20. Freight Delivery The Gaylord Texan Resort and Convention Center does not accept shipments of event-related freight materials. All freight must be delivered to the official show contractor.
21. Exhibit Booth Regulations • Exhibit Hall is not carpeted. All booths are
required to order floor covering so no concrete is showing within the booth space. WorldatWork reserves the right to force floor covering at show site with costs billed to the Exhibitor.
• Standard booth height is 8 feet; Island, Peninsula and Perimeter Wall booth height can be 14 feet. Requests for height variance must be submitted in writing to WorldatWork no later than 60 days in advance of the Exhibition and accompanied by a booth drawing or photo showing measurements.
• Exhibit booths 20x20 or larger may not have solid walls.
• Exhibit booths 20x20 or larger must submit their booth design for approval by WorldatWork Event Management 60 days in advance of the Exhibition.
• Each Exhibitor must have a “fair” sight line from the aisle — regardless of the size of the exhibit. No fixture or equipment will be placed where it will block the sight of another Exhibitor unless mutually agreed upon by the exhibiting companies and on-site contacts.
• End-of-row booths are to be draped at the Exhibitor’s expense.
• Equipment (e.g., monitors) that is more than 4 feet high and within 10 feet of another booth will be placed in the back 5 feet of the booth.
• All booths must accommodate and be accessible and in compliance with the Americans with Disabilities Act.
• All electrical equipment must be in good operable condition and able to pass the inspection of the on-site Fire Marshal.
• Booths, tables, curtains, displays or storage may not protrude into an aisle, exit or block any loca-tion during the show.
• Each Exhibitor agrees to abide by regulations pertaining to health, fire prevention and publicsafety while participating in the Exhibition.
• All packing containers or materials must be removed when emptied. These items cannot be used as exhibit support.
• Booth space is to be left in the same condition as it was at the time of occupancy. Any material left in the booth that requires additional cleaning or large amounts of materials removed will be billed to the Exhibitor.
• Helium balloons may not be distributed in the Gaylord Texan Resort and Convention Center.
22. Exhibit Hall Regulations • Every person must wear a badge to enter
the Exhibit Hall and while on the show floor. Temporary badges will be issued to individuals assisting during move-in, move-out or before or after show hours.
• Nothing may be attached to or suspended from any Gaylord Texan Resort and Convention Center structure without the express consent of the Gaylord Texan Resort and Convention Center.
• Nothing may be placed or leaned against any wall in the exhibit area. No writing, taping, tacking or nailing on the wall is permitted.
• The booth must be maintained by at least one company representative at all times during ExhibitHall hours.
• All demonstrations and exhibits must be confined to the contracted space, relevant to the product or service of the exhibiting firm, and be of interest or educational value to the attendees.
• Alcoholic beverages are only permitted in the Exhibit Hall during scheduled receptions.
• Adhesive-backed decals/stickers (except for nametags) may not be used or distributed on premises.
23. Multi-Level or Enclosed Booths The Gaylord Texan Resort and Convention Center requires that plans for all two-story exhibits (double deckers) be submitted for approval by the Fire Marshal prior to installation. All such plans must bear the stamp of a registered structural engineer and/or certified architect and be accompanied by a letter from the engi-neer and/or architect stating that the exhibit conforms to the current Gaylord Texan Resort and Convention Center regulations. Booths must have a fire extinguisher within the multi-level and/or enclosed booths.
24. Overhead Rigging Sign hanging and overhead rigging are permitted at this event. All rigging arrangements must be made through PSAV.
25. Booth Equipment The Gaylord Texan Resort and Convention Center does not provide miscellaneous items to Exhibitors such as chairs, tables and so on. These must be obtained from Freeman.
26. Electrical Services All connections to the electrical circuits in the Gaylord Texan Resort and Convention Center must be made through Gaylord Texan Resort and Convention Center and will provide a list of fees for electrical services in the Exhibitor Kit.
27. Security • Continuous security coverage of the Exhibit Hall
will be furnished from move-in through move-out by Contract Security.
• Exhibitors are responsible for the security of their personal property from move-in through move-out. Watch your valuables at all times.
• WorldatWork, Freeman and the Gaylord Texan Resort and Convention Center are not liable for any loss or damage of materials. Should any loss occur, report the incident to Security immediately. WorldatWork, the facility management, or any officers or staff members will not be responsible for the safety or the property of the participants from theft, damage by fire, accident or other causes.
28. Fire Code • A certificate of fire retardation must be on hand
within an exhibit as proof of any flame retardant treatment.
• Fire regulations require all display material used for decoration to be made of flame retardant or noncombustible materials.
29. Smoking Restrictions The Gaylord Texan Resort and Convention Center is a smoke-free building. Smoking is prohibited in the Gaylord Texan Resort and Convention Center at all times.
30. Food/Beverage DispensingAll food and beverage served at Exhibitor’s booth must be provided and prepared by the Gaylord Texan Resort and Convention Center. Exceptions may be granted to the Exhibitors who are manufacturers or suppliers of food or food products. Requests for exceptions must be submitted by the Exhibitor and will be reviewed by Gaylord Texan Resort and Convention Center on a case-by-case basis. In addition to the Gaylord Texan Resort and Convention Center Management, the Fire Marshal must approve cooking in the exhibit area. Exhibitors who wish to provide food and beverage at their booth for attendees of the Exhibition must contact the desig-nated Centerplate/NBSE Catering Manager for rules, regulations, and pricing.
2018 Sponsor & Exhibitor TERMS AND CONDITIONS
DALLASM A Y21-23
worldatwork.org/totalrewards2018
Becky Setterberg Visibility Manager Event Exhibits and Sponsorships [email protected]
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